## Headingley Pre School
Charity number 1029327
## Annual Report and Financial Statements
for the year ended 31 August 2023
## Headingley Pre School
Annual Report and Financial Statements for the year ended 31 August 2023
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Examiner's report|4|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes to the accounts|7 to 10|
**Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Headingley Pre School
## Trustees' report for the year ended 31 August 2023
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Position Dates** Chair
Charlotte Parr Ellen McCartney Christine Barraclough Michelle Lanham Molly Rigg
Appointed 9 December 2022 Appointed 9 December 2022
## **Charity number**
## 1029327
Registered in England and Wales
## **Registered and principal address**
## **Bankers**
C/o Shire Oak Primary School Unity Trust Bank plc Wood Lane Nine Brindleyplace Headingley Birmingham Leeds B1 2HB LS6 2DT
## **Independent examiner**
Simon Bostrom FCIE
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is governed by a constitution (Pre-school Learning Alliance Model) adopted 22 May 2015 as amended on 1 September 2007.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Headingley Pre School
## Trustees' report (continued) for the year ended 31 August 2023
## **Objectives and activities**
## **The charity's objects**
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
a) Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.
b) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas.
c) Instigating and adhering to and furthering the aims and objects of the Pre-School Learning Alliance.
## **The charity's main activities**
To provide high quality education and childcare to children of pre-school age.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
## **Achievements and performance**
The charity continues to provide affordable, high quality early years education and childcare for children from 2- 5yrs. Places are offered flexibly 5 days a week to suit parent/carers needs, this is especially beneficial for parents who are working part time and various shift patterns.
Places were filled in the first 2 terms, with some discretionary places given to vulnerable children who were unable to obtain funding due to personal circumstances. 2yr old children that were entitled to disadvantaged funding were given priority places with more flexibility in attendance.
This year we had a high number of children with EAL (English as an additional language), so small daily intervention sessions were arranged using the Talk Boost programme. Also we had higher than usual Speech delay following the implementation of Covid 19 counter measures. Staff swiftly identified the children who needed additional support and support was put in place. A SEND practitioner was also employed in the year.
The sector is also currently challenged with ongoing staff retention and recruitment, Headingley Preschool enjoys a stable, experienced and highly qualified staff team.
The Preschool also had an OFSTED inspection in Jan 2023, the Outstanding rating was maintained.
## **Financial review**
The net income for the year was £10,704,all relating to unrestricted funds.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £81,607.
The Pre-school’s reserves policy is to have a minimum of three months and a maximum of six months worth of running costs in reserve at any one time. This would equate to £45,000 to £90,000 based on a planned spending of £180,000.
Approved by the board of trustees on 7 June 2024
Charlotte Parr and Christine Barraclough (Trustees)
3
## Headingley Pre School
## Independent examiner's report to the trustees of Headingley Pre School
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2023, which are set out on pages 5 to 10.
## **Responsibilities and basis of report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bostrom FCIE
13 June 2024
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
4
## Headingley Pre School
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 August 2023
|Notes
2023
Unrestricted
funds
£
**Income from:**
Grants
(2)
141,739
Fees
33,169
Other income
237
**Total income**
175,145
**Expenditure on:**
Salaries and NIC
(3)
123,067
Payroll charges
1,577
Staff training
943
Other staff costs
141
Rent and room hire
11,845
Insurance
810
Utilities and phone
1,211
Repairs and refurbishment
4,611
Office costs
679
Photocopier and printing
1,301
Equipment and resources
9,070
Food and milk
2,805
Independent examination
1,140
Fees - other professional
50
Website and advertising
61
Bank charges
151
Depreciation
3,878
Other expenses
357
Trips and activities
744
**Total expenditure**
164,441
**Net movement in funds**
10,704
**Fund balances brought forward**
70,903
**Fund balances carried forward**
(4)
81,607|2023
Restricted
funds
£
5,297
-
-
5,297
5,297
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
5,297
-
-
-|2023
Total
funds
£
147,036
33,169
237
180,442
128,364
1,577
943
141
11,845
810
1,211
4,611
679
1,301
9,070
2,805
1,140
50
61
151
3,878
357
744
169,738
10,704
70,903
81,607|2022
Total
funds
£
132,821
33,247
-
166,068
121,762
1,743
555
-
12,821
787
934
800
360
1,488
6,251
2,872
1,020
524
1,059
169
3,878
96
-
157,119
8,949
61,954
70,903|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
5
## Headingley Pre School
## Balance sheet
|as at 31 August 2023
2023
Unrestricted
£
**Fixed assets**
Tangible assets
(5)
-
**Total fixed assets**
-
**Current assets**
Cash at bank and in hand
(6)
82,858
**Total current assets**
82,858
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(7)
1,251
**Total current liabilities**
1,251
**Net current assets / (liabilities)**
81,607
**Net assets**
81,607
**Funds**
Unrestricted funds
81,607
Restricted funds
-
**Total funds**
81,607|2023
Restricted
£
-
-
-
-
-
-
-
-
-
-
-|2023
Total
£
-
-
82,858
82,858
1,251
1,251
81,607
81,607
81,607
-
81,607|2022
Total
£
3,878
3,878
68,321
68,321
1,296
1,296
67,025
70,903
70,903
-
70,903|
|---|---|---|---|
The financial statements were approved by the board of trustees on 7 June 2024
Charlotte Parr and Christine Barraclough (Trustees)
6
Headingley Pre School
Notes to the accounts
## for the year ended 31 August 2023
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Equipment: Over 5 years
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
## **Leases**
Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.
7
## Headingley Pre School
## Notes to the accounts continued
## for the year ended 31 August 2023
|**2 Grants and donations**
Leeds City Council
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions
Freelance workers|2023
Unrestricted
funds
£
141,739
141,739|2023
Restricted
funds
£
5,297
5,297|2023
Total
funds
£
147,036
147,036
2023
£
123,599
6,888
(5,693)
3,240
330
128,364|2022
Total
funds
£
132,821
132,821
2022
£
116,254
5,226
(2,269)
2,551
-
121,762|
|---|---|---|---|---|
The average number of employees during the year was 9.3, being an average of 5.5 full time equivalent (2022: 11.2, 6.4 FTE). There were no employees with emoluments above £60,000.
|**4 **
**5 **|**Defined contribution pension scheme**
Costs of the scheme to the charity for the year
**Restricted funds**
Balance b/f
Incoming
£
£
SENDIF funding
-
5,297
-
5,297
**Fund name**
**Purpose of restriction**
SENDIF funding
**Tangible assets**
**Cost**
At 1 September 2022
Additions
At 31 August 2023
**Depreciation**
At 1 September 2022
Charge for year
At 31 August 2023
**Net book value**
At 31 August 2023
At 31 August 2022
Special needs funding.|Outgoing
£
5,297
5,297|2023
£
3,240
Transfers
£
-
-
£
19,390
-
19,390
15,512
3,878
19,390
-
3,878
Equipment|2022
£
2,551
Balance c/f
£
-
-
Total
£
19,390
-
19,390
15,512
3,878
19,390
-
3,878|
|---|---|---|---|---|
8
## Headingley Pre School
## Notes to the accounts continued
## for the year ended 31 August 2023
|**6 Cash at bank and in hand**
Cash at bank
Cash in hand
**7 Creditors and accruals**
Accruals
Other creditors
**8 Related party transactions**
**Trustee expenses**
**Trustee remuneration and benefits**
**Details of remuneration and benefits**
Rebecca Rossiter
Employment
No trustee received any expenses during this year or the previous year.|2023
£
82,858
-
82,858
2023
£
1,140
111
1,251
2023
£
-
-|2022
£
68,253
68
68,321
2022
£
1,020
276
1,296
2022
£
2,240
2,240|
|---|---|---|
## **Reason for remuneration**
The constitution permits paid members of pre-school staff to be elected to the committee as trustees. The above members of staff served as a trustee in the financial year.
## **Legal authority for the payment**
The legal authority for the payment is via a provision within the charity's governing document.
## **Remuneration and benefits received by key management personnel**
The total employee benefits received by key management personnel were £57,424 (previous year: £49,421).
## **Other related party transactions**
|**Other transactions with trustees or related parties**
Maisie Sansoya
Lurdes Barraclough
**9 Operating leases**
Within one year
In the second to fifth years inclusive
Related to
Christine
Barraclough
Employed by the charity
Expected future minimum lease payments over the remaining life of the
lease, analysed into the period in which the commitment falls due:
**Name of trustee**
**or related party**
**Relationship to**
**charity**
**Description of transaction**
Related to Ellen
Sansoya
Employed by the charity|2023
£
-
7,699
7,699
2023
£
708
295
1,003|2022
£
4,371
-
4,371
2022
£
708
1,003
1,711|
|---|---|---|
9
## Headingley Pre School
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 August 2023
|2023
2022
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants
141,739
132,821
Fees
33,169
33,247
Other income
237
-
**Total income**
175,145
166,068
**Expenditure**
Salaries and NIC
123,067
121,762
Payroll charges
1,577
1,743
Staff training
943
555
Other staff costs
141
-
Rent and room hire
11,845
12,821
Insurance
810
787
Utilities and phone
1,211
934
Repairs and refurbishment
4,611
800
Office costs
679
360
Photocopier and printing
1,301
1,488
Equipment and resources
9,070
6,251
Food and milk
2,805
2,872
Independent examination
1,140
1,020
Fees - other professional
50
524
Website and advertising
61
1,059
Bank charges
151
169
Depreciation
3,878
3,878
Other expenses
357
96
Trips and activities
744
-
**Total expenditure**
164,441
157,119
**Net income / (expenditure)**
10,704
8,949
**Fund balances brought forward**
70,903
61,954
**Fund balances carried forward**
81,607
70,903|2023
Restricted
funds
£
5,297
-
-
5,297
5,297
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
5,297
-
-
-|2022
Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|2023
Total
funds
£
147,036
33,169
237
180,442
128,364
1,577
943
141
11,845
810
1,211
4,611
679
1,301
9,070
2,805
1,140
50
61
151
3,878
357
744
169,738
10,704
70,903
81,607|2022
Total
funds
£
132,821
33,247
-
166,068
121,762
1,743
555
-
12,821
787
934
800
360
1,488
6,251
2,872
1,020
524
1,059
169
3,878
96
-
157,119
8,949
61,954
70,903|
|---|---|---|---|---|
10