Headingley Pre School
Charity number 1029327
Annual Report and Financial Statements
for the year ended 31 August 2022
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Headingley Pre School
Annual Report and Financial Statements for the year ended 31 August 2022
| Contents | Page |
|---|---|
| Trustees' report | 2 to 3 |
| Examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the accounts | 7 to 11 |
Prepared by West Yorkshire Community Accountancy Service CIO
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Headingley Pre School
Trustees' report for the year ended 31 August 2022
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Charlotte Parr Ellen McCartney Sansoya Christine Barraclough Sarah Handley Georgina Lewis Elizabeth Simpson Laura Blackwell Clare Bligh Rebecca Rossiter
Chair
Appointed 12 October 2021
Resigned 12 October 2021 Resigned 12 October 2021 Resigned 12 October 2021 Resigned 12 October 2021 Resigned 12 October 2021 Resigned 12 October 2021
Charity number 1029327
Registered in England and Wales
Registered and principal address
Bankers
C/o Shire Oak Primary School Unity Trust Bank plc Wood Lane Nine Brindleyplace Headingley Birmingham Leeds B1 2HB LS6 2DT
Independent examiner
Simon Bostrom FCIE West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is governed by a constitution (Pre-school Learning Alliance Model) adopted 22 May 2015 as amended on 1 September 2007.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
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Headingley Pre School
Trustees' report (continued) for the year ended 31 August 2022
Objectives and activities
The charity's objects
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
a) Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.
b) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas.
c) Instigating and adhering to and furthering the aims and objects of the Pre-School Learning Alliance.
The charity's main activities
To provide high quality education and childcare to children of pre-school age.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
Achievements and performance
The charity continues to provide affordable, high quality education and childcare flexibly 5 days a week between the hours of 8:30am – 5pm.
At the start of the academic year we were only 66% full due to the effects from the Covid 19 pandemic.
But places were quickly taken up and we were running at full capacity by the end of the year.
We also had a higher level of SEND (special educational needs) in this year and we did some additional SEND training to ensure all children’s needs were met.
We also employed an apprentice who successfully completed their level 2 in childcare.
We were also able to provide some discretionary places to vulnerable children who were unable to obtain funding.
Financial review
The net income for the year was £8,949.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £67,025.
The Pre-school’s reserves policy is to have a minimum of three months and a maximum of six months worth of running costs in reserve at any one time. This would equate to approximately £35,000 to £70,000 based on planned spending of £140,000.
Approved by the board of trustees on 17/04/2023
Charlotte Parr (Trustee)
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Headingley Pre School
Independent examiner's report to the trustees of Headingley Pre School
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2022, which are set out on pages 5 to 11.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
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3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bostrom FCIE
28/4/2023
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
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Headingley Pre School
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 August 2022
| Notes Income from: Grants (2) Fees Total income Expenditure on: Salaries and NIC (3) Payroll charges Staff training Travel and subsistence Rent and room hire Insurance Utilities and phone Repairs and refurbishment Office costs Photocopier and printing Equipment and resources Food and milk Independent examination Fees - other professional Website and advertising Bank charges Depreciation Other expenses Grant to Fox Social Enterprise Total expenditure Net income / (expenditure) Fund balances brought forward Fund balances carried forward |
2022 Total funds £ 132,821 33,247 166,068 121,762 1,743 555 - 12,821 787 934 800 360 1,488 6,251 2,872 1,020 524 1,059 169 3,878 96 - 157,119 8,949 61,954 70,903 |
2021 Total funds £ 305,184 31,224 336,408 264,552 3,182 1,551 20 22,541 1,563 2,485 8,908 498 1,446 21,616 1,945 1,440 1,188 834 199 3,878 802 54,000 392,648 (56,240) 118,194 61,954 |
|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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Headingley Pre School
Balance sheet
| as at 31 August 2022 Fixed assets Tangible assets (4) Total fixed assets Current assets Cash at bank and in hand (5) Total current assets Current liabilities: amounts falling due within one year Creditors and accruals (6) Total current liabilities Net current assets / (liabilities) Net assets Funds Unrestricted funds Restricted funds Total funds |
2022 Total £ 3,878 3,878 68,321 68,321 1,296 1,296 67,025 70,903 70,903 - 70,903 |
2021 Total £ 7,756 7,756 57,572 57,572 3,374 3,374 54,198 61,954 61,954 - 61,954 |
|---|---|---|
The financial statements were approved by the board of trustees on 17/04/2023
Charlotte Parr (Trustee)
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Headingley Pre School
Notes to the accounts
for the year ended 31 August 2022
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Tangible fixed assets
Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Equipment: Over 5 years
Pensions
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
Leases
Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.
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Headingley Pre School
Notes to the accounts continued
for the year ended 31 August 2022
| 2 Grants and donations Leeds City Council HM Revenue and Customs SEND Inclusion Fund 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions |
2022 Unrestricted funds £ 132,821 - - 132,821 |
2022 Restricted funds £ - - - - |
2022 Total funds £ 132,821 - - 132,821 2022 £ 116,254 5,226 (2,269) 2,551 121,762 |
2021 Total funds £ 282,815 21,753 616 305,184 2021 £ 251,822 11,442 (4,000) 5,288 264,552 |
|---|---|---|---|---|
The average number of employees during the year was 11.2, being an average of 6.4 full time equivalent (2021: 21.8, 14.7 FTE). There were no employees with emoluments above £60,000.
| **4 ** | Defined contribution pension scheme Costs of the scheme to the charity for the year Tangible assets Cost At 1 September 2021 Additions At 31 August 2022 Depreciation At 1 September 2021 Charge for year At 31 August 2022 Net book value At 31 August 2022 At 31 August 2021 |
2022 £ 2,551 £ 19,390 - 19,390 11,634 3,878 15,512 3,878 7,756 Equipment |
2021 £ 5,288 Total £ 19,390 - 19,390 11,634 3,878 15,512 3,878 7,756 |
|---|---|---|---|
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Headingley Pre School
Notes to the accounts continued
for the year ended 31 August 2022
| 5 Cash at bank and in hand Cash at bank Cash in hand 6 Creditors and accruals Accruals Other creditors Credit cards 8 Related party transactions Trustee expenses Trustee remuneration and benefits Details of remuneration and benefits Rebecca Rossiter Employment Clare Bligh Employment No trustee received any expenses during this year or the previous year. |
2022 £ 68,253 68 68,321 2022 £ 1,020 - 276 1,296 2022 £ 2,240 - 2,240 |
2021 £ 57,572 - 57,572 2021 £ 2,520 119 735 3,374 2021 £ - 35,475 35,475 |
|---|---|---|
Reason for remuneration
The constitution permits paid members of pre-school staff to be elected to the committee as trustees. The above members of staff served as trustees in the financial year.
Legal authority for the payment
The legal authority for the payment is via a provision within the charity's governing document.
Remuneration and benefits received by key management personnel
The total employee benefits received by key management personnel were £49,421 (previous year: £35,475).
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Headingley Pre School
Notes to the accounts continued
for the year ended 31 August 2022
| 8 Other related party transactions Employment of related parties Name of trustee or related party Maisie Sansoya Related to Ellen Sansoya 9 Operating leases Within one year In the second to fifth years inclusive Over five years from the balance sheet date Expected future minimum lease payments over the remaining life of the lease, analysed into the period in which the commitment falls due: |
2022 £ 4,371 4,371 2022 £ 708 1,003 - 1,711 |
2021 £ - - 2021 £ 708 1,711 - 2,419 |
|---|---|---|
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Headingley Pre School
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 August 2022
| 2022 2021 Unrestricted Unrestricted funds funds £ £ Income Grants 132,821 282,815 Fees 33,247 31,224 Total income 166,068 314,039 Expenditure Salaries and NIC 121,762 242,183 Payroll charges 1,743 3,182 Staff training 555 1,551 Travel and subsistence - 20 Rent and room hire 12,821 22,541 Insurance 787 1,563 Utilities and phone 934 2,485 Repairs and refurbishment 800 8,908 Office costs 360 498 Photocopier and printing 1,488 1,446 Equipment and resources 6,251 21,616 Food and milk 2,872 1,945 Independent examination 1,020 1,440 Fees - other professional 524 1,188 Website and advertising 1,059 834 Bank charges 169 199 Depreciation 3,878 3,878 Other expenses 96 802 Grant to Fox Social Enterprise - 54,000 Total expenditure 157,119 370,279 Net income / (expenditure) 8,949 (56,240) Fund balances brought forward 61,954 118,194 Fund balances carried forward 70,903 61,954 |
2022 Restricted funds £ - - - - - - - - - - - - - - - - - - - - - - - - - - |
2021 Restricted funds £ 22,369 - 22,369 22,369 - - - - - - - - - - - - - - - - - - 22,369 - - - |
2022 Total funds £ 132,821 33,247 166,068 121,762 1,743 555 - 12,821 787 934 800 360 1,488 6,251 2,872 1,020 524 1,059 169 3,878 96 - 157,119 8,949 61,954 70,903 |
2021 Total funds £ 305,184 31,224 336,408 264,552 3,182 1,551 20 22,541 1,563 2,485 8,908 498 1,446 21,616 1,945 1,440 1,188 834 199 3,878 802 54,000 392,648 (56,240) 118,194 61,954 |
|---|---|---|---|---|
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