## **Trustees’ Annual Report for the period**
**From 01/09/2024 To**
## **Charity name: The Ashford School Parents and Friends Association**
## **Charity registration number: 1029241**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the all round development of
pupils attending Ashford School in any of
its constituent parts by engaging in any
activities which support the school. To
promote the experience of pupils attending
the school. To encourage the relationship
between Ashford School and the wider
community and to support the schools
strategic direction.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The main activities undertaken by the PFA
for the period were:
Christmas Fair - This has become an
annual event hosted by the PFA which is
open to the whole school community and
the general public. Small local businesses
have stalls at the event to advertise and
sell their products.
The Coffee Box – The PFA run a regular
morning a week of selling coffee and other
hot drinks from the horse box. The Coffee
Box has also hosted other events this year.
Various Sports Days selling cakes and
drinks. End of Half Term treat sales selling
treats such as hot chocolate, lollies and
candy floss at the end of each half term
and also Arts Week – selling drinks and
snacks to parents attending the Arts Week
events.
The Coffee Box has been very well
received and helps keep the PFA visible at
the Schools.
School Disco – The school disco is now a
staple event on the PFA events calendar. It
remains a highly popular event each year.
100 Club – Although the number of
participants fluctuates through the year, the|
|||100 club is still a popular and profitable
venture.
Uniform Shop – The PFA runs the
secondhand uniform shop which sells good
condition secondhand uniform. Parents
donate uniform and the profits made on
sales go directly to the PFA to generate
funds. The shop provides an invaluable
service to parents. This uniform shop
turnover has been impacted slightly due to
the change in compulsory uniform from the
school.
Wreath Making Workshop – Members
spend an evening with a florist learning the
skill of wreath making. This has proved a
very popular and profitable evening.
Quiz Night – A new event for this financial
year which was well received and made a
small profit.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In dealing with the Charity, the trustees
have had due regard to the guidance
issued by the Charity Commission as
regard to the public benefit. Each trustee
has received and read the guidance “Public
benefit” – PB1, PB2 and PB3. The trustees
would like to thank all the volunteers who
have supported the PFA this year without
who many of the events held and the
running of the school uniform shop would
not have been possible.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38||
|Other|||
## **Achievements and Performance**
SORP reference This year the PFA made a surplus from our activities after costs of £15,879, which is on
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|par with previous years.
As in previous years much of this surplus is
made up from our fundamental recurring
activities of the Christmas Fair, School
Uniform shop, 100 Club and the combined
events with the Coffee Box.
You will note the continued success of the
Christmas Fair, where both the income and
expenses have increased resulting in a
profit amount which was similar to previous
years.
The School Uniform shop initiative is still a
great source of income for the PFA, and
income has slightly dipped from previous
years, which may coincide with compulsory
change in some uniform items from
September 2024.
A new Quiz night was added to the PFA
events agenda for this year and was a
successful evening which turned a small
profit.
The Coffee Box activities continue to be a
great success again with a profit of £1,746.
The surpluses within this category are
made up of the new end of term PFA hot
chocolate and treat sales, our attendance
at a number of Sporting events, the Arts
Week appearance and not to mention the
regular opening of the Coffee Box for
morning coffee.
Both these events and others like them
during the year are great achievements for
the PFA in terms of meeting our objectives
of encouraging a relationship between
Ashford School and the wider community
as well as raising funds to enhance the
development of the children attending the
School.
This year the PFA have made donations to
the School directly of £17,083 for
equipment and activities.
Donations to the School were used for the
following items, all of which enhance the
School experience for the pupils and enrich
the activities they partake in:
Replacement 3D Printers x 3
Special Games
Outdoor musical equipment
Grass Outdoor Sofa
Replacement Outdoor resources|
|---|---|---|
- Seating Area for Reception
- Senior School Race Car - Shed and Battery Charger
- Pop Lacrosse
- Wellbeing Day
- Bee keeping
- Bridge Nursery Allotment Project
- Food Studies, Ninja double stack and air fryer
- Learning enhancement snug – SS
- Stem investigation area Pavillion Refurbishment Robotics Kits Library - PS - Harry Potter and various
The items purchased from the donations will support the education and welfare of pupils attending Ashford School and other groups using the facilities.
**Additional information (optional)** You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of fundraising
activities against objectives Para 1.41
set
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity has ensured that its financial
position and closing funds remain buoyant
this year. The value remains in line with
last year and we still have funds to be put
towards the refurbishment of an area of the
School to be used as a PFA hub / new
School Uniform shop. Funds carried
forward are to ensure that the PFA has
enough working capital to fund future
fundraising and to ensure the long-term
viability of the PFA. The amount of
available funds will also be used when
reviewing funding requests from the School
at the in meetings during 2025.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|There is a PFS reserves policy which
states that The PFA retains no less than
£3,000 every financial year to cover
expenses for the following year. The
Reserves policy is reviewed annually after
the end of the financial year and may be
changed if appropriate. This review should
occur prior to the AGM and be reagreed at
the AGM.|
|Amount of reserves held|Para 1.22|£26,084|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
**Additional information (optional)** You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|The Charity is governed by the constitution
adopted 6thOctober 1993 as amended by
resolution dated 16thOctober 2008 as
amended by resolution dated 8thNovember
2011 as amended by resolution 18th
November 2020.|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association of members|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed by election of the
members at the AGM which is held
annually in the Michaelmas term.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|The Ashford School Parents and Friends Association|
|---|---|
|Other name the charity uses||
|Registered charity number|1029241|
|Charity’s principal address|East Hill
Ashford
Kent
TN24 8PB|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20||**Trustee name**||**Office (if any)**||**Dates acted if not for whole**
**year**||**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|---|---|---|---|
|||Michael Hall||Trustee||Resigned 31/08/2025||Head of Ashford School|
|||~~Nicholas Tiley-~~
~~Nunn~~||~~Trustee~~||~~Resigned 16/10/2024~~||~~Head of Prep School~~|
|||Phillipa Archer||Trustee||Appointed 16/10/2024||Head of PrepSchool|
|||~~Adam Geering~~||~~Trustee and~~
~~Treasurer~~||~~Appointed 13/10/22~~
~~Resigned 22/11/23~~||~~Election by members~~|
|||Henrietta Sawdon||Trustee and Chair||Resigned 10/09/2025||Election byMembers|
|||Rozalind Booth||Trustee and
Treasurer||Appointed 22/11/23
Resigned 10/09/2025||Election by members|
|||AshleyCurrie||Trustee||Appointed 1/09/2025||Head of Ashford School|
|||Nina Starr||Trustee and Chair||Appointed 10/09/2025||Election byMembers|
|||Sarah Navaratne||Trustee and
Treasurer||Appointed 07/10/2025||Election by members|
||||||||||
||||||||||
||||||||||
||||||||||
||||||||||
||||||||||
||||||||||
||||||||||
||||||||||
||||||||||
||||||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Rozalind Booth ~~ee~~ **Position (eg Secretary,** Treasurer and Trustee **Chair, etc)** ~~es~~ **Date** 28[th] October 2025
## **The Ashford School Parents and Friends Association**
## **Income and Expenditure Account Year ended 31/08/25**
|**The Ashford School Parents and Friends Association**
**Income and Expenditure Account**
**Year ended 31/08/25**||||||
|---|---|---|---|---|---|
|**Social Events**
Christmas Fair
Comedy Night
Quiz
School Disco
Coffee Box Events
Wreath Making
**Total**
**Other Initiatives**
Christmas Cards
Amazon / Give as You Live
Yearbooks
**Total**
**100 Club**
**Secondhand Uniform Shop**
**Net Surplus/(Deficit)**
**Donations Made:**
Ashford School PFA Funded Equipment / Events
**Operating Expenses**
Bank Service Charges
Parentkind Membership
Coffee Machine Repair
Sundry / Equipment Purchased
**Surplus (Deficit) for year**|**Income (£)**
**Expenses (£)**
9,207
2,976
-
-
919
565
2,472
1,413
4,836
3,090
517
586
**2025**|**Surplus/(Deficit) (£)**
6,231
-
354
1,059
1,746
(69)
9,321
458
-
(1,550)
(1,092)
2,608
5,042
**15,879**
17,083
(17,083)
(51)
(162)
-
(71)
(284)
(1,488)|**Income (£)**
8,734
3,031
-
2,058
6,090
989|**Expenses (£)**
2,113
3,125
-
1,133
2,664
805
**2024**|**Surplus/(Deficit) (£)**
6,621
(94)
-
925
3,426
184
11,062
477
63
(1,798)|
||17,951
8,630
458
-
-
-
-
1,550||20,902
477
63
-|9,840
-
-
1,798||
||458
1,550
5,193
2,585||540
5,135|1,798
2,676|(1,258)
2,459
6,474
**18,737**
11,863
(11,863)
-
(153)
(100)
(79)
(332)
6,542|
||5,117
75||6,569|95||
|||||||
||28,719
12,840||33,146|14,409||
||-
17,083||-
-
-
460
-|11,863||
||-
51
-
162
-
-
-
71|||-
153
560
79||
|||||||
## **The Ashford School Parents and Friends Association Balance Sheet Year ended 31/08/25**
|**Current Assets**
Ashford School PFA Current Account
Ashford School PFA 100 Club Account
Cash in Hand
Debtors
Accrued Income
**Current Liabilities**
Provision for Payment / Payments on Account
Net Current Assets
**Represented By:**
Total Funds Brought Forward
Net Movement in Funds - Surplus / (Deficit)
Total Funds Carried Forward|**2025**
49,454
4,047
770
-
546
54,817
28,733
28,733
26,084
27,572
(1,488)
26,084|**2024**
35,993
1,315
100
-
-|
|---|---|---|
|||37,408|
|||9,836|
|||9,836|
|||27,572|
|||21,030
6,542|
|||27,572|
- by FORCHARITY COMMISSION | Independent examiner's<<. report on the ENGLAND AND WALES accounts
- Section A Independent Examiner's Report
- Report to the trustees Ashford School Parents and Friends Association On accounts for the year | 31s! August 2025 Charity no | 1029241 ended (if any)
- Set out on pages | Income and Expenses(1 page) Balance Sheet (1Page) | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2025.
- Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). | report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
- Independent 16! have completed my examination. | confirm that no material matters
- examiner's statement have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: e the accounting records were not kept in accordance with section 130 of the Charities Act; or
- e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
- | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in
- * order to enable a proper understanding of the accounts to be reached. Please-deleteKT/) the words in the brackets if they do not apply. a
- Name: © al | Anthony-R oyle (Royle Accounting Ltd)
- Relevant professional
- qualification(s) or body (if any):
- Address: | Royle Accounting Ltd
IER
1
Oct 2018
New Romney, TN28 8QZ
**----- Start of picture text -----**
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts: directions and
guidance for examiners).
Give here brief details of
any items that the
examiner wishes to N/A
disclose.
**----- End of picture text -----**
IER
2
Oct 2018