2025-08-31-accounts - The Ashford School Parents and Friends Association

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Trustees’ Annual Report for the period

From 01/09/2024 To

Charity name: The Ashford School Parents and Friends Association

Charity registration number: 1029241

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance the all round development of pupils attending Ashford School in any of its constituent parts by engaging in any activities which support the school. To promote the experience of pupils attending the school. To encourage the relationship between Ashford School and the wider community and to support the schools strategic direction.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The main activities undertaken by the PFA for the period were: Christmas Fair - This has become an annual event hosted by the PFA which is open to the whole school community and the general public. Small local businesses have stalls at the event to advertise and sell their products. The Coffee Box – The PFA run a regular morning a week of selling coffee and other hot drinks from the horse box. The Coffee Box has also hosted other events this year. Various Sports Days selling cakes and drinks. End of Half Term treat sales selling treats such as hot chocolate, lollies and candy floss at the end of each half term and also Arts Week – selling drinks and snacks to parents attending the Arts Week events. The Coffee Box has been very well received and helps keep the PFA visible at the Schools. School Disco – The school disco is now a staple event on the PFA events calendar. It remains a highly popular event each year. 100 Club – Although the number of participants fluctuates through the year, the

		100 club is still a popular and profitable venture. Uniform Shop – The PFA runs the secondhand uniform shop which sells good condition secondhand uniform. Parents donate uniform and the profits made on sales go directly to the PFA to generate funds. The shop provides an invaluable service to parents. This uniform shop turnover has been impacted slightly due to the change in compulsory uniform from the school. Wreath Making Workshop – Members spend an evening with a florist learning the skill of wreath making. This has proved a very popular and profitable evening. Quiz Night – A new event for this financial year which was well received and made a small profit.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	In dealing with the Charity, the trustees have had due regard to the guidance issued by the Charity Commission as regard to the public benefit. Each trustee has received and read the guidance “Public benefit” – PB1, PB2 and PB3. The trustees would like to thank all the volunteers who have supported the PFA this year without who many of the events held and the running of the school uniform shop would not have been possible.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38
Other

Achievements and Performance

SORP reference This year the PFA made a surplus from our activities after costs of £15,879, which is on

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	par with previous years. As in previous years much of this surplus is made up from our fundamental recurring activities of the Christmas Fair, School Uniform shop, 100 Club and the combined events with the Coffee Box. You will note the continued success of the Christmas Fair, where both the income and expenses have increased resulting in a profit amount which was similar to previous years. The School Uniform shop initiative is still a great source of income for the PFA, and income has slightly dipped from previous years, which may coincide with compulsory change in some uniform items from September 2024. A new Quiz night was added to the PFA events agenda for this year and was a successful evening which turned a small profit. The Coffee Box activities continue to be a great success again with a profit of £1,746. The surpluses within this category are made up of the new end of term PFA hot chocolate and treat sales, our attendance at a number of Sporting events, the Arts Week appearance and not to mention the regular opening of the Coffee Box for morning coffee. Both these events and others like them during the year are great achievements for the PFA in terms of meeting our objectives of encouraging a relationship between Ashford School and the wider community as well as raising funds to enhance the development of the children attending the School. This year the PFA have made donations to the School directly of £17,083 for equipment and activities. Donations to the School were used for the following items, all of which enhance the School experience for the pupils and enrich the activities they partake in:  Replacement 3D Printers x 3  Special Games  Outdoor musical equipment  Grass Outdoor Sofa  Replacement Outdoor resources

Seating Area for Reception
Senior School Race Car - Shed and Battery Charger
Pop Lacrosse
Wellbeing Day
Bee keeping
Bridge Nursery Allotment Project
Food Studies, Ninja double stack and air fryer
Learning enhancement snug – SS
Stem investigation area  Pavillion Refurbishment  Robotics Kits  Library - PS - Harry Potter and various

The items purchased from the donations will support the education and welfare of pupils attending Ashford School and other groups using the facilities.

Additional information (optional) You may choose to include further statements where relevant about:

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Achievements against Para 1.41
objectives set
Performance of fundraising
activities against objectives Para 1.41
set
Investment performance Para 1.41
against objectives
Other
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Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The charity has ensured that its financial position and closing funds remain buoyant this year. The value remains in line with last year and we still have funds to be put towards the refurbishment of an area of the School to be used as a PFA hub / new School Uniform shop. Funds carried forward are to ensure that the PFA has enough working capital to fund future fundraising and to ensure the long-term viability of the PFA. The amount of available funds will also be used when reviewing funding requests from the School at the in meetings during 2025.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	There is a PFS reserves policy which states that The PFA retains no less than £3,000 every financial year to cover expenses for the following year. The Reserves policy is reviewed annually after the end of the financial year and may be changed if appropriate. This review should occur prior to the AGM and be reagreed at the AGM.
Amount of reserves held	Para 1.22	£26,084
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46

Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	The Charity is governed by the constitution adopted 6thOctober 1993 as amended by resolution dated 16thOctober 2008 as amended by resolution dated 8thNovember 2011 as amended by resolution 18th November 2020.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association of members
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are appointed by election of the members at the AGM which is held annually in the Michaelmas term.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	The Ashford School Parents and Friends Association
Other name the charity uses
Registered charity number	1029241
Charity’s principal address	East Hill Ashford Kent TN24 8PB

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Michael Hall	Trustee	Resigned 31/08/2025	Head of Ashford School
~~Nicholas Tiley-~~ ~~Nunn~~	~~Trustee~~	~~Resigned 16/10/2024~~	~~Head of Prep School~~
Phillipa Archer	Trustee	Appointed 16/10/2024	Head of PrepSchool
~~Adam Geering~~	~~Trustee and~~ ~~Treasurer~~	~~Appointed 13/10/22~~ ~~Resigned 22/11/23~~	~~Election by members~~
Henrietta Sawdon	Trustee and Chair	Resigned 10/09/2025	Election byMembers
Rozalind Booth	Trustee and Treasurer	Appointed 22/11/23 Resigned 10/09/2025	Election by members
AshleyCurrie	Trustee	Appointed 1/09/2025	Head of Ashford School
Nina Starr	Trustee and Chair	Appointed 10/09/2025	Election byMembers
Sarah Navaratne	Trustee and Treasurer	Appointed 07/10/2025	Election by members

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Rozalind Booth ~~ee~~ Position (eg Secretary, Treasurer and Trustee Chair, etc) ~~es~~ Date 28[th] October 2025

The Ashford School Parents and Friends Association

Income and Expenditure Account Year ended 31/08/25

The Ashford School Parents and Friends Association Income and Expenditure Account Year ended 31/08/25
Social Events Christmas Fair Comedy Night Quiz School Disco Coffee Box Events Wreath Making Total Other Initiatives Christmas Cards Amazon / Give as You Live Yearbooks Total 100 Club Secondhand Uniform Shop Net Surplus/(Deficit) Donations Made: Ashford School PFA Funded Equipment / Events Operating Expenses Bank Service Charges Parentkind Membership Coffee Machine Repair Sundry / Equipment Purchased Surplus (Deficit) for year	Income (£) Expenses (£) 9,207 2,976 - - 919 565 2,472 1,413 4,836 3,090 517 586 2025	Surplus/(Deficit) (£) 6,231 - 354 1,059 1,746 (69) 9,321 458 - (1,550) (1,092) 2,608 5,042 15,879 17,083 (17,083) (51) (162) - (71) (284) (1,488)	Income (£) 8,734 3,031 - 2,058 6,090 989	Expenses (£) 2,113 3,125 - 1,133 2,664 805 2024	Surplus/(Deficit) (£) 6,621 (94) - 925 3,426 184 11,062 477 63 (1,798)
	17,951 8,630 458 - - - - 1,550		20,902 477 63 -	9,840 - - 1,798
	458 1,550 5,193 2,585		540 5,135	1,798 2,676	(1,258) 2,459 6,474 18,737 11,863 (11,863) - (153) (100) (79) (332) 6,542
	5,117 75		6,569	95

	28,719 12,840		33,146	14,409
	- 17,083		- - - 460 -	11,863
	- 51 - 162 - - - 71			- 153 560 79

The Ashford School Parents and Friends Association Balance Sheet Year ended 31/08/25

Current Assets Ashford School PFA Current Account Ashford School PFA 100 Club Account Cash in Hand Debtors Accrued Income Current Liabilities Provision for Payment / Payments on Account Net Current Assets Represented By: Total Funds Brought Forward Net Movement in Funds - Surplus / (Deficit) Total Funds Carried Forward	2025 49,454 4,047 770 - 546 54,817 28,733 28,733 26,084 27,572 (1,488) 26,084	2024 35,993 1,315 100 - -
		37,408
		9,836
		9,836
		27,572
		21,030 6,542
		27,572

by FORCHARITY COMMISSION | Independent examiner's<<. report on the ENGLAND AND WALES accounts
Section A Independent Examiner's Report
Report to the trustees Ashford School Parents and Friends Association On accounts for the year | 31s! August 2025 Charity no | 1029241 ended (if any)
Set out on pages | Income and Expenses(1 page) Balance Sheet (1Page) | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2025.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). | report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent 16! have completed my examination. | confirm that no material matters
examiner's statement have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: e the accounting records were not kept in accordance with section 130 of the Charities Act; or
e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in
- order to enable a proper understanding of the accounts to be reached. Please-deleteKT/) the words in the brackets if they do not apply. a
Relevant professional
qualification(s) or body (if any):
Address: | Royle Accounting Ltd

IER

Oct 2018

New Romney, TN28 8QZ

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Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts: directions and
guidance for examiners).
Give here brief details of
any items that the
examiner wishes to N/A
disclose.
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IER

Oct 2018