## Headingley Pre School Charity number 1029327 ## Annual Report and Financial Statements ## for the year ended 31 August 2022 **----- Start of picture text -----**
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Headingley Pre School Annual Report and Financial Statements for the year ended 31 August 2022 |**Contents**|**Page**| |---|---| |Trustees' report|2 to 3| |Examiner's report|4| |Statement of financial activities|5| |Balance sheet|6| |Notes to the accounts|7 to 11| **Prepared by West Yorkshire Community Accountancy Service CIO** 1 ## Headingley Pre School ## Trustees' report for the year ended 31 August 2022 ## **Reference and administrative details of the charity, its trustees and advisors** The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates** Charlotte Parr Ellen McCartney Sansoya Christine Barraclough Sarah Handley Georgina Lewis Elizabeth Simpson Laura Blackwell Clare Bligh Rebecca Rossiter Chair Appointed 12 October 2021 Resigned 12 October 2021 Resigned 12 October 2021 Resigned 12 October 2021 Resigned 12 October 2021 Resigned 12 October 2021 Resigned 12 October 2021 **Charity number** 1029327 Registered in England and Wales ## **Registered and principal address** ## **Bankers** C/o Shire Oak Primary School Unity Trust Bank plc Wood Lane Nine Brindleyplace Headingley Birmingham Leeds B1 2HB LS6 2DT ## **Independent examiner** Simon Bostrom FCIE **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW ## **Structure, governance and management** The charity is governed by a constitution (Pre-school Learning Alliance Model) adopted 22 May 2015 as amended on 1 September 2007. ## **Method of recruitment and appointment of trustees** The trustees of the charity are appointed by the members at the AGM. 2 ## Headingley Pre School ## Trustees' report (continued) for the year ended 31 August 2022 ## **Objectives and activities** ## **The charity's objects** To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: a) Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability. b) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas. c) Instigating and adhering to and furthering the aims and objects of the Pre-School Learning Alliance. ## **The charity's main activities** To provide high quality education and childcare to children of pre-school age. ## **Public benefit statement** In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit. ## **Achievements and performance** The charity continues to provide affordable, high quality education and childcare flexibly 5 days a week between the hours of 8:30am – 5pm. At the start of the academic year we were only 66% full due to the effects from the Covid 19 pandemic. But places were quickly taken up and we were running at full capacity by the end of the year. We also had a higher level of SEND (special educational needs) in this year and we did some additional SEND training to ensure all children’s needs were met. We also employed an apprentice who successfully completed their level 2 in childcare. We were also able to provide some discretionary places to vulnerable children who were unable to obtain funding. ## **Financial review** The net income for the year was £8,949. ## **Reserves policy** The charity's free reserves, excluding fixed assets, at the year end were £67,025. The Pre-school’s reserves policy is to have a minimum of three months and a maximum of six months worth of running costs in reserve at any one time. This would equate to approximately £35,000 to £70,000 based on planned spending of £140,000. Approved by the board of trustees on 17/04/2023 Charlotte Parr (Trustee) 3 ## Headingley Pre School ## Independent examiner's report to the trustees of Headingley Pre School I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2022, which are set out on pages 5 to 11. ## **Responsibilities and basis of report** As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or - 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Simon Bostrom FCIE 28/4/2023 ## **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW 4 ## Headingley Pre School ## Statement of Financial Activities ## (including summary income and expenditure account) for the year ended 31 August 2022 |Notes
**Income from:**
Grants
(2)
Fees
**Total income**
**Expenditure on:**
Salaries and NIC
(3)
Payroll charges
Staff training
Travel and subsistence
Rent and room hire
Insurance
Utilities and phone
Repairs and refurbishment
Office costs
Photocopier and printing
Equipment and resources
Food and milk
Independent examination
Fees - other professional
Website and advertising
Bank charges
Depreciation
Other expenses
Grant to Fox Social Enterprise
**Total expenditure**
**Net income / (expenditure)**
**Fund balances brought forward**
**Fund balances carried forward**|2022
Total
funds
£
132,821
33,247
166,068
121,762
1,743
555
-
12,821
787
934
800
360
1,488
6,251
2,872
1,020
524
1,059
169
3,878
96
-
157,119
8,949
61,954
70,903|2021
Total
funds
£
305,184
31,224
336,408
264,552
3,182
1,551
20
22,541
1,563
2,485
8,908
498
1,446
21,616
1,945
1,440
1,188
834
199
3,878
802
54,000
392,648
(56,240)
118,194
61,954| |---|---|---| All incoming resources and resources expended derive from continuing activities. 5 ## Headingley Pre School ## Balance sheet |as at 31 August 2022
**Fixed assets**
Tangible assets
(4)
**Total fixed assets**
**Current assets**
Cash at bank and in hand
(5)
**Total current assets**
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(6)
**Total current liabilities**
**Net current assets / (liabilities)**
**Net assets**
**Funds**
Unrestricted funds
Restricted funds
**Total funds**|2022
Total
£
3,878
3,878
68,321
68,321
1,296
1,296
67,025
70,903
70,903
-
70,903|2021
Total
£
7,756
7,756
57,572
57,572
3,374
3,374
54,198
61,954
61,954
-
61,954| |---|---|---| The financial statements were approved by the board of trustees on 17/04/2023 Charlotte Parr (Trustee) 6 ## Headingley Pre School ## Notes to the accounts ## for the year ended 31 August 2022 ## **1 Accounting policies** ## **Basis of accounting** These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years. ## **Going concern** The trustees are satisfied that there are no material uncertainties about the charity's ability to continue. ## **Incoming resources** All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability. ## **Grants and donations** Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources. Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance. ## **Expenditure and liabilities** Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty. ## **Taxation** As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates. ## **Tangible fixed assets** Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Equipment: Over 5 years ## **Pensions** The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable. ## **Fund accounting** Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal. Further explanation of the nature and purpose of each fund is included in the notes to the accounts. ## **Leases** Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty. 7 ## Headingley Pre School ## Notes to the accounts continued ## for the year ended 31 August 2022 |**2 Grants and donations**
Leeds City Council
HM Revenue and Customs
SEND Inclusion Fund
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2022
Unrestricted
funds
£
132,821
-
-
132,821|2022
Restricted
funds
£
-
-
-
-|2022
Total
funds
£
132,821
-
-
132,821
2022
£
116,254
5,226
(2,269)
2,551
121,762|2021
Total
funds
£
282,815
21,753
616
305,184
2021
£
251,822
11,442
(4,000)
5,288
264,552| |---|---|---|---|---| The average number of employees during the year was 11.2, being an average of 6.4 full time equivalent (2021: 21.8, 14.7 FTE). There were no employees with emoluments above £60,000. |**4 **|**Defined contribution pension scheme**
Costs of the scheme to the charity for the year
**Tangible assets**
**Cost**
At 1 September 2021
Additions
At 31 August 2022
**Depreciation**
At 1 September 2021
Charge for year
At 31 August 2022
**Net book value**
At 31 August 2022
At 31 August 2021|2022
£
2,551
£
19,390
-
19,390
11,634
3,878
15,512
3,878
7,756
Equipment|2021
£
5,288
Total
£
19,390
-
19,390
11,634
3,878
15,512
3,878
7,756| |---|---|---|---| 8 ## Headingley Pre School ## Notes to the accounts continued ## for the year ended 31 August 2022 |**5 Cash at bank and in hand**
Cash at bank
Cash in hand
**6 Creditors and accruals**
Accruals
Other creditors
Credit cards
**8 Related party transactions**
**Trustee expenses**
**Trustee remuneration and benefits**
**Details of remuneration and benefits**
Rebecca Rossiter
Employment
Clare Bligh
Employment
No trustee received any expenses during this year or the previous year.|2022
£
68,253
68
68,321
2022
£
1,020
-
276
1,296
2022
£
2,240
-
2,240|2021
£
57,572
-
57,572
2021
£
2,520
119
735
3,374
2021
£
-
35,475
35,475| |---|---|---| ## **Reason for remuneration** The constitution permits paid members of pre-school staff to be elected to the committee as trustees. The above members of staff served as trustees in the financial year. ## **Legal authority for the payment** The legal authority for the payment is via a provision within the charity's governing document. ## **Remuneration and benefits received by key management personnel** The total employee benefits received by key management personnel were £49,421 (previous year: £35,475). 9 ## Headingley Pre School ## Notes to the accounts continued ## for the year ended 31 August 2022 |**8 Other related party transactions**
**Employment of related parties**
**Name of trustee or related party**
Maisie Sansoya
Related to Ellen Sansoya
**9 Operating leases**
Within one year
In the second to fifth years inclusive
Over five years from the balance sheet date
Expected future minimum lease payments over the remaining life of the
lease, analysed into the period in which the commitment falls due:|2022
£
4,371
4,371
2022
£
708
1,003
-
1,711|2021
£
-
-
2021
£
708
1,711
-
2,419| |---|---|---| 10 ## Headingley Pre School ## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 August 2022 |2022
2021
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants
132,821
282,815
Fees
33,247
31,224
**Total income**
166,068
314,039
**Expenditure**
Salaries and NIC
121,762
242,183
Payroll charges
1,743
3,182
Staff training
555
1,551
Travel and subsistence
-
20
Rent and room hire
12,821
22,541
Insurance
787
1,563
Utilities and phone
934
2,485
Repairs and refurbishment
800
8,908
Office costs
360
498
Photocopier and printing
1,488
1,446
Equipment and resources
6,251
21,616
Food and milk
2,872
1,945
Independent examination
1,020
1,440
Fees - other professional
524
1,188
Website and advertising
1,059
834
Bank charges
169
199
Depreciation
3,878
3,878
Other expenses
96
802
Grant to Fox Social Enterprise
-
54,000
**Total expenditure**
157,119
370,279
**Net income / (expenditure)**
8,949
(56,240)
**Fund balances brought forward**
61,954
118,194
**Fund balances carried forward**
70,903
61,954|2022
Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|2021
Restricted
funds
£
22,369
-
22,369
22,369
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
22,369
-
-
-|2022
Total
funds
£
132,821
33,247
166,068
121,762
1,743
555
-
12,821
787
934
800
360
1,488
6,251
2,872
1,020
524
1,059
169
3,878
96
-
157,119
8,949
61,954
70,903|2021
Total
funds
£
305,184
31,224
336,408
264,552
3,182
1,551
20
22,541
1,563
2,485
8,908
498
1,446
21,616
1,945
1,440
1,188
834
199
3,878
802
54,000
392,648
(56,240)
118,194
61,954| |---|---|---|---|---| 11