OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-01-20-accounts

- Annual Report September 2023 - Agenda for the EYPUK Annual General Meeting 28th September 2023

EYPUK Annual Report 2023

The European Youth Parliament United Kingdom (EYPUK) is a non-partisan and independent educational charity (no. 102943). We engage young people with UK and European political issues, providing them with a platform to express their opinions whilst building new skills, confidence, and friendships.

Each year, we run Regional debating competitions and two national events with participants from across the UK. We also run a series of outreach events, engaging young people with the issues in their local communities, and run training and social events for our members. EYPUK also links up with the wider EYP community for international events, from Dublin to Dubrovnik!

The European Youth Parliament United Kingdom (EYPUK) is the UK's National Committee of its umbrella organisation, the European Youth Parliament (EYP). Thousands of young people are actively involved as volunteers all over Europe, making the EYP a genuinely youth-driven programme – run by young people, for young people. The entire network, made up of more than 30,000 young people, organises around 500 events every year.

Contents and agenda for the Annual General Meeting (AGM)

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

EYPUK Annual Report 2023

Chair’s Welcome

Welcome to EYPUK’s AGM! Not only is this meeting an important legal requirement, but it is also the chance for our members to come together, scrutinise and engage with our Trustees.

The 2022-23 year has been a good one for EYPUK, with exciting opportunities for our schools, members and volunteers. In several ways, the impact of Covid can still be felt within EYPUK, such as its financial position and its participant numbers. However, it has been wonderful to see EYPUK increase its presence within the wider EYP network again.

My priorities for the past year have been to strengthen EYPUK’s governance, by formalising the relationships between the Committee writ large and the smaller teams/subcommittees, and the roles of EYPUK’s Trustees. To improve the voice of our members, we have again made efforts to delegate, communicate and collaborate more with the Member Association Executive Committee, directly elected by our members. In particular, the President has been given more opportunities to engage with Trustees and to be included in all of EYPUK’s business. Other priorities have included securing funding for participant reimbursement, and moving money into EYPUK’s reserves, to better secure the charity against potential risks.

Over the next twelve months we hope to continue to improve our governance. It will also be time for EYPUK to revisit and evaluate its performance against its 5-year strategy, due for completion/final review in 2025. It is my hope that we will be able to rededicate ourselves to bettering our provision of public benefit through our strategy, by prioritising key areas in the final of its five years. EYPUK will then be in a better position to grow and deliver in the future.

Each team has its own goals for the coming year outlined below, but, in general, the Trustees hope that 2023/24 will be a year for EYPUK to consolidate its position - to grow interest, the number of students we reach, and to bolster its finances. This is how we believe EYPUK can best deliver on its charitable purpose of advancing education and life skills for young people.

Luke Moynan Chair of the Board of Trustees

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

EYPUK Annual Report 2023

The Outgoing 2022-23 Committee

Trustees: Chair - Luke Moynan Vice Chair and Designated Safeguarding Lead / National Safe Person - Lucy Owen Regionals - Meera Kaiser Treasurer - Katie Thacker Nationals - Emily Cooper EurVoice - Eleanor Ashton-Williams Events - Megan Bell Member Development - Mark Alvares Communications - Jess Donaldson Schools - Jeff Dunn

Member Association Executive Committee:

President - Ahmad Raza Member Development - Beccie White Regional Coordinators - Zeina Eweiss & Daniel Brown Communications Coordinators - James Bullen & Megan Kwok EurVoice - Claudia Cacciola Fundraising - Emily Bennett & Leah Priestley-Black

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

EYPUK Annual Report 2023

Trustee Resignations and Elections:

The AGM is the time where EYPUK recruits new Trustees and says thanks to its outgoing Trustees. EYPUK hopes to make the recruitment of Trustees more transparent and inclusive going forward.

This year Jeffrey Dunn and Mark Alvares will both be stepping down as Trustees. The Board thanks them both enormously for their contributions to EYPUK in various capacities. Mark has previously served as Regional Coordinator on the Member Executive Committee and President of the Member Executive Committee, led on the development of EYPUK’s national strategy and most recently served as Member Development Trustee. Jeff began his involvement with EYPUK as a teacher at the time of an International Session held in Liverpool in 2008/9, and has served as a Trustee since 2010, helping hugely with school engagement, the teacher’s programme, venue liaison and general advice which has been instrumental in EYPUK’s growth. They will both be missed and we wish them all the best in their endeavours.

For the first time in several years, EYPUK will not have more than a third of the Trustees retiring at this AGM. As per clause 13 (1) (a) of the Constitution, one further Trustee is due to retire. It has been determined that Eleanor Ashton-Williams is due to retire, as Eleanor is the Trustee who has served longest since her appointment, without re-appointment.

Eleanor Ashton-Williams, as per clause 16, is seeking reappointment to the Board of Trustees.

Ahmad Raza has been nominated to be Member Development Trustee by Luke Moynan, seconded by Emily Cooper, and is due to be elected at the meeting.

In addition to her role as Regionals Trustee, the Trustees have agreed that Meera Kaiser shall also step up to be another Vice-Chair of the Board of Trustees.

The Board of Trustees for 2023-24 shall therefore consist of:

Chair - Luke Moynan Vice Chair and Designated Safeguarding Lead / National Safe Person - Lucy Owen Vice Chair and Regionals - Meera Kaiser Treasurer - Katie Thacker Nationals - Emily Cooper EurVoice - Eleanor Ashton-Williams Events - Megan Bell Member Development - Ahmad Raza Communications - Jess Donaldson

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity

no. 1029243

EYPUK Annual Report 2023

Member Association Executive Committee:

EYPUK and the Trustees thank the outgoing Member Executive Committee for their efforts over the past year.

After a fruitful hustings period and competitive election, the new Executive Committee for 2023-24 will be:

President - Dan Brown Member Development - Beccie White Regional Coordinators - Josephine Jeffers & Emily Reynolds Communications Coordinators - Erin Morris & Katie Richards EurVoice - Claudia Cacciola & Alice Irving

Handovers have taken place and the new Committee take office at the closure of the AGM.

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity

no. 1029243

EYPUK Annual Report 2023

Regionals Report

This year the team consisted of Meera Kaiser as Regionals Trustee, supported by Megan Bell as Events Trustee. The two elected Regional Coordinators were Daniel Brown and Zeina Eweiss.

Events Overview:

REGIONAL DATE VENUE COST NOTES FINAL
TEAMS
NUMBER
Midlands 1st March University of
Birmingham		 Free 4
Manchester 27th March St Thomas' Centre £250 5
West
Scotland		 24th
February		 Douglas Academy Free 9
East
Scotland		 9th March Royal High Free 3
South East 1 3rd March St Paul's Free 5
South East 2 10th March St Paul's Free 5
Yorkshire 17th March Notre Dame Free 3
East Anglia 23rd
February		 Churchill College,
Cambridge		 Free 7
South Wales 13th March Howell's School Free 6
South Coast 14th March Bede's Senior
School		 Free 6
Thames
Valley		 17th March The AbbeySchool Free 6
Northern
Ireland		 21st
February		 Belfast CityHall Free 5
South West 23rd
March		 Sir Thomas Rich's Free 6

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

EYPUK Annual Report 2023

Merseyside 1st April Liverpool Town
Hall		 £300
+
£281.40
(cancellation
fee)		 Converted
to a
one-day
regional
from a multi
day		 5
Total one-day
costs:£831.40		 Total
sign-ups
(including
North East):
81
North East
Extended
Regional		 9th-12th
March		 Hostel: Albatross
Committee work
and general
assembly: the
University of
Newcastle		 Hostel: £1440
(£36/per person/per
night for 20 people
for 2 nights)
Venue: Free
Food and materials:
£53.56
Total:£1193.56		 6 (2
attended)

Total costs: £2024.96

Total received school payments: £6240

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

EYPUK Annual Report 2023

Money to fund other activities: £4,215.04

Extended Regionals (see costings above) North East

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

EYPUK Annual Report 2023

Nationals Report

1. Overview

Nationals Team:

Emily Cooper - Nationals Trustee Megan Bell - Events Trustee Summer National Session Head Organisers: Meera Kaiser and Iona Lindsay Autumn National Session Head Organisers: Zeina Eweiss and Ahmad Raza

Summer National Session

11 schools and 1 international delegation from Poland

Autumn National Session

14 schools and 1 international delegate from Ireland

103 delegates, 30 officials and 23 teachers

Overall : 25 schools (2 dropouts at Autumn), 202 delegates (2 individual drop outs from the Irish international delegation), 59 officials and 41 teachers.

2. Finance

Summer

Booking Contract: £22,783.05 Spending: £550 Outgoing Total: £23,333.05

Incoming Total: £22,015 Loss: £1,318.05

Autumn

Booking Contract: £24,077.60 Spending: £500 (still tbc) Outgoing Total: £24,577

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity

no. 1029243

EYPUK Annual Report 2023

Incoming Total: £24,030 (+£420 from Irish NC tbc)

Merchandise sales: £203 in cash. Bank transfer tbc.

Overall: tbc.

3. Next year

Based on student and teacher feedback, the Nationals Team will look into:

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

EYPUK Annual Report 2023

EurVoice Report

EurVoice has had a few notable developments this year, in great part thanks to Claudia, the EurVoice Coordinator, and her efforts

I am excited to welcome her back this coming year, alongside Alice Irving.

.

We successfully held a EurVoice event in Liverpool, the first physical event since the pandemic. After struggling to find a venue due to inflated costs and EurVoice’s minimal budget. This was held at Liverpool Hope University with over twenty students from two schools and two panellists (one professor and one city councillor).

Following this, we continued to make plans for events in London, Scotland and Wales. These were unsuccessful this year due to difficulties in finding venues in addition to the workload requiring another set of hands. Nevertheless, we have made good headway in arranging for a large EurVoice event to be held next year in Cardiff, and hope to manage to organise the long-hoped for London event.

Additionally, we have revamped the EurVoice programme’s logo to better represent the main values and purpose of EurVoice and better appeal to our audience.

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity

no. 1029243

EYPUK Annual Report 2023

Communications Report

Review of the year

EYPUK Website

Jess has gone through the website to update fonts and pictures, as well as minimise and update errors in information on the site. Traffic seems to be fairly consistent, reaching a high of 2871 in March 2023 and also spiking when we added the registration form for EYPUK30.

Mailing List

Put out 2 newsletters in November and February. This slowed down in the second half of the year due to exam season. Looking to stick to a seasonal schedule for this year with content more targeted towards teachers and external partners.

Facebook

Number of likes on the page have stayed very constant, not really growing in the last two years (about 3.3k) and posts do not get as much engagement as on Instagram. Facebook remains a good resource for session content, however, allowing us to collate more photos than on Instagram. Updated Facebook (and Instagram) logos to reflect wider EYP Communications strategy (no specific NC branding).

Instagram

Instagram is consistently our major source of engagement, with 1757 followers (up from 1.1k in 2020/21). Platform does best with session content and continues to attract the most engagement around these times. Reposts also are popular and boost engagement.

LinkedIn

EYPUK30 post did well with engagement and resposts. Will be looking to this as a key area for development this coming year.

Members Association Noticeboard

Have tried to encourage other teams to use this as it is one of our most popular resources (1009, up on 984 in 2020/21). Though growth is slow, I would like to continue to encourage each team to use the Noticeboard as it has considerably more members than Slack.

Slack

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity

no. 1029243

EYPUK Annual Report 2023

I added some Slack games to try to encourage more engagement but this will also be a key area for focus in the upcoming year. The EYPUK Committee is hoping to return to using the Slack.

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity

no. 1029243

EYPUK Annual Report 2023

Member Development Report

New members

This academic year we accepted approximately 74 new members via the membership application route, and invited all to onboarding calls throughout the year to get them up to speed with the organisation. This is in addition to all attendees of the two annual EYPUK National Sessions automatically becoming members.

We also created a register to store our members’ information on an annual basis, in order to comply with UK charity regulations and allow for better tracking of our membership numbers and makeup.

Members Training Weekend

In January 2023 we held our first in person Members’ Training Weekend since December 2019. The event drew 13 participants together to learn about the various roles and opportunities available within EYP.

We are aiming to hold our next training weekend in Newcastle in late 2023 or early 2024.

International representation

This academic year over 30 delegates from EYPUK attended EYP sessions abroad. We were represented at sessions in 13 different countries, from the Netherlands to Azerbaijan. There have been difficulties at times with sending delegates to International Sessions where they have been particularly far, and we are looking into different ways to select delegates for International Sessions to ensure we can fill all the spaces that we are offered.

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

EYPUK Annual Report 2023

International Affairs Report

Key items discussed at the Autumn 2022 BNC included:

Key items discussed at the Spring 2023 BNC included:

Ongoing discussions at the international level include:

EYPUK continues to:

Where possible EYPUK also continues to attend:

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

EYPUK Annual Report 2023

Diversity, Inclusion and Safeguarding Report

Main achievements:

Safeguarding/D&I issues identified at sessions:

There were no health and safety concerns this year.

Aims for next year:

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

EYPUK Annual Report 2023

Annual Statement of Accounts

EYPUK’s annual accounts run from January 20th 2022 - January 19th 2023. Therefore, for the AGM report to be in line with the accounts we will submit this November to the charity commission, this report will primarily focus on the financial position during the financial year, opposed to the ‘EYPUK calendar year’. An update will be given at the end of the accounts on the current financial position, to bridge the gap between January-September.

Please note that I took over my role as treasurer in September 2022, therefore whilst I have prepared this report for the entire 22/23 Financial year, I was only in post for the final quarter of this year.

In the 22/23 Financial year, EYPUK’s income was £50,390.22 , whilst our expenditure was £51,258.03. This gave us a marginal loss during the financial year of £327.81 . We look at our income and expenditure during the financial year on an accruals basis. This means the figures cited above reflect income or expenditure related to our operations and events between 20/02/22-19/01/23 (i.e. if we have received a payment for a 2023 regionals event taking place in February in December, this will not be included in the 22/23 figures).

The 22/23 Financial year was EYPUK’s first ‘post-covid’ financial year, where we ran a full set of regionals and nationals for the first time since 2019.

Expenditure breakdown

Area of operations Amount
Regionals £2,607.40
Nationals £40377.41
Eurvoice £180
Member’s development £830.73
Admin Training and DBS 380.80
Bank charges 96
Insurance (general and
multi-day)		 1464.92

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

EYPUK Annual Report 2023

Committee meetings 177.67
Trustee leaving gifts 42.26
Website charge 30
International session fees 3517.50
Merchandise 1553.34
Total 51,258.03

Income breakdown

Area of operations Amount
Nationals £37,685.43
Regionals £7360
Bank interest £20.78
MTW £440
Membership fees £105
Merchandise £1707.70
Other £15
Total £50,930.22

From the above, it is clear that the biggest proportion of both income and expenditure relates to our national events which made a fairly substantial loss of £2,691.98 in 2022. It is typical for NC contribution to be around £2,000 for nationals, as this is part-subsidised with regional profit however this represents a growth in NC subsidisation.

Regionals continued to be successful financially, thanks to low venue hire costs. The majority of the regionals’ expenditure related to the Merseyside 2022 extended regional trial.

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity no. 1029243

EYPUK Annual Report 2023

No financial sponsorship or partnerships were obtained in the 2022 Financial year, meaning our income stream continues to be overwhelmingly dependent on participation fees.

Current situation as of September 2023

At the date of this report, we currently have £6,936.76 in our accounts after accounting for the imminent autumn nationals payment. This is supported by £10,061.76 in our reserves giving us a combined total of £16,998.52. In January we moved £3,162.60 from our current account to our reserves in order to separate this from our day-to-day spending and increase our reserve amount to £10,000, with the remaining £61.76 representing interest. . Of the £6,936.76, £1,695 of this relates to funds received from the International Office’s Sustainability Engagement Fund and is reserved for travel reimbursements for EYPUK volunteers attending events abroad by sustainable transport options.

Updates from January 2023 - September 2023

Area of
operations		 Updates
Regionals Regionals this year had total expenditure of £1194 and to date have
brought in income of £6,440, resulting in a profit of £5,246
We currently have £1,000 in outstanding payments yet to be received
from schools which remain in the process of being chased.
These payments haven’t been included in our figures, as there is no
certainty we will receive them.
Nationals Nationals this year had total expenditure of £47818 and income of
£46220 resulting in a loss of £1,598 , within our target of £2,000 NC
contribution. To reflect higher venue costs from Liverpool Hope, our
participation fees were raised from £170 to £185.
Member’s
development		 We continued to allocate £800 to our Member’s Weekend in 2023.
Merchandise No further purchases of merchandise were made in 2023.

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity

no. 1029243

EYPUK Annual Report 2023

Insurance In 2023 our general insurance costs went down considerably due to
updates in our volunteer numbers to more accurately reflect the current
situation. This financial impact was mitigated however with rises in our
national events insurance policy.
Fundraising In 2023 we were successful in securing two awards of the sustainability
engagement fund - receiving a total of 2500 euros towards a storage
space and sustainable travel reimbursements for our volunteers.
Widening
access		 In 2023 we also introduced for the first time a travel support fund for
schools from lower socio-economic areas, or with higher travel costs to
attend our national events.
We were pleased to award Stretahearn and Portadown schools, both from
Northern Ireland £250 each to enable their participation in events.
Depending on future economic circumstances we hope to continue this in
future years.
Travel
reimbursement
for volunteers		 We also raised our travel reimbursement for EPYUK volunteers from £25
to £30, due to consistent rises in inflation over the years since it was last
updated.

Area to focus on moving forward:

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity

no. 1029243

EYPUK Annual Report 2023

If you have any questions on the finance report, or wish to discuss any of the breakdowns further, please do get in touch at katie.thacker@eypuk.co.uk.

If you have any questions about the AGM or the Annual Report, please contact the relevant Trustee or the Chair, Luke, at luke.moynan@eypuk.co.uk

EYPUK | Liverpool Town Hall, High Street, Liverpool L2 3SW | Registered educational charity

no. 1029243

European Youth Parliament UnitedKingdom European Youth Parliament UnitedKingdom European Youth Parliament UnitedKingdom 1029243
Annual accounts for theperiod
Period start date 20/01/2022 To Period end date 19/01/2023

Section A Statement of financial activities

Recommended categories by
activity
Guidance Notes
Incoming resources (Note 3)
Income and endowments from:
National Events
S01
Regional Events
S02
Member development events
S03
International events
S04
Membership fees
Merchandise
Bank interest
Other
S06
S07
Resources expended (Note 6)
Expenditure on:
National Events
Regional Events
Member development events
Eurvoice
International events
S09
Administration costs
S10
Merchandise
S12
S15
Extraordinary items
S16
S17
S20
Reconciliation of funds:
S21
S22
Net movement in funds
Total funds brought forward
Total funds carried forward
Total
Net income/(expenditure)
Transfers between funds
Total		 Unrestricte
d funds
Restricted
income
funds
Endowment funds
Total funds
Prior year
funds
£
£
£
£
£
F01
F02
F03
F04
F05		 Unrestricte
d funds
Restricted
income
funds
Endowment funds
Total funds
Prior year
funds
£
£
£
£
£
F01
F02
F03
F04
F05		 Unrestricte
d funds
Restricted
income
funds
Endowment funds
Total funds
Prior year
funds
£
£
£
£
£
F01
F02
F03
F04
F05		 Unrestricte
d funds
Restricted
income
funds
Endowment funds
Total funds
Prior year
funds
£
£
£
£
£
F01
F02
F03
F04
F05		 Unrestricte
d funds
Restricted
income
funds
Endowment funds
Total funds
Prior year
funds
£
£
£
£
£
F01
F02
F03
F04
F05
37,685 - - 37,685 -
7,360 - - 7,360 1,024
440 - - 440 -
3,533 - 3,533 -
105 105 120
1,771 1,771 180
21 21
15 - - 15 -
50,930 - - 50,930 1,324
40,377 - - 40,377 -
2,607 - - 2,607 -
831 - - 831 -
180 180
3,518 - - 3,518 -
2,192 - - 2,192 483
1,553 1,553 44
51,258 - - 51,258 527
328
-		 - - 328
-		 797
- - - - -
- - - - -
- - - - -
18269 - - 18,269 17,472
17,941 17,941 18,269

Section B Balance sheet

Current assets
Stocks (Note 18)
Cash
Total current assets
Funds of the Charity
CAF cash (Main cash account)
CAF Gold (Reserves)
Total funds
Signed by one or two trustees on behalf of all
the trustees		 Guidance Notes
B06
B17
B10
B17
B18
B21		 Unrestricted
funds
£
F01
Restricted
income
funds
£
F02		 Endowment
funds
Total this
year
£
£
F03
F04		 Endowment
funds
Total this
year
£
£
F03
F04		 Total last
year
£
F05
1,712
 - - 1,712
 1,712
~~17,941~~
 ~~17,941~~
 18,269
~~19,653~~ ~~-~~ ~~-~~ ~~19,653~~ 19,981
12,104
5,837
 12,104 12,432
-
 5,837
 5,837
~~17,941~~ ~~-~~ ~~-~~ ~~17,941~~ 18,269
Signature Print Name Date of
approval
dd/mm/yyyy
Katie Thacker 10/11/2023

CC17a (Excel)

11/12/2023

2

Section C Notes to the accounts

Note 1 Basis of preparation

This section should be completed by all charities .

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with:

the Statement of Recommended Practice: Accounting and Reporting by Charities • and with ✓ preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 • and with ✓ the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) • and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.*

1.2 Going concern

If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:

An explanation as to those factors that support European Youth Parliament UK is a going concern, with £17.9k the conclusion that the charity is a going in our bank account (including reserves), allowing us to concern; continue our charitable activities for at least the following 12 Disclosure of any uncertainties that make the ~~months~~ Nothing to disclose going concern assumption doubtful; Where accounts are not prepared on a going N/A concern basis, please disclose this fact together with the basis on which the trustees prepared the accounts and the reason why the charity is not regarded as a going concern.

1.3 Change of
The accounts pre		 accounting policy
sent a true and fair view and the accounting policies adopted are those outlined in note { }.		 accounting policy
sent a true and fair view and the accounting policies adopted are those outlined in note { }.		 accounting policy
sent a true and fair view and the accounting policies adopted are those outlined in note { }.
Yes
No		 ✓ * -Tick as appropriate
✓
Please disclose :
(i) the nature of the chan ge in accounting policy;
(ii) the reasons
provides more r
and		 why appl
eliable an		 ying the new accounting policy
d more relevant information;
(iii) the amount
in the current p
the aggregate a
periods before t		 of the adj
eriod, eac
mount of
hose pre		 ustment for each line affected
h prior period presented and
the adjustment relating to
sented, 3.44 FRS 102 SORP.

1.4 Changes to accounting estimates

No changes to a ccounting estimates have occurred in the reporting period (3.46 FRS 102 SORP). estimates have occurred in the reporting period (3.46 FRS 102 SORP).
Yes
No		 ✓ * -Tick as appropriate
✓
Please disclose :
(i) the nature of any chan ges;
(ii) the effect of
assets and liabi		 the chan
lities for t		 ge on income and expense or
he current period; and
(iii) where pract
more future per		 icable, th
iods.		 e effect of the change in one or

1.5 Material prior year errors

No material prior year error have been identified in the reporting period (3.47 FRS 102 SORP).

Yes ✓ * -Tick as appropriate No N

Please disclose:

Please disclose:
(i) the nature of the prior period error; One prior year error of £8 was identified, with January
2022 bank charge fee not being included in expenditure,
meaning expenditure was understated by £8. Error
immaterial to user's understandingof the accounts
(ii) for each prior period presented in the accounts, the
amount of the correction for each account line item
affected; and		 £8
(iii) the amount of the correction at the beginning of the
earliest prior period presented in the accounts.		 £8

CC17a (Excel)

11/12/2023

3

Section C Notes to the accounts (cont)

Note 2 Accounting policies

2.1 INCOME

This standard list of accounting policies has been applied by the charity except for those ticked "No" or "N/a". Where a different or additional policy has been adopted then this is detailed in the box below.

Recognition of income
Donated services and facilities that are consumed immediately are recognised as
income with an equivalent amount recognised as an expense under the appropriate
heading in the SOFA.
The cost of any stock of goods donated for distribution to beneficiaries is deemed to
be the fair value of those gifts at the time of their receipt and they are recognised on
receipt. In the reporting period in which the stocks are distributed, they are
recognised as an expense at the carrying amount of the stocks at distribution.
Donated services and
facilities
Donated services and facilities are included in the SOFA when received at the value
of the gift to the charity provided the value of the gift can be measured reliably.
Income from interest,
royalties and dividends
This is included in the accounts when receipt is probable and the amount receivable
can be measured reliably.
Income from membership
subscriptions
Membership subscriptions received in the nature of a gift are recognised in
Donations and Legacies.
Membership subscriptions which gives a member the right to buy services or other
benefits are recognised as income earned from the provision of goods and services
as income from charitable activities.
These are included in the Statement of Financial Activities (SoFA) when:
• the charity becomes entitled to the resources;
· it is more likely than not that the trustees will receive the resources; and
• the monetary value can be measured with sufficient reliability.
Donated goods
Contractual income and
performance related
grants
Offsetting
There has been no offsetting of assets and liabilities, or income and expenses, unless required or
permitted by the FRS 102 SORP or FRS 102.
Grants and donations
Grants and donations are only included in the SoFA when the general income
recognition criteria are met (5.10 to 5.12 FRS102 SORP).
This is only included in the SoFA once the charity has provided the related goods or
services or met the performance related conditions.
Donated goods are measured at fair value (the amount for which the asset could be
exchanged) unless impractical to do so.
In the case of performance related grants, income must only be recognised to the
extent that the charity has provided the specified goods or services as entitlement to
the grant only occurs when the performance related conditions are met (5.16 FRS
102 SORP).
Legacies
Legacies are included in the SOFA when receipt is probable, that is, when there has
been grant of probate, the executors have established that there are sufficient
assets in the estate and any conditions attached to the legacy are either within the
control of the charity or have been met.
Government grants
The charity has received government grants in the reporting period
Tax reclaims on donations
and gifts
Gift Aid receivable is included in income when there is a valid declaration from the
donor. Any Gift Aid amount recovered on a donation is considered to be part of that
gift and is treated as an addition to the same fund as the initial donation unless the
donor or the terms of the appeal have specified otherwise.
Gifts in kind for use by the charity are included in the SoFA as income from
donations when receivable.
Support costs
The charity has incurred expenditure on support costs.
Volunteer help
Donated goods for resale are measured at fair value on initial recognition, which is
the expected proceeds from sale less the expected costs of sale, and recognised in
'Income from other trading activities' with the corresponding stock recognised in the
balance sheet. On its sale the value of stock is charged against 'Income from other
trading activities' and the proceeds from sale are also recognised as 'Income from
other trading activities'.
Goods donated for on-going use by the charity are recognised as tangible fixed
assets and included in the SoFA as incoming resources when receivable.
The value of any voluntary help received is not included in the accounts but is
described in the trustees’ annual report.		 Yes
No
N/a		 Yes
No
N/a		 Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓
 ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
2.3 ASSETS
Intangible fixed assets
Heritage assets
Debtors
Debtors (including trade debtors and loans receivable) are measured on initial recognition at
settlement amount after any trade discounts or amount advanced by the charity. Subsequently,
they are measured at the cash or other consideration expected to be received.
Goods or services provided as part of a charitable activity are measured at net realisable value
based on the service potential provided by items of stock.
Work in progress is valued at cost less any foreseeable loss that is likely to occur on the contract.
They are valued at cost.
Investments
Fixed asset investments in quoted shares, traded bonds and similar investments
are valued at initially at cost and subsequently at fair value (their market value) at
the year end. The same treatment is applied to unlisted investments unless fair
value cannot be measured reliably in which case it is measured at cost less
Investments held for resale or pending their sale and cash and cash equivalents
with a maturity date of less than 1 year are treated as current asset investments
Grants with performance
conditions
Where the charity gives a grant with conditions for its payment being a specific level
of service or output to be provided, such grants are only recognised in the SoFA
once the recipient of the grant has provided the specified service or output.
Grants payable without
performance conditions
Where there are no conditions attaching to the grant that enables the donor charity
to realistically avoid the commitment, a liability for the full funding obligation must be
recognised.
Stocks and work in
progress
Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net
realisable value.
The charity made no redundancy payments during the reporting period.
Deferred income
No material item of deferred income has been included in the accounts.
Creditors
The charity has creditors which are measured at settlement amounts less any trade
discounts
Provisions for liabilities
A liability is measured on recognition at its historical cost and then subsequently
measured at the best estimate of the amount required to settle the obligation at the
reporting date
Basic financial
instruments
The charity has intangible fixed assets, that is, non-monetary assets that do not
have physical substance but are identifiable and are controlled by the charity
through custody or legal rights. The amortisation rates and methods used are
disclosed in note 9.5
They are valued at cost.
The charity has heritage assets, that is, non-monetary assets with historic, artistic,
scientific, technological, geophysical or environmental qualities that are held and
maintained principally for their contribution to knowledge and culture. The
depreciation rates and methods used as disclosed in note 9.6.1.4.
This includes any realised or unrealised gains or losses on the sale of investments
and any gain or loss resulting from revaluing investments to market value at the end
of the year.
2.2 EXPENDITURE AND LIABILITIES
Liability recognition
Liabilities are recognised where it is more likely than not that there is a legal or
constructive obligation committing the charity to pay out resources and the amount
of the obligation can be measured with reasonable certainty.
Investment gains and
losses
The charity accounts for basic financial instruments on initial recognition as per
paragraph 11.7 FRS102 SORP. Subsequent measurement is as per paragraphs
11.17 to 11.19, FRS102 SORP.
Tangible fixed assets for
use by charity
The depreciation rates and methods used are disclosed in note 9.2.
Governance and support
costs
Support costs have been allocated between governance costs and other support.
Governance costs comprise all costs involving public accountability of the charity
and its compliance with regulation and good practice.
Settlement of insurance
claims
Insurance claims are only included in the SoFA when the general income
recognition criteria are met (5.10 to 5.12 FRS102 SORP) and are included as an
item of other income in the SoFA.
They are valued at cost.
These are capitalised if they can be used for more than one year, and cost at least
Redundancy cost
Support costs include central functions and have been allocated to activity cost
categories on a basis consistent with the use of resources, eg allocating property
costs by floor areas, or per capita, staff costs by the time spent and other costs by
their usage.

Yes
No
N/a		 Yes
No
N/a		 Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓
 ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
POLICIES ADOPTED
ADDITIONAL TO OR
DIFFERENT FROM
THOSE ABOVE
Current asset investments
The charity has has investments which it holds for resale or pending their sale and cash and cash
equivalents with a maturity date less than one year. These include cash on deposit and cash
equivalents with a maturity date of less than one year held for investment purposes rather than to
meet short term cash commitments as they fall due.
They are valued at fair value except where they qualify as basic financial
instruments.		 POLICIES ADOPTED
ADDITIONAL TO OR
DIFFERENT FROM
THOSE ABOVE
Current asset investments
The charity has has investments which it holds for resale or pending their sale and cash and cash
equivalents with a maturity date less than one year. These include cash on deposit and cash
equivalents with a maturity date of less than one year held for investment purposes rather than to
meet short term cash commitments as they fall due.
They are valued at fair value except where they qualify as basic financial
instruments.		 Yes
No
N/a
 Yes
No
N/a
 Yes
No
N/a
✓ ✓ ✓
Yes
No
N/a
✓ ✓ ✓
N/A
National Events
Regional Events
Member
development
events
International
events
Membership fees
Other
Total
Merchandise
sales
Total
Interest
income
Total
TOTAL INCOME
Other information:
Note 3 Analysis of
Analysis
Charitable activities:
Other trading activities:
Income from
investments:		 National Events
Regional Events
Member
development
events
International
events
Membership fees
Other
Total
Merchandise
sales
Total
Interest
income
Total
TOTAL INCOME
Other information:
Note 3 Analysis of
Analysis
Charitable activities:
Other trading activities:
Income from
investments:		 Unrestricted
funds
Restricted income funds
Endowment
funds
Total funds Prior year
£
£
income		 Unrestricted
funds
Restricted income funds
Endowment
funds
Total funds Prior year
£
£
income		 Unrestricted
funds
Restricted income funds
Endowment
funds
Total funds Prior year
£
£
income		 Unrestricted
funds
Restricted income funds
Endowment
funds
Total funds Prior year
£
£
income		 Unrestricted
funds
Restricted income funds
Endowment
funds
Total funds Prior year
£
£
income
37,685 - - 37,685 -
7,360 - - 7,360 1,024
440 - - 440 -
3,533 - 3,533 -
105 105 120
15 - - 15 -
49,138 - - 49,138 1,144
1,771 1,771 180
1,771 - - 1,771 180
Interest
income		 21 - - 21 -
Total 21 21
50,930 - - 50,930 1,324
All income in the prior
year was unrestricted
except for: (please
provide description and
amounts)		 £0
Where any endowment
fund is converted into
income in the reporting
period, please give the
reason for the conversion.
Where any endowment
fund is converted into
income in the prior
period, please give the
reason for the conversion.
N/A
N/A
Within the income items
above the following items
are material: (please
disclose the nature,
amount and any prior year
amounts)		 N/A
This year
Last year
£
£
4,150
-
Total
4,150
-
Other
Note 4 Donated goods, facilities and services
Use of venues		 This year
Last year
£
£
4,150
-
Total
4,150
-
Other
Note 4 Donated goods, facilities and services
Use of venues		 This year
Last year
£
£
4,150
-
Total
4,150
-
Other
Note 4 Donated goods, facilities and services
Use of venues
4,150 -
4,150 -

This year

10 venues for our one-day charitable activities were received free of charge in the 22/23 financial year. These are long-standing relationships with organisations, 7 of which are which are schools. For these venues we were unable to find the fair value of hire, as these organisations do not typically hire out rooms to private companies. Belfast city hall was provided free of charge, as it customary for their hire policy (they do not offer paid hire). Urban sciences building at Newcastle university do not advertise hire prices. The only venue receive free of charge with their fair vlaue price accessible was Churchill College, with room hire valued at £1,450 and received free of charge. For the other 9 venues, the value assigned is the upper limit which organisers are allowed to spend without additional permission which is

Last year

No donated goods, facilities, services in this FY

£300. This also closely mirrors the average price paid for non-donated venues which was £305 in 2022 Please provide details of the accounting policy for the recognition and valuation of donated goods, facilities and services.

Please provide details
of any unfulfilled
conditions and other
contingencies
attaching to resources
from donated goods
and services not
recognised in income.
Please give details of
other forms of other
donated goods and
services not
recognised in the
accounts, eg
contribution of unpaid		 No unfulfilled conditions or contingencies
No other donated goods and services not recognised in the accounts

Note 5 Analysis of expenditure

Analysis
Expenditure on raising funds:		 Unrestricted
funds
Restricted income funds
Endowment
funds
Total funds
Unrestrict
ed funds
Restricted
income
funds
Endowme
nt funds
£
This year
Last year		 Unrestricted
funds
Restricted income funds
Endowment
funds
Total funds
Unrestrict
ed funds
Restricted
income
funds
Endowme
nt funds
£
This year
Last year		 Unrestricted
funds
Restricted income funds
Endowment
funds
Total funds
Unrestrict
ed funds
Restricted
income
funds
Endowme
nt funds
£
This year
Last year		 Unrestricted
funds
Restricted income funds
Endowment
funds
Total funds
Unrestrict
ed funds
Restricted
income
funds
Endowme
nt funds
£
This year
Last year		 Unrestricted
funds
Restricted income funds
Endowment
funds
Total funds
Unrestrict
ed funds
Restricted
income
funds
Endowme
nt funds
£
This year
Last year		 Unrestricted
funds
Restricted income funds
Endowment
funds
Total funds
Unrestrict
ed funds
Restricted
income
funds
Endowme
nt funds
£
This year
Last year		 Unrestricted
funds
Restricted income funds
Endowment
funds
Total funds
Unrestrict
ed funds
Restricted
income
funds
Endowme
nt funds
£
This year
Last year
Merchandise procurement 1,553 - - 1,553 44

Total expenditure on raising funds		 1,553 - - 1,553 44 - -
Expenditure on charitable activities:

National Events
Regional Events
Member development events
Eurvoice
International events
Support costs		 40,377 - - 40,377 - - -
2,607 - - 2,607 - - -
831 - - 831 - - -
180 180 - -
3,518 - - 3,518 - - -
2,192 - - 2,192 - - -
Total expenditure on charitable 49,705 - - 49,705 483 - -
- - - - - - -
Total 51,258 - - 51,258 527 - -
Total other expenditure
TOTAL EXPENDITURE		 0
51,258
-
-
51,258
527
-
-
Thisyear Lastyear
Other information:
Analysis of expenditure on
charitable activities		 Activities
undertaken
directly		 Merchandise procurement Support
Costs		 Total this
year		 Activities
undertak
en
directly
Grant
funding
of
activities		 Support
Costs
£ £ £ £ £ £ £
47,513 1,553 2,192 51,258 35 44 448
Total 47,513 1,553 2,192 51,258 35 44 448

Note 6 Support Costs

This year
Support cost
(examples)		 Charitable
activities		 Grand total
£ £
HR 381 381
General Administration 346 346
Insurance 1,465 1,465
- -
- -
Total 2,192 2,192
Last year
Support cost
(examples)		 Charitable
activities		 Grand total
£ £
HR - -
General administration 483 483
Insurance - -
- -
Other - -
Total 483 483

Please provide details of the accounting policy

HR costs relate to DBS checks and other safeguarding training required for the designated safeguarding officers and trustees. Insurance ocsts cover both normal insurance policy and event-specific policies. General administration costs cover other expenses which support the charitable activities: such as bank charges, website domain charges, and our zoom subscription.

Note 7 Details of certain items of expenditure

10.1 Fees for examination of the accounts

Please provide details of the amount paid for any statutory external scrutiny of accounts and other

Independent examiner’s fees Assurance services other than audit or independent examination Tax advisory fees Other fees (for example: financial advice, consultancy, accountancy services) paid to the independent

This year
£		 Last
year
£
- -
- -
- -
- -

Note 8 Stocks

Please complete this note if the charity holds any stock items

18.1 Please state the carrying amount of stock and work in progress analysed between activities.

18.1 Please state the carrying amount of stock and work in progress analysed between activities. 18.1 Please state the carrying amount of stock and work in progress analysed between activities. 18.1 Please state the carrying amount of stock and work in progress analysed between activities.
For
distribution
For resale
£
£
Other trading activities:
Opening
-1,712
Added in period
-1,559
Sold in period
-1,558
Impaired
- -
Closing
-1,712
Total this year
1,712
Total previous year
-1,712
Inventory stock
This year
Last year
£
£
18.2 Please specify the carrying
- -
This year Last year
£ £
- -

Note 9 Cash at bank and in hand

Other
Cash at bank and on hand
Total		 This year
£		 Last year
£
17,941 18,269
- -
17,941 18,269

Note 10 Fair value of assets and liabilities

25.1 Please provide
details of the charity's
exposure to credit risk
(the risk of incurring a
loss due to a debtor not
paying what is owed) ,
liquidity risk (the risk of
not being able to meet
short term financial
demands) and market risk
(the risk that the value of
an investment will fall due
to changes in the market)
arising from financial
instruments to which the
charity is exposed at the
end of the reporting
period and explain how
the charity manages those
risks.
25.2 Please give details of
the amount of change in
the fair value of basic
financial instruments
(debtors, creditors,
investments (see section
11, FRS 102 SORP))
measured at fair value
through the SoFA that is
attributable to changes in
credit risk.
Please provide details
of the nature of the
event
Provide an estimate of
the financial effect of
the event or a
statement that such an
estimate cannot be
made
This year
Last year
Thisyear
Lastyear
Minimal risk of exposure to credit risk. We ask for participation fees for our events at
least 28 days prior to arrival /the minimum cancellation terms of our contract
(whichever is earlier) to ensure that we shelter ourselves from the risk of not
receiving payments to pay our suppliers.
Minimal risk of exposure to credit risk. We ask
for participation fees for our events at least 28
days prior to arrival /the minimum cancellation
terms of our contract (whichever is earlier) to
ensure that we shelter ourselves from the risk
of not receiving payments to pay our suppliers.
N/A
N/A
Note 11 Events after the end of the reporting period
Please complete this note events (not requiring adjustment to the accounts) have occurred
Thisyear
Lastyear
No events occurred after the end of the reporting period which require disclosure
No events occurred after the end of
the reporting period which require
disclosure
nil
nil
Note 12 Transactions with trustees and related parties
None of the trustees have been paid any remuneration or received any other benefits from an employment with their
TRUE
If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details of such
12.1 Trustee remuneration and benefits
None of the trustees have been paid any remuneration or received any other benefits from an employment with their
TRUE		 Thisyear
Lastyear		 Thisyear
Lastyear		 Thisyear
Lastyear



Minimal risk of exposure to credit risk. We ask for participation fees for our events at
least 28 days prior to arrival /the minimum cancellation terms of our contract
(whichever is earlier) to ensure that we shelter ourselves from the risk of not
receiving payments to pay our suppliers.
Minimal risk of exposure to credit risk. We ask
for participation fees for our events at least 28
days prior to arrival /the minimum cancellation
terms of our contract (whichever is earlier) to
ensure that we shelter ourselves from the risk
of not receiving payments to pay our suppliers.

N/A		 N/A
TRUE
TRUE

12.2 Trustees' expenses

If the charity has paid trustees expenses for fulfilling their duties, details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box below. If there are transactions to report, please enter "False".

No trustee expenses have been incurred (True or False) FALSE
Type of expenses reimbursed This year Last year
£ £
Travel 50 -
Subsistence - -
Accommodation - -
-
-
TOTAL 50 -
Please provide the number of trustees reimbursed for expenses or who had expenses paid by
2 0

12.3 Transaction(s) with related parties

Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material interest, This year

There have been no related party transactions in the reporting period (True or False) TRUE Last year There have been no related party transactions in the reporting period (True or False) TRUE

Note 13 Additional Disclosures

The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet.

No additional matters to disclose.

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees
On accounts for the year
ended
Set out on pages		 Charity Name
European Youth Parliament United Kingdom		 Charity Name
European Youth Parliament United Kingdom		 Charity Name
European Youth Parliament United Kingdom
19/01/2023 Charity no
(if any)		 1029243
1-10

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 19/01/2023.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Oct 2018

1

IER

Independent examiner's statement

[The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date: 10/12/2023

Signed: Name: Laura Hibberd Relevant professional LLB, Barrister (Bar Council member number 61985) qualification(s) or body (if any):

Address: Flat 12 Dickinson Court, Whelan Road, London, W3 8UD

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Oct 2018

2

IER

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

3

IER