## **- Annual Report September 2024 - Annual General Meeting 7th September 2024 at 5:30pm, at Liverpool Hope University and on Zoom.** **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ The European Youth Parliament United Kingdom (EYPUK) is a non-partisan and independent educational charity (no. 102943). We engage young people with UK and European political issues, providing them with a platform to express their opinions whilst building new skills, confidence, and friendships. Each year, we run Regional debating competitions and two national events with participants from across the UK. We also run a series of outreach events, engaging young people with the issues in their local communities, and run training and social events for our members. EYPUK also links up with the wider EYP community for international events, from Dublin to Dubrovnik! The European Youth Parliament United Kingdom (EYPUK) is the UK's National Committee of its umbrella organisation, the European Youth Parliament (EYP). Thousands of young people are actively involved as volunteers all over Europe, making the EYP a genuinely youth-driven programme – run by young people, for young people. The entire network, made up of more than 30,000 young people, organises around 500 events every year. ## **Contents** - Chair’s welcome - Regionals Report - Nationals Report - Communications Report - Member Development Report - International Affairs Report - Diversity, Inclusion and Safeguarding Report - Annual Statement of Accounts - Member Association Executive - Trustee Resignations and Elections **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ ## **Chair’s Welcome** Welcome to EYPUK’s Annual Report and AGM for 2024. The 2023-24 year has been a strong one for EYPUK. November 2023 saw EYPUK turn 30, and the charity held a dinner celebration for its members to commemorate the occasion. The event was well attended by both current members and some alumni. Thank you to everyone who attended to celebrate with us! While celebrating EYPUK’s anniversary, conversations remain ongoing in regard to EYPUK’s growth and longterm strategy, and there have been several new developments this year which we are proud to share. EYPUK has continued to bolster its financial position and build greater financial resilience, with a further £5000 being added to EYPUK’s reserves. For the first time, the Regionals Team was able to secure all of the venues for the Regionals programme at no cost, meaning that all participation fees received from Regionals have been directed at other areas of EYPUK activity. Moreover, 96% of payments were received from Regionals this year: a record number. This year, EYPUK has secured a good number of in-kind sponsorships for its sessions, and has been able to offer more financial support to its members, for example, for sustainable travel, first-time officials, and for schools at nationals who may otherwise be unable to participate. The latter scheme EYPUK wishes to dedicate to Jeffrey Dunn, who sadly passed away in September 2023. Jeff was a long-standing Trustee of EYPUK and had worked tirelessly to provide young people with opportunities to share their voices and advocate for change. He was a passionate advocate for young people and organisations like EYPUK which provide opportunities for young people to build confidence and achieve their potential, regardless of background. In dedicating the ‘Jeffrey Dunn Travel Fund’, EYPUK hopes his unwavering dedication to youth empowerment can continue. EYPUK sends its sincere condolences to Jeff’s family and friends. The Trustees have continued to develop new governance improvements and policies, such as: - Codes of Conduct for the Trustees and Member Association Executive - New Trustee Role Descriptions - Updated Membership Policy - New Privacy Notice **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity_ _no. 1029243_ - New cancellation terms for Regionals - A new guide for EYPUK members travelling abroad The Committee have also agreed a few changes to the structure of the Member Association Executive for this year, to improve efficiency and ensure that emphasis is placed where most needed. This includes a new role for an Events Officer, giving the responsibility for securing spaces for UK delegates abroad to the President, and more. The outgoing leadership team wishes to give their thanks to EYPUK’s wonderful volunteers and members who have made this year so successful. EYPUK has been a huge part of our lives over the years, but we say goodbye to EYPUK in the knowledge that we have had a positive impact on the charity, and that it is in the safe hands of its ever-dedicated Committee and membership. We look forward to seeing EYPUK thrive and continue to deliver on its charitable purpose to advance education and life skills for young people. Luke Moynan Chair of the Board of Trustees **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity_ _no. 1029243_ ## **Regionals Report** ## **Regionals Team** Regionals Trustee: Meera Kaiser Events Trustee: Megan Bell Regional Coordinators: Emily Reynolds and Josephine Jeffers ## **Events Overview** |||||||| |---|---|---|---|---|---|---| |**EVENT**
**& DATE**|**VENUE**|**COST**|**TEAMS**|**PAID**|**INCOME**|**NOTES**| |Midlands
23/02/24|Ashton
University|Free|3|3|£300|Pick a more central
venue next year.| |Merseyside
28/02/24|Liverpool
John
Moores
University,
City
Campus|
Free|6|6|£600|Very good venue,
provided a cooked
meal for all
participants, wrote
an article about the
event, linkedhere,
and has also
expressed an
interest to host
again.| |Manchester
06/03/24|St John
Rigby
College|Free|4|2|£200|Would suggest
choosing a venue
more central next
year. One payment
not received due to
miscommunication
with host.| |West
Scotland
23/02/24|Douglas
Academy|Free|5|5|£500|Pick a more central
venue next year.| **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ |||||||| |---|---|---|---|---|---|---| |East
Scotland
14/03/24|The Royal
High
School|Free|5|5|£500|| |South East
#1
27/02/24|St Paul’s
Juniors|Free|8|8|£800|Great venue as
always, however
the room was up
two flights of stairs
causing an issue
for an official on
crutches.| |South East
#2
05/03/24|St Paul’s
Juniors|Free|5|4|£400|Same as above.| |Yorkshire
11/02/24|Birkdale
Senior
School|Free|4|4|£400|Pick a more central
venue next year.
The venue was
also not particularly
suitable and not as
accessible as
promised. There
were complications
due to this.| |East Anglia
08/03/24|Churchill
College|Free|4|4|£400|| |South
Wales
04/03/24|Howell’s
School|Free|8|8|£800|| |South
Coast
15/03/24|Bede’s
Senior
School|Free|7|7|£700|| |Thames
Valley
28/02/24|The
Abbey
School|Free|6|6|£600|Good venue as
always. We have
received an offer to
host from another
venue as well for
next year.| |North East
08/03/24|Newcastle
University|Free|8|8|£800|| |Northern
Ireland
05/03/24|Belfast
City Hall|Free|4|5 (1
cancelled
but fee|£500|The venue
provided us with a
£500 grant for the| **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity_ _no. 1029243_ **----- Start of picture text -----**
withheld event which was
as per used to fund a
policy). selection of small
pastries laid out for
participants on
arrival. Was
originally planned
for 27/02, but
delayed due to
transport strikes
South West Sir Free 6 6 £600
13/02/24 Thomas
Rich’s
School
**----- End of picture text -----**
- School Payments - £100 fee per team - 81 payments have been received out of 84 teams = 96% payment - - Accessibility - We prioritised free venues this year - In future, some costs are worth ensuring participant accessibility to the venue - both from ease of transport to the venue, and within the venue itself - - Thank yous - Megan Bell for her continued support with the regionals throughout the year - Emily and Josephine for constant dedicated and high quality work - To all of EYPUK’s volunteers who supported with the regionals programme, particularly the many officials who made the events possible **Total costs:** £0 **Total received school payments:** £8100 **Surplus:** £8100 **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ ## **Nationals Report** ## **Overview** ## **Nationals Team:** Emily Cooper - Nationals Trustee Megan Bell - Events Trustee Summer National Session Head Organisers: Daniel Brown and Claudia Cacciola Autumn National Session Head Organiser: Beccie White ## **Summer National Session** 12 schools, 1 international delegate from Ireland and 1 from Germany 94 delegates, 23 teachers and 31 officials Booking Contract: £22,622.85 (less than last year) Spending: £413.93 Outgoing Total: £23,036.78 Incoming Total: £25,330 Surplus: £2,293.22 ## **Autumn National Session** 15 schools and no international delegates 118 delegates, 25 teachers and 30 officials Booking Contract: £28,164.30 Spending: Tbc Outgoing Total: Tbc Incoming Total: £28,850 Profit/loss: Tbc **Overall** : 27 schools, 212 delegates, 61 officials and 48 teachers. Finances tbc. ## **Suggestions from last year** Based on student and teacher feedback, the Nationals Team looked into: - Considering how Eurovillage works from a food hygiene perspective. Changed it to just snacks and desserts post a hot meal from the venue. This was successful and well received. - Adding trigger warnings to debates where appropriate, and potentially having the ESP on the Board of more sensitive debates. This was successful at Summer Nationals. - Vetting auditions for Euroconcert as far as possible - costumes, music and dances included. Held ‘auditions’ during Eurovillage. No problems with performances this year. - Contactless card machine purchased and used for officials dinner and merch. This led to an increase in numbers purchased and a smoother Officials dinner process. **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity_ _no. 1029243_ ## **Next year** - Streamline fundraising efforts between sessions. Allocate fundraising officer to help. Ensure treasurer has a call with both sessions to discuss who does what and how fundraising will be shared. - Continue to ensure that every participant signs a Code of Conduct. Lucy Owen as NSP introduced a Google form which has been highly effective. **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ ## **Communications Report** ## **Review of the year** - Jess Donaldson was Communications Trustee for a second year - Erin Morris and Katie Richards were Communications Coordinators this year. - There will be one Communications Coordinator going forward. ## **External communications** ## ● EYPUK Website - Regularly fixed and updated membership policies as needed, and maintained regionals content etc. on the website. - Wix is still used as the website host. - Maintenance and distribution of relevant emails into EYPUK Info as needed to relevant people. - Updated education documents and signposted teachers interested in this direction. - Subscriptions to mailing list still come through website, all enquiries go to info account. - Website maintained engagement with 2024, with website visits mostly matching last year, but steadier (whereas engagement last year was more erratic). - Mailing List - I propose that the newsletter should resume as a presidential responsibility alongside Comms’ design, suggesting that the President should chase the Exec and Comms can format/edit (rather than Comms chasing content). - One newsletter this year - we had hoped for more. - Instagram - Really, really strong engagement with Instagram with the 2nd half of 2024 seeing a 50% increase in engagement which is great! - Also increased followers up to 2104. - Katie put together a great new colour scheme for general EYPUK posts, as well as creating some great informative EYP content, moving away from just having events and members focused content. - Members Abroad and Testimonials did not have much uptake. - Put together editorial guidelines for editors which can be further grown in further years (finding editors are increasingly asking for this). - Announcement posts remain big drivers in engagement. - Platform continues to be event and members focused - account visibly grouped into different sections based on each session branding, with their respective stories saved. - Slightly differentiated content and tone between Facebook and Instagram - use of stories, more aimed at delegates and officials on Instagram, whereas Facebook will also include content aimed at other audiences. Formalising this distinction will be important in moving forward into the next year and in **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity_ _no. 1029243_ - conceptualising our target audiences for each platform and developing their uses. - We have also started using LinkedIn considerably more which has seen great engagement! Putting together content that can be reposted has seen really great success. This also was true for EYPUK30, where we reached alumni through LinkedIn. We would really love to further this next year! **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity_ _no. 1029243_ ## **Member Development Report** ## **New Members** In addition to all the new members from the two annual National Sessions, over the past year, we accepted roughly 155 new members through the membership application route. This is over double the number of new members we received from the previous year through this specific route. On top of this, we updated our membership policy introducing several changes. The new membership application process now requires applications to be reviewed by a selection panel within 21 days of submission. Upon success, the individual must now pay a £10 fee and a strict deadline of 30 days has been set to pay and upload proof of doing so. Similar to our new members from the two annual National Sessions, our members from the application pathway must now also complete a Code of Conduct. In addition, individuals can now also appeal the outcome of their application within 30 days of hearing from us. Finally, members who have gained membership through the application pathway must attend a multi-day EYP event for them to become voting members. ## **Members Training Weekend** In November 2023, we held yet another successful Members’ Training Weekend (MTW) in Newcastle. Over two days, the MTW gathered approximately 27 individuals to learn more about the organisation and opportunities EYP has to offer. Our experienced trainers put together over 17 modules for the event and participants also had plenty of opportunities to explore Newcastle and Durham before heading home. ## **International representation** Over the course of the last academic year, approximately 20 delegates from EYPUK attended sessions abroad. Once again, there was difficulty sending delegates to international sessions due to clashes with academic commitments and other reasons. Despite this, we hope that our efforts with the improved onboarding calls and the travel reimbursement scheme will encourage more individuals to take this step. **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ ## **International Affairs Report** EYPUK continues to participate in the wider EYP Network’s international governance structures, particularly at the Board of National Committees (BNC). ## **BNCM 23-02** - The Meeting of the Board of National Committees took place from the 17th - 19th of November 2023 in Berlin, and EYPUK was represented by Beccie White and Daniel Brown. - Pertinent topics included: - Providing clearer definitions of political neutrality within the network. - Allowing the GB to co-opt members for external representation of the EYP. - Modifying the Policy on Safeguarding, Safety and Dignity in EYPUK to allow third party complaints to the Safe Core Team. - The extension of the EYP Strategy 2020-2025 by two years. BNCM23-02 Executive Summary BNCM23-02 Points and Votes Tracker BNCM23-02 Minutes Booklet ## **BNCM 24-01** - The Meeting of the Board of National Committees took place from the 5th - 7th of April 2024 in Berlin, and EYPUK was represented by Daniel Brown. - Pertinent topics included: - The transparency of the Safe Core Team. - A modification to the Policy on Delegate Allocation to make it fairer and encourage NCs to host network-wide events. - Modifications to the Welfare Policy and Competence Framework to enhance child protection and peer-to-peer education. BNCM24-01 Executive Summary BNCM24-01 Points and Votes Tracker BNCM24-01 Minutes Booklet **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ ## **BNC Board Elections Vote 24-02** EYPUK wishes to congratulate Daniel Brown on his election to the BNC Board for the 2024/25 term. It is great to see EYPUK at the forefront of the network’s international governance. ## **International Sessions** EYPUK was provided with a maximum of 8 delegate spots to the coming International Sessions. The 100th IS was due to take place in Istanbul in May, but instead took place in July in Thessaloniki; EYPUK sent 6 delegates. ## **Responsibility for International Governance** To better communicate and make it clearer who EYPUK’s contact person for international delegations is, the Committee has decided that the President of the Executive will now have the responsibility of securing spots abroad. The Member Development Trustee will oversee the above and maintain oversight over the process and sending of delegates abroad. **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ ## **Diversity, Inclusion & Safeguarding Report** ## **Policies** - Lucy has reviewed the EYPUK safeguarding policy and ESP/officials training. - Updated the incident report form. - Updated EYPUK’s code of conducts and the process of sending them out to session participants - streamlined using a new Google Form system and linked spreadsheet. ## **Safeguarding and Welfare** - No safeguarding incidents at any of our events. - Minor welfare/other incidents at sessions and outside of them - relevant individuals have - handled all issues effectively. - Optimal safeguarding training method found! - pre-session safeguarding briefing (recorded for anyone who can’t attend), then questions and interactive activities (quiz, scenarios etc) at the Event Safe Talk. ## **Health and Safety** - No health and safety concerns or incidents at any of our events. ## **Considerations for next year** - Diversity and inclusion policy - unfortunately this has not been progressed as far as hoped this year. It would be a good opportunity to take this forward with members involved. There has also been a discussion about outsourcing to another committee member to lead on the process if capacity is limited next year. **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ ## **Annual Statement of Accounts** EYPUK’s annual accounts run from January 20[th ] 2023 – January 19[th] 2024. Therefore, for the AGM report to be in line with the accounts we will submit this November to the charity commission, this report will primarily focus on the financial position during the financial year (January – January) as opposed to the EYPUK calendar year (September – September). An update will be given at the end of the accounts on the current financial position, to bridge the gap between January – September. In the 2023/24 Financial year, EYPUK’s income was £65,308 whilst our expenditure was £63,234. This gave us a marginal profit of £2,075 for the financial year of 2023/24, although is it important to note that approximately £1600 of this relates to a sustainability engagement fund, for travel reimbursement which has not yet been spent. We look at our income and expenditure during the financial year on an accruals basis. This means the figures cited in this report reflect income or expenditure related to our operations and events between 20/01/23-19/01/24 (i.e. if we have received a payment for a 2024 regional event taking place in February in December, this will not be included in the 23/24 figures. The 23/24 financial year was EYPUK’s second ‘post-covid’ financial year, being the second year we have produced a full set of regional and national events since 2019. ## **Expenditure breakdown 23-24 Financial year** |Area of operations||Amount(£)| |---|---|---| |Regionals||3541| |Nationals||48132| |Eurvoice||225| |Member’s development||1949| |Admin|Bank charges|84| ||Insurance|1785| ||Storage|149| ||Website charges|260| |International session fees||1214| |Merchandise||0| |School travel reimbursements||500| |Volunteer travel reimbursements||273| |Donated venues||4200| |EYPUK 30 anniversaryevent||922| |Total||63233| ## **Income breakdown** |**Income breakdown**|| |---|---| |Area of operations|Amount(£)| |Nationals|45531| |Regionals|8485| |Bank interest|37| **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity_ _no. 1029243_ |Member’s development events|1255| |---|---| |Membershipfees|275| |Merchandise|588| |EYPUK 30 anniversaryevent|760| |International events|2061| |Donated venues|4200| |Sustainabilityengagement fund|2117| |**Total**|65,308*| *Difference between total and breakdown provided due to rounding From the above, it is clear that the biggest proportion of both income and expenditure relates to our national events which made a loss of £2,601 in 2023. We aim to keep the loss from national at around the £2,000 mark as nationals are part-subsidised with income received from regional sessions. The increased expenditure of nationals in 2023 was largely due to rising costs from Liverpool Hope and slightly lower than anticipated delegate numbers. No financial sponsorship was obtained in the 2023/24 financial year, in part due to the absence of fundraising officers on the executive committee. We were successful in receiving two sustainable engagement grants from the International Office of EYP, to be used towards storage spaces and travel reimbursements for sustainable travel. ## **Current situation as of September 2024** At the date of this report, we currently have £6,460.68 (including an approximate £1400 contingent liability) in our accounts after accounting for the imminent autumn nationals payment. This is supported by £15,329.91 in our reserves, giving us a combined total of £21,790.59 . In January we moved £5,000 from our current account to our reserves in order to separate this from our day-today spending and increase our reserve amount to £15,329.91, including interest payments. £1600 of our cash in bank account relates to funds reserved from the sustainable engagement fund reserved for travel reimbursements for EYPUK volunteers attending events by sustainable transport options. ## **Updates from January – September 2024 by operational area** |Regionals|Regionals this year brought in income of
£8100. For the first year ever, we were able to
secure all 14 venues free of charge. Our
payment rate was 96%, which met our target
of 90% payment, but still resulted in £300 of
lost revenue.| |---|---| |Nationals|Nationals this year had an estimated
expenditure of £52,345.78 and income of
£54,180,resultingin a surplus of £1835.| **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ |Member’s development|We continued to allocate £800 to our
Member’s weekend, which took place in
November 2023.| |---|---| |Merchandise|We have not made any additional purchases
of Merchandise in 2024, as we continue to
work through our existingstock.| |Insurance|In 2024 our insurance costs have gone done
considerably, as a result of changing our
insurance provider to one which covers
multi-day events. This has enabled us to
avoid taking our individual policy for each
nationals and member’s trainingweekend.| |Fundraising|No further fund have been raised this year,
although we have engaged in discussions
with the international office about the various
ways we can use the fund, updating the
terms of the travel fund in order to encourage
greater uptake.| |Widening access|In 2024 we continued to offer a travel support
fund for schools from lower socio-economic
areas, after a successful pilot in 2023. This
fund has been designated as the Jeff Dunn
fund, in commemoration of Jeff – a life-long
advocate of widening access – who sadly
passed awayin 2023.| |Travel reimbursement for volunteers|Our travel reimbursement for EYPUK
volunteers has remained consistent at £30
per event. An updated travel reimbursement
policy has been published on the website.
We have also introduced a new form to
centralise reimbursements.| The annual statement of accounts is awaiting independent examination. **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ ## **Member Association Executive Committee** EYPUK wishes to express its thanks and appreciation to the outgoing Member Association Executive Committee for their excellent work and successes over the past twelve-months. Following a successful round of elections in July, and handover month of August, EYPUK welcomes its newly elected Member Association Executive Committee, and wishes them the best of luck for their term, which will commence at the conclusion of the AGM. ||||| |---|---|---|---| |**Role**|**Outgoing 23/24**
**Members**||**Incoming 24/25**
**Members**| |**President**|Daniel Brown||Beccie White| |**Member Development**
**Officer**|Beccie White||Erin Warren| |**Regional Coordinator**|Josephine Jeffers
Emily Reynolds||Myles Paparesti
Sophie Woodward| |**EurVoice Coordinator**|Claudia Cacciola
Alice Irving||Anna Herbert
Mercy Sanyu| |**Communications**
**Coordinator**|Katie Richards
Erin Morris||Faron Smith| |**Fundraising Officer**|~||Ben Campbell| **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ ## **Trustee Resignations and Elections** The AGM is the time where EYPUK recruits new Trustees and says thanks to its outgoing Trustees. This year, the Trustees say farewell to several members. - Luke Moynan (Chair) Luke joined EYPUK in 2017 and has been a prominent member of the Committee for the past six years, including time as Regional Coordinator, President, Regional Trustee and Chair of the Board. Luke, with Lucy, was Head Organiser of EYPUK’s first digital session in 2020. His ambition as Chair has been to improve EYPUK’s governance, strengthen the charity’s position and build financial resilience to risk; things he has achieved through the implementation of new policies, the standardisation of meetings and record keeping, and through the bolstering of EYPUK’s membership and financial reserves. Under his leadership, EYPUK has bounced back from Covid stronger than before. EYPUK gives Luke its sincere thanks and wishes him all the best in his future. ## ● Lucy Owen (Vice Chair and Designated Safeguarding Lead) Lucy also joined EYPUK in 2017, and has been a member of the Committee for five of the last six years, in various capacities including Regional Coordinator, Member Development, Vice Chair of the Board and as EYPUK’s Designated Safeguarding Lead. Lucy, alongside Luke, was Head Organiser of EYPUK’s first digital session in 2020. As DSL, Lucy has seen EYPUK go from strength to strength; from its safe culture to the adoption of new codes of conduct, safeguarding reporting and more. Moreover, despite the serious nature of her role, she has always been a person to whom volunteers and members could turn, and someone that could be relied upon to act sympathetically, promptly and professionally. EYPUK wishes Lucy all the best in her career and new home! ## ● Katie Thacker (Treasurer) Katie has been a prominent member of EYPUK since joining in 2018, and has been on the Committee since 2020, serving as Member Development Officer, Nationals Trustee and as Treasurer. Katie has overseen a period of financial growth for EYPUK, and has been at the forefront of the improvement of EYPUK’s financial management. This has included better record keeping, reporting, and streamlining of reimbursement claims. Katie has also seen EYPUK achieve its long-held aim of introducing financial support to members, funding sustainable travel and supporting participation from those who may otherwise be disadvantaged. Katie has already started a fulfilling career in accountancy and auditing, and, as she becomes qualified, EYPUK cannot wait to see where her career will take her. - Eleanor Ashton-Williams (EurVoice) **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ Eleanor joined EYPUK in 2017 and has been at the heart of EYPUK’s EurVoice programme ever since, including spending four years on the Committee. Under her leadership, EurVoice has grown into new areas such as London and Scotland, rebranded, and has become, once again, a core component of EYPUK’s annual programme of events. EYPUK will miss her smile and her enthusiasm, and wishes Eleanor the very best in her move to London and as she becomes a successful consultant. - Ahmad Raza (Member Development) Ahmad joined EYPUK in 2020 through its then new application pathway for membership. He quickly became a familiar face in the network through participation at many of the digital events of 2020 and 2021. Ahmad was also at the forefront of the development of EYPUK’s digital programme of events, and has spent the last three years on the Committee as Member Development Officer, President and Member Development Trustee. EYPUK is excited to see where Ahmad’s legal and advocacy work takes him. Clause 13 (1) (a), which requires one third of the Trustees, or the number closest to one third, to retire at the AGM, is satisfied by the above resignations. Luke and Katie may stay involved with things like banking, finance and governance until full authority can be signed over the new leadership. Several Trustees will be moving into new portfolios at the AGM: - Meera Kaiser has been nominated as Chair of the Board. - Jessica Donaldson has been nominated as Vice Chair and Nationals Trustee. - Emily Cooper has been nominated as EYPUK’s Designated Safeguarding Lead. - Megan Bell has been nominated as Treasurer of EYPUK. The Trustees are recommending the following appointments to the Board: ||||| |---|---|---|---| |**Name**|**Role**|**Proposed by**|**Seconded by**| |Katie Richards|Communications|Luke Moynan|Jessica Donaldson| |Emily Reynolds|Member
Development|Meera Kaiser|Emily Cooper| |Daniel Brown|Regionals|Meera Kaiser|Emily Cooper| |Claudia Cacciola|Events|Emily Cooper|Ahmad Raza| |Molly Boulton|EurVoice|Luke Moynan|Lucy Owen| There will be a short election at the AGM. The Board of Trustees for 2024-25 shall therefore consist of: **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity_ _no. 1029243_ **Chair** - Meera Kaiser **Vice Chair and Nationals** - Jess Donaldson **Designated Safeguarding Lead / National Safe Person** - Emily Cooper **Regionals** - Daniel Brown **Treasurer** - Megan Bell **EurVoice** - Molly Boulton **Events** - Claudia Cacciola **Member Development** - Emily Reynolds **Communications** - Katie Richards ## **END OF REPORT** **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees** European Youth Parliament UK **On accounts for the year** 19/01/2024 **Charity no** 1029243 **ended (if any) Set out on pages** 1-2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **19 / 01 / 2024** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. - **Independent** I have completed my examination. I confirm that no material matters have - **examiner's statement** come to my attention in connection with the examination (other than that disclosed below) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Acc**
**Address:**

||07/10/2024| |---|---|---| |||| ||Sam Vina|| |||| ||ACA – Associate of The Institute of Chartered Accountants in Engaldn and
Wales|| |||| ||250 Abercairn road|| ||London|| ||SW16 5AL|| **Oct 2024** 1 **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2024** 2 **IER** **----- Start of picture text -----**
Charity Name European Youth Charity No 1029243
Parliament UK
Annual accounts for the period
Period end
Period start date To
20/01/2023 date 19/01/2024
**----- End of picture text -----**
## **Section A Statement of financial activities (including summary income and expenditure account)** |**Recommended categories by activity**|**Recommended categories by activity**|Guidance Note|**Unrestricted funds**|**Restricted**
**income**
**funds**|**Endowment**
**funds**|**Total funds**|**Prior year**
**funds**| |---|---|---|---|---|---|---|---| ||||**£**|**£**|**£**|**£**|**£**| |**Income (Note 3)**|||F01|F02|F03|F04|F05| |**Income and endowments from:**|||||||| |Regional events||S01|8,485|-|-|8,485|7,360| |National events||S02|45,531|-|-|45,531|37,685| |International events|||2,061|-|-||3,533| |Membership fees|||275|-|-||105| |Grants||||2,117||2,117|-| |Member's training weekend||S03|1,255|-|-|1,255|440| |Anniversary event||S04|760|-|-|760|-| |Merchandise sales||S05|588|-|-|588|1,771| |Interest income|||37|-|-|-|21| |Donated venues||||4,200||-|| |Other|||-|-|-|-|15| |**_Total_**||S07|58,991|6,317|-|65,308|50,930| |**Expenditure (Notes 6)**|||||||| |**Expenditure on:**|||||||| |Regional events||S08|3,541|-|-|3,541|2,607| |National events|||48,132|-|-|48,132|40,377| |International events|||1,214|-|-|1,214|3,518| |Eurvoice|||225|-|-|225|180| |Admin|||344|-|-|344|346| |Member's development events|||1,949|-|-|1,949|831| |Insurance|||1,785|-|-|1,785|1,465| |Anniversary event|||922|-|-|922|-| |Storage|||-|149|-|149|-| |Merchandise||S09|-|-|-|-|1,553| |Donated venue||||4,200||4,200|| |School travel reimbursements||S10|500|-|-|500|0.00| |Volunteer travel reimbursements||S11|273|0.00|0.00|273|381.00| |**_Total_**||S12|58,884|4,349|-|63,233|51,258| ||||||||| |**Net income/(expenditure) before tax for**
**the reporting period**||S13|107|1,968|-|2,075|328
-| |Taxpayable||S14|-|-|-|-|-| |**Net income/(expenditure) after tax before**
**investment gains/(losses)**||S15|107|1,968|-|2,075|328
-| |Netgains/(losses)on investments||S16|-|-|-|-|-| |**Net income/(expenditure)**||S17|107|1,968|-|2,075|328
-| ||||||||| |**_Reconciliation of_**
**_funds:_**|||||||| |Total funds brought forward||S23|17,941|-|-|17,941|18,269| |**_Total funds carried forward_**||S24|18,048|1,968|-|20,016|17,941| Charity Name: European Youth Parliament UK Charity No 1029243 ## **Section B Balance sheet** **----- Start of picture text -----**
Unrestricted Total this Total last
funds year year
£ £ £
Current assets
Stocks 1,124 1,124 1,712
Cash 18,668 18,668 17,941
Total current assets 19,792 19,792 19,653
Funds of the Charity
CAF cash (main cash account) 8,486 8,486 12,104
CAF Gold (Reserves) 10,182 10,182 5,837
Total cash 18,668 18,668 17,941
Date of
Signed by one or two trustees/directors on
Print Name approval
behalf of all the trustees/directors
dd/mm/yyyy
Katie
Thacker
05-Sep
Signature of director authenticating accounts Date
being sent to Companies House Signature dd/mm/yyyy
Print name
**----- End of picture text -----**
## **Section C Notes to the accounts** ||||||| |---|---|---|---|---|---| |Note 1**Basis of preparation**|||||| ||||||| |**_This section should be completed by allcharities_**_._|||||| |**1.1 Basis of accounting**|||||| |These accounts have been prepared under the historical cost convention with items recognised at cost or transaction
value unless otherwise stated in the relevant note(s) to these accounts.|||||| |The accounts have beenprepared in accordance with:|||||| |• and with*|✓|the Statement of Recommended Practice: Accounting and Reporting by Charities
preparing their accounts in accordance with the Financial Reporting Standard applicable in
the UK and Republic of Ireland (FRS 102) issued on 16 July 2014|||| |• and with*|✓|the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland
(FRS 102)|||| |• and with the Charities Act 2011.|||||| ||||||| |The charity constitutes a public benefit entity as defined by
FRS 102.*|||||| |* -Tick as appropriate|||||| |**1.2 Going concern**|||||| |**_If there are material uncertainties related to events or conditions that cast significant doubt on the charity's_**
**_ability to continue as a going concern, please provide the following details or state "Not applicable", if_**
**_appropriate:_**|||||| |An explanation as to those factors that support
the conclusion that the charity is a going
concern;||||European Youth Parliament UK is a going concern with £19k in our
bank account (including reserves), allowing us to continue our
charitable activities for at least the following 12 months|| |Disclosure of any uncertainties that make the
going concern assumption doubtful;||||Nothing to disclose|| |Where accounts are not prepared on a going
concern basis, please disclose this fact together
with the basis on which the trustees prepared
the accounts and the reason why the charity is
not regarded as a going concern.||||N/A
|| |**1.3 Change of accounting policy**|||||| |The accounts present a true and fair view and no
}.||||changes have been made to the accounting policies adopted in note {|| |Yes*|✓|* -Tick as appropriate|||| |No*|||||| ||||||| |**_Please disclose:_**|||||| ||||||| |**1.4 Changes to accounting estimates**|||||| |No changes to accounting estimates have occurred in the reporting period (3.46 FRS102 SORP).|||||| |Yes*|✓|* -Tick as appropriate|||| |No*|||||| ||||||| ||||||| |**1.5 Material prior year erro**||**rs**|||| |Nomaterialprior|year error|have been identifiedinthereporting period (3.47 FRS102SORP).|||| |Yes*||* -Tick as appropriate|||| |No*|✓||||| ||||||| |---|---|---|---|---|---| |Note 1**Basis of preparation**|||||| ||||||| |**_This section should be completed by allcharities_**_._|||||| |**1.1 Basis of accounting**|||||| |These accounts have been prepared under the historical cost convention with items recognised at cost or transaction
value unless otherwise stated in the relevant note(s) to these accounts.|||||| |The accounts have beenprepared in accordance with:|||||| |• and with*|✓|the Statement of Recommended Practice: Accounting and Reporting by Charities
preparing their accounts in accordance with the Financial Reporting Standard applicable in
the UK and Republic of Ireland (FRS 102) issued on 16 July 2014|||| |• and with*|✓|the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland
(FRS 102)|||| |• and with the Charities Act 2011.|||||| ||||||| |The charity constitutes a public benefit entity as defined by
FRS 102.*|||||| |* -Tick as appropriate|||||| |**1.2 Going concern**|||||| |**_If there are material uncertainties related to events or conditions that cast significant doubt on the charity's_**
**_ability to continue as a going concern, please provide the following details or state "Not applicable", if_**
**_appropriate:_**|||||| |An explanation as to those factors that support
the conclusion that the charity is a going
concern;||||European Youth Parliament UK is a going concern with £19k in our
bank account (including reserves), allowing us to continue our
charitable activities for at least the following 12 months|| |Disclosure of any uncertainties that make the
going concern assumption doubtful;||||Nothing to disclose|| |Where accounts are not prepared on a going
concern basis, please disclose this fact together
with the basis on which the trustees prepared
the accounts and the reason why the charity is
not regarded as a going concern.||||N/A
|| |**1.3 Change of accounting policy**|||||| |The accounts present a true and fair view and no
}.||||changes have been made to the accounting policies adopted in note {|| |Yes*|✓|* -Tick as appropriate|||| |No*|||||| ||||||| |**_Please disclose:_**|||||| ||||||| |**1.4 Changes to accounting estimates**|||||| |No changes to accounting estimates have occurred in the reporting period (3.46 FRS102 SORP).|||||| |Yes*|✓|* -Tick as appropriate|||| |No*|||||| ||||||| ||||||| |**1.5 Material prior year erro**||**rs**|||| |Nomaterialprior|year error|have been identifiedinthereporting period (3.47 FRS102SORP).|||| |Yes*||* -Tick as appropriate|||| |No*|✓||||| ## **Section C Notes to the accounts (cont)** ||||||||| |---|---|---|---|---|---|---|---| |**Note 2 Accounting policies**|||||||| ||||||||| |**Recognition of income**|These are included in the Statement of Financial Activities (SoFA) when:||||||| ||• the charity becomes entitled to the resources;||||||| ||• it is more likely than not that the trustees will receive the resources;||||Yes*|No*|N/a*| ||• the monetary value can be measured with sufficient reliability.||||✓||| ||||||||| |**Offsetting**|There has been no offsetting of assets and liabilities, or income and expenses, unless
required or permitted by the FRS 102 SORP or FRS 102.||||Yes*|No*|N/a*| ||||||✓||| ||||||||| |**Grants and donations**|Grants and donations are only included in the SoFA when the general income
recognition criteria are met (5.10 to 5.12 FRS102 SORP).||||Yes*|No*|N/a*| ||||||✓||| ||||||||| ||In the case of performance related grants, income must only be recognised to the
extent that the charity has provided the specified goods or services as entitlement to
the grant only occurs when the performance related conditions are met (5.16 FRS 102
SORP).||||Yes*|No*|N/a*| ||||||||✓| ||||||||| |**Legacies**|Legacies are included in the SOFA when receipt is probable, that is, when there has
been grant of probate, the executors have established that there are sufficient assets in
the estate and any conditions attached to the legacy are either within the control of the
charity or have been met.||||Yes*|No*|N/a*| ||||||||✓| ||||||||| |**Government grants**|The charity has received government grants in the reporting period||||Yes*|No*|N/a*| |||||||✓|| ||||||||| |**Tax reclaims on**
**donations and gifts**|Gift Aid receivable is included in income when there is a valid declaration from the
donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift
and is treated as an addition to the same fund as the initial donation unless the donor or
the terms of the appeal have specified otherwise.||||Yes*|No*|N/a*| ||||||||✓| ||||||||| |**Contractual income and**
**performance related**
**grants**|This is only included in the SoFA once the charity has provided the related goods or
services or met the performance related conditions.||||Yes*|No*|N/a*| ||||||||✓| ||||||||| |**Donated goods**|Donated goods are measured at fair value (the amount for which the asset could be
exchanged) unless impractical to do so.||||Yes*|No*|N/a*| ||||||✓||| ||||||||| ||The cost of any stock of goods donated for distribution to beneficiaries is deemed to be
the fair value of those gifts at the time of their receipt and they are recognised on
receipt. In the reporting period in which the stocks are distributed, they are recognised
as an expense at the carryingamount of the stocks at distribution.||||Yes*|No*|N/a*| ||||||||✓| ||||||||| ||Donated goods for resale are measured at fair value on initial recognition, which is the
expected proceeds from sale less the expected costs of sale, and recognised in 'Income
from other trading activities' with the corresponding stock recognised in the balance
sheet. On its sale the value of stock is charged against 'Income from other trading
activities' and the proceeds from sale are also recognised as 'Income from other
tradingactivities'.||||Yes*|No*|N/a*| ||||||||✓| ||Goods donated for on-going use by the charity are recognised as tangible fixed assets
and included in the SoFA as incoming resources when receivable.||||Yes*|No*|N/a*| ||||||||✓| ||Gifts in kind for use by the charity are included in the SoFA as income from donations
when receivable.||||Yes*|No*|N/a*| ||||||||✓| |**Donated services and**
**facilities**|Donated services and facilities are included in the SOFA when received at the value of
the gift to the charity provided the value of the gift can be measured reliably.||||Yes*|No*|N/a*| ||||||✓||| ||Donated services and facilities that are consumed immediately are recognised as
income with an equivalent amount recognised as an expense under the appropriate
headingin the SOFA.||||Yes*|No*|N/a*| ||||||✓||| |**Support costs**|The charity has incurred expenditure on support costs.||||Yes*|No*|N/a*| ||||||✓||| |**Volunteer help**|The value of any voluntary help received is not included in the accounts but is
described in the trustees’ annual report.||||Yes*|No*|N/a*| ||||||✓||| |**Income from interest,**
**royalties and dividends**|This is included in the accounts when receipt is probable and the amount receivable
can be measured reliably.||||Yes*|No*|N/a*| ||||||✓||| |**Income from**
**membership**
**subscriptions**|Membership subscriptions received in the nature of a gift are recognised in Donations
and Legacies.||||Yes*|No*|N/a*| ||||||||✓| ||Membership subscriptions which gives a member the right to buy services or other
benefits are recognised as income earned from the provision of goods and services as
income from charitable activities.||||Yes*|No*|N/a*| ||||||✓||| |**Settlement of insurance**
**claims**|Insurance claims are only included in the SoFA when the general income recognition
criteria are met (5.10 to 5.12 FRS102 SORP) and are included as an item of other
income in the SoFA.||||Yes*|No*|N/a*| ||||||||✓| |**Investment gains and**
**losses**|This includes any realised or unrealised gains or losses on the sale of investments and
any gain or loss resulting from revaluing investments to market value at the end of the
year.||||Yes*|No*|N/a*| ||||||||✓| |**2.3 EXPENDITURE**|**AND LIABILITIES**|**AND LIABILITIES**|**AND LIABILITIES**||||| |---|---|---|---|---|---|---|---| |**Liability recognition**|Liabilities are recognised where it is more likely than not that there is a legal or
constructive obligation committing the charity to pay out resources and the amount of
the obligation can be measured with reasonable certainty.||||Yes*|No*|N/a*| ||||||||✓| |**Governance and support**
**costs**|Support costs have been allocated between governance costs and other support.
Governance costs comprise all costs involving public accountability of the charity and
its compliance with regulation and good practice.
||||Yes*|No*|N/a*| ||||||✓||| ||Support costs include central functions and have been allocated to activity cost
categories on a basis consistent with the use of resources, eg allocating property costs
by floor areas, or per capita, staff costs by the time spent and other costs by their
usage.||||Yes*|No*|N/a*| ||||||✓||| |**Grants with performance**
**conditions**|Where the charity gives a grant with conditions for its payment being a specific level of
service or output to be provided, such grants are only recognised in the SoFA once the
recipient of the grant has provided the specified service or output.||||Yes*|No*|N/a*| ||||||||✓| |**Grants payable without**
**performance conditions**|Where there are no conditions attaching to the grant that enables the donor charity to
realistically avoid the commitment, a liability for the full funding obligation must be
recognised.||||Yes*|No*|N/a*| ||||||||✓| |**Redundancy cost**|The charity made no redundancy payments during the reporting period.||||Yes*|No*|N/a*| ||||||||✓| |**Deferred income**|No material item of deferred income has been included in the accounts.||||Yes*|No*|N/a*| ||||||||✓| |**Creditors**|The charity has creditors which are measured at settlement amounts less any trade
discounts||||Yes*|No*|N/a*| ||||||||✓| |**Provisions for liabilities**|A liability is measured on recognition at its historical cost and then subsequently
measured at the best estimate of the amount required to settle the obligation at the
reporting date||||Yes*|No*|N/a*| ||||||||✓| |**Basic financial**
**instruments**|The charity accounts for basic financial instruments on initial recognition as per
paragraph 10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17
to 11.19, FRS102 SORP.
||||Yes*|No*|N/a*| ||||||||✓| |**2.4 ASSETS**|||||||| |**Tangible fixed assets for**
**use by charity**|These are capitalised if they can be used for more than one year, and cost at least||||||| ||They are valued at cost.||||Yes*|No*|N/a*| ||||||||✓| ||The depreciation rates and methods used are disclosed in note 14.||||||| |**Intangible fixed assets**|The charity has intangible fixed assets, that is, non-monetary assets that do not have
physical substance but are identifiable and are controlled by the charity through
custody or legal rights. The amortisation rates and methods used are disclosed in note
15.||||Yes*|No*|N/a*| ||||||||✓| ||||||||| ||They are valued at cost.||||Yes*|No*|N/a*| ||||||||✓| ||||||||| |**Heritage assets**|The charity has heritage assets, that is, non-monetary assets with historic, artistic,
scientific, technological, geophysical or environmental qualities that are held and
maintained principally for their contribution to knowledge and culture. The depreciation
rates and methods used as disclosed in note 16.||||Yes*|No*|N/a*| ||||||||✓| ||||||||| ||||||Yes*|No*|N/a*| ||They are valued at cost.||||||✓| ||||||||| |**Investments**|Fixed asset investments in quoted shares, traded bonds and similar investments are
valued at initially at cost and subsequently at fair value (their market value) at the year
end. The same treatment is applied to unlisted investments unless fair value cannot be
measured reliably in which case it is measured at cost less impairment.||||Yes*|No*|N/a*| ||||||||✓| ||||||||| ||Investments held for resale or pending their sale and cash and cash equivalents with a
maturity date of less than 1 year are treated as current asset investments||||Yes*|No*|N/a*| ||||||||✓| |**Stocks and work in**
**progress**|Stocks held for sale as part of non-charitable trade are measured at the lower or cost or
net realisable value.||||Yes*|No*|N/a*| ||||||✓||| ||Goods or services provided as part of a charitable activity are measured at net
realisable value based on the service potential provided by items of stock.||||Yes*|No*|N/a*| ||||||||✓| ||Work in progress is valued at cost less any foreseeable loss that is likely to occur on
the contract.||||Yes*|No*|N/a*| ||||||||✓| |**Debtors**|Debtors (including trade debtors and loans receivable) are measured on initial
recognition at settlement amount after any trade discounts or amount advanced by the
charity. Subsequently, they are measured at the cash or other consideration expected
to be received.||||Yes*|No*|N/a*| ||||||||✓| |**Current asset**
**investments**|The charity has investments which it holds for resale or pending their sale and cash and
cash equivalents with a maturity date less than one year. These include cash on
deposit and cash equivalents with a maturity of loss than one year held for investment
purposes rather than to meet short-term cash commitments as theyfall due.||||Yes*|No*|N/a*| |||||||✓|| ||||||Yes*|No*|N/a*| ||They are valued at fair value except where they qualify as basic financial instruments.||||||✓| **----- Start of picture text -----**
Section C Notes to the accounts (cont)
Note 3 Income
Unrestricted Restricted
Analysis of income funds income funds Total funds Prior year
£ £
Donations Sustainability engagement fund from EYP
and legacies: International - 2,117 2,117 -
Donated goods, facilities and services - 4,200 4,200 -
Other - - -
Total - 6,317 6,317 -
Charitable
Regional events
activities: 8,485 8,485 7,360
National events
45,531 45,531 37,685
International events
2,061 2,061 3,533
Membership fees 275 275 105
Member's training weekend
1,255 1,255 440
Other - - - -
Total 57,606 - 57,606 49,123
Other trading
activities: Anniversary event 760 - 760 -
Merchandise sales 588 - 588 1,771
Other - - - 15
Total 1,348 - 1,348 1,786
Income from Interest income 37 - 37 21
investments: Total 37 - 37 21
TOTAL INCOME 58,991 6,317 65,308 50,930
Other information:
A grant received from EYP's international office
All income in the prior year was unrestricted except for: ('sustainability engagement fund') which is restricted
(please provide description and amounts) for activities promoting sustainable activities: travel
reimbursement for sustainable travel methods and
hiring a storage space.
This year: Where sums originally denominated in foreign
currency have been included in income, explain the basis on Income received from overseas bank accounts is
which those sums have been translated into sterling (or the automatically translated by our bank - CAF bank -
currency in which the accounts are drawn up). at the point of receival.
Last year: Where sums originally denominated in foreign
currency have been included in income, explain the basis on Income received from overseas bank accounts is
which those sums have been translated into sterling (or the automatically translated by our bank - CAF bank -
currency in which the accounts are drawn up). at the point of receival.
**----- End of picture text -----**
## **Section C Notes to the accounts (cont)** **----- Start of picture text -----**
Note 4 Donated goods, facilities and services
This year Last year
£ £
Use of venues 4,200 4,150
Other - -
4,200 4,150
This year Last year
14 venues for our one-day charitable activities 10 venues for our one-day charitable activities
were received free of charge in the 22/23 were received free of charge in the 22/23
financial year. These are long-standing financial year. These are long-standing
relationships with organisations, a number of relationships with organisations, a number of
whire are schools. For these venues we are whire are schools. For these venues we are
unable to find the fair value of hire, as these unable to find the fair value of hire, as these
organisations do not typically hire out rooms to organisations do not typically hire out rooms to
private companies. The only venue received free private companies. Belfast city hall was provided
of charge with their fair value price accessible free of charge, as is customary for their hore
Please provide details of the was Churchill College, Cambridge, with room hire policy (they do not offer paid hire)> Urban
accounting policy for the recognition valued at £1450 and received free of charge. For sciences building at Newcastle University do not
and valuation of donated goods, other venues, the value assigned is the upper advertise hire price. The only venue received
facilities and services. limit which organisers are allowed to spend free of charge with their fair value price
without requiring additional trustee authorisation, accessible was Churchill College, Cambridge,
which is £300. This closely aligns with the with room hire valued at £1450 and received
average price paid for non-donated venues, free of charge. For the other 9 venues, the
which was £305 in 2022. value assigned is the upper limit which
organisers are allowed to spend without
requiring additional trustee authorisation, which
is £300. This closely aligns with the average
price paid for non-donated venues, which was
£305 in 2022.
Please provide details of any
unfulfilled conditions and other
contingencies attaching to resources
from donated goods and services not
recognised in income. No unfulfilled conditions or contingencies No unfulfilled conditions or contingencies
Please give details of other forms of
other donated goods and services not
recognised in the accounts, eg
No other donated goods and services are not
contribution of unpaid volunteers.
recognised in the accounts No other donated goods and services are not rec
**----- End of picture text -----**
## **Section C Notes to the accounts (cont)** **----- Start of picture text -----**
Note 5 Expenditure
This year Last year
Restricted Restricted
Unrestricted income Unrestricted income
Analysis funds funds Total funds funds funds Total funds
Expenditure on raising funds: £ £
Merchandise procurement - - - -
1,553 1,553
Total expenditure on raising funds - - - 1,553 - 1,553
Expenditure on charitable activities:
National events - -
48,132 48,132 40,377 40,377
Regional events - -
3,541 3,541 2,607 2,607
Member development events 1,949 - 1,949 831 - 831
Eurvoice 225 225 180 180
International events 1,214 1,214 3,518 3,518
Donated venues 4,200 4,200
Support costs -
2,372 149 2,521 2,192 2,192
Total expenditure on charitable activities -
57,432 4,349 61,781 49,705 49,705
Separate material item of expense
EYPUK anniversary event 922 - 922 - - -
Total 922 - 922 - - -
TOTAL EXPENDITURE 58,354 4,349 58,354 51,258 - 51,258
**----- End of picture text -----**
## **Section C Notes to the accounts** ## **Note 6 Support Costs** _**Please complete this note if the charity has analysed its expenses using activity categories and has support costs.**_ |||||| |---|---|---|---|---| |**Note 6 Support Costs**||||| |**_Please complete this note if the charity has analysed its expenses using activity_**
**_categories and has support costs._**||||| |**This year**||||| |**Support cost**
**(examples)**|**Charitable**
**activities**|**Grand total**||| ||**£**|**£**||| |HR|273|273||| |Insurance|1,785|1,785||| |General Admin|314|314||| |Storage costs|149|149||| |**Total**|2,521|2,521||| |||||| |**Last year**||||| |**Support cost**
**(examples)**|**Charitable**|**Grand total**||| ||**£**|**£**||| |HR(1)|381|381||| |Insurance|1,465|1,465||| |General Admin|346|346||| |Storage costs|-|-||| |**Total**|2,192|2,192||| |||||| |(1) HR costs relate to volunteer travel reimbursements and
funds spent on DBS checks and other safeguarding training||||| ## **Section C Notes to the accounts (cont)** **----- Start of picture text -----**
Note 7 Stocks
Please complete this note if the charity holds any stock items
18.1 Please state the carrying amount of stock and work in progress analysed between activities.
Other trading activities Inventory stock for
distribution
£
Opening 1,712
Added in period -
Expensed in period - 588
Impaired -
Closing 1,124
1,124
Total this year
1,712
Total previous year
**----- End of picture text -----**
## **Section C Notes to the accounts (cont)** **----- Start of picture text -----**
Note 8 Cash at bank and in hand
This year Last year
£ £
Cash at bank and on hand 18,668 17,941
Total 18,668 17,941
**----- End of picture text -----**
## **Section C Notes to the accounts (cont)** **----- Start of picture text -----**
Note 9 Transactions with trustees and related partiespartiesarties
If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details
of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box or
"False" if there are transactions to report.
9.1 Trustee remuneration and benefits
This year
None of the trustees have been paid any remuneration or received any other benefits from an TRUE
employment with their charity or a related entity (True or False)
Lastast yearr
TRUE
None of the trustees have been paid any remuneration or received any other benefits from an
employment with their charity or a related entity (True or False)
9.2 Trustees' expenses' expenses expenses
If the charity has paid trustees expenses for fulfilling their duties, details of such transactions should be provided in this
note. If there are no transactions to report, please enter “True” in the box below. If there are transactions to report, please
enter "False".
No trustee expenses have been incurred (True or False) FALSE
This year Last year
Type of expenses reimbursed
£ £
Travel
105 50
TOTAL
105 50
Please provide the number of trustees reimbursed for expenses or who 4 2
had expenses paid by the charity
28.3 Transaction(s) with related parties
Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material
interest, including where funds have been held as agent for related parties. If there are no such transactions, please enter
'true' in the box provided.provided.rovided.
This year
There have been no related party transactions in the reporting period (True or False) TRUE
Last year
There haveere havere havee have haveavevee been no relatedn no relatedo related relatedelatedlatedated partyrtyty transactions in the reportingransactions in the reportingansactions in the reportingnsactions in the reportingsactions in the reportingions in the reportingons in the reportingns in the reportings in the reporting in the reportingthe reportinghe reportinge reporting reportingeportingrtingtingingg periodriodod (TrueTrueue or False)r False)alse)lse)se) TRUEUEE
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Note 9 Transactions with trustees and related partiespartiesarties
If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details
of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box or
"False" if there are transactions to report.
9.1 Trustee remuneration and benefits
This year
None of the trustees have been paid any remuneration or received any other benefits from an TRUE
employment with their charity or a related entity (True or False)
Lastast yearr
TRUE
None of the trustees have been paid any remuneration or received any other benefits from an
employment with their charity or a related entity (True or False)
9.2 Trustees' expenses' expenses expenses
If the charity has paid trustees expenses for fulfilling their duties, details of such transactions should be provided in this
note. If there are no transactions to report, please enter “True” in the box below. If there are transactions to report, please
enter "False".
No trustee expenses have been incurred (True or False) FALSE
This year Last year
Type of expenses reimbursed
£ £
Travel
105 50
TOTAL
105 50
Please provide the number of trustees reimbursed for expenses or who 4 2
had expenses paid by the charity
28.3 Transaction(s) with related parties
Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material
interest, including where funds have been held as agent for related parties. If there are no such transactions, please enter
'true' in the box provided.provided.rovided.
This year
There have been no related party transactions in the reporting period (True or False) TRUE
Last year
There haveere havere havee have haveavevee been no relatedn no relatedo related relatedelatedlatedated partyrtyty transactions in the reportingransactions in the reportingansactions in the reportingnsactions in the reportingsactions in the reportingions in the reportingons in the reportingns in the reportings in the reporting in the reportingthe reportinghe reportinge reporting reportingeportingrtingtingingg periodriodod (TrueTrueue or False)r False)alse)lse)se) TRUEUEE
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