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2024-01-20-accounts

- Annual Report September 2024 - Annual General Meeting 7th September 2024 at 5:30pm, at Liverpool Hope University and on Zoom.

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

The European Youth Parliament United Kingdom (EYPUK) is a non-partisan and independent educational charity (no. 102943). We engage young people with UK and European political issues, providing them with a platform to express their opinions whilst building new skills, confidence, and friendships.

Each year, we run Regional debating competitions and two national events with participants from across the UK. We also run a series of outreach events, engaging young people with the issues in their local communities, and run training and social events for our members. EYPUK also links up with the wider EYP community for international events, from Dublin to Dubrovnik!

The European Youth Parliament United Kingdom (EYPUK) is the UK's National Committee of its umbrella organisation, the European Youth Parliament (EYP). Thousands of young people are actively involved as volunteers all over Europe, making the EYP a genuinely youth-driven programme – run by young people, for young people. The entire network, made up of more than 30,000 young people, organises around 500 events every year.

Contents

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

Chair’s Welcome

Welcome to EYPUK’s Annual Report and AGM for 2024.

The 2023-24 year has been a strong one for EYPUK.

November 2023 saw EYPUK turn 30, and the charity held a dinner celebration for its members to commemorate the occasion. The event was well attended by both current members and some alumni. Thank you to everyone who attended to celebrate with us! While celebrating EYPUK’s anniversary, conversations remain ongoing in regard to EYPUK’s growth and longterm strategy, and there have been several new developments this year which we are proud to share.

EYPUK has continued to bolster its financial position and build greater financial resilience, with a further £5000 being added to EYPUK’s reserves. For the first time, the Regionals Team was able to secure all of the venues for the Regionals programme at no cost, meaning that all participation fees received from Regionals have been directed at other areas of EYPUK activity. Moreover, 96% of payments were received from Regionals this year: a record number.

This year, EYPUK has secured a good number of in-kind sponsorships for its sessions, and has been able to offer more financial support to its members, for example, for sustainable travel, first-time officials, and for schools at nationals who may otherwise be unable to participate. The latter scheme EYPUK wishes to dedicate to Jeffrey Dunn, who sadly passed away in September 2023. Jeff was a long-standing Trustee of EYPUK and had worked tirelessly to provide young people with opportunities to share their voices and advocate for change. He was a passionate advocate for young people and organisations like EYPUK which provide opportunities for young people to build confidence and achieve their potential, regardless of background. In dedicating the ‘Jeffrey Dunn Travel Fund’, EYPUK hopes his unwavering dedication to youth empowerment can continue. EYPUK sends its sincere condolences to Jeff’s family and friends.

The Trustees have continued to develop new governance improvements and policies, such as:

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity

no. 1029243

The Committee have also agreed a few changes to the structure of the Member Association Executive for this year, to improve efficiency and ensure that emphasis is placed where most needed. This includes a new role for an Events Officer, giving the responsibility for securing spaces for UK delegates abroad to the President, and more.

The outgoing leadership team wishes to give their thanks to EYPUK’s wonderful volunteers and members who have made this year so successful. EYPUK has been a huge part of our lives over the years, but we say goodbye to EYPUK in the knowledge that we have had a positive impact on the charity, and that it is in the safe hands of its ever-dedicated Committee and membership. We look forward to seeing EYPUK thrive and continue to deliver on its charitable purpose to advance education and life skills for young people.

Luke Moynan Chair of the Board of Trustees

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity

no. 1029243

Regionals Report

Regionals Team

Regionals Trustee: Meera Kaiser Events Trustee: Megan Bell Regional Coordinators: Emily Reynolds and Josephine Jeffers

Events Overview
EVENT
& DATE		 VENUE COST TEAMS PAID INCOME NOTES
Midlands
23/02/24		 Ashton
University		 Free 3 3 £300 Pick a more central
venue next year.
Merseyside
28/02/24		 Liverpool
John
Moores
University,
City
Campus
Free		 6 6 £600 Very good venue,
provided a cooked
meal for all
participants, wrote
an article about the
event, linkedhere,
and has also
expressed an
interest to host
again.
Manchester
06/03/24		 St John
Rigby
College		 Free 4 2 £200 Would suggest
choosing a venue
more central next
year. One payment
not received due to
miscommunication
with host.
West
Scotland
23/02/24		 Douglas
Academy		 Free 5 5 £500 Pick a more central
venue next year.

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

East
Scotland
14/03/24		 The Royal
High
School		 Free 5 5 £500
South East
#1
27/02/24		 St Paul’s
Juniors		 Free 8 8 £800 Great venue as
always, however
the room was up
two flights of stairs
causing an issue
for an official on
crutches.
South East
#2
05/03/24		 St Paul’s
Juniors		 Free 5 4 £400 Same as above.
Yorkshire
11/02/24		 Birkdale
Senior
School		 Free 4 4 £400 Pick a more central
venue next year.
The venue was
also not particularly
suitable and not as
accessible as
promised. There
were complications
due to this.
East Anglia
08/03/24		 Churchill
College		 Free 4 4 £400
South
Wales
04/03/24		 Howell’s
School		 Free 8 8 £800
South
Coast
15/03/24		 Bede’s
Senior
School		 Free 7 7 £700
Thames
Valley
28/02/24		 The
Abbey
School		 Free 6 6 £600 Good venue as
always. We have
received an offer to
host from another
venue as well for
next year.
North East
08/03/24		 Newcastle
University		 Free 8 8 £800
Northern
Ireland
05/03/24		 Belfast
City Hall		 Free 4 5 (1
cancelled
but fee		 £500 The venue
provided us with a
£500 grant for the

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity

no. 1029243

----- Start of picture text -----
withheld event which was
as per used to fund a
policy). selection of small
pastries laid out for
participants on
arrival. Was
originally planned
for 27/02, but
delayed due to
transport strikes
South West Sir Free 6 6 £600
13/02/24 Thomas
Rich’s
School
----- End of picture text -----

Total costs: £0 Total received school payments: £8100 Surplus: £8100

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

Nationals Report

Overview

Nationals Team:

Emily Cooper - Nationals Trustee Megan Bell - Events Trustee

Summer National Session Head Organisers: Daniel Brown and Claudia Cacciola Autumn National Session Head Organiser: Beccie White

Summer National Session

12 schools, 1 international delegate from Ireland and 1 from Germany 94 delegates, 23 teachers and 31 officials Booking Contract: £22,622.85 (less than last year) Spending: £413.93 Outgoing Total: £23,036.78 Incoming Total: £25,330 Surplus: £2,293.22

Autumn National Session

15 schools and no international delegates 118 delegates, 25 teachers and 30 officials Booking Contract: £28,164.30 Spending: Tbc Outgoing Total: Tbc Incoming Total: £28,850 Profit/loss: Tbc

Overall : 27 schools, 212 delegates, 61 officials and 48 teachers. Finances tbc.

Suggestions from last year

Based on student and teacher feedback, the Nationals Team looked into:

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity

no. 1029243

Next year

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

Communications Report

Review of the year

External communications

● EYPUK Website

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity

no. 1029243

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity

no. 1029243

Member Development Report

New Members

In addition to all the new members from the two annual National Sessions, over the past year, we accepted roughly 155 new members through the membership application route. This is over double the number of new members we received from the previous year through this specific route.

On top of this, we updated our membership policy introducing several changes. The new membership application process now requires applications to be reviewed by a selection panel within 21 days of submission. Upon success, the individual must now pay a £10 fee and a strict deadline of 30 days has been set to pay and upload proof of doing so. Similar to our new members from the two annual National Sessions, our members from the application pathway must now also complete a Code of Conduct. In addition, individuals can now also appeal the outcome of their application within 30 days of hearing from us. Finally, members who have gained membership through the application pathway must attend a multi-day EYP event for them to become voting members.

Members Training Weekend

In November 2023, we held yet another successful Members’ Training Weekend (MTW) in Newcastle. Over two days, the MTW gathered approximately 27 individuals to learn more about the organisation and opportunities EYP has to offer. Our experienced trainers put together over 17 modules for the event and participants also had plenty of opportunities to explore Newcastle and Durham before heading home.

International representation

Over the course of the last academic year, approximately 20 delegates from EYPUK attended sessions abroad. Once again, there was difficulty sending delegates to international sessions due to clashes with academic commitments and other reasons. Despite this, we hope that our efforts with the improved onboarding calls and the travel reimbursement scheme will encourage more individuals to take this step.

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

International Affairs Report

EYPUK continues to participate in the wider EYP Network’s international governance structures, particularly at the Board of National Committees (BNC).

BNCM 23-02

BNCM23-02 Executive Summary

BNCM23-02 Points and Votes Tracker

BNCM23-02 Minutes Booklet

BNCM 24-01

BNCM24-01 Executive Summary

BNCM24-01 Points and Votes Tracker

BNCM24-01 Minutes Booklet

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

BNC Board Elections Vote 24-02

EYPUK wishes to congratulate Daniel Brown on his election to the BNC Board for the 2024/25 term. It is great to see EYPUK at the forefront of the network’s international governance.

International Sessions

EYPUK was provided with a maximum of 8 delegate spots to the coming International Sessions. The 100th IS was due to take place in Istanbul in May, but instead took place in July in Thessaloniki; EYPUK sent 6 delegates.

Responsibility for International Governance

To better communicate and make it clearer who EYPUK’s contact person for international delegations is, the Committee has decided that the President of the Executive will now have the responsibility of securing spots abroad. The Member Development Trustee will oversee the above and maintain oversight over the process and sending of delegates abroad.

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

Diversity, Inclusion & Safeguarding Report

Policies

Safeguarding and Welfare

Health and Safety

Considerations for next year

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

Annual Statement of Accounts

EYPUK’s annual accounts run from January 20[th ] 2023 – January 19[th] 2024. Therefore, for the AGM report to be in line with the accounts we will submit this November to the charity commission, this report will primarily focus on the financial position during the financial year (January – January) as opposed to the EYPUK calendar year (September – September). An update will be given at the end of the accounts on the current financial position, to bridge the gap between January – September.

In the 2023/24 Financial year, EYPUK’s income was £65,308 whilst our expenditure was £63,234. This gave us a marginal profit of £2,075 for the financial year of 2023/24, although is it important to note that approximately £1600 of this relates to a sustainability engagement fund, for travel reimbursement which has not yet been spent. We look at our income and expenditure during the financial year on an accruals basis. This means the figures cited in this report reflect income or expenditure related to our operations and events between 20/01/23-19/01/24 (i.e. if we have received a payment for a 2024 regional event taking place in February in December, this will not be included in the 23/24 figures.

The 23/24 financial year was EYPUK’s second ‘post-covid’ financial year, being the second year we have produced a full set of regional and national events since 2019.

Expenditure breakdown 23-24 Financial year

Area of operations Amount(£)
Regionals 3541
Nationals 48132
Eurvoice 225
Member’s development 1949
Admin Bank charges 84
Insurance 1785
Storage 149
Website charges 260
International session fees 1214
Merchandise 0
School travel reimbursements 500
Volunteer travel reimbursements 273
Donated venues 4200
EYPUK 30 anniversaryevent 922
Total 63233

Income breakdown

Income breakdown
Area of operations Amount(£)
Nationals 45531
Regionals 8485
Bank interest 37

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity

no. 1029243

Member’s development events 1255
Membershipfees 275
Merchandise 588
EYPUK 30 anniversaryevent 760
International events 2061
Donated venues 4200
Sustainabilityengagement fund 2117
Total 65,308*

*Difference between total and breakdown provided due to rounding

From the above, it is clear that the biggest proportion of both income and expenditure relates to our national events which made a loss of £2,601 in 2023. We aim to keep the loss from national at around the £2,000 mark as nationals are part-subsidised with income received from regional sessions. The increased expenditure of nationals in 2023 was largely due to rising costs from Liverpool Hope and slightly lower than anticipated delegate numbers.

No financial sponsorship was obtained in the 2023/24 financial year, in part due to the absence of fundraising officers on the executive committee. We were successful in receiving two sustainable engagement grants from the International Office of EYP, to be used towards storage spaces and travel reimbursements for sustainable travel.

Current situation as of September 2024

At the date of this report, we currently have £6,460.68 (including an approximate £1400 contingent liability) in our accounts after accounting for the imminent autumn nationals payment. This is supported by £15,329.91 in our reserves, giving us a combined total of £21,790.59 . In January we moved £5,000 from our current account to our reserves in order to separate this from our day-today spending and increase our reserve amount to £15,329.91, including interest payments. £1600 of our cash in bank account relates to funds reserved from the sustainable engagement fund reserved for travel reimbursements for EYPUK volunteers attending events by sustainable transport options.

Updates from January – September 2024 by operational area

Regionals Regionals this year brought in income of
£8100. For the first year ever, we were able to
secure all 14 venues free of charge. Our
payment rate was 96%, which met our target
of 90% payment, but still resulted in £300 of
lost revenue.
Nationals Nationals this year had an estimated
expenditure of £52,345.78 and income of
£54,180,resultingin a surplus of £1835.

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

Member’s development We continued to allocate £800 to our
Member’s weekend, which took place in
November 2023.
Merchandise We have not made any additional purchases
of Merchandise in 2024, as we continue to
work through our existingstock.
Insurance In 2024 our insurance costs have gone done
considerably, as a result of changing our
insurance provider to one which covers
multi-day events. This has enabled us to
avoid taking our individual policy for each
nationals and member’s trainingweekend.
Fundraising No further fund have been raised this year,
although we have engaged in discussions
with the international office about the various
ways we can use the fund, updating the
terms of the travel fund in order to encourage
greater uptake.
Widening access In 2024 we continued to offer a travel support
fund for schools from lower socio-economic
areas, after a successful pilot in 2023. This
fund has been designated as the Jeff Dunn
fund, in commemoration of Jeff – a life-long
advocate of widening access – who sadly
passed awayin 2023.
Travel reimbursement for volunteers Our travel reimbursement for EYPUK
volunteers has remained consistent at £30
per event. An updated travel reimbursement
policy has been published on the website.
We have also introduced a new form to
centralise reimbursements.

The annual statement of accounts is awaiting independent examination.

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

Member Association Executive Committee

EYPUK wishes to express its thanks and appreciation to the outgoing Member Association Executive Committee for their excellent work and successes over the past twelve-months.

Following a successful round of elections in July, and handover month of August, EYPUK welcomes its newly elected Member Association Executive Committee, and wishes them the best of luck for their term, which will commence at the conclusion of the AGM.

Role Outgoing 23/24
Members		 Incoming 24/25
Members
President Daniel Brown Beccie White
Member Development
Officer		 Beccie White Erin Warren
Regional Coordinator Josephine Jeffers
Emily Reynolds		 Myles Paparesti
Sophie Woodward
EurVoice Coordinator Claudia Cacciola
Alice Irving		 Anna Herbert
Mercy Sanyu
Communications
Coordinator		 Katie Richards
Erin Morris		 Faron Smith
Fundraising Officer ~ Ben Campbell

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

Trustee Resignations and Elections

The AGM is the time where EYPUK recruits new Trustees and says thanks to its outgoing Trustees.

This year, the Trustees say farewell to several members.

Luke joined EYPUK in 2017 and has been a prominent member of the Committee for the past six years, including time as Regional Coordinator, President, Regional Trustee and Chair of the Board. Luke, with Lucy, was Head Organiser of EYPUK’s first digital session in 2020. His ambition as Chair has been to improve EYPUK’s governance, strengthen the charity’s position and build financial resilience to risk; things he has achieved through the implementation of new policies, the standardisation of meetings and record keeping, and through the bolstering of EYPUK’s membership and financial reserves. Under his leadership, EYPUK has bounced back from Covid stronger than before. EYPUK gives Luke its sincere thanks and wishes him all the best in his future.

● Lucy Owen (Vice Chair and Designated Safeguarding Lead)

Lucy also joined EYPUK in 2017, and has been a member of the Committee for five of the last six years, in various capacities including Regional Coordinator, Member Development, Vice Chair of the Board and as EYPUK’s Designated Safeguarding Lead. Lucy, alongside Luke, was Head Organiser of EYPUK’s first digital session in 2020. As DSL, Lucy has seen EYPUK go from strength to strength; from its safe culture to the adoption of new codes of conduct, safeguarding reporting and more. Moreover, despite the serious nature of her role, she has always been a person to whom volunteers and members could turn, and someone that could be relied upon to act sympathetically, promptly and professionally. EYPUK wishes Lucy all the best in her career and new home!

● Katie Thacker (Treasurer)

Katie has been a prominent member of EYPUK since joining in 2018, and has been on the Committee since 2020, serving as Member Development Officer, Nationals Trustee and as Treasurer. Katie has overseen a period of financial growth for EYPUK, and has been at the forefront of the improvement of EYPUK’s financial management. This has included better record keeping, reporting, and streamlining of reimbursement claims. Katie has also seen EYPUK achieve its long-held aim of introducing financial support to members, funding sustainable travel and supporting participation from those who may otherwise be disadvantaged. Katie has already started a fulfilling career in accountancy and auditing, and, as she becomes qualified, EYPUK cannot wait to see where her career will take her.

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

Eleanor joined EYPUK in 2017 and has been at the heart of EYPUK’s EurVoice programme ever since, including spending four years on the Committee. Under her leadership, EurVoice has grown into new areas such as London and Scotland, rebranded, and has become, once again, a core component of EYPUK’s annual programme of events. EYPUK will miss her smile and her enthusiasm, and wishes Eleanor the very best in her move to London and as she becomes a successful consultant.

Ahmad joined EYPUK in 2020 through its then new application pathway for membership. He quickly became a familiar face in the network through participation at many of the digital events of 2020 and 2021. Ahmad was also at the forefront of the development of EYPUK’s digital programme of events, and has spent the last three years on the Committee as Member Development Officer, President and Member Development Trustee. EYPUK is excited to see where Ahmad’s legal and advocacy work takes him.

Clause 13 (1) (a), which requires one third of the Trustees, or the number closest to one third, to retire at the AGM, is satisfied by the above resignations.

Luke and Katie may stay involved with things like banking, finance and governance until full authority can be signed over the new leadership.

Several Trustees will be moving into new portfolios at the AGM:

The Trustees are recommending the following appointments to the Board:

Name Role Proposed by Seconded by
Katie Richards Communications Luke Moynan Jessica Donaldson
Emily Reynolds Member
Development		 Meera Kaiser Emily Cooper
Daniel Brown Regionals Meera Kaiser Emily Cooper
Claudia Cacciola Events Emily Cooper Ahmad Raza
Molly Boulton EurVoice Luke Moynan Lucy Owen

There will be a short election at the AGM.

The Board of Trustees for 2024-25 shall therefore consist of:

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity

no. 1029243

Chair - Meera Kaiser

Vice Chair and Nationals - Jess Donaldson Designated Safeguarding Lead / National Safe Person - Emily Cooper Regionals - Daniel Brown Treasurer - Megan Bell EurVoice - Molly Boulton Events - Claudia Cacciola Member Development - Emily Reynolds Communications - Katie Richards

END OF REPORT

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees European Youth Parliament UK On accounts for the year 19/01/2024 Charity no 1029243 ended (if any) Set out on pages 1-2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 19 / 01 / 2024 . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:
Relevant professional
qualification(s) or body
(if any):
Acc
Address:

 07/10/2024
Sam Vina
ACA – Associate of The Institute of Chartered Accountants in Engaldn and
Wales
250 Abercairn road
London
SW16 5AL

Oct 2024

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2024

2

IER

----- Start of picture text -----
Charity Name European Youth Charity No 1029243
Parliament UK
Annual accounts for the period
Period end
Period start date To
20/01/2023 date 19/01/2024
----- End of picture text -----

Section A Statement of financial activities (including summary income and expenditure account)

Recommended categories by activity Recommended categories by activity Guidance Note Unrestricted funds Restricted
income
funds		 Endowment
funds		 Total funds Prior year
funds
£ £ £ £ £
Income (Note 3) F01 F02 F03 F04 F05
Income and endowments from:
Regional events S01 8,485 - - 8,485 7,360
National events S02 45,531 - - 45,531 37,685
International events 2,061 - - 3,533
Membership fees 275 - - 105
Grants 2,117 2,117 -
Member's training weekend S03 1,255 - - 1,255 440
Anniversary event S04 760 - - 760 -
Merchandise sales S05 588 - - 588 1,771
Interest income 37 - - - 21
Donated venues 4,200 -
Other - - - - 15
Total S07 58,991 6,317 - 65,308 50,930
Expenditure (Notes 6)
Expenditure on:
Regional events S08 3,541 - - 3,541 2,607
National events 48,132 - - 48,132 40,377
International events 1,214 - - 1,214 3,518
Eurvoice 225 - - 225 180
Admin 344 - - 344 346
Member's development events 1,949 - - 1,949 831
Insurance 1,785 - - 1,785 1,465
Anniversary event 922 - - 922 -
Storage - 149 - 149 -
Merchandise S09 - - - - 1,553
Donated venue 4,200 4,200
School travel reimbursements S10 500 - - 500 0.00
Volunteer travel reimbursements S11 273 0.00 0.00 273 381.00
Total S12 58,884 4,349 - 63,233 51,258
Net income/(expenditure) before tax for
the reporting period		 S13 107 1,968 - 2,075 328
-
Taxpayable S14 - - - - -
Net income/(expenditure) after tax before
investment gains/(losses)		 S15 107 1,968 - 2,075 328
-
Netgains/(losses)on investments S16 - - - - -
Net income/(expenditure) S17 107 1,968 - 2,075 328
-
Reconciliation of
funds:
Total funds brought forward S23 17,941 - - 17,941 18,269
Total funds carried forward S24 18,048 1,968 - 20,016 17,941

Charity Name: European Youth Parliament UK Charity No 1029243

Section B Balance sheet

----- Start of picture text -----
Unrestricted Total this Total last
funds year year
£ £ £
Current assets
Stocks 1,124 1,124 1,712
Cash 18,668 18,668 17,941
Total current assets 19,792 19,792 19,653
Funds of the Charity
CAF cash (main cash account) 8,486 8,486 12,104
CAF Gold (Reserves) 10,182 10,182 5,837
Total cash 18,668 18,668 17,941
Date of
Signed by one or two trustees/directors on
Print Name approval
behalf of all the trustees/directors
dd/mm/yyyy
Katie
Thacker
05-Sep
Signature of director authenticating accounts Date
being sent to Companies House Signature dd/mm/yyyy
Print name
----- End of picture text -----

Section C Notes to the accounts
Note 1Basis of preparation
This section should be completed by allcharities.
1.1 Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction
value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have beenprepared in accordance with:
• and with* ✓ the Statement of Recommended Practice: Accounting and Reporting by Charities
preparing their accounts in accordance with the Financial Reporting Standard applicable in
the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
• and with* ✓ the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland
(FRS 102)
• and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by
FRS 102.*
* -Tick as appropriate
1.2 Going concern
If there are material uncertainties related to events or conditions that cast significant doubt on the charity's
ability to continue as a going concern, please provide the following details or state "Not applicable", if
appropriate:
An explanation as to those factors that support
the conclusion that the charity is a going
concern;		 European Youth Parliament UK is a going concern with £19k in our
bank account (including reserves), allowing us to continue our
charitable activities for at least the following 12 months
Disclosure of any uncertainties that make the
going concern assumption doubtful;		 Nothing to disclose
Where accounts are not prepared on a going
concern basis, please disclose this fact together
with the basis on which the trustees prepared
the accounts and the reason why the charity is
not regarded as a going concern.		 N/A
1.3 Change of accounting policy
The accounts present a true and fair view and no
}.		 changes have been made to the accounting policies adopted in note {
Yes* ✓ * -Tick as appropriate
No*
Please disclose:
1.4 Changes to accounting estimates
No changes to accounting estimates have occurred in the reporting period (3.46 FRS102 SORP).
Yes* ✓ * -Tick as appropriate
No*
1.5 Material prior year erro rs
Nomaterialprior year error have been identifiedinthereporting period (3.47 FRS102SORP).
Yes* * -Tick as appropriate
No* ✓
Note 1Basis of preparation
This section should be completed by allcharities.
1.1 Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction
value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have beenprepared in accordance with:
• and with* ✓ the Statement of Recommended Practice: Accounting and Reporting by Charities
preparing their accounts in accordance with the Financial Reporting Standard applicable in
the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
• and with* ✓ the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland
(FRS 102)
• and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by
FRS 102.*
* -Tick as appropriate
1.2 Going concern
If there are material uncertainties related to events or conditions that cast significant doubt on the charity's
ability to continue as a going concern, please provide the following details or state "Not applicable", if
appropriate:
An explanation as to those factors that support
the conclusion that the charity is a going
concern;		 European Youth Parliament UK is a going concern with £19k in our
bank account (including reserves), allowing us to continue our
charitable activities for at least the following 12 months
Disclosure of any uncertainties that make the
going concern assumption doubtful;		 Nothing to disclose
Where accounts are not prepared on a going
concern basis, please disclose this fact together
with the basis on which the trustees prepared
the accounts and the reason why the charity is
not regarded as a going concern.		 N/A
1.3 Change of accounting policy
The accounts present a true and fair view and no
}.		 changes have been made to the accounting policies adopted in note {
Yes* ✓ * -Tick as appropriate
No*
Please disclose:
1.4 Changes to accounting estimates
No changes to accounting estimates have occurred in the reporting period (3.46 FRS102 SORP).
Yes* ✓ * -Tick as appropriate
No*
1.5 Material prior year erro rs
Nomaterialprior year error have been identifiedinthereporting period (3.47 FRS102SORP).
Yes* * -Tick as appropriate
No* ✓

Section C Notes to the accounts (cont)
Note 2 Accounting policies
Recognition of income These are included in the Statement of Financial Activities (SoFA) when:
• the charity becomes entitled to the resources;
• it is more likely than not that the trustees will receive the resources; Yes* No* N/a*
• the monetary value can be measured with sufficient reliability. ✓
Offsetting There has been no offsetting of assets and liabilities, or income and expenses, unless
required or permitted by the FRS 102 SORP or FRS 102.		 Yes* No* N/a*
✓
Grants and donations Grants and donations are only included in the SoFA when the general income
recognition criteria are met (5.10 to 5.12 FRS102 SORP).		 Yes* No* N/a*
✓
In the case of performance related grants, income must only be recognised to the
extent that the charity has provided the specified goods or services as entitlement to
the grant only occurs when the performance related conditions are met (5.16 FRS 102
SORP).		 Yes* No* N/a*
✓
Legacies Legacies are included in the SOFA when receipt is probable, that is, when there has
been grant of probate, the executors have established that there are sufficient assets in
the estate and any conditions attached to the legacy are either within the control of the
charity or have been met.		 Yes* No* N/a*
✓
Government grants The charity has received government grants in the reporting period Yes* No* N/a*
✓
Tax reclaims on
donations and gifts		 Gift Aid receivable is included in income when there is a valid declaration from the
donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift
and is treated as an addition to the same fund as the initial donation unless the donor or
the terms of the appeal have specified otherwise.		 Yes* No* N/a*
✓
Contractual income and
performance related
grants		 This is only included in the SoFA once the charity has provided the related goods or
services or met the performance related conditions.		 Yes* No* N/a*
✓
Donated goods Donated goods are measured at fair value (the amount for which the asset could be
exchanged) unless impractical to do so.		 Yes* No* N/a*
✓
The cost of any stock of goods donated for distribution to beneficiaries is deemed to be
the fair value of those gifts at the time of their receipt and they are recognised on
receipt. In the reporting period in which the stocks are distributed, they are recognised
as an expense at the carryingamount of the stocks at distribution.		 Yes* No* N/a*
✓
Donated goods for resale are measured at fair value on initial recognition, which is the
expected proceeds from sale less the expected costs of sale, and recognised in 'Income
from other trading activities' with the corresponding stock recognised in the balance
sheet. On its sale the value of stock is charged against 'Income from other trading
activities' and the proceeds from sale are also recognised as 'Income from other
tradingactivities'.		 Yes* No* N/a*
✓
Goods donated for on-going use by the charity are recognised as tangible fixed assets
and included in the SoFA as incoming resources when receivable.		 Yes* No* N/a*
✓
Gifts in kind for use by the charity are included in the SoFA as income from donations
when receivable.		 Yes* No* N/a*
✓
Donated services and
facilities		 Donated services and facilities are included in the SOFA when received at the value of
the gift to the charity provided the value of the gift can be measured reliably.		 Yes* No* N/a*
✓
Donated services and facilities that are consumed immediately are recognised as
income with an equivalent amount recognised as an expense under the appropriate
headingin the SOFA.		 Yes* No* N/a*
✓
Support costs The charity has incurred expenditure on support costs. Yes* No* N/a*
✓
Volunteer help The value of any voluntary help received is not included in the accounts but is
described in the trustees’ annual report.		 Yes* No* N/a*
✓
Income from interest,
royalties and dividends		 This is included in the accounts when receipt is probable and the amount receivable
can be measured reliably.		 Yes* No* N/a*
✓
Income from
membership
subscriptions		 Membership subscriptions received in the nature of a gift are recognised in Donations
and Legacies.		 Yes* No* N/a*
✓
Membership subscriptions which gives a member the right to buy services or other
benefits are recognised as income earned from the provision of goods and services as
income from charitable activities.		 Yes* No* N/a*
✓
Settlement of insurance
claims		 Insurance claims are only included in the SoFA when the general income recognition
criteria are met (5.10 to 5.12 FRS102 SORP) and are included as an item of other
income in the SoFA.		 Yes* No* N/a*
✓
Investment gains and
losses		 This includes any realised or unrealised gains or losses on the sale of investments and
any gain or loss resulting from revaluing investments to market value at the end of the
year.		 Yes* No* N/a*
✓
2.3 EXPENDITURE AND LIABILITIES AND LIABILITIES AND LIABILITIES
Liability recognition Liabilities are recognised where it is more likely than not that there is a legal or
constructive obligation committing the charity to pay out resources and the amount of
the obligation can be measured with reasonable certainty.		 Yes* No* N/a*
✓
Governance and support
costs		 Support costs have been allocated between governance costs and other support.
Governance costs comprise all costs involving public accountability of the charity and
its compliance with regulation and good practice.
 Yes* No* N/a*
✓
Support costs include central functions and have been allocated to activity cost
categories on a basis consistent with the use of resources, eg allocating property costs
by floor areas, or per capita, staff costs by the time spent and other costs by their
usage.		 Yes* No* N/a*
✓
Grants with performance
conditions		 Where the charity gives a grant with conditions for its payment being a specific level of
service or output to be provided, such grants are only recognised in the SoFA once the
recipient of the grant has provided the specified service or output.		 Yes* No* N/a*
✓
Grants payable without
performance conditions		 Where there are no conditions attaching to the grant that enables the donor charity to
realistically avoid the commitment, a liability for the full funding obligation must be
recognised.		 Yes* No* N/a*
✓
Redundancy cost The charity made no redundancy payments during the reporting period. Yes* No* N/a*
✓
Deferred income No material item of deferred income has been included in the accounts. Yes* No* N/a*
✓
Creditors The charity has creditors which are measured at settlement amounts less any trade
discounts		 Yes* No* N/a*
✓
Provisions for liabilities A liability is measured on recognition at its historical cost and then subsequently
measured at the best estimate of the amount required to settle the obligation at the
reporting date		 Yes* No* N/a*
✓
Basic financial
instruments		 The charity accounts for basic financial instruments on initial recognition as per
paragraph 10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17
to 11.19, FRS102 SORP.
 Yes* No* N/a*
✓
2.4 ASSETS
Tangible fixed assets for
use by charity		 These are capitalised if they can be used for more than one year, and cost at least
They are valued at cost. Yes* No* N/a*
✓
The depreciation rates and methods used are disclosed in note 14.
Intangible fixed assets The charity has intangible fixed assets, that is, non-monetary assets that do not have
physical substance but are identifiable and are controlled by the charity through
custody or legal rights. The amortisation rates and methods used are disclosed in note
15.		 Yes* No* N/a*
✓
They are valued at cost. Yes* No* N/a*
✓
Heritage assets The charity has heritage assets, that is, non-monetary assets with historic, artistic,
scientific, technological, geophysical or environmental qualities that are held and
maintained principally for their contribution to knowledge and culture. The depreciation
rates and methods used as disclosed in note 16.		 Yes* No* N/a*
✓
Yes* No* N/a*
They are valued at cost. ✓
Investments Fixed asset investments in quoted shares, traded bonds and similar investments are
valued at initially at cost and subsequently at fair value (their market value) at the year
end. The same treatment is applied to unlisted investments unless fair value cannot be
measured reliably in which case it is measured at cost less impairment.		 Yes* No* N/a*
✓
Investments held for resale or pending their sale and cash and cash equivalents with a
maturity date of less than 1 year are treated as current asset investments		 Yes* No* N/a*
✓
Stocks and work in
progress		 Stocks held for sale as part of non-charitable trade are measured at the lower or cost or
net realisable value.		 Yes* No* N/a*
✓
Goods or services provided as part of a charitable activity are measured at net
realisable value based on the service potential provided by items of stock.		 Yes* No* N/a*
✓
Work in progress is valued at cost less any foreseeable loss that is likely to occur on
the contract.		 Yes* No* N/a*
✓
Debtors Debtors (including trade debtors and loans receivable) are measured on initial
recognition at settlement amount after any trade discounts or amount advanced by the
charity. Subsequently, they are measured at the cash or other consideration expected
to be received.		 Yes* No* N/a*
✓
Current asset
investments		 The charity has investments which it holds for resale or pending their sale and cash and
cash equivalents with a maturity date less than one year. These include cash on
deposit and cash equivalents with a maturity of loss than one year held for investment
purposes rather than to meet short-term cash commitments as theyfall due.		 Yes* No* N/a*
✓
Yes* No* N/a*
They are valued at fair value except where they qualify as basic financial instruments. ✓

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Section C Notes to the accounts (cont)
Note 3 Income
Unrestricted Restricted
Analysis of income funds income funds Total funds Prior year
£ £
Donations Sustainability engagement fund from EYP
and legacies: International - 2,117 2,117 -
Donated goods, facilities and services - 4,200 4,200 -
Other - - -
Total - 6,317 6,317 -
Charitable
Regional events
activities: 8,485 8,485 7,360
National events
45,531 45,531 37,685
International events
2,061 2,061 3,533
Membership fees 275 275 105
Member's training weekend
1,255 1,255 440
Other - - - -
Total 57,606 - 57,606 49,123
Other trading
activities: Anniversary event 760 - 760 -
Merchandise sales 588 - 588 1,771
Other - - - 15
Total 1,348 - 1,348 1,786
Income from Interest income 37 - 37 21
investments: Total 37 - 37 21
TOTAL INCOME 58,991 6,317 65,308 50,930
Other information:
A grant received from EYP's international office
All income in the prior year was unrestricted except for: ('sustainability engagement fund') which is restricted
(please provide description and amounts) for activities promoting sustainable activities: travel
reimbursement for sustainable travel methods and
hiring a storage space.
This year: Where sums originally denominated in foreign
currency have been included in income, explain the basis on Income received from overseas bank accounts is
which those sums have been translated into sterling (or the automatically translated by our bank - CAF bank -
currency in which the accounts are drawn up). at the point of receival.
Last year: Where sums originally denominated in foreign
currency have been included in income, explain the basis on Income received from overseas bank accounts is
which those sums have been translated into sterling (or the automatically translated by our bank - CAF bank -
currency in which the accounts are drawn up). at the point of receival.
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Section C Notes to the accounts (cont)

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Note 4 Donated goods, facilities and services
This year Last year
£ £
Use of venues 4,200 4,150
Other - -
4,200 4,150
This year Last year
14 venues for our one-day charitable activities 10 venues for our one-day charitable activities
were received free of charge in the 22/23 were received free of charge in the 22/23
financial year. These are long-standing financial year. These are long-standing
relationships with organisations, a number of relationships with organisations, a number of
whire are schools. For these venues we are whire are schools. For these venues we are
unable to find the fair value of hire, as these unable to find the fair value of hire, as these
organisations do not typically hire out rooms to organisations do not typically hire out rooms to
private companies. The only venue received free private companies. Belfast city hall was provided
of charge with their fair value price accessible free of charge, as is customary for their hore
Please provide details of the was Churchill College, Cambridge, with room hire policy (they do not offer paid hire)> Urban
accounting policy for the recognition valued at £1450 and received free of charge. For sciences building at Newcastle University do not
and valuation of donated goods, other venues, the value assigned is the upper advertise hire price. The only venue received
facilities and services. limit which organisers are allowed to spend free of charge with their fair value price
without requiring additional trustee authorisation, accessible was Churchill College, Cambridge,
which is £300. This closely aligns with the with room hire valued at £1450 and received
average price paid for non-donated venues, free of charge. For the other 9 venues, the
which was £305 in 2022. value assigned is the upper limit which
organisers are allowed to spend without
requiring additional trustee authorisation, which
is £300. This closely aligns with the average
price paid for non-donated venues, which was
£305 in 2022.
Please provide details of any
unfulfilled conditions and other
contingencies attaching to resources
from donated goods and services not
recognised in income. No unfulfilled conditions or contingencies No unfulfilled conditions or contingencies
Please give details of other forms of
other donated goods and services not
recognised in the accounts, eg
No other donated goods and services are not
contribution of unpaid volunteers.
recognised in the accounts No other donated goods and services are not rec
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Section C Notes to the accounts (cont)

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Note 5 Expenditure
This year Last year
Restricted Restricted
Unrestricted income Unrestricted income
Analysis funds funds Total funds funds funds Total funds
Expenditure on raising funds: £ £
Merchandise procurement - - - -
1,553 1,553
Total expenditure on raising funds - - - 1,553 - 1,553
Expenditure on charitable activities:
National events - -
48,132 48,132 40,377 40,377
Regional events - -
3,541 3,541 2,607 2,607
Member development events 1,949 - 1,949 831 - 831
Eurvoice 225 225 180 180
International events 1,214 1,214 3,518 3,518
Donated venues 4,200 4,200
Support costs -
2,372 149 2,521 2,192 2,192
Total expenditure on charitable activities -
57,432 4,349 61,781 49,705 49,705
Separate material item of expense
EYPUK anniversary event 922 - 922 - - -
Total 922 - 922 - - -
TOTAL EXPENDITURE 58,354 4,349 58,354 51,258 - 51,258
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Section C Notes to the accounts

Note 6 Support Costs

Please complete this note if the charity has analysed its expenses using activity categories and has support costs.

Note 6 Support Costs
Please complete this note if the charity has analysed its expenses using activity
categories and has support costs.
This year
Support cost
(examples)		 Charitable
activities		 Grand total
£ £
HR 273 273
Insurance 1,785 1,785
General Admin 314 314
Storage costs 149 149
Total 2,521 2,521
Last year
Support cost
(examples)		 Charitable Grand total
£ £
HR(1) 381 381
Insurance 1,465 1,465
General Admin 346 346
Storage costs - -
Total 2,192 2,192
(1) HR costs relate to volunteer travel reimbursements and
funds spent on DBS checks and other safeguarding training

Section C Notes to the accounts (cont)

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Note 7 Stocks
Please complete this note if the charity holds any stock items
18.1 Please state the carrying amount of stock and work in progress analysed between activities.
Other trading activities Inventory stock for
distribution
£
Opening 1,712
Added in period -
Expensed in period - 588
Impaired -
Closing 1,124
1,124
Total this year
1,712
Total previous year
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Section C Notes to the accounts (cont)

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Note 8 Cash at bank and in hand
This year Last year
£ £
Cash at bank and on hand 18,668 17,941
Total 18,668 17,941
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Section C Notes to the accounts (cont)

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Note 9 Transactions with trustees and related partiespartiesarties
If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details
of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box or
"False" if there are transactions to report.
9.1 Trustee remuneration and benefits
This year
None of the trustees have been paid any remuneration or received any other benefits from an TRUE
employment with their charity or a related entity (True or False)
Lastast yearr
TRUE
None of the trustees have been paid any remuneration or received any other benefits from an
employment with their charity or a related entity (True or False)
9.2 Trustees' expenses' expenses expenses
If the charity has paid trustees expenses for fulfilling their duties, details of such transactions should be provided in this
note. If there are no transactions to report, please enter “True” in the box below. If there are transactions to report, please
enter "False".
No trustee expenses have been incurred (True or False) FALSE
This year Last year
Type of expenses reimbursed
£ £
Travel
105 50
TOTAL
105 50
Please provide the number of trustees reimbursed for expenses or who 4 2
had expenses paid by the charity
28.3 Transaction(s) with related parties
Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material
interest, including where funds have been held as agent for related parties. If there are no such transactions, please enter
'true' in the box provided.provided.rovided.
This year
There have been no related party transactions in the reporting period (True or False) TRUE
Last year
There haveere havere havee have haveavevee been no relatedn no relatedo related relatedelatedlatedated partyrtyty transactions in the reportingransactions in the reportingansactions in the reportingnsactions in the reportingsactions in the reportingions in the reportingons in the reportingns in the reportings in the reporting in the reportingthe reportinghe reportinge reporting reportingeportingrtingtingingg periodriodod (TrueTrueue or False)r False)alse)lse)se) TRUEUEE
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Note 9 Transactions with trustees and related partiespartiesarties
If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details
of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box or
"False" if there are transactions to report.
9.1 Trustee remuneration and benefits
This year
None of the trustees have been paid any remuneration or received any other benefits from an TRUE
employment with their charity or a related entity (True or False)
Lastast yearr
TRUE
None of the trustees have been paid any remuneration or received any other benefits from an
employment with their charity or a related entity (True or False)
9.2 Trustees' expenses' expenses expenses
If the charity has paid trustees expenses for fulfilling their duties, details of such transactions should be provided in this
note. If there are no transactions to report, please enter “True” in the box below. If there are transactions to report, please
enter "False".
No trustee expenses have been incurred (True or False) FALSE
This year Last year
Type of expenses reimbursed
£ £
Travel
105 50
TOTAL
105 50
Please provide the number of trustees reimbursed for expenses or who 4 2
had expenses paid by the charity
28.3 Transaction(s) with related parties
Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material
interest, including where funds have been held as agent for related parties. If there are no such transactions, please enter
'true' in the box provided.provided.rovided.
This year
There have been no related party transactions in the reporting period (True or False) TRUE
Last year
There haveere havere havee have haveavevee been no relatedn no relatedo related relatedelatedlatedated partyrtyty transactions in the reportingransactions in the reportingansactions in the reportingnsactions in the reportingsactions in the reportingions in the reportingons in the reportingns in the reportings in the reporting in the reportingthe reportinghe reportinge reporting reportingeportingrtingtingingg periodriodod (TrueTrueue or False)r False)alse)lse)se) TRUEUEE
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