Trustees’ Annual Report for the period
From 15th November 2022 Period start date To 11th October 2023 Period end date
Charity name: Friends of Bishops Waltham Junior School
Charity registration number: 102910
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the association (the objects) is to advance the education of pupils in the school in particular by: 2.1 Developing effective relationships between the staff, parents and others associated with the school 2.2 Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
To raise monies for the pupils of Bishop’s Waltham Junior School through fundraising activities, this included community film nights, amazon smile, school lottery, fireworks, Christmas fayre, Christmas shopping, film night, bar and band night, easter egg hunt, ice cream Fridays, colour run and coin warz. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | I can confirm the trustees have had regard for the guidance issued by the Charity Commission. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment Volunteers contribute by providing their time at fundraising events Para 1.38 Contribution made by volunteers Other
Achievements and Performance
SORP reference
Over the reporting period the Charity has been able to provide 32 new chromebooks, an author visit, year 6 leavers hoodies, science dome visit and year 6 leavers event. This has benefited Summary of the main the pupils of all year groups 3-6 years, achievements of the charity, enhancing their experience at the school. identifying the difference the Para 1.20 charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
Additional information (optional)
You may choose to include further statements where relevant about:
----- Start of picture text -----
Achievements against
objectives set Para 1.41
Performance of fundraising
activities against objectives
set Para 1.41
Investment performance
against objectives Para 1.41
Other
----- End of picture text -----
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Figure in bank at end of reporting period £21,931.77 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | N/A |
| Amount of reserves held | Para 1.22 | £5000 |
| Reasons for holding zero reserves |
Para 1.22 | Annual fireworks event |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 |
Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | unincorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected at the AGM after expressing an interest in the role. They are voted in with a minimum of 2 votes in their favour. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
Policies include:- code of conduct complaints conflict of interest equal opportunities expenses safeguarding social media volunteering |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity operates with 6 trustees who are voted in and a number of additional volunteers. Trustee roles include: Chair Vice Chair Treasurer Vice Treasurer |
Secretary Vice Secretary None Relationship with any related parties Para 1.51 Other
Reference and Administrative details
| Charity name | The Friends of Bishop’s Waltham Junior School |
|---|---|
| Other name the charity uses | FOBS |
| Registered charity number | 1029101 |
| Charity’s principal address | Bishop’s Waltham Junior School, Oak Road, Bishop’s Waltham, Hampshire SO32 1EP |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Nam e of pers on (or body ) entitl ed to appo int trust ee (if any) |
|---|---|---|---|---|
| Quita Walker | Chair | |||
| Carl Chandler | Treasurer | |||
| Zoe Smart | Secretary | |||
| EmilyRothwell | Vice Chair | |||
| Lisa Tibballs | Vice Treasurer | |||
| Jennifer Evans | Vice Secretary | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dat85 acted if not for who18 year
Funds held as custodian trustees on behalf of others
Description of the assets none held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
SUMMARY
| SUMMARY | ||||
|---|---|---|---|---|
| Event | Income | Expenditure | Overall Profit/Loss | |
| £ | £ | £ | ||
| Fund Raising Events | ||||
| Community Film Nights | £447.93 | £0.00 | £447.93 | |
| Amazon Smile | £276.83 | £0.00 | £276.83 | |
| School Lottery | £2,527.70 | £0.00 | £2,527.70 | |
| Fireworks | £12,864.88 | £6,253.15 | £6,611.73 | |
| Christmas Fayre | £2,337.93 | £409.26 | £1,928.67 | |
| Xmas Shoppping | £2,147.10 | £1,007.66 | £1,139.44 | |
| Film Night | £624.87 | £209.38 | £415.49 | |
| B&B Night | £838.39 | £590.19 | £248.20 | |
| Easter Egg Hunt | £414.98 | £226.10 | £188.88 | |
| Ice Cream Fridays | £973.94 | £325.66 | £648.28 | |
| Colour Run | £2,944.70 | £2,738.66 | £206.04 | |
| Coin Warz | £930.98 | £0.00 | £930.98 | |
| Miscellaneous | £1,763.62 | £408.56 | £1,355.06 | |
| TOTAL | £29,093.85 | £12,168.62 | £16,925.23 | |
| Recharges (donations to school) | £17,543.97 | -£17,543.97 |
| Bank Reconciliation | |
|---|---|
| Opening Bank Value 1st September 2022 in the account | 18,182.40 |
| Opening Bank Value 1st September 2022 with backdated payments | 22,259.85 |
| Income | £29,093.85 |
| Expenditure | £12,168.62 |
Notes
| Recarges (Donations to school) | £17,543.97 | |
|---|---|---|
| Total Accounts | £21,641.11 | |
| Closing Bank Value 31st August 23 (with | £21,841.77 | |
| Actual bank statement closing Balance | £21,931.77 | |
| difference | £90.00 | |
| Transactioms Paid in After 31/08/2022 but added to 21/22 Acc | ||
| 9/28/2022 | 430.90 | |
| 9/28/2022 | 539.90 | |
| 9/28/2022 | 969.40 | |
| 9/28/2022 | 2,137.25 | |
| Total | 4,077.45 |
| DATE on bank | Recharge Items | Monies Out | recharge form |
|---|---|---|---|
| 30/9/2022 | Year 6 Leavers 22 | £439.78 | |
| 27/1/2023 | Laptops | £15,000.00 | |
| 4/4/2023 | Paul Nolan | £200.00 | |
| 13/7/2023 | Year 6 Leavers | £503.00 | |
| 13/7/2023 | Scince Dome | £1,360.00 | |
| 21/7/2023 | Year 6 Leavers | £41.19 |
£17,543.97
Total
| ANNUAL PRE AGREED | £20.00 £80.00 £40.00 £450.00 £100.00 £800.00 number of classes |
|---|---|
| Christmas hat & elf choc | £20.00 |
| World Book Day | £80.00 |
| Easter Comp | £40.00 |
| Year 6 Leavingdo | £450.00 |
| ReadingPicnic | £100.00 |
| 4 YEARLY PRE AGREED | |
| Each Class books(£100 ea) | £800.00 |
5 has changed
| Credit or | |||
|---|---|---|---|
| Date | Description of activity | Cheque No. | Credits |
| 29/9/2018 | Bishops Waltham Parish Council Ground Deposit | 100363 |
Debits TOTAL BALANCE £
| DATE | ITEMS | donaton / income | Expenditure | |
|---|---|---|---|---|
| 17/10/2022 | Really useful boxes - storage for shed | £66.00 | ||
| 2/11/2022 | Square Machines x 3 | £57.60 | ||
| 27/9/2022 | Square test payment | £2.95 | ||
| 28/11/2022 | purchasing lef over alcohol from freworks - E Barnes | £32.00 | ||
| 30/11/2022 | Charters Fireworks | £200.00 | ||
| 5/12/2022 | change collected from playground | £5.49 | ||
| 12/12/2022 | Unpaid Cheque | £15.00 | ||
| 13/12/2022 | Staf Icecream sales | £11.00 | ||
| 9/1/2023 | School Fund Project | £419.10 | ||
| 3/1/2023 | Parentkind | £140.00 | ||
| 9/1/2023 | School Fund Project | £12.00 | ||
| 10/2/2023 | Charters Xmas Fayer | £200.00 | ||
| 17/5/2023 | First Aid High Vis | £18.51 | ||
| 9/1/2023 | Debi Reynolds | £15.00 | ||
| 5/17/2023 | Time Capsule | £67.50 | ||
| 16/6/2023 | Bag 2 Schools | £221.00 | ||
| 16/6/2023 | Jungle Cafe | £95.00 | ||
| 19/7/2023 | Bishops Waltham Fayre | £83.00 | ||
| 21/7/2023 | PTA Boxes | £43.95 | ||
| Donations | ||||
| 13/7/2023 | H Berrow | £40 | ||
| 17/7/2023 | F Harris | £25 | ||
| 20/7/2023 | C&A Wilkinson | £107.00 | ||
| 20/7/2023 | C&A Wilkinson | £107.00 | ||
| 21/7/2023 | Ben Farndon | £25.00 | ||
| 24/7/2023 | Cash Sponsorship | £163.08 | ||
| £0.00 | ||||
| Total | £1,763.62 | £408.56 |
receipt Y/N CHQ NO / payment to Y Quita Walker Micky Pavey
DD Quita Walker Quita Walker Quita Walker
Unknown reconcliing difference (immaterial)
Adult tickets sold @ £3.50 Community Film Nights Concession tickets sold @ £3.00
| Tickets sold | Other income | |||||||
|---|---|---|---|---|---|---|---|---|
| No. | Total tckets | |||||||
| Date | Film | No. Adults | Concessions | £ | Donatons | |||
| 5/1/2023 | DreamHorse | |||||||
| Belfast | ||||||||
| Jan | 23 | |||||||
| March | 23 | £0.00 | ||||||
| Feb | 23 | £0.00 | ||||||
| £0.00 | ||||||||
| £0.00 | ||||||||
| £0.00 | ||||||||
| £0.00 | ||||||||
| £0.00 | ||||||||
| £0.00 | ||||||||
| £0.00 | ||||||||
| £0.00 | ||||||||
| £0.00 | ||||||||
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| £0.00 | ||||||||
| £0.00 | ||||||||
| £0.00 |
e Expenditure Refreshment DVD Total Raffle s Total Income Filmbank purchase Refreshments expenditure
Distribution
| Half donaton to | Amount to | Paid in to | ||
|---|---|---|---|---|
| Proft | Charity | Chrity | FOBS | FOBS Bank |
| BW Guides | 98.80 | 16/11/22 | ||
| BW First Responders | 74.22 | 5/12/22 | ||
| 89.00 | 16/06/23 | |||
| £- | 43.80 | 16/06/23 | ||
| £- | 142.11 | 19/07/23 | ||
| £- | ||||
| £- | ||||
| £- | ||||
| £- | ||||
| £- | ||||
| £- | ||||
| £- | ||||
| £- | ||||
| £- | ||||
| £- | ||||
| £- | ||||
| £- | ||||
| £- | ||||
| £-TOTAL | 447.93 | |||
| £- |
| Amazon Smile Payments - noted as incom Date income amount 15/11/22 54.42 31/01/23 72.43 24/04/23 29.1 19/05/23 120.88 Total 276.83 |
e School Lo date Date 0.00 Lotery Licence Paid to 6/9/2022 4/10/2022 8/11/2022 06/12/22 05/01/23 17/01/23 09/02/23 07/03/23 04/04/23 03/05/23 06/06/23 04/07/23 08/08/23 Total 0.00 Total expenditure amount |
t |
ttery
| ery | |
|---|---|
| Income | |
| Type / event | amount |
| ELM Lotery tcket sales | 237.60 |
| ELM Lotery tcket sales | 180.80 |
| ELM Lotery tcket sales | 236.00 |
| ELM Lotery tcket sales | 197.60 |
| ELM Lotery tcket sales | 187.60 |
| ELM Lotery tcket sales | 33.30 |
| ELM Lotery tcket sales | 225.20 |
| ELM Lotery tcket sales | 184.00 |
| ELM Lotery tcket sales | 192.80 |
| ELM Lotery tcket sales | 186.80 |
| ELM Lotery tcket sales | 232.80 |
| ELM Lotery tcket sales | 187.20 |
| ELM Lotery tcket sales | 246.00 |
2,527.70
| Income (as it appears on the bank) item Amount date on Bank payment from square 3,000.00 7/11/2022 payment from square 2,300.47 8/11/2022 Takings banked - cash deposit 7,028.45 9/11/2022 payment from square 535.96 21/11/2022 12,864.88 |
Expenditure / monies donated to third p item Amount Date on Bank Fireworks - fnal payment £2,100.00 30/9/2022 |
|---|---|
| deposit for next year £990.00 |
|
| TEN licence £21.00 17/10/2022 sof drinks, bread £64.00 7/11/2022 alcohol £6.50 17/10/2022 Bin numbers for signs £6.00 17/10/2022 Food £234.47 17/10/2022 alcohol £22.68 2/11/2022 food £87.48 7/11/2022 Alcohol + bateries £70.00 11/11/2022 Butcher £465.78 11/11/2022 Bowmen ales £162.65 11/11/2022 Glow £230.50 6/10/2022 frst responders £240.00 2/11/2022 parish council £227.09 11/11/2022 cadets £200.00 23/11/2022 guides £75.00 23/11/2022 scouts 23/11/2022 £1,050.00 £1,050.00 TOTAL EXPENDITURE £6,253.15 |
|
| Card sales / online Item summary report generated from square Item Name Item Variaton Category Items Sold Product Sales Fireworks Night Adult Ticket Uncategorised 227 £1,135.00 Fireworks Night Child Ticket Uncategorised 69 £207.00 Fireworks Night Family Ticket (up toUncategorised 168 £2,268.00 |
~~Income~~ Cash Sales Card presales Bar £1,731.50 Gate £2,567.84 £3,610.00 BBQ £1,206.61 Glow £476.90 |
Expenditure / monies donated to third p
parties
| partes | ||
|---|---|---|
| receipt | Paid to | |
| Fireworks Solutons | ||
| Fireworks Solutons | ||
| Y | Quita Walker | |
| Zoe Smart | ||
| Y | Quita Walker | |
| Y | Quita Walker | |
| Zoe Smart | ||
| Micky Pavey | ||
| Zoe Smart | ||
| Y | Micky Pavey | |
| Meon Valley Butcher | ||
| y | Micky Pavey | |
| Micky Pavey | ||
| South Central Ambulance | ||
| Bishops Waltham Parish Council | ||
| donaton to BW cadet troop | ||
| donaton to BW girl guides | ||
| bdonaton to 1st BW scout group | ||
| Card on nighTotal | ||
| £498.50 | £2,050.00 |
|
| £951.00 | £6,948.84 |
|
| £732.50 | £1,759.11 |
|
| £162.50 | £549.40 |
| If you wish to make a donaton 10 Uncategorised 2 £20.00 If you wish to make a donaton 5 Uncategorised 4 £20.00 If you wish to make a donaton Custom amount Uncategorised 1 £1.00 Ale (1/2 pint) Regular Bar 1 £2.00 Ale (can) Regular Bar 6 £24.00 Ale (pint) Regular Bar 26 £104.00 Botled water Regular Bar 5 £2.50 Cider (can) Regular Bar 4 £14.00 Gin & Mixer (can) Regular Bar 10 £40.00 Lager (can) Regular Bar 30 £105.00 Mulled Wine (125 ml) Regular Bar 27 £81.00 Prosecco (125ml glass) Regular Bar 16 £64.00 Sof Drink (can) Regular Bar 27 £27.00 Wine (125ml glass) Regular Bar 10 £35.00 Burger Regular Food 13 £45.50 Cheeseburger Regular Food 105 £420.00 Hotdog Regular Food 72 £252.00 Roll Regular Food 1 £1.00 Veggie Burger / hotdog Regular Food 4 £14.00 Double Spinner Regular Glow 10 £50.00 Flashing Flufy Pink Wand Regular Glow 7 £35.00 Flashing Windmill Regular Glow 5 £27.50 Glow Bracelets (for 5) Regular Glow 3 £3.00 Glow Glasses Regular Glow 8 £20.00 Jelly Bracelets and Rings Regular Glow 6 £9.00 Light Sabre Sword Regular Glow 2 £10.00 Light up hair Regular Glow 4 £8.00 Adult GATE tcket Regular Tickets 48 £288.00 Child GATE tcket Regular Tickets 17 £68.00 |
Choc Tombola £437.60 Chipperfeld £221.00 Ticket in shops £1,107.00 donatons £41.00 sub total £7,748.45 minus foat £720.00 foat provided p Total £7,028.45 £3,651.00 Card and online sales £5,995.50 Cash sales at event £7,028.45 income £13,023.95 minus square fees 159.07 TOTAL INCOME £12,864.88 |
Choc Tombola £437.60 Chipperfeld £221.00 Ticket in shops £1,107.00 donatons £41.00 sub total £7,748.45 minus foat £720.00 foat provided p Total £7,028.45 £3,651.00 Card and online sales £5,995.50 Cash sales at event £7,028.45 income £13,023.95 minus square fees 159.07 TOTAL INCOME £12,864.88 |
|---|---|---|
| Proft | £6,611.73 | |
| Tickets Adult Family Presales online 227 168 Presales in shops 94 45 card at gate 48 37 total number 369 250 monetry value 1893 3467.5 |
£347.60 £221.00 £1,107.00 £41.00
| personally and returned same night | |
|---|---|
| £2,344.50 | £13,023.95 |
child 69 23 17 109 344
| Child advance tcket Regular Tickets 1 £3.00 Family GATE tcket Regular Tickets 37 £592.00 £5,995.50 minus square fees £159.07 total afer fees £5,836.43 |
Gate money 2387.84 could be an extr Pre-sales and card 5704.5 Total tcket sales 8092.34 |
|---|---|
ra 300 adults
| Income | |||
|---|---|---|---|
| item | amount | date | |
| square online payments | £306.40 | 16/12/22 | |
| square online payments | £241.43 | 16/12/22 | |
| takings from event | £3,220.10 | 13/12/22 | |
| total | £3,767.93 | ||
| minus foat taken 05/12/22 and returned with takin | 1,430.00 | ||
| £2,337.93 |
| Cash frst | |||
|---|---|---|---|
| Stall | count | Banked cash | Tokens in £ |
| Sweets | £150.90 | £148.14 | £14.50 |
| Cake stall (refreshments?) | £513.20 | £503.83 | £33.00 |
| Books | £156.50 | £153.64 | £13.00 |
| Groto | £22.50 | £22.09 | £0.00 |
| Spin to win | £130.00 | £127.63 | £20.00 |
| Botle tombola | £305.00 | £299.43 | £21.50 |
| Christmas Tree ping pong | £171.00 | £167.88 | £10.50 |
| Cake ? | £258.00 | £253.29 | £28.50 |
| Head Teacher Bucket | £39.00 | £38.29 | £0.00 |
| Reindeer Drop | £153.50 | £150.70 | £17.00 |
| Pick a snowmans nose & festve Hair | £155.00 | £152.17 | £13.00 |
| Rafe | £321.50 | £315.63 | £6.50 |
| Gliter Tatoos & Reindeer food | £154.00 | £151.19 | £9.50 |
| Chocolate Tombola | £269.00 | £264.09 | £39.50 |
| Boozy Bucket | £40.00 | £39.27 | £1.00 |
| Carls Float | £111.00 | £108.97 | £0.00 |
| Lollipop pick | £106.00 | £104.06 | £11.50 |
| Hoopla | £223.90 | £219.81 | £25.00 |
| donaton | |||
| Tokens bought | |||
| £3,280.00 | £3,220.10 | £264.00 | |
| adjusted | |||
| proportonally | |||
| per stall |
| Expenditure Date item 15/12/22 prizes, sweets, napkins etc 15/12/22 rolls, hot dogs, cofee, tea total |
amount paid to whom £330.46 Quita Walker £78.80 Zoe Smart £409.26 |
net proft |
|---|---|---|
| £1,928.67 | ||
| Float square sales Net proft counted cash £110.00 £52.64 diference £110.00 £426.83 £110.00 £56.64 tokens bought £0.00 £225.00 £247.09 tokens through stalls £50.00 £97.63 free tokens £110.00 £210.93 £60.00 £118.38 £110.00 £171.79 £0.00 £38.29 £60.00 £107.70 £110.00 £55.17 £110.00 £101.00 £313.13 £110.00 £50.69 £110.00 £193.59 £0.00 £40.27 £110.00 -£1.03 £50.00 £65.56 £110.00 £134.81 £20.00 £20.00 £211.00 £1,430.00 £557.00 £2,400.10 minus £53.00 tokens given away £9.17 square fees £409.26 expenses |
3220.1 -£59.90 £211.00 £264.00 £53.00 |
£1,928.67 Total net profit
| Square up item summary report | |||
|---|---|---|---|
| Item Name | Item Variaton | Category | Items Sold |
| If you wish to make a donaton | 20 | Uncategorised | 1 |
| Santa's Groto | 15.30 - 15.40 Santa's groto | Uncategorised | 10 |
| Santa's Groto | 15.40 - 15.50 Santa's groto | Uncategorised | 10 |
| Santa's Groto | 15.50 - 16.00 Santa's groto | Uncategorised | 10 |
| Santa's Groto | 16.00 - 16.10 Santa's groto | Uncategorised | 10 |
| Santa's Groto | 16.10 - 16.20 Santa's groto | Uncategorised | 10 |
| Santa's Groto | 16.20 - 16.30 Santa's groto | Uncategorised | 10 |
| Santa's Groto | 16.30 - 16.40 Santa's groto | Uncategorised | 10 |
| Santa's Groto | 16.40 - 16.50 Santa's groto | Uncategorised | 10 |
| Santa's Groto | 16.50 - 17.00 Santa's groto | Uncategorised | 2 |
| Santa's Groto | 17.00 - 17.10 Santa's groto | Uncategorised | 8 |
| 1 Rafe Ticket | Regular | Rafe | 1 |
| 1 Strip - Rafe Tickets (5) | Regular | Rafe | 4 |
| 3 Strips - Rafe Tickets (15) | Regular | Rafe | 8 |
| 10 Tokens (50p each) | Regular | Tokens | 16 |
| 2 Tokens (50p each) | Regular | Tokens | 40 |
| 20 Tokens (50p each) | Regular | Tokens | 4 |
| 6 Tokens (50p each) | Regular | Tokens | 17 |
amounts available to transfer out of square
total square fees
Product Sales £20.00 £25.00 £25.00 £25.00 £25.00 £25.00 £25.00 £25.00 £25.00 £5.00 £20.00 £1.00 £20.00 £80.00 £80.00 £40.00 £40.00 £51.00 £557.00
£306.40 £241.43 £547.83 £9.17
NOT tallied to bank yet
Income
| Income | |||
|---|---|---|---|
| Date on banktype | amount | Date on bank | |
| 5/12/2022 Cash deposited for xmas present shopping | 72.60 | 29/11/2022 | |
| 9/12/2022 Cash deposited for xmas present shopping | 1,938.70 | 29/11/2022 | |
| 9/12/2022 direct credit L Prince | 12.00 | 29/11/2022 | |
| 13/12/2022 Cash deposited for xmas present shopping | 27.30 | 29/11/2022 | |
| 7/12/2022 direct credit from A Trot | 13.50 | 29/11/2022 | |
| 7/12/2023 A Trot Stock Buy | 3.00 | 29/11/2022 | |
| 7/12/2023 A Trot Stock Box Return | 80.00 | ||
| 1/12/2023 | |||
| 1/12/2023 | |||
| 1/12/2023 | |||
| 1/12/2023 | |||
| 1/12/2023 | |||
| 1/12/2023 | |||
| 1/12/2023 | |||
| 1/12/2023 | |||
| 1/12/2023 | |||
| 1/12/2023 | |||
| 1/12/2023 |
| sub total | 2,147.10 | |
|---|---|---|
| minus any foat | 0.00 | |
| TOTAL | 2,147.10 | TOTAL |
| TOTAL PROFIT | 1,139.44 |
Don’t forget to minus off any float from income and expenditure
unpaid chq from cash deposited for xmas shopping day £15.00 - repaid by D Reynolds on 09/02/
Event data
sample of xmas present requests (not all retrieved)
| Year | class | Male adult | Female adultFemale | Child | |||
|---|---|---|---|---|---|---|---|
| 1 | 3 | Gingko | 1 | 1 | 1 | ||
| 1 | 3 | Gingko | 1 | 2 | 2 | ||
| 1 | 3 | Gingko | 1 | 1 | |||
| 1 | 3 | Gingko |
| 1 | 3 | Gingko | 1 | 1 | 2 |
|---|---|---|---|---|---|
| 1 | 3 | Gingko | 1 | ||
| 1 | 3 | Gingko | 1 | 1 | |
| 1 | 3 | Gingko | 2 | 2 | |
| 1 | 3 | Gingko | 1 | 1 | |
| 1 | 3 | Gingko | 1 | 1 | |
| 1 | 3 | Gingko | 1 | 1 | 1 |
| 1 | 3 | Gingko | 1 | ||
| 1 | 3 | Gingko | 1 | 1 | |
| 1 | 3 | Gingko | 1 | 1 | |
| 1 | 5 | Tamarind | 2 | 2 | 1 |
| 1 | 5 | Tamarind | 1 | 1 | |
| 1 | 5 | Tamarind | 1 | 1 | 1 |
| 1 | 5 | Tamarind | 1 | 1 | 1 |
| 1 | 5 | Tamarind | 1 | 1 | 1 |
| 1 | 5 | Tamarind | 2 | 2 | |
| 1 | 4 | Jackalberry | 2 | 2 | |
| 1 | 4 | Jackalberry | 3 | 3 | |
| 1 | 4 | Jackalberry | 3 | ||
| 1 | 4 | Jackalberry | 1 | 1 | |
| 1 | 4 | Jackalberry | 1 | 1 | |
| 1 | 4 | Jackalberry | 1 | ||
| 1 | 4 | Jackalberry | |||
| 1 | 4 | Jackalberry | 1 | 2 | |
| 1 | 4 | Jackalberry | 1 | 1 | 1 |
| 1 | 4 | Redwood | 1 | ||
| 1 | 4 | Redwood | 2 | 2 | 1 |
| 1 | 4 | Redwood | 1 | ||
| 1 | 4 | Redwood | 1 | ||
| 1 | 4 | Redwood | 2 | 2 | 1 |
| 1 | 4 | Redwood | 1 | 2 | 1 |
| 1 | 4 | Redwood | 1 | 1 | |
| 1 | 4 | Redwood | 1 | 1 | 1 |
| 1 | 4 | Redwood | 1 | 1 | |
| 1 | 4 | Redwood | 1 | ||
| 1 | 6 | Cedar | 2 | ||
| 1 | 6 | Cedar | 1 | 1 | 1 |
| 1 | 6 | Cedar | 1 | 2 | |
| 1 | 6 | Cedar | 1 | 2 | |
| 1 | 6 | Cedar | 1 | 1 | |
| 1 | 6 | Cedar | 1 | 1 | 1 |
| 1 | 3 | Maple | 1 | 1 | |
| 1 | 3 | Maple | 1 | 1 | 2 |
| 1 | 3 | Maple | 1 | 1 | 2 |
|---|---|---|---|---|---|
| 1 | 3 | Maple | 1 | 1 | 1 |
| 1 | 3 | Maple | 1 | ||
| 1 | 3 | Maple | 1 | 2 | |
| 1 | 3 | Maple | 1 | 1 | |
| 1 | 3 | Maple | 1 | 1 | |
| 1 | 3 | Maple | 1 | 2 | 1 |
| 1 | 3 | Willow | 1 | 1 | 2 |
| 1 | 3 | Willow | 1 | 1 | |
| 1 | 3 | Willow | 2 | 1 | |
| 1 | 3 | Willow | 2 | 2 | |
| 1 | 3 | Willow | 1 | 1 | 2 |
| 1 | 3 | Willow | 2 | 1 | |
| 1 | 3 | Willow | 1 | 1 | 1 |
| 1 | 3 | Willow | 1 | 1 | |
| 1 | 3 | Willow | 1 | 1 | |
| 1 | 3 | Willow | 1 | 1 | |
| 1 | 5 | Sycamore | 1 | 3 | 1 |
| 1 | 5 | Sycamore | 1 | 2 | |
| 1 | 5 | Sycamore | 3 | ||
| 1 | 5 | Sycamore | |||
| 1 | 5 | Sycamore | 1 | 1 | |
| 1 | 5 | Sycamore | 1 | 1 | |
| 1 | 6 | Birch | 1 | 1 | |
| 1 | 6 | Birch | 1 | 1 | |
| 1 | 6 | Birch | |||
| 1 | 6 | Birch | 1 | 1 | |
| 1 | 6 | Birch | 2 | 2 | |
| 1 | 6 | Birch | 2 | 1 | 1 |
| 1 | 6 | Birch | 1 | 1 | 1 |
| 1 | 6 | Birch | 1 | 1 | |
| 1 | 6 | Birch | 1 | ||
| 1 | 4 | Ash | 1 | ||
| 1 | 4 | Ash | 1 | 1 | |
| 1 | 4 | Ash | 3 | ||
| 1 | 4 | Ash | 1 | 1 | 1 |
| 1 | 4 | Ash | 1 | 1 | 1 |
| 1 | 4 | Ash | 1 | 2 | |
| 1 | 4 | Ash | 2 | 1 | |
| 1 | 4 | Ash | 2 | 2 | 1 |
| 1 | 4 | Ash | 3 | 1 | |
| 1 | 4 | Ash | 1 | 1 | |
| 1 | 4 | Ash | 2 | 1 |
4 Ash
1
1
1
| 1 4 Ash 1 1 |
1 4 Ash 1 1 |
1 4 Ash 1 1 |
1 4 Ash 1 1 |
1 4 Ash 1 1 |
1 4 Ash 1 1 |
|---|---|---|---|---|---|
| ~~number~~ | |||||
of slips |
Male adult | Female adult | Female Child | ||
| 91 | Totals | 86 | 101 | 54 | |
| 224.401 | Totals(if totalpresents was 688) | 212.07 | 249.06 | 133.16 | |
| 3.07 | Average number boughtper child | ||||
| 2,064.10 | total income | ||||
| 688 | Assumed Presents bought |
Expenditure
| Expenditure | |||
|---|---|---|---|
| Type | amount | receipt | paid to |
| xmas gifs | £20.98 | A Trot | |
| xmas gifs | £36.32 | A Trot | |
| xmas gifs | £61.47 | Y | Q Walker |
| xmas gifs | £79.77 | A Trot | |
| xmas gifs | £202.50 | Zoe Smart | |
| xmas gifs | £208.00 | A Trot | |
| xmas gifs | £6.99 | A Trot | |
| xmas gifs | £13.14 | A Trot | |
| xmas gifs | £14.97 | A Trot | |
| xmas gifs | £15.80 | A Trot | |
| xmas gifs | £15.99 | A Trot | |
| xmas gifs | £21.20 | A Trot | |
| xmas gifs | £23.70 | A Trot | |
| xmas gifs | £24.47 | A Trot | |
| xmas gifs | £49.50 | A Trot | |
| xmas gifs | £92.86 | A Trot | |
| xmas gifs | £120.00 | A Trot |
£1,007.66
/22
total unisex/ number Male child unknown bought 3 5 1 3 1 1 2
| 4 | ||
|---|---|---|
| 2 | 3 | |
| 1 | 3 | |
| 4 | ||
| 2 | ||
| 2 | ||
| 3 | ||
| 1 | ||
| 1 | 3 | |
| 2 | ||
| 5 | ||
| 2 | ||
| 3 | ||
| 3 | ||
| 1 | 4 | |
| 4 | ||
| 1 | 5 | |
| 6 | ||
| 3 | ||
| 2 | ||
| 1 | 3 | |
| 1 | ||
| 2 | 2 | |
| 3 | ||
| 3 | ||
| 1 | ||
| 1 | 6 | |
| 1 | ||
| 1 | ||
| 1 | 6 | |
| 2 | 6 | |
| 1 | 3 | |
| 3 | ||
| 2 | ||
| 1 | ||
| 1 | 3 | |
| 3 | ||
| 1 | 3 | |
| 3 | ||
| 2 | ||
| 3 | ||
| 2 | ||
| 4 |
| 4 | ||
|---|---|---|
| 3 | ||
| 1 | ||
| 3 | ||
| 2 | ||
| 1 | 3 | |
| 1 | 5 | |
| 1 | 5 | |
| 1 | 3 | |
| 3 | 6 | |
| 4 | ||
| 4 | ||
| 1 | 4 | |
| 3 | ||
| 1 | 3 | |
| 2 | ||
| 2 | ||
| 5 | ||
| 1 | 4 | |
| 1 | 1 | 5 |
| 2 | 2 | |
| 1 | 3 | |
| 2 | ||
| 2 | ||
| 2 | ||
| 1 | 1 | |
| 1 | 3 | |
| 4 | ||
| 4 | ||
| 3 | ||
| 1 | 3 | |
| 1 | ||
| 1 | ||
| 2 | ||
| 3 | ||
| 3 | ||
| 3 | ||
| 3 | ||
| 3 | ||
| 5 | ||
| 2 | 6 | |
| 2 | ||
| 3 |
2
| 2 | 2 | 2 |
|---|---|---|
| ~~unisex/~~ ~~number~~ |
||
| Male child | unknown | bought |
| 32 | 7 | 279 |
| 78.91 | 17.26 | 688.00 |
Income
| Income | ||
|---|---|---|
| Date on banktype | amount | Date on bank |
| 10/1/2023 Ticket Direct to bank(N Frasinescu) | 4.50 | 11/1/2023 |
| 17/1/2023 Ticket Direct to bank (M Hadlow) | 4.50 | 25/01/23 |
| 17/1/2023 Ticket Direct to bank ( Harrop-Welch) | 4.50 | |
| 17/1/2023 Ticket Direct to bank ( S Marty) | 9.00 | 25/01/23 |
| 18/1/2023 Ticket Direct to bank (E Cowen) | 4.50 | 25/01/23 |
| 18/1/2023 Ticket Direct to bank (M L Barker) | 4.50 | 25/01/23 |
| 18/1/2023 Ticket Direct to bank (AJ Perry) | 4.50 | 25/01/23 |
| 18/1/2023 Ticket Direct to bank (SE Field) | 9.00 | |
| 31/1/2023 Square tcket Sales | 579.87 |
| sub total | 624.87 | |
|---|---|---|
| minus any foat | 0.00 | |
| TOTAL | 624.87 | TOTAL |
| TOTAL PROFIT | 415.49 |
Don’t forget to minus off any float from income and expenditure
| item summary report from square app | ||
|---|---|---|
| Item Name | Item VariatoSKU | Category |
| FOBS Movie Night - Sonic the HedgehogRegular | Uncategorise | |
| If you wish to make a donaton | 5 | Uncategorise |
| cumstom donaton - late tcket purchas | Custom amount | Uncategorise |
Expenditure
Type amount paid to receipt Hotdogs £31.00 H Dear Film Night £20.57 M Pavey Film Night £22.85 Q Walker Film Night £30.56 Q Walker Film bank £104.40 Film Bank £209.38
| Items Sold | Product SalesItems | RefundRefunds | RefundRefunds | Gross Sales | |
|---|---|---|---|---|---|
| 127 | £571.50 | -2 | (£9.00) | £562.50 | |
| 5 | £25.00 | 0 | £0.00 | £25.00 | |
| 7 | £31.50 | 0 | £0.00 | £31.50 | |
| 132 tckets |
Income
| Income | ||
|---|---|---|
| Date on banktype | amount | Date on bank |
| 7/3/2023 Bar Takings Card | 313.69 | 17/5/2023 |
| 7/3/2023 Ticket Sales | 503.50 | 17/5/2023 |
| 16/06/23 Bar Cash | 21.20 | 17/5/2023 |
| 17/5/2023 | ||
| 17/5/2023 | ||
| 17/5/2023 | ||
| 17/5/2023 | ||
| 17/5/2023 | ||
| 17/5/2023 |
| sub total | 838.39 | |
|---|---|---|
| minus any foat | 0.00 | |
| TOTAL | 838.39 | TOTAL |
| TOTAL PROFIT | 248.20 |
Don’t forget to minus off any float from income and expenditure
Expenditure
| Expenditure | |||
|---|---|---|---|
| Type | amount | paid to | receipt |
| Food | £84.08 | Carl Chandler | |
| Food and Drink | £50.76 | Carl Chandler | |
| Food and Drink | £65.25 | Carl Chandler | |
| Prosecco | £42.00 | Carl Chandler | |
| Drink | £68.80 | Carl Chandler | |
| Food and Drink | £46.70 | Carl Chandler | |
| Gin and Ice | £17.60 | Carl Chandler | |
| Band | £200.00 | Carl Chandler | £575.19 |
| Napkins/Trays | £15.00 | Quita Walker |
£590.19
| Income | ||
|---|---|---|
| Date on banktype | amount | Date on bank |
| 11/5/2023 Square Payment | 7.86 | 5/17/2023 |
| 11/05/23 Square Payment | 407.12 | 5/17/2023 |
| sub total | 414.98 | |
| minus any foat | 0.00 | |
| TOTAL | 414.98 | TOTAL |
| TOTAL PROFIT | 188.88 |
Don’t forget to minus off any float from income and expenditure
Expenditure
Type amount paid to receipt Easter £112.40 Quita Walker Jen Evens £113.70 Jen Evens
£226.10
| Income | Expenditure | ||
|---|---|---|---|
| Date on banktype | amount | Date on bankType | amount |
| 6/9/2023 Card Takings | 439.99 | 13/7/2023 ice creams | £259.60 |
| 7/24/2023 Cash Takings | 533.95 | 7/21/2023 Ice Cream Friday | £66.06 |
| sub total | 973.94 | ||
|---|---|---|---|
| minus any foat | 0.00 | ||
| TOTAL | 973.94 | TOTAL | £325.66 |
| TOTAL PROFIT | 648.28 |
Don’t forget to minus off any float from income and expenditure
paid to Quita Walker Laura Taylor receipt
Income
Expenditure
| Income | Expenditure | ||
|---|---|---|---|
| Date on banktype | amount | Date on bankType | amount |
| 13/06/23 Tickets Stripe | 39.52 | 17/5/2023 Summer Fair | £192.24 |
| 14/06/23 Tickets Stripe | 5.53 | 6/8/2023 Cheque | £660.30 |
| 16/06/23 Tickets Stripe | 47.18 | 7/13/2023 Colour Powder | £537.51 |
| 19/06/23 Tickets Stripe | 11.27 | 7/13/2023 Colour Run Expence | £947.02 |
| 19/06/23 Tickets Stripe | 13.18 | 7/21/2023 Summer Fayre | £45.32 |
| 20/06/23 Tickets Stripe | 18.91 | 7/21/2023 Colour Run | £129.44 |
| 21/06/23 Tickets Stripe | 18.91 | 8/16/2023 BBQ Food | £226.83 |
| 22/06/23 Tickets Stripe | 35.72 | ||
| 23/06/23 Tickets Stripe | 26.55 | ||
| 24/07/23 Tickets Stripe | 1,571.58 | ||
| 19/07/23 Cash Takings | 647.35 | ||
| 06/09/23 Square Sales | 509.00 | ||
| sub total | 2,944.70 | ||
| minus any foat | 0.00 | ||
| TOTAL | 2,944.70 | TOTAL | £2,738.66 |
| TOTAL PROFIT | 206.04 |
Floats
13/07/23 Float out 230 19/07/23 Float in 230
paid to Quita Walker Quita Walker Hampshire CC Quita Walker Quita Walker Zoe Smart MV Butchers
receipt
Income
| Income | |
|---|---|
| Date on banktype | amount |
| 16/6/2023 Coins Paid In | 323.00 |
| 7/24/2023 Coins Paid In | 20.00 |
| 8/23/2023 Coins Paid In | 279.85 |
| 8/25/2023 Coins Paid In | 50.00 |
| 04/09/23 Coins Paid In | 258.13 |
| Expenditure | |
|---|---|
| Date on bankType | amount |
| 1/1/2000 | £0.00 |
| sub total | 930.98 | |
|---|---|---|
| minus any foat | 0.00 | |
| TOTAL | 930.98 | TOTAL |
| TOTAL PROFIT | 930.98 |
£0.00
Don’t forget to minus off any float from income and expenditure
paid to anyone receipt
Independent examiner's report on the accounts
Independent Examiner’s Report
Report to the trustees Charity Name Friends of Bishops Waltham Junior School On accounts for the year 31 August 2023 Charity no 1029101 ended (if any) Set out on pages 1 (remember to include the page numbers of additional sheets)
Report to the trustees
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2023.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 10 June 2024 Name: Samuel Stapleton Relevant professional ACCA – Association of Chartered Certified Accountants qualification(s) or body AAT – Association of Accounting Technicians (if any): Address: 3 Corner Mead Denmead PO7 6YF