# **- Annual Report September 2023 - Agenda for the EYPUK Annual General Meeting 28th September 2023** ## **EYPUK Annual Report 2023** The European Youth Parliament United Kingdom (EYPUK) is a non-partisan and independent educational charity (no. 102943). We engage young people with UK and European political issues, providing them with a platform to express their opinions whilst building new skills, confidence, and friendships. Each year, we run Regional debating competitions and two national events with participants from across the UK. We also run a series of outreach events, engaging young people with the issues in their local communities, and run training and social events for our members. EYPUK also links up with the wider EYP community for international events, from Dublin to Dubrovnik! The European Youth Parliament United Kingdom (EYPUK) is the UK's National Committee of its umbrella organisation, the European Youth Parliament (EYP). Thousands of young people are actively involved as volunteers all over Europe, making the EYP a genuinely youth-driven programme – run by young people, for young people. The entire network, made up of more than 30,000 young people, organises around 500 events every year. ## **Contents and agenda for the Annual General Meeting (AGM)** - Chair’s welcome - The Outgoing 2022-23 Committee - Trustee Resignations and Elections - Member Association Executive Committee - Regionals Report - Nationals Report - EurVoice Report - Communications Report - Member Development Report - International Affairs Report - Diversity, Inclusion and Safeguarding Report - Annual Statement of Accounts **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ ## **EYPUK Annual Report 2023** ## **Chair’s Welcome** Welcome to EYPUK’s AGM! Not only is this meeting an important legal requirement, but it is also the chance for our members to come together, scrutinise and engage with our Trustees. The 2022-23 year has been a good one for EYPUK, with exciting opportunities for our schools, members and volunteers. In several ways, the impact of Covid can still be felt within EYPUK, such as its financial position and its participant numbers. However, it has been wonderful to see EYPUK increase its presence within the wider EYP network again. My priorities for the past year have been to strengthen EYPUK’s governance, by formalising the relationships between the Committee writ large and the smaller teams/subcommittees, and the roles of EYPUK’s Trustees. To improve the voice of our members, we have again made efforts to delegate, communicate and collaborate more with the Member Association Executive Committee, directly elected by our members. In particular, the President has been given more opportunities to engage with Trustees and to be included in all of EYPUK’s business. Other priorities have included securing funding for participant reimbursement, and moving money into EYPUK’s reserves, to better secure the charity against potential risks. Over the next twelve months we hope to continue to improve our governance. It will also be time for EYPUK to revisit and evaluate its performance against its 5-year strategy, due for completion/final review in 2025. It is my hope that we will be able to rededicate ourselves to bettering our provision of public benefit through our strategy, by prioritising key areas in the final of its five years. EYPUK will then be in a better position to grow and deliver in the future. Each team has its own goals for the coming year outlined below, but, in general, the Trustees hope that 2023/24 will be a year for EYPUK to consolidate its position - to grow interest, the number of students we reach, and to bolster its finances. This is how we believe EYPUK can best deliver on its charitable purpose of advancing education and life skills for young people. Luke Moynan Chair of the Board of Trustees **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ ## **EYPUK Annual Report 2023** ## **The Outgoing 2022-23 Committee** **Trustees: Chair** - Luke Moynan **Vice Chair and Designated Safeguarding Lead / National Safe Person** - Lucy Owen **Regionals** - Meera Kaiser **Treasurer** - Katie Thacker **Nationals** - Emily Cooper **EurVoice** - Eleanor Ashton-Williams **Events** - Megan Bell **Member Development** - Mark Alvares **Communications** - Jess Donaldson **Schools -** Jeff Dunn ## **Member Association Executive Committee:** **President** - Ahmad Raza **Member Development** - Beccie White **Regional Coordinators** - Zeina Eweiss & Daniel Brown **Communications Coordinators** - James Bullen & Megan Kwok **EurVoice** - Claudia Cacciola **Fundraising -** Emily Bennett & Leah Priestley-Black **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ ## **EYPUK Annual Report 2023** ## **Trustee Resignations and Elections:** The AGM is the time where EYPUK recruits new Trustees and says thanks to its outgoing Trustees. EYPUK hopes to make the recruitment of Trustees more transparent and inclusive going forward. This year Jeffrey Dunn and Mark Alvares will both be stepping down as Trustees. The Board thanks them both enormously for their contributions to EYPUK in various capacities. Mark has previously served as Regional Coordinator on the Member Executive Committee and President of the Member Executive Committee, led on the development of EYPUK’s national strategy and most recently served as Member Development Trustee. Jeff began his involvement with EYPUK as a teacher at the time of an International Session held in Liverpool in 2008/9, and has served as a Trustee since 2010, helping hugely with school engagement, the teacher’s programme, venue liaison and general advice which has been instrumental in EYPUK’s growth. They will both be missed and we wish them all the best in their endeavours. For the first time in several years, EYPUK will not have more than a third of the Trustees retiring at this AGM. As per clause 13 (1) (a) of the Constitution, one further Trustee is due to retire. It has been determined that Eleanor Ashton-Williams is due to retire, as Eleanor is the Trustee who has served longest since her appointment, without re-appointment. Eleanor Ashton-Williams, as per clause 16, is seeking reappointment to the Board of Trustees. Ahmad Raza has been nominated to be Member Development Trustee by Luke Moynan, seconded by Emily Cooper, and is due to be elected at the meeting. In addition to her role as Regionals Trustee, the Trustees have agreed that Meera Kaiser shall also step up to be another Vice-Chair of the Board of Trustees. The Board of Trustees for 2023-24 shall therefore consist of: **Chair** - Luke Moynan **Vice Chair and Designated Safeguarding Lead / National Safe Person** - Lucy Owen **Vice Chair and Regionals** - Meera Kaiser **Treasurer** - Katie Thacker **Nationals** - Emily Cooper **EurVoice** - Eleanor Ashton-Williams **Events** - Megan Bell **Member Development** - Ahmad Raza **Communications** - Jess Donaldson **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity_ _no. 1029243_ ## **EYPUK Annual Report 2023** ## **Member Association Executive Committee:** EYPUK and the Trustees thank the outgoing Member Executive Committee for their efforts over the past year. After a fruitful hustings period and competitive election, the new Executive Committee for 2023-24 will be: **President** - Dan Brown **Member Development** - Beccie White **Regional Coordinators** - Josephine Jeffers & Emily Reynolds **Communications Coordinators** - Erin Morris & Katie Richards **EurVoice** - Claudia Cacciola & Alice Irving Handovers have taken place and the new Committee take office at the closure of the AGM. **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity_ _no. 1029243_ ## **EYPUK Annual Report 2023** ## **Regionals Report** This year the team consisted of Meera Kaiser as Regionals Trustee, supported by Megan Bell as Events Trustee. The two elected Regional Coordinators were Daniel Brown and Zeina Eweiss. Events Overview: |**REGIONAL**|**DATE**|**VENUE**|**COST**|**NOTES**|**FINAL**
**TEAMS**
**NUMBER**| |---|---|---|---|---|---| |Midlands|1st March|University of
Birmingham|Free||4| |Manchester|27th March|St Thomas' Centre|£250||5| |West
Scotland|24th
February|Douglas Academy|Free||9| |East
Scotland|9th March|Royal High|Free||3| |South East 1|3rd March|St Paul's|Free||5| |South East 2|10th March|St Paul's|Free||5| |Yorkshire|17th March|Notre Dame|Free||3| |East Anglia|23rd
February|Churchill College,
Cambridge|Free||7| |South Wales|13th March|Howell's School|Free||6| |South Coast|14th March|Bede's Senior
School|Free||6| |Thames
Valley|17th March|The AbbeySchool|Free||6| |Northern
Ireland|21st
February|Belfast CityHall|Free||5| |South West|23rd
March|Sir Thomas Rich's|Free||6| **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ ## **EYPUK Annual Report 2023** |Merseyside|1st April|Liverpool Town
Hall|£300
+
£281.40
(cancellation
fee)|Converted
to a
one-day
regional
from a multi
day|5| |---|---|---|---|---|---| ||||**Total one-day**
**costs:**£831.40||Total
sign-ups
(including
North East):
**81**| |North East
Extended
Regional|9th-12th
March|Hostel: Albatross
Committee work
and general
assembly: the
University of
Newcastle|Hostel: £1440
(£36/per person/per
night for 20 people
for 2 nights)
Venue: Free
Food and materials:
£53.56
Total:**£1193.56**||6 (2
attended)| - Accessibility - 61.76% of schools were state schools - School Payments - We increased from £90 to £100 fees for one-day regionals - We increase from £90 to £120 fees for multi-day regionals - 79% of payments have been received out of 68 schools (£6240) - Regional numbers - West Scotland saw a significant increase in participants this year, reaching 9 teams and more interested - hopefully this is something we can maintain next year - South Coast and Northern Ireland have maintained their increase from previous years ## **Total costs:** £2024.96 ## **Total received school payments:** £6240 **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ ## **EYPUK Annual Report 2023** ## **Money to fund other activities:** £4,215.04 ## **Extended Regionals** (see costings above) North East - EYPUK held its second extended regional session in Newcastle, with an afternoon of official’s training, and a day each of committee work and general assembly - Officials stayed at the Albatross hostel, and delegates were non-residential - We had 2 attending schools, totalling 16 delegates - A large decrease from the expected 6-7 schools - We did have 6 sign ups, but the number rapidly decreased in the week before the session due to unforeseen circumstances: teachers strikes and a storm - Additionally, we received feedback from the teachers that hosting the event over the weekend made it harder for them to attend - Thank yous - Connor McLellan, the Head Organiser of the session put in a tremendous amount of effort to ensure that this was organised, leading to incredibly positive feedback from the schools that attended - The officials team and its leadership - Daniel Brown and Zeina Eweiss for being very competent and organised in their roles as regional coordinators, and Megan Bell for going above and beyond to help us. The Board is thrilled that Megan has taken such an active role in supporting our events. **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ ## **EYPUK Annual Report 2023** ## **Nationals Report** ## **1. Overview** ## **Nationals Team:** Emily Cooper - Nationals Trustee Megan Bell - Events Trustee Summer National Session Head Organisers: Meera Kaiser and Iona Lindsay Autumn National Session Head Organisers: Zeina Eweiss and Ahmad Raza ## **Summer National Session** 11 schools and 1 international delegation from Poland - 27.3% were private schools (3) - - 72.7% were state schools (8) - 99 delegates, 29 officials (planned for 30) and 18 teachers ## **Autumn National Session** 14 schools and 1 international delegate from Ireland - 57% were private schools (8) - 43% were state schools (4) 103 delegates, 30 officials and 23 teachers **Overall** : 25 schools (2 dropouts at Autumn), 202 delegates (2 individual drop outs from the Irish international delegation), 59 officials and 41 teachers. **2. Finance** ## **Summer** Booking Contract: £22,783.05 Spending: £550 Outgoing Total: £23,333.05 Incoming Total: £22,015 Loss: £1,318.05 ## **Autumn** Booking Contract: £24,077.60 Spending: £500 (still tbc) Outgoing Total: £24,577 **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity_ _no. 1029243_ ## **EYPUK Annual Report 2023** Incoming Total: £24,030 (+£420 from Irish NC tbc) Merchandise sales: £203 in cash. Bank transfer tbc. Overall: tbc. ## **3. Next year** Based on student and teacher feedback, the Nationals Team will look into: - Considering how Eurovillage works from a food hygiene perspective. Just snacks and desserts post a hot meal from the venue? - Creating group chats with teachers earlier in order to streamline communication. - Asking schools for donations to EYP. Many private schools told us that they have funds of money which they have to donate to charity. Emails could be sent out post sessions, as well as after regionals in regards to “funding another school to come to Nationals”. - Increasing non-fee paying school participation by working closely with the Eurvoice team. - Adding trigger warnings to every debate, and potentially having the ESP on the Board of more sensitive debates. - Vetting auditions for Euroconcert as far as possible - costumes, music and dances included. **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ ## **EYPUK Annual Report 2023** ## **EurVoice Report** EurVoice has had a few notable developments this year, in great part thanks to Claudia, the EurVoice Coordinator, and her efforts I am excited to welcome her back this coming year, alongside Alice Irving. . We successfully held a EurVoice event in Liverpool, the first physical event since the pandemic. After struggling to find a venue due to inflated costs and EurVoice’s minimal budget. This was held at Liverpool Hope University with over twenty students from two schools and two panellists (one professor and one city councillor). Following this, we continued to make plans for events in London, Scotland and Wales. These were unsuccessful this year due to difficulties in finding venues in addition to the workload requiring another set of hands. Nevertheless, we have made good headway in arranging for a large EurVoice event to be held next year in Cardiff, and hope to manage to organise the long-hoped for London event. Additionally, we have revamped the EurVoice programme’s logo to better represent the main values and purpose of EurVoice and better appeal to our audience. **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity_ _no. 1029243_ **EYPUK Annual Report 2023** ## **Communications Report** ## **Review of the year** - James Bullen and Megan Kwok were the Communications Coordinators for the 2022/23 year. From November, James became the sole Communications Coordinator. ## EYPUK Website Jess has gone through the website to update fonts and pictures, as well as minimise and update errors in information on the site. Traffic seems to be fairly consistent, reaching a high of 2871 in March 2023 and also spiking when we added the registration form for EYPUK30. ## Mailing List Put out 2 newsletters in November and February. This slowed down in the second half of the year due to exam season. Looking to stick to a seasonal schedule for this year with content more targeted towards teachers and external partners. ## Facebook Number of likes on the page have stayed very constant, not really growing in the last two years (about 3.3k) and posts do not get as much engagement as on Instagram. Facebook remains a good resource for session content, however, allowing us to collate more photos than on Instagram. Updated Facebook (and Instagram) logos to reflect wider EYP Communications strategy (no specific NC branding). ## Instagram Instagram is consistently our major source of engagement, with 1757 followers (up from 1.1k in 2020/21). Platform does best with session content and continues to attract the most engagement around these times. Reposts also are popular and boost engagement. ## LinkedIn EYPUK30 post did well with engagement and resposts. Will be looking to this as a key area for development this coming year. ## Members Association Noticeboard Have tried to encourage other teams to use this as it is one of our most popular resources (1009, up on 984 in 2020/21). Though growth is slow, I would like to continue to encourage each team to use the Noticeboard as it has considerably more members than Slack. ## Slack **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity_ _no. 1029243_ ## **EYPUK Annual Report 2023** I added some Slack games to try to encourage more engagement but this will also be a key area for focus in the upcoming year. The EYPUK Committee is hoping to return to using the Slack. **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity_ _no. 1029243_ ## **EYPUK Annual Report 2023** ## **Member Development Report** ## New members This academic year we accepted approximately 74 new members via the membership application route, and invited all to onboarding calls throughout the year to get them up to speed with the organisation. This is in addition to all attendees of the two annual EYPUK National Sessions automatically becoming members. We also created a register to store our members’ information on an annual basis, in order to comply with UK charity regulations and allow for better tracking of our membership numbers and makeup. ## Members Training Weekend In January 2023 we held our first in person Members’ Training Weekend since December 2019. The event drew 13 participants together to learn about the various roles and opportunities available within EYP. We are aiming to hold our next training weekend in Newcastle in late 2023 or early 2024. ## International representation This academic year over 30 delegates from EYPUK attended EYP sessions abroad. We were represented at sessions in 13 different countries, from the Netherlands to Azerbaijan. There have been difficulties at times with sending delegates to International Sessions where they have been particularly far, and we are looking into different ways to select delegates for International Sessions to ensure we can fill all the spaces that we are offered. **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ **EYPUK Annual Report 2023** ## **International Affairs Report** Key items discussed at the Autumn 2022 BNC included: - Discussions of the recognition of new National Committees - Synchronising the selection of officials for International Sessions - The HR crisis experienced across the network, persisting from the Covid pandemic - The evaluation process for officials and the role of Event Safe Persons - The withdrawal of EYP Estonia Key items discussed at the Spring 2023 BNC included: - The suspension of EYP Romania - Amending the mandate of the BNC Board - The status of Dormant NCs, such as NCs where it is not possible or safe for them to operate under current circumstances - The relationship between NC Board Members and Event Safe Persons - ● NC Compliance Ongoing discussions at the international level include: - Discussing the number of International Sessions held within the network each year - The drafting and presenting of recommendations on Vehicular Safety and Driving within the network. EYPUK has already adopted its own internal policy on this - The role of NC Regional Clusters and how they can be more effective - The financial position of the International Office and how, given their more limited funds, they can best operate and support other NCs. ## EYPUK continues to: - Send at least one representative to each meeting of the Board of National Committees (BNC). Where possible EYPUK also continues to attend: - Trainings for National Safe Persons and Event Safe Persons - The meetings of EYPUK’s GB Cluster - The meetings of NC Presidents - Rountables - The Summer Academy **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ ## **EYPUK Annual Report 2023** ## **Diversity, Inclusion and Safeguarding Report** Main achievements: - Policies - The Safeguarding policy was amended in line with legal changes. - A Whistleblowing policy was created. - Codes of conduct were amended. - A Drivers policy was created. - Officials training - Training was updated in line with the safeguarding policy. - More interactive elements were included in the training, and we received better feedback than last year as a result. - A more coherent reporting policy was enacted with incident report forms. Safeguarding/D&I issues identified at sessions: - Lack of BAME representation at nationals. We are conscious that this may lead to covert racism and members of the BAME community feeling isolated at sessions. - We are conscious that there may be feelings of classism at nationals still. State school participants have felt marginalised in committees at times. There were no health and safety concerns this year. Aims for next year: - Improve diversity; particularly race and class in line with concerns at nationals: ○ We aim to start a D&I working group to formulate a D&I policy. - We aim to start working on other strategies to improve organisational diversity with the working group, other committee members and external stakeholders, e.g., mentorship programmes, funded places at nationals etc. - Welfare/ESP training day for UK officials, perhaps modelled off the NSP training. - Personal goal - explore EYP employability and routes into commercial law workshop for members. **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ ## **EYPUK Annual Report 2023** ## **Annual Statement of Accounts** EYPUK’s annual accounts run from January 20th 2022 - January 19th 2023. Therefore, for the AGM report to be in line with the accounts we will submit this November to the charity commission, this report will primarily focus on the financial position during the financial year, opposed to the ‘EYPUK calendar year’. An update will be given at the end of the accounts on the current financial position, to bridge the gap between January-September. Please note that I took over my role as treasurer in September 2022, therefore whilst I have prepared this report for the entire 22/23 Financial year, I was only in post for the final quarter of this year. In the 22/23 Financial year, EYPUK’s income was **£50,390.22** , whilst our expenditure was **£51,258.03.** This gave us a marginal loss during the financial year of **£327.81** . We look at our income and expenditure during the financial year on an accruals basis. This means the figures cited above reflect income or expenditure related to our operations and events between 20/02/22-19/01/23 (i.e. if we have received a payment for a 2023 regionals event taking place in February in December, this will not be included in the 22/23 figures). The 22/23 Financial year was EYPUK’s first ‘post-covid’ financial year, where we ran a full set of regionals and nationals for the first time since 2019. ## **Expenditure breakdown** |**Area of operations**|||**Amount**| |---|---|---|---| |Regionals|||£2,607.40| |Nationals|||£40377.41| |Eurvoice|||£180| |Member’s development|||£830.73| |Admin||Training and DBS|380.80| |||Bank charges|96| |||Insurance (general and
multi-day)|1464.92| **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ ## **EYPUK Annual Report 2023** |||Committee meetings|177.67| |---|---|---|---| |||Trustee leaving gifts|42.26| |||Website charge|30| |International session fees|||3517.50| |Merchandise|||1553.34| |**Total**|||**51,258.03**| ## **Income breakdown** |**Area of operations**|**Amount**| |---|---| |Nationals|£37,685.43| |Regionals|£7360| |Bank interest|£20.78| |MTW|£440| |Membership fees|£105| |Merchandise|£1707.70| |Other|£15| |Total|£50,930.22| From the above, it is clear that the biggest proportion of both income and expenditure relates to our national events which made a fairly substantial loss of £2,691.98 in 2022. It is typical for NC contribution to be around £2,000 for nationals, as this is part-subsidised with regional profit however this represents a growth in NC subsidisation. Regionals continued to be successful financially, thanks to low venue hire costs. The majority of the regionals’ expenditure related to the Merseyside 2022 extended regional trial. **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_ ## **EYPUK Annual Report 2023** No financial sponsorship or partnerships were obtained in the 2022 Financial year, meaning our income stream continues to be overwhelmingly dependent on participation fees. ## **Current situation as of September 2023** At the date of this report, we currently have £6,936.76 in our accounts after accounting for the imminent autumn nationals payment. This is supported by £10,061.76 in our reserves giving us a combined total of £16,998.52. In January we moved £3,162.60 from our current account to our reserves in order to separate this from our day-to-day spending and increase our reserve amount to £10,000, with the remaining £61.76 representing interest. . Of the £6,936.76, £1,695 of this relates to funds received from the International Office’s Sustainability Engagement Fund and is reserved for travel reimbursements for EYPUK volunteers attending events abroad by sustainable transport options. **Updates from January 2023 - September 2023** |**Area of**
**operations**|**Updates**| |---|---| |**Regionals**|Regionals this year had total expenditure of £1194 and to date have
brought in income of £6,440, resulting in a profit of £5,246
We currently have £1,000 in outstanding payments yet to be received
from schools which remain in the process of being chased.
These payments haven’t been included in our figures, as there is no
certainty we will receive them.| |**Nationals**|Nationals this year had total expenditure of £47818 and income of
£46220 resulting in a loss of £1,598 , within our target of £2,000 NC
contribution. To reflect higher venue costs from Liverpool Hope, our
participation fees were raised from £170 to £185.| |**Member’s**
**development**|We continued to allocate £800 to our Member’s Weekend in 2023.| |**Merchandise**|No further purchases of merchandise were made in 2023.| **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity_ _no. 1029243_ ## **EYPUK Annual Report 2023** |**Insurance**|In 2023 our general insurance costs went down considerably due to
updates in our volunteer numbers to more accurately reflect the current
situation. This financial impact was mitigated however with rises in our
national events insurance policy.| |---|---| |**Fundraising**|In 2023 we were successful in securing two awards of the sustainability
engagement fund - receiving a total of 2500 euros towards a storage
space and sustainable travel reimbursements for our volunteers.| |**Widening**
**access**|In 2023 we also introduced for the first time a travel support fund for
schools from lower socio-economic areas, or with higher travel costs to
attend our national events.
We were pleased to award Stretahearn and Portadown schools, both from
Northern Ireland £250 each to enable their participation in events.
Depending on future economic circumstances we hope to continue this in
future years.| |**Travel**
**reimbursement**
**for volunteers**|We also raised our travel reimbursement for EPYUK volunteers from £25
to £30, due to consistent rises in inflation over the years since it was last
updated.| ## **Area to focus on moving forward:** - Ensuring profit from regionals is as high as possible as this overwhelmingly supports the majority of our activities. The focus here should be on building school numbers, reducing venue costs. After recent discussions with the trustees, in the 2024 financial year we are halting our extended regionals trials to work on building up our financial stability. - Improving cancellation policies at nationals events to prevent booking (and paying for) rooms which aren’t used. For our nationals to be as close to self-sustaining as possible, it is important to ensure minimum numbers of delegates (as delegate fees cover volunteer costs) - without minimum numbers these events are not sustainable. - Investigating alternative insurance options to prevent having to take out additional multi-day insurance for nationals: we have been advised form BHIB that having a year-round multi-day policy may prove cheaper. - Investigating alternative banks with improved international payment options. **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity_ _no. 1029243_ ## **EYPUK Annual Report 2023** - Considering our financial decisions to ensure in future years we move from a position of loss to profit. If you have any questions on the finance report, or wish to discuss any of the breakdowns further, please do get in touch at katie.thacker@eypuk.co.uk. If you have any questions about the AGM or the Annual Report, please contact the relevant Trustee or the Chair, Luke, at luke.moynan@eypuk.co.uk **EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity_ _no. 1029243_ |European Youth Parliament UnitedKingdom|European Youth Parliament UnitedKingdom|European Youth Parliament UnitedKingdom|1029243||| |---|---|---|---|---|---| |Annual accounts for theperiod|||||| |Period start date|20/01/2022|**To**|Period end date|19/01/2023|| ## **Section A Statement of financial activities** |**Recommended categories by**
**activity**
Guidance Notes
**Incoming resources (Note 3)**
**Income and endowments from:**
National Events
S01
Regional Events
S02
Member development events
S03
International events
S04
Membership fees
Merchandise
Bank interest
Other
S06
S07
**Resources expended (Note 6)**
**Expenditure on:**
National Events
Regional Events
Member development events
Eurvoice
International events
S09
Administration costs
S10
Merchandise
S12
S15
**Extraordinary items**
S16
S17
S20
**_Reconciliation of funds:_**
S21
S22
**_Net movement in funds_**
Total funds brought forward
**_Total funds carried forward_**
**_Total_**
**Net income/(expenditure)**
**Transfers between funds**
**_Total_**|**Unrestricte**
**d funds**
**Restricted**
**income**
**funds**
**Endowment funds**
**Total funds**
**Prior year**
**funds**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05|**Unrestricte**
**d funds**
**Restricted**
**income**
**funds**
**Endowment funds**
**Total funds**
**Prior year**
**funds**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05|**Unrestricte**
**d funds**
**Restricted**
**income**
**funds**
**Endowment funds**
**Total funds**
**Prior year**
**funds**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05|**Unrestricte**
**d funds**
**Restricted**
**income**
**funds**
**Endowment funds**
**Total funds**
**Prior year**
**funds**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05|**Unrestricte**
**d funds**
**Restricted**
**income**
**funds**
**Endowment funds**
**Total funds**
**Prior year**
**funds**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05| |---|---|---|---|---|---| ||37,685|-|-|37,685|-| ||7,360|-|-|7,360|1,024| ||440|-|-|440|-| ||3,533|-||3,533|-| ||105|||105|120| ||1,771|||1,771|180| ||21|||21|| ||15|-|-|15|-| ||50,930|-|-|50,930|1,324| ||||||| ||40,377|-|-|40,377|-| ||2,607|-|-|2,607|-| ||831|-|-|831|-| ||180|||180|| ||3,518|-|-|3,518|-| ||2,192|-|-|2,192|483| ||1,553|||1,553|44| ||51,258|-|-|51,258|527| ||||||| ||328
-|-|-|328
-|797| ||-|-|-|-|-| ||-|-|-|-|-| ||-|-|-|-|-| ||||||| ||18269|-|-|18,269|17,472| ||17,941|||17,941|18,269| ## **Section B Balance sheet** |**Current assets**
**Stocks (Note 18)**
**Cash**
**_Total current assets_**
**Funds of the Charity**
**CAF cash (Main cash account)**
**CAF Gold (Reserves)**
**_Total funds_**
Signed by one or two trustees on behalf of all
the trustees|Guidance Notes
B06
B17
B10
B17
B18
B21|**Unrestricted**
**funds**
**£**
F01|
**Restricted**
**income**
**funds**
**£**
F02|**Endowment**
**funds**
**Total this**
**year**
**£**
**£**
F03
F04|**Endowment**
**funds**
**Total this**
**year**
**£**
**£**
F03
F04|**Total last**
**year**
**£**
F05| |---|---|---|---|---|---|---| |||1,712
|-|-|1,712
|1,712| |||~~17,941~~
|||~~17,941~~
|18,269| |||~~19,653~~|~~-~~|~~-~~|~~19,653~~|19,981| |||||||| |||12,104
5,837
|||12,104|12,432| ||||-
||5,837
|5,837| |||~~17,941~~|~~-~~|~~-~~|~~17,941~~|18,269| |||||||| |||Signature||Print Name||Date of
approval
dd/mm/yyyy| |||||Katie Thacker||10/11/2023| |||||||| CC17a (Excel) 11/12/2023 2 ## **Section C Notes to the accounts** ## Note 1 **Basis of preparation** _**This section should be completed by all charities** ._ ## **1.1 Basis of accounting** These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with: the Statement of Recommended Practice: Accounting and Reporting by Charities • and with* ✓ preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 • and with* ✓ the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) • and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102.* - -Tick as appropriate ## **1.2 Going concern** _**If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:**_ An explanation as to those factors that support _**European Youth Parliament UK is a going concern, with £17.9k**_ the conclusion that the charity is a going _**in our bank account (including reserves), allowing us to**_ concern; _**continue our charitable activities for at least the following 12**_ Disclosure of any uncertainties that make the ~~_**months**_~~ _**Nothing to disclose**_ going concern assumption doubtful; Where accounts are not prepared on a going _**N/A**_ concern basis, please disclose this fact together with the basis on which the trustees prepared the accounts and the reason why the charity is not regarded as a going concern. |**1.3 Change of**
The accounts pre|**accounting policy**
sent a true and fair view and the accounting policies adopted are those outlined in note { }.|**accounting policy**
sent a true and fair view and the accounting policies adopted are those outlined in note { }.|**accounting policy**
sent a true and fair view and the accounting policies adopted are those outlined in note { }.| |---|---|---|---| |Yes*
No*|✓|* -Tick as appropriate|| ||✓||| |**_Please disclose_**|**_:_**||| |**_(i) the nature of_**|**_the chan_**|**_ge in accounting policy;_**|| |**_(ii) the reasons_**
**_provides more r_**
**_and_**|**_why appl_**
**_eliable an_**|**_ying the new accounting policy_**
**_d more relevant information;_**|| |**_(iii) the amount_**
**_in the current p_**
**_the aggregate a_**
**_periods before t_**|**_of the adj_**
**_eriod, eac_**
**_mount of_**
**_hose pre_**|**_ustment for each line affected_**
**_h prior period presented and_**
**_the adjustment relating to_**
**_sented, 3.44 FRS 102 SORP._**|| ## **1.4 Changes to accounting estimates** |No changes to a|ccounting|estimates have occurred in the reporting period (3.46 FRS 102 SORP).|estimates have occurred in the reporting period (3.46 FRS 102 SORP).| |---|---|---|---| |Yes*
No*|✓|* -Tick as appropriate|| ||✓||| |**_Please disclose_**|**_:_**||| |**_(i) the nature of_**|**_any chan_**|**_ges;_**|| |**_(ii) the effect of_**
**_assets and liabi_**|**_the chan_**
**_lities for t_**|**_ge on income and expense or_**
**_he current period; and_**|| |**_(iii) where pract_**
**_more future per_**|**_icable, th_**
**_iods._**|**_e effect of the change in one or_**|| ## **1.5 Material prior year errors** No material prior year error have been identified in the reporting period (3.47 FRS 102 SORP). Yes* ✓ * -Tick as appropriate No* N ## _**Please disclose:**_ |**_Please disclose:_**|| |---|---| |**_(i) the nature of the prior period error;_**|One prior year error of £8 was identified, with January
2022 bank charge fee not being included in expenditure,
meaning expenditure was understated by £8. Error
immaterial to user's understandingof the accounts| |**_(ii) for each prior period presented in the accounts, the_**
**_amount of the correction for each account line item_**
**_affected; and_**|£8| |**_(iii) the amount of the correction at the beginning of the_**
**_earliest prior period presented in the accounts._**|£8| CC17a (Excel) 11/12/2023 3 **Section C Notes to the accounts (cont)** ## **Note 2 Accounting policies** ## **2.1 INCOME** _This standard list of accounting policies has been applied by the charity except for those ticked "No" or "N/a". Where a different or additional policy has been adopted then this is detailed in the box below._ |**Recognition of income**
Donated services and facilities that are consumed immediately are recognised as
income with an equivalent amount recognised as an expense under the appropriate
heading in the SOFA.
The cost of any stock of goods donated for distribution to beneficiaries is deemed to
be the fair value of those gifts at the time of their receipt and they are recognised on
receipt. In the reporting period in which the stocks are distributed, they are
recognised as an expense at the carrying amount of the stocks at distribution.
**Donated services and**
**facilities**
Donated services and facilities are included in the SOFA when received at the value
of the gift to the charity provided the value of the gift can be measured reliably.
**Income from interest,**
**royalties and dividends**
This is included in the accounts when receipt is probable and the amount receivable
can be measured reliably.
**Income from membership**
**subscriptions**
Membership subscriptions received in the nature of a gift are recognised in
Donations and Legacies.
Membership subscriptions which gives a member the right to buy services or other
benefits are recognised as income earned from the provision of goods and services
as income from charitable activities.
These are included in the Statement of Financial Activities (SoFA) when:
• the charity becomes entitled to the resources;
· it is more likely than not that the trustees will receive the resources; and
• the monetary value can be measured with sufficient reliability.
**Donated goods**
**Contractual income and**
**performance related**
**grants**
**Offsetting**
There has been no offsetting of assets and liabilities, or income and expenses, unless required or
permitted by the FRS 102 SORP or FRS 102.
**Grants and donations**
Grants and donations are only included in the SoFA when the general income
recognition criteria are met (5.10 to 5.12 FRS102 SORP).
This is only included in the SoFA once the charity has provided the related goods or
services or met the performance related conditions.
Donated goods are measured at fair value (the amount for which the asset could be
exchanged) unless impractical to do so.
In the case of performance related grants, income must only be recognised to the
extent that the charity has provided the specified goods or services as entitlement to
the grant only occurs when the performance related conditions are met (5.16 FRS
102 SORP).
**Legacies**
Legacies are included in the SOFA when receipt is probable, that is, when there has
been grant of probate, the executors have established that there are sufficient
assets in the estate and any conditions attached to the legacy are either within the
control of the charity or have been met.
**Government grants**
The charity has received government grants in the reporting period
**Tax reclaims on donations**
**and gifts**
Gift Aid receivable is included in income when there is a valid declaration from the
donor. Any Gift Aid amount recovered on a donation is considered to be part of that
gift and is treated as an addition to the same fund as the initial donation unless the
donor or the terms of the appeal have specified otherwise.
Gifts in kind for use by the charity are included in the SoFA as income from
donations when receivable.
**Support costs**
The charity has incurred expenditure on support costs.
**Volunteer help**
Donated goods for resale are measured at fair value on initial recognition, which is
the expected proceeds from sale less the expected costs of sale, and recognised in
'Income from other trading activities' with the corresponding stock recognised in the
balance sheet. On its sale the value of stock is charged against 'Income from other
trading activities' and the proceeds from sale are also recognised as 'Income from
other trading activities'.
Goods donated for on-going use by the charity are recognised as tangible fixed
assets and included in the SoFA as incoming resources when receivable.
The value of any voluntary help received is not included in the accounts but is
described in the trustees’ annual report.|Yes
No
N/a|Yes
No
N/a|Yes
No
N/a| |---|---|---|---| ||✓|✓|✓| ||Yes
No
N/a
||| ||✓
|✓|✓| ||Yes
No
N/a||| ||✓|✓|✓| ||Yes
No
N/a||| ||✓|✓|✓| ||Yes
No
N/a||| ||✓|✓|✓| ||Yes
No
N/a||| ||✓|✓|✓| ||Yes
No
N/a||| ||✓|✓|✓| ||Yes
No
N/a||| ||✓|✓|✓| ||Yes
No
N/a||| ||✓|✓|✓| ||Yes
No
N/a||| ||✓|✓|✓| ||Yes
No
N/a||| ||✓|✓|✓| ||Yes
No
N/a||| ||✓|✓|✓| ||Yes
No
N/a||| ||✓|✓|✓| ||Yes
No
N/a||| ||✓|✓|✓| ||Yes
No
N/a||| ||✓|✓|✓| ||Yes
No
N/a||| ||✓|✓|✓| ||Yes
No
N/a||| ||✓|✓|✓| ||Yes
No
N/a||| ||✓|✓|✓| ||Yes
No
N/a||| ||✓|✓|✓| ||Yes
No
N/a||| ||✓|✓|✓| |**2.3 ASSETS**
**Intangible fixed assets**
**Heritage assets**
**Debtors**
Debtors (including trade debtors and loans receivable) are measured on initial recognition at
settlement amount after any trade discounts or amount advanced by the charity. Subsequently,
they are measured at the cash or other consideration expected to be received.
Goods or services provided as part of a charitable activity are measured at net realisable value
based on the service potential provided by items of stock.
Work in progress is valued at cost less any foreseeable loss that is likely to occur on the contract.
They are valued at cost.
**Investments**
Fixed asset investments in quoted shares, traded bonds and similar investments
are valued at initially at cost and subsequently at fair value (their market value) at
the year end. The same treatment is applied to unlisted investments unless fair
value cannot be measured reliably in which case it is measured at cost less
Investments held for resale or pending their sale and cash and cash equivalents
with a maturity date of less than 1 year are treated as current asset investments
**Grants with performance**
**conditions**
Where the charity gives a grant with conditions for its payment being a specific level
of service or output to be provided, such grants are only recognised in the SoFA
once the recipient of the grant has provided the specified service or output.
**Grants payable without**
**performance conditions**
Where there are no conditions attaching to the grant that enables the donor charity
to realistically avoid the commitment, a liability for the full funding obligation must be
recognised.
**Stocks and work in**
**progress**
Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net
realisable value.
The charity made no redundancy payments during the reporting period.
**Deferred income**
No material item of deferred income has been included in the accounts.
**Creditors**
The charity has creditors which are measured at settlement amounts less any trade
discounts
**Provisions for liabilities**
A liability is measured on recognition at its historical cost and then subsequently
measured at the best estimate of the amount required to settle the obligation at the
reporting date
**Basic financial**
**instruments**
The charity has intangible fixed assets, that is, non-monetary assets that do not
have physical substance but are identifiable and are controlled by the charity
through custody or legal rights. The amortisation rates and methods used are
disclosed in note 9.5
They are valued at cost.
The charity has heritage assets, that is, non-monetary assets with historic, artistic,
scientific, technological, geophysical or environmental qualities that are held and
maintained principally for their contribution to knowledge and culture. The
depreciation rates and methods used as disclosed in note 9.6.1.4.
This includes any realised or unrealised gains or losses on the sale of investments
and any gain or loss resulting from revaluing investments to market value at the end
of the year.
**2.2 EXPENDITURE AND LIABILITIES**
**Liability recognition**
Liabilities are recognised where it is more likely than not that there is a legal or
constructive obligation committing the charity to pay out resources and the amount
of the obligation can be measured with reasonable certainty.
**Investment gains and**
**losses**
The charity accounts for basic financial instruments on initial recognition as per
paragraph 11.7 FRS102 SORP. Subsequent measurement is as per paragraphs
11.17 to 11.19, FRS102 SORP.
**Tangible fixed assets for**
**use by charity**
The depreciation rates and methods used are disclosed in note 9.2.
**Governance and support**
**costs**
Support costs have been allocated between governance costs and other support.
Governance costs comprise all costs involving public accountability of the charity
and its compliance with regulation and good practice.
**Settlement of insurance**
**claims**
Insurance claims are only included in the SoFA when the general income
recognition criteria are met (5.10 to 5.12 FRS102 SORP) and are included as an
item of other income in the SoFA.
They are valued at cost.
These are capitalised if they can be used for more than one year, and cost at least
**Redundancy cost**
Support costs include central functions and have been allocated to activity cost
categories on a basis consistent with the use of resources, eg allocating property
costs by floor areas, or per capita, staff costs by the time spent and other costs by
their usage.|

|Yes
No
N/a|Yes
No
N/a|Yes
No
N/a| |---|---|---|---|---| |||✓|✓|✓| |||Yes
No
N/a||| |||✓|✓|✓| |||Yes
No
N/a||| |||✓
|✓|✓| |||Yes
No
N/a||| |||✓|✓|✓| |||Yes
No
N/a||| |||✓|✓|✓| |||Yes
No
N/a||| |||✓|✓|✓| |||Yes
No
N/a||| |||✓|✓|✓| |||Yes
No
N/a||| |||✓|✓|✓| |||Yes
No
N/a||| |||✓|✓|✓| |||Yes
No
N/a||| |||✓|✓|✓| |||Yes
No
N/a||| |||✓|✓|✓| |||Yes
No
N/a||| |||✓|✓|✓| |||Yes
No
N/a||| |||||| |||✓|✓|✓| |||Yes
No
N/a||| |||✓|✓|✓| |||Yes
No
N/a||| |||✓|✓|✓| |||Yes
No
N/a||| |||✓|✓|✓| |||Yes
No
N/a||| |||✓|✓|✓| |||Yes
No
N/a||| |||✓|✓|✓| |||Yes
No
N/a||| |||✓|✓|✓| |||Yes
No
N/a||| |||✓|✓|✓| |||Yes
No
N/a||| |||✓|✓|✓| |||Yes
No
N/a||| |||✓|✓|✓| |||Yes
No
N/a||| |||✓|✓|✓| |**POLICIES ADOPTED**
**ADDITIONAL TO OR**
**DIFFERENT FROM**
**THOSE ABOVE**
**Current asset investments**
The charity has has investments which it holds for resale or pending their sale and cash and cash
equivalents with a maturity date less than one year. These include cash on deposit and cash
equivalents with a maturity date of less than one year held for investment purposes rather than to
meet short term cash commitments as they fall due.
They are valued at fair value except where they qualify as basic financial
instruments.|**POLICIES ADOPTED**
**ADDITIONAL TO OR**
**DIFFERENT FROM**
**THOSE ABOVE**
**Current asset investments**
The charity has has investments which it holds for resale or pending their sale and cash and cash
equivalents with a maturity date less than one year. These include cash on deposit and cash
equivalents with a maturity date of less than one year held for investment purposes rather than to
meet short term cash commitments as they fall due.
They are valued at fair value except where they qualify as basic financial
instruments.|Yes
No
N/a
|Yes
No
N/a
|Yes
No
N/a
| |---|---|---|---|---| |||✓|✓|✓| |||Yes
No
N/a||| |||✓|✓|✓| |||||| |||**N/A**||| |National Events
Regional Events
Member
development
events
International
events
Membership fees
Other
**Total**
Merchandise
sales
**Total**
Interest
income
**Total**
**TOTAL INCOME**
**Other information:**
**Note 3 Analysis of**
**Analysis**
**Charitable activities:**
**Other trading activities:**
**Income from**
**investments:**|National Events
Regional Events
Member
development
events
International
events
Membership fees
Other
**Total**
Merchandise
sales
**Total**
Interest
income
**Total**
**TOTAL INCOME**
**Other information:**
**Note 3 Analysis of**
**Analysis**
**Charitable activities:**
**Other trading activities:**
**Income from**
**investments:**|**Unrestricted**
**funds**
**Restricted income funds**
**Endowment**
**funds**
**Total funds Prior year**
**£**
**£**
**income**|**Unrestricted**
**funds**
**Restricted income funds**
**Endowment**
**funds**
**Total funds Prior year**
**£**
**£**
**income**|**Unrestricted**
**funds**
**Restricted income funds**
**Endowment**
**funds**
**Total funds Prior year**
**£**
**£**
**income**|**Unrestricted**
**funds**
**Restricted income funds**
**Endowment**
**funds**
**Total funds Prior year**
**£**
**£**
**income**|**Unrestricted**
**funds**
**Restricted income funds**
**Endowment**
**funds**
**Total funds Prior year**
**£**
**£**
**income**| |---|---|---|---|---|---|---| |||37,685|-|-|37,685|-| |||7,360|-|-|7,360|1,024| |||440|-|-|440|-| |||3,533|-||3,533|-| |||105|||105|120| |||15|-|-|15|-| |||49,138|-|-|49,138|1,144| |||||||| |||1,771|||1,771|180| |||1,771|-|-|1,771|180| |||||||| ||Interest
income|21|-|-|21|-| ||**Total**|21|||21|| |||||||| |||50,930|-|-|50,930|1,324| |||||||| |**All income in the prior**
**year was unrestricted**
**except for: (please**
**provide description and**
**amounts)**||£0||||| |**Where any endowment**
**fund is converted into**
**income in the reporting**
**period, please give the**
**reason for the conversion.**
**Where any endowment**
**fund is converted into**
**income in the prior**
**period, please give the**
**reason for the conversion.**||||||| |||N/A||||| |||||||| |||N/A||||| |||||||| |**Within the income items**
**above the following items**
**are material: (please**
**disclose the nature,**
**amount and any prior year**
**amounts)**||N/A||||| |**This year**
**Last year**
**£**
**£**
4,150
-
**Total**
4,150
-
**Other**
**Note 4 Donated goods, facilities and services**
**Use of venues**|**This year**
**Last year**
**£**
**£**
4,150
-
**Total**
4,150
-
**Other**
**Note 4 Donated goods, facilities and services**
**Use of venues**|**This year**
**Last year**
**£**
**£**
4,150
-
**Total**
4,150
-
**Other**
**Note 4 Donated goods, facilities and services**
**Use of venues**| |---|---|---| ||4,150|-| ||4,150|-| |||| |||| |||| |||| ## **This year** 10 venues for our one-day charitable activities were received free of charge in the 22/23 financial year. These are long-standing relationships with organisations, 7 of which are which are schools. For these venues we were unable to find the fair value of hire, as these organisations do not typically hire out rooms to private companies. Belfast city hall was provided free of charge, as it customary for their hire policy (they do not offer paid hire). Urban sciences building at Newcastle university do not advertise hire prices. The only venue receive free of charge with their fair vlaue price accessible was Churchill College, with room hire valued at £1,450 and received free of charge. For the other 9 venues, the value assigned is the upper limit which organisers are allowed to spend without additional permission which is ## **Last year** No donated goods, facilities, services in this FY £300. This also closely mirrors the average price paid for non-donated venues which was £305 in 2022 **Please provide details of the accounting policy for the recognition and valuation of donated goods, facilities and services.** |**Please provide details**
**of any unfulfilled**
**conditions and other**
**contingencies**
**attaching to resources**
**from donated goods**
**and services not**
**recognised in income.**
**Please give details of**
**other forms of other**
**donated goods and**
**services not**
**recognised in the**
**accounts, eg**
**contribution of unpaid**|No unfulfilled conditions or contingencies|| |---|---|---| ||No other donated goods and services not recognised in the accounts|| ## **Note 5 Analysis of expenditure** |**Analysis**
**Expenditure on raising funds:**|**Unrestricted**
**funds**
**Restricted income funds**
**Endowment**
**funds**
**Total funds**
**Unrestrict**
**ed funds**
**Restricted**
**income**
**funds**
**Endowme**
**nt funds**
**£**
**This year**
**Last year**|**Unrestricted**
**funds**
**Restricted income funds**
**Endowment**
**funds**
**Total funds**
**Unrestrict**
**ed funds**
**Restricted**
**income**
**funds**
**Endowme**
**nt funds**
**£**
**This year**
**Last year**|**Unrestricted**
**funds**
**Restricted income funds**
**Endowment**
**funds**
**Total funds**
**Unrestrict**
**ed funds**
**Restricted**
**income**
**funds**
**Endowme**
**nt funds**
**£**
**This year**
**Last year**|**Unrestricted**
**funds**
**Restricted income funds**
**Endowment**
**funds**
**Total funds**
**Unrestrict**
**ed funds**
**Restricted**
**income**
**funds**
**Endowme**
**nt funds**
**£**
**This year**
**Last year**|**Unrestricted**
**funds**
**Restricted income funds**
**Endowment**
**funds**
**Total funds**
**Unrestrict**
**ed funds**
**Restricted**
**income**
**funds**
**Endowme**
**nt funds**
**£**
**This year**
**Last year**|**Unrestricted**
**funds**
**Restricted income funds**
**Endowment**
**funds**
**Total funds**
**Unrestrict**
**ed funds**
**Restricted**
**income**
**funds**
**Endowme**
**nt funds**
**£**
**This year**
**Last year**|**Unrestricted**
**funds**
**Restricted income funds**
**Endowment**
**funds**
**Total funds**
**Unrestrict**
**ed funds**
**Restricted**
**income**
**funds**
**Endowme**
**nt funds**
**£**
**This year**
**Last year**| |---|---|---|---|---|---|---|---| |Merchandise procurement|1,553|-|-|1,553|44||| |
**Total expenditure on raising funds**|1,553|-|-|1,553|44|-|-| |**Expenditure on charitable activities:**|||||||| |
National Events
Regional Events
Member development events
Eurvoice
International events
Support costs|40,377|-|-|40,377|-|-|-| ||2,607|-|-|2,607|-|-|-| ||831|-|-|831|-|-|-| ||180|||180||-|-| ||3,518|-|-|3,518|-|-|-| ||2,192|-|-|2,192|-|-|-| |**Total expenditure on charitable**|49,705|-|-|49,705|483|-|-| ||-|-|-|-|-|-|-| ||||||||| ||||||||| |**Total**|51,258|-|-|51,258|527|-|-| |**Total other expenditure**
**TOTAL EXPENDITURE**|0
51,258
-
-
51,258
527
-
-||||||| ||**Thisyear**||||**Lastyear**||| |**Other information:**
**Analysis of expenditure on**
**charitable activities**|**Activities**
**undertaken**
**directly**|**Merchandise procurement**|**Support**
**Costs**|**Total this**
**year**|**Activities**
**undertak**
**en**
**directly**|
**Grant**
**funding**
**of**
**activities**|**Support**
**Costs**| |---|---|---|---|---|---|---|---| ||**£**|**£**|**£**|**£**|**£**|**£**|**£**| ||47,513|1,553|2,192|51,258|35|44|448| |Total|47,513|1,553|2,192|51,258|35|44|448| ||||||||| ## **Note 6 Support Costs** |**This year**||| |---|---|---| |**Support cost**
**(examples)**|**Charitable**
**activities**|**Grand total**| ||**£**|**£**| |HR|381|381| |General Administration|346|346| |Insurance|1,465|1,465| ||-|-| ||-|-| |**Total**|2,192|2,192| |**Last year**||| |**Support cost**
**(examples)**|**Charitable**
**activities**|**Grand total**| ||**£**|**£**| |HR|-|-| |General administration|483|483| |Insurance|-|-| ||-|-| |Other|-|-| |**Total**|483|483| ## _**Please provide details of the accounting policy**_ HR costs relate to DBS checks and other safeguarding training required for the designated safeguarding officers and trustees. Insurance ocsts cover both normal insurance policy and event-specific policies. General administration costs cover other expenses which support the charitable activities: such as bank charges, website domain charges, and our zoom subscription. ## **Note 7 Details of certain items of expenditure** ## **10.1 Fees for examination of the accounts** _**Please provide details of the amount paid for any statutory external scrutiny of accounts and other**_ **Independent examiner’s fees Assurance services other than audit or independent examination Tax advisory fees Other fees (for example: financial advice, consultancy, accountancy services) paid to the independent** |**This year**
**£**|**Last**
**year**
**£**| |---|---| |-|-| |-|-| |-|-| |-|-| ## **Note 8 Stocks** _**Please complete this note if the charity holds any stock items**_ ## **18.1 Please state the carrying amount of stock and work in progress analysed between activities.** |**18.1 Please state the carrying amount of stock and work in progress analysed between activities.**|**18.1 Please state the carrying amount of stock and work in progress analysed between activities.**|**18.1 Please state the carrying amount of stock and work in progress analysed between activities.**| |---|---|---| |**For**
**distribution**
**For resale**
**£**
**£**
**Other trading activities:**
**_Opening_**
-1,712
**_Added in period_**
-1,559
**_Sold in period_**
-1,558
**_Impaired_**
- -
**_Closing_**
**-**1,712
**Total this year**
1,712
**_Total previous year_**
-1,712
**Inventory stock**
**This year**
**Last year**
**£**
**£**
**18.2 Please specify the carrying**
- -||| ||**This year**|**Last year**| ||**£**|**£**| ||-|-| ## **Note 9 Cash at bank and in hand** |**Other**
**Cash at bank and on hand**
**Total**|**This year**
**£**|**Last year**
**£**| |---|---|---| ||17,941|18,269| ||-|-| ||17,941|18,269| ## **Note 10 Fair value of assets and liabilities** |**25.1 Please provide**
**details of the charity's**
**exposure to credit risk**
**(the risk of incurring a**
**loss due to a debtor not**
**paying what is owed) ,**
**liquidity risk (the risk of**
**not being able to meet**
**short term financial**
**demands) and market risk**
**(the risk that the value of**
**an investment will fall due**
**to changes in the market)**
**arising from financial**
**instruments to which the**
**charity is exposed at the**
**end of the reporting**
**period and explain how**
**the charity manages those**
**risks.**
**25.2 Please give details of**
**the amount of change in**
**the fair value of basic**
**financial instruments**
**(debtors, creditors,**
**investments (see section**
**11, FRS 102 SORP))**
**measured at fair value**
**through the SoFA that is**
**attributable to changes in**
**credit risk.**
**Please provide details**
**of the nature of the**
**event**
**Provide an estimate of**
**the financial effect of**
**the event or a**
**statement that such an**
**estimate cannot be**
**made**
**This year**
**Last year**
**Thisyear**
**Lastyear**
Minimal risk of exposure to credit risk. We ask for participation fees for our events at
least 28 days prior to arrival /the minimum cancellation terms of our contract
(whichever is earlier) to ensure that we shelter ourselves from the risk of not
receiving payments to pay our suppliers.
Minimal risk of exposure to credit risk. We ask
for participation fees for our events at least 28
days prior to arrival /the minimum cancellation
terms of our contract (whichever is earlier) to
ensure that we shelter ourselves from the risk
of not receiving payments to pay our suppliers.
N/A
N/A
**Note 11 Events after the end of the reporting period**
**_Please complete this note events (not requiring adjustment to the accounts) have occurred_**
**Thisyear**
**Lastyear**
No events occurred after the end of the reporting period which require disclosure
No events occurred after the end of
the reporting period which require
disclosure
nil
nil
**Note 12 Transactions with trustees and related parties**
**None of the trustees have been paid any remuneration or received any other benefits from an employment with their**
**TRUE**
**_If the charity has any transactions with related parties (other than the trustee expenses explained in guidance notes) details of such_**
**12.1 Trustee remuneration and benefits**
**None of the trustees have been paid any remuneration or received any other benefits from an employment with their**
**TRUE**|**Thisyear**
**Lastyear**|**Thisyear**
**Lastyear**|**Thisyear**
**Lastyear**| |---|---|---|---| ||


Minimal risk of exposure to credit risk. We ask for participation fees for our events at
least 28 days prior to arrival /the minimum cancellation terms of our contract
(whichever is earlier) to ensure that we shelter ourselves from the risk of not
receiving payments to pay our suppliers.|
Minimal risk of exposure to credit risk. We ask
for participation fees for our events at least 28
days prior to arrival /the minimum cancellation
terms of our contract (whichever is earlier) to
ensure that we shelter ourselves from the risk
of not receiving payments to pay our suppliers.|| ||||| ||
N/A|N/A|| ||||**TRUE**| ||||| ||||**TRUE**| ## **12.2 Trustees' expenses** _**If the charity has paid trustees expenses for fulfilling their duties, details of such transactions should be provided in this note. If there are no transactions to report, please enter “True” in the box below. If there are transactions to report, please enter "False".**_ |**No trustee expenses have been incurred (True or False)**||**_FALSE_**| |---|---|---| |||| |**Type of expenses reimbursed**|**This year**|**Last year**| ||**£**|**£**| |**Travel**|50|-| |**Subsistence**|-|-| |**Accommodation**|-|-| |||-| |||-| |**TOTAL**|50|-| |**Please provide the number of trustees reimbursed for expenses or who had expenses paid by**||| ||**2**|**0**| ## **12.3 Transaction(s) with related parties** _**Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material interest,**_ **This year** **There have been no related party transactions in the reporting period (True or False)** _**TRUE**_ **Last year There have been no related party transactions in the reporting period (True or False)** _**TRUE**_ ## **Note 13 Additional Disclosures** **The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet.** No additional matters to disclose. ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** |**Report to the trustees**
**On accounts for the year**
**ended**
**Set out on pages**|Charity Name
European Youth Parliament United Kingdom|Charity Name
European Youth Parliament United Kingdom|Charity Name
European Youth Parliament United Kingdom| |---|---|---|---| ||||| ||19/01/2023|**Charity no**
**(if any)**|1029243| ||||| ||1-10||| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **19/01/2023.** **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Oct 2018** 1 **IER** **Independent examiner's statement** [The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 10/12/2023 **Signed: Name:** Laura Hibberd **Relevant professional** LLB, Barrister (Bar Council member number **61985) qualification(s) or body (if any):** **Address:** Flat 12 Dickinson Court, Whelan Road, London, W3 8UD ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Oct 2018** 2 **IER** **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 3 **IER**