2023-08-31-accounts - Headingley Pre School

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Headingley Pre School

Charity number 1029327

Annual Report and Financial Statements

for the year ended 31 August 2023

Headingley Pre School

Annual Report and Financial Statements for the year ended 31 August 2023

Contents	Page
Trustees' report	2 to 3
Examiner's report	4
Statement of financial activities	5
Balance sheet	6
Notes to the accounts	7 to 10

Prepared by West Yorkshire Community Accountancy Service CIO

Headingley Pre School

Trustees' report for the year ended 31 August 2023

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Position Dates Chair

Charlotte Parr Ellen McCartney Christine Barraclough Michelle Lanham Molly Rigg

Appointed 9 December 2022 Appointed 9 December 2022

Charity number

1029327

Registered in England and Wales

Registered and principal address

Bankers

C/o Shire Oak Primary School Unity Trust Bank plc Wood Lane Nine Brindleyplace Headingley Birmingham Leeds B1 2HB LS6 2DT

Independent examiner

Simon Bostrom FCIE

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is governed by a constitution (Pre-school Learning Alliance Model) adopted 22 May 2015 as amended on 1 September 2007.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by the members at the AGM.

Headingley Pre School

Trustees' report (continued) for the year ended 31 August 2023

Objectives and activities

The charity's objects

To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:

a) Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.

b) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas.

c) Instigating and adhering to and furthering the aims and objects of the Pre-School Learning Alliance.

The charity's main activities

To provide high quality education and childcare to children of pre-school age.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.

Achievements and performance

The charity continues to provide affordable, high quality early years education and childcare for children from 2- 5yrs. Places are offered flexibly 5 days a week to suit parent/carers needs, this is especially beneficial for parents who are working part time and various shift patterns.

Places were filled in the first 2 terms, with some discretionary places given to vulnerable children who were unable to obtain funding due to personal circumstances. 2yr old children that were entitled to disadvantaged funding were given priority places with more flexibility in attendance.

This year we had a high number of children with EAL (English as an additional language), so small daily intervention sessions were arranged using the Talk Boost programme. Also we had higher than usual Speech delay following the implementation of Covid 19 counter measures. Staff swiftly identified the children who needed additional support and support was put in place. A SEND practitioner was also employed in the year.

The sector is also currently challenged with ongoing staff retention and recruitment, Headingley Preschool enjoys a stable, experienced and highly qualified staff team.

The Preschool also had an OFSTED inspection in Jan 2023, the Outstanding rating was maintained.

Financial review

The net income for the year was £10,704,all relating to unrestricted funds.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £81,607.

The Pre-school’s reserves policy is to have a minimum of three months and a maximum of six months worth of running costs in reserve at any one time. This would equate to £45,000 to £90,000 based on a planned spending of £180,000.

Approved by the board of trustees on 7 June 2024

Charlotte Parr and Christine Barraclough (Trustees)

Headingley Pre School

Independent examiner's report to the trustees of Headingley Pre School

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2023, which are set out on pages 5 to 10.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Simon Bostrom FCIE

13 June 2024

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Headingley Pre School

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 August 2023

Notes 2023 Unrestricted funds £ Income from: Grants (2) 141,739 Fees 33,169 Other income 237 Total income 175,145 Expenditure on: Salaries and NIC (3) 123,067 Payroll charges 1,577 Staff training 943 Other staff costs 141 Rent and room hire 11,845 Insurance 810 Utilities and phone 1,211 Repairs and refurbishment 4,611 Office costs 679 Photocopier and printing 1,301 Equipment and resources 9,070 Food and milk 2,805 Independent examination 1,140 Fees - other professional 50 Website and advertising 61 Bank charges 151 Depreciation 3,878 Other expenses 357 Trips and activities 744 Total expenditure 164,441 Net movement in funds 10,704 Fund balances brought forward 70,903 Fund balances carried forward (4) 81,607	2023 Restricted funds £ 5,297 - - 5,297 5,297 - - - - - - - - - - - - - - - - - - 5,297 - - -	2023 Total funds £ 147,036 33,169 237 180,442 128,364 1,577 943 141 11,845 810 1,211 4,611 679 1,301 9,070 2,805 1,140 50 61 151 3,878 357 744 169,738 10,704 70,903 81,607	2022 Total funds £ 132,821 33,247 - 166,068 121,762 1,743 555 - 12,821 787 934 800 360 1,488 6,251 2,872 1,020 524 1,059 169 3,878 96 - 157,119 8,949 61,954 70,903

All incoming resources and resources expended derive from continuing activities.

Headingley Pre School

Balance sheet

as at 31 August 2023 2023 Unrestricted £ Fixed assets Tangible assets (5) - Total fixed assets - Current assets Cash at bank and in hand (6) 82,858 Total current assets 82,858 Current liabilities: amounts falling due within one year Creditors and accruals (7) 1,251 Total current liabilities 1,251 Net current assets / (liabilities) 81,607 Net assets 81,607 Funds Unrestricted funds 81,607 Restricted funds - Total funds 81,607	2023 Restricted £ - - - - - - - - - - -	2023 Total £ - - 82,858 82,858 1,251 1,251 81,607 81,607 81,607 - 81,607	2022 Total £ 3,878 3,878 68,321 68,321 1,296 1,296 67,025 70,903 70,903 - 70,903

The financial statements were approved by the board of trustees on 7 June 2024

Charlotte Parr and Christine Barraclough (Trustees)

Headingley Pre School

Notes to the accounts

for the year ended 31 August 2023

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Equipment: Over 5 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Leases

Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.

Headingley Pre School

Notes to the accounts continued

for the year ended 31 August 2023

2 Grants and donations Leeds City Council 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions Freelance workers	2023 Unrestricted funds £ 141,739 141,739	2023 Restricted funds £ 5,297 5,297	2023 Total funds £ 147,036 147,036 2023 £ 123,599 6,888 (5,693) 3,240 330 128,364	2022 Total funds £ 132,821 132,821 2022 £ 116,254 5,226 (2,269) 2,551 - 121,762

The average number of employees during the year was 9.3, being an average of 5.5 full time equivalent (2022: 11.2, 6.4 FTE). There were no employees with emoluments above £60,000.

4 5	Defined contribution pension scheme Costs of the scheme to the charity for the year Restricted funds Balance b/f Incoming £ £ SENDIF funding - 5,297 - 5,297 Fund name Purpose of restriction SENDIF funding Tangible assets Cost At 1 September 2022 Additions At 31 August 2023 Depreciation At 1 September 2022 Charge for year At 31 August 2023 Net book value At 31 August 2023 At 31 August 2022 Special needs funding.	Outgoing £ 5,297 5,297	2023 £ 3,240 Transfers £ - - £ 19,390 - 19,390 15,512 3,878 19,390 - 3,878 Equipment	2022 £ 2,551 Balance c/f £ - - Total £ 19,390 - 19,390 15,512 3,878 19,390 - 3,878

Headingley Pre School

Notes to the accounts continued

for the year ended 31 August 2023

6 Cash at bank and in hand Cash at bank Cash in hand 7 Creditors and accruals Accruals Other creditors 8 Related party transactions Trustee expenses Trustee remuneration and benefits Details of remuneration and benefits Rebecca Rossiter Employment No trustee received any expenses during this year or the previous year.	2023 £ 82,858 - 82,858 2023 £ 1,140 111 1,251 2023 £ - -	2022 £ 68,253 68 68,321 2022 £ 1,020 276 1,296 2022 £ 2,240 2,240

Reason for remuneration

The constitution permits paid members of pre-school staff to be elected to the committee as trustees. The above members of staff served as a trustee in the financial year.

Legal authority for the payment

The legal authority for the payment is via a provision within the charity's governing document.

Remuneration and benefits received by key management personnel

The total employee benefits received by key management personnel were £57,424 (previous year: £49,421).

Other related party transactions

Other transactions with trustees or related parties Maisie Sansoya Lurdes Barraclough 9 Operating leases Within one year In the second to fifth years inclusive Related to Christine Barraclough Employed by the charity Expected future minimum lease payments over the remaining life of the lease, analysed into the period in which the commitment falls due: Name of trustee or related party Relationship to charity Description of transaction Related to Ellen Sansoya Employed by the charity	2023 £ - 7,699 7,699 2023 £ 708 295 1,003	2022 £ 4,371 - 4,371 2022 £ 708 1,003 1,711

Headingley Pre School

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 August 2023

2023 2022 Unrestricted Unrestricted funds funds £ £ Income Grants 141,739 132,821 Fees 33,169 33,247 Other income 237 - Total income 175,145 166,068 Expenditure Salaries and NIC 123,067 121,762 Payroll charges 1,577 1,743 Staff training 943 555 Other staff costs 141 - Rent and room hire 11,845 12,821 Insurance 810 787 Utilities and phone 1,211 934 Repairs and refurbishment 4,611 800 Office costs 679 360 Photocopier and printing 1,301 1,488 Equipment and resources 9,070 6,251 Food and milk 2,805 2,872 Independent examination 1,140 1,020 Fees - other professional 50 524 Website and advertising 61 1,059 Bank charges 151 169 Depreciation 3,878 3,878 Other expenses 357 96 Trips and activities 744 - Total expenditure 164,441 157,119 Net income / (expenditure) 10,704 8,949 Fund balances brought forward 70,903 61,954 Fund balances carried forward 81,607 70,903	2023 Restricted funds £ 5,297 - - 5,297 5,297 - - - - - - - - - - - - - - - - - - 5,297 - - -	2022 Restricted funds £ - - - - - - - - - - - - - - - - - - - - - - - - - - -	2023 Total funds £ 147,036 33,169 237 180,442 128,364 1,577 943 141 11,845 810 1,211 4,611 679 1,301 9,070 2,805 1,140 50 61 151 3,878 357 744 169,738 10,704 70,903 81,607	2022 Total funds £ 132,821 33,247 - 166,068 121,762 1,743 555 - 12,821 787 934 800 360 1,488 6,251 2,872 1,020 524 1,059 169 3,878 96 - 157,119 8,949 61,954 70,903