## **Trustees’ Annual Report for the period**
**From 15th November 2022 Period start date To 11th October 2023 Period end date**
## **Charity name: Friends of Bishops Waltham Junior School**
## **Charity registration number: 102910**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The object of the association (the**
**objects) is to advance the education of**
**pupils in the school in particular by:**
**2.1 Developing effective relationships**
**between the staff, parents and others**
**associated with the school**
**2.2 Engaging in activities or providing**
**facilities or equipment which support the**
**school and advance the education of the**
**pupils.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**To raise monies for the pupils of**
**Bishop’s Waltham Junior School through**
**fundraising activities, this included**
**community film nights, amazon smile,**
**school lottery, fireworks, Christmas**
**fayre, Christmas shopping, film night, bar**
**and band night, easter egg hunt, ice**
**cream Fridays, colour run and coin warz.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**I can confirm the trustees have had**
**regard for the guidance issued by the**
**Charity Commission.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference **N/A** Para 1.38 Policy on grant making **N/A** Para 1.38 Policy on social investment including program related investment **Volunteers contribute by providing their time at fundraising events** Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
SORP reference
**Over the reporting period the Charity has been able to provide 32 new chromebooks, an author visit, year 6 leavers hoodies, science dome visit and year 6 leavers event. This has benefited** Summary of the main **the pupils of all year groups 3-6 years,** achievements of the charity, **enhancing their experience at the school.** identifying the difference the Para 1.20 charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Achievements against
objectives set Para 1.41
Performance of fundraising
activities against objectives
set Para 1.41
Investment performance
against objectives Para 1.41
Other
**----- End of picture text -----**
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Figure in bank at end of reporting period**
**£21,931.77**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**N/A**|
|Amount of reserves held|Para 1.22|**£5000**|
|Reasons for holding zero
reserves|Para 1.22|**Annual fireworks event**|
|Details of fund materially in
deficit|Para 1.24|**None**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**unincorporated**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are elected at the AGM after**
**expressing an interest in the role. They**
**are voted in with a minimum of 2 votes in**
**their favour.**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|
**Policies include:-**
**code of conduct**
**complaints**
**conflict of interest**
**equal opportunities**
**expenses**
**safeguarding**
**social media**
**volunteering**|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity operates with 6 trustees who**
**are voted in and a number of additional**
**volunteers.**
**Trustee roles include:**
**Chair**
**Vice Chair**
**Treasurer**
**Vice Treasurer**|
**Secretary Vice Secretary None** Relationship with any related parties Para 1.51 Other
## **Reference and Administrative details**
|Charity name|The Friends of Bishop’s Waltham Junior School|
|---|---|
|Other name the charity uses|FOBS|
|Registered charity number|1029101|
|Charity’s principal address|Bishop’s Waltham Junior School,
Oak Road,
Bishop’s Waltham,
Hampshire
SO32 1EP|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Nam**
**e of**
**pers**
**on**
**(or**
**body**
**)**
**entitl**
**ed to**
**appo**
**int**
**trust**
**ee (if**
**any)**|
|---|---|---|---|---|
||Quita Walker|Chair|||
||Carl Chandler|Treasurer|||
||Zoe Smart|Secretary|||
||EmilyRothwell|Vice Chair|||
||Lisa Tibballs|Vice Treasurer|||
||Jennifer Evans|Vice Secretary|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
Trustee name
Dat85 acted if not for who18 year
## **Funds held as custodian trustees on behalf of others**
Description of the assets none held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
## **SUMMARY**
|**SUMMARY**|||||
|---|---|---|---|---|
|Event|Income||Expenditure|Overall Profit/Loss|
||£||£|£|
|**Fund Raising Events**|||||
|Community Film Nights||£447.93|£0.00|**£447.93**|
|Amazon Smile||£276.83|£0.00|**£276.83**|
|School Lottery||£2,527.70|£0.00|**£2,527.70**|
|Fireworks||£12,864.88|£6,253.15|**£6,611.73**|
|Christmas Fayre||£2,337.93|£409.26|**£1,928.67**|
|Xmas Shoppping||£2,147.10|£1,007.66|**£1,139.44**|
|Film Night||£624.87|£209.38|**£415.49**|
|B&B Night||£838.39|£590.19|**£248.20**|
|Easter Egg Hunt||£414.98|£226.10|**£188.88**|
|Ice Cream Fridays||£973.94|£325.66|**£648.28**|
|Colour Run||£2,944.70|£2,738.66|**£206.04**|
|Coin Warz||£930.98|£0.00|**£930.98**|
|Miscellaneous||£1,763.62|£408.56|**£1,355.06**|
|**TOTAL**||**£29,093.85**|**£12,168.62**|£16,925.23|
|**Recharges (donations to school)**|||**£17,543.97**|**-£17,543.97**|
|**Bank Reconciliation**||
|---|---|
|Opening Bank Value 1st September 2022 in the account|18,182.40|
|Opening Bank Value 1st September 2022 with backdated payments|22,259.85|
|Income|£29,093.85|
|Expenditure|£12,168.62|
Notes
|Recarges (Donations to school)||£17,543.97|
|---|---|---|
|**Total Accounts**||£21,641.11|
|Closing Bank Value 31st August 23 (with||£21,841.77|
|Actual bank statement closing Balance||£21,931.77|
|difference||£90.00|
|Transactioms Paid in After 31/08/2022 but added to 21/22 Acc|||
||9/28/2022|430.90|
||9/28/2022|539.90|
||9/28/2022|969.40|
||9/28/2022|2,137.25|
|Total||4,077.45|
|**DATE on bank**|**Recharge Items**|**Monies Out**|**recharge form**|
|---|---|---|---|
|30/9/2022|Year 6 Leavers 22|£439.78||
|27/1/2023|Laptops|£15,000.00||
|4/4/2023|Paul Nolan|£200.00||
|13/7/2023|Year 6 Leavers|£503.00||
|13/7/2023|Scince Dome|£1,360.00||
|21/7/2023|Year 6 Leavers|£41.19||
£17,543.97
Total
|ANNUAL PRE AGREED|£20.00
£80.00
£40.00
£450.00
£100.00
£800.00 number of classes|
|---|---|
|Christmas hat & elf choc|£20.00|
|World Book Day|£80.00|
|Easter Comp|£40.00|
|Year 6 Leavingdo|£450.00|
|ReadingPicnic|£100.00|
|||
|4 YEARLY PRE AGREED||
|Each Class books(£100 ea)|£800.00|
5 has changed
|||**Credit or**||
|---|---|---|---|
|**Date**|**Description of activity**|**Cheque No.**|**Credits**|
|**29/9/2018**|Bishops Waltham Parish Council Ground Deposit|100363||
Debits
TOTAL BALANCE £
|**DATE**||**ITEMS**|**donaton / income**|**Expenditure**|
|---|---|---|---|---|
||17/10/2022|Really useful boxes - storage for shed||£66.00|
||2/11/2022|Square Machines x 3||£57.60|
||27/9/2022|Square test payment|£2.95||
||28/11/2022|purchasing lef over alcohol from freworks - E Barnes|£32.00||
||30/11/2022|Charters Fireworks|£200.00||
||5/12/2022|change collected from playground|£5.49||
||12/12/2022|Unpaid Cheque||£15.00|
||13/12/2022|Staf Icecream sales|£11.00||
||9/1/2023|School Fund Project|£419.10||
||3/1/2023|Parentkind||£140.00|
||9/1/2023|School Fund Project|£12.00||
||10/2/2023|Charters Xmas Fayer|£200.00||
||17/5/2023|First Aid High Vis||£18.51|
||9/1/2023|Debi Reynolds|£15.00||
||5/17/2023|Time Capsule||£67.50|
||16/6/2023|Bag 2 Schools|£221.00||
||16/6/2023|Jungle Cafe|£95.00||
||19/7/2023|Bishops Waltham Fayre|£83.00||
||21/7/2023|PTA Boxes||£43.95|
|||Donations|||
||13/7/2023|H Berrow|£40||
||17/7/2023|F Harris|£25||
||20/7/2023|C&A Wilkinson|£107.00||
||20/7/2023|C&A Wilkinson|£107.00||
||21/7/2023|Ben Farndon|£25.00||
||24/7/2023|Cash Sponsorship|£163.08||
|||||£0.00|
|||Total|£1,763.62|£408.56|
**receipt Y/N CHQ NO / payment to** Y Quita Walker Micky Pavey
DD Quita Walker Quita Walker Quita Walker
Unknown reconcliing difference (immaterial)
Adult tickets sold @ £3.50 **Community Film Nights** Concession tickets sold @ £3.00
||||||Tickets sold|||Other income|
|---|---|---|---|---|---|---|---|---|
|||||||No.|Total tckets||
|Date||Film|||No. Adults|Concessions|£|Donatons|
||5/1/2023|DreamHorse|||||||
|||Belfast|||||||
||||Jan|23|||||
||||March|23|||£0.00||
||||Feb|23|||£0.00||
||||||||£0.00||
||||||||£0.00||
||||||||£0.00||
||||||||£0.00||
||||||||£0.00||
||||||||£0.00||
||||||||£0.00||
||||||||£0.00||
||||||||£0.00||
||||||||£0.00||
||||||||£0.00||
||||||||£0.00||
||||||||£0.00||
||||||||£0.00||
||||||||£0.00||
||||||||£0.00||
||||||||£0.00||
||||||||£0.00||
e Expenditure Refreshment DVD Total Raffle s Total Income Filmbank purchase Refreshments expenditure
Distribution
|||Half donaton to|Amount to|Paid in to|
|---|---|---|---|---|
|Proft|Charity|Chrity|FOBS|FOBS Bank|
||BW Guides||98.80|16/11/22|
||BW First Responders||74.22|5/12/22|
||||89.00|16/06/23|
||£-||43.80|16/06/23|
||£-||142.11|19/07/23|
||£-||||
||£-||||
||£-||||
||£-||||
||£-||||
||£-||||
||£-||||
||£-||||
||£-||||
||£-||||
||£-||||
||£-||||
||£-||||
||£-**TOTAL**||**447.93**||
||£-||||
||||
|---|---|---|
|Amazon Smile Payments - noted as incom
Date
income amount
15/11/22
54.42
31/01/23
72.43
24/04/23
29.1
19/05/23
120.88
Total
276.83|e
School Lo
date
Date
0.00 Lotery Licence Paid to
6/9/2022
4/10/2022
8/11/2022
06/12/22
05/01/23
17/01/23
09/02/23
07/03/23
04/04/23
03/05/23
06/06/23
04/07/23
08/08/23
Total
0.00
Total
expenditure
amount|t|
||||
## ttery
|ery||
|---|---|
||Income|
|Type / event|amount|
|ELM Lotery tcket sales|237.60|
|ELM Lotery tcket sales|180.80|
|ELM Lotery tcket sales|236.00|
|ELM Lotery tcket sales|197.60|
|ELM Lotery tcket sales|187.60|
|ELM Lotery tcket sales|33.30|
|ELM Lotery tcket sales|225.20|
|ELM Lotery tcket sales|184.00|
|ELM Lotery tcket sales|192.80|
|ELM Lotery tcket sales|186.80|
|ELM Lotery tcket sales|232.80|
|ELM Lotery tcket sales|187.20|
|ELM Lotery tcket sales|246.00|
2,527.70
|**Income (as it appears on the bank)**
item
Amount
date on Bank
payment from square
3,000.00
7/11/2022
payment from square
2,300.47
8/11/2022
Takings banked - cash deposit
7,028.45
9/11/2022
payment from square
535.96
21/11/2022
**12,864.88**|**Expenditure / monies donated to third p**
**item**
Amount
Date on Bank
Fireworks - fnal payment
£2,100.00
30/9/2022|
|---|---|
||deposit for next year
£990.00|
||TEN licence
£21.00
17/10/2022
sof drinks, bread
£64.00
7/11/2022
alcohol
£6.50
17/10/2022
Bin numbers for signs
£6.00
17/10/2022
Food
£234.47
17/10/2022
alcohol
£22.68
2/11/2022
food
£87.48
7/11/2022
Alcohol + bateries
£70.00
11/11/2022
Butcher
£465.78
11/11/2022
Bowmen ales
£162.65
11/11/2022
Glow
£230.50
6/10/2022
frst responders
£240.00
2/11/2022
parish council
£227.09
11/11/2022
cadets
£200.00
23/11/2022
guides
£75.00
23/11/2022
scouts
23/11/2022
£1,050.00
£1,050.00
**TOTAL EXPENDITURE**
**£6,253.15**
|
|**Card sales / online**
Item summary report generated from square
Item Name
Item Variaton
Category
Items Sold
Product Sales
Fireworks Night
Adult Ticket
Uncategorised
227
£1,135.00
Fireworks Night
Child Ticket
Uncategorised
69
£207.00
Fireworks Night
Family Ticket (up toUncategorised
168
£2,268.00|~~**Income**~~
**Cash Sales**
**Card presales**
Bar
£1,731.50
Gate
£2,567.84
£3,610.00
BBQ
£1,206.61
Glow
£476.90|
## **Expenditure / monies donated to third p**
## **parties**
|**partes**|||
|---|---|---|
|receipt|Paid to||
||Fireworks Solutons||
||Fireworks Solutons||
|Y|Quita Walker||
||Zoe Smart||
|Y|Quita Walker||
|Y|Quita Walker||
||Zoe Smart||
||Micky Pavey||
||Zoe Smart||
|Y|Micky Pavey||
||Meon Valley Butcher||
|y|Micky Pavey||
||Micky Pavey||
||South Central Ambulance||
||Bishops Waltham Parish Council||
||donaton to BW cadet troop||
||donaton to BW girl guides||
||bdonaton to 1st BW scout group||
|**Card on nighTotal**|||
|£498.50|
£2,050.00||
|£951.00|
£6,948.84||
|£732.50|
£1,759.11||
|£162.50|
£549.40||
|If you wish to make a donaton
10 Uncategorised
2
£20.00
If you wish to make a donaton
5 Uncategorised
4
£20.00
If you wish to make a donaton
Custom amount
Uncategorised
1
£1.00
Ale (1/2 pint)
Regular
Bar
1
£2.00
Ale (can)
Regular
Bar
6
£24.00
Ale (pint)
Regular
Bar
26
£104.00
Botled water
Regular
Bar
5
£2.50
Cider (can)
Regular
Bar
4
£14.00
Gin & Mixer (can)
Regular
Bar
10
£40.00
Lager (can)
Regular
Bar
30
£105.00
Mulled Wine (125 ml)
Regular
Bar
27
£81.00
Prosecco (125ml glass)
Regular
Bar
16
£64.00
Sof Drink (can)
Regular
Bar
27
£27.00
Wine (125ml glass)
Regular
Bar
10
£35.00
Burger
Regular
Food
13
£45.50
Cheeseburger
Regular
Food
105
£420.00
Hotdog
Regular
Food
72
£252.00
Roll
Regular
Food
1
£1.00
Veggie Burger / hotdog
Regular
Food
4
£14.00
Double Spinner
Regular
Glow
10
£50.00
Flashing Flufy Pink Wand
Regular
Glow
7
£35.00
Flashing Windmill
Regular
Glow
5
£27.50
Glow Bracelets (for 5)
Regular
Glow
3
£3.00
Glow Glasses
Regular
Glow
8
£20.00
Jelly Bracelets and Rings
Regular
Glow
6
£9.00
Light Sabre Sword
Regular
Glow
2
£10.00
Light up hair
Regular
Glow
4
£8.00
Adult GATE tcket
Regular
Tickets
48
£288.00
Child GATE tcket
Regular
Tickets
17
£68.00|Choc Tombola
£437.60
Chipperfeld
£221.00
Ticket in shops
£1,107.00
donatons
£41.00
sub total
£7,748.45
minus foat
£720.00 foat provided p
**Total**
**£7,028.45**
**£3,651.00**
Card and online sales
£5,995.50
Cash sales at event
£7,028.45
income
£13,023.95
minus square fees
159.07
TOTAL INCOME
**£12,864.88**|Choc Tombola
£437.60
Chipperfeld
£221.00
Ticket in shops
£1,107.00
donatons
£41.00
sub total
£7,748.45
minus foat
£720.00 foat provided p
**Total**
**£7,028.45**
**£3,651.00**
Card and online sales
£5,995.50
Cash sales at event
£7,028.45
income
£13,023.95
minus square fees
159.07
TOTAL INCOME
**£12,864.88**|
|---|---|---|
||**Proft**|**£6,611.73**|
||**Tickets**
Adult
Family
Presales online
227
168
Presales in shops
94
45
card at gate
48
37
**total number**
**369**
**250**
monetry value
1893
3467.5||
£347.60 £221.00 £1,107.00 £41.00
|personally and returned same night||
|---|---|
|**£2,344.50**|£13,023.95|
child 69 23 17 **109** 344
|Child advance tcket
Regular
Tickets
1
£3.00
Family GATE tcket
Regular
Tickets
37
£592.00
**£5,995.50**
minus square fees
£159.07
**total afer fees**
**£5,836.43**|Gate money
2387.84 could be an extr
Pre-sales and card
5704.5
Total tcket sales
8092.34|
|---|---|
ra 300 adults
|**Income**||||
|---|---|---|---|
|item|amount|date||
|square online payments|£306.40||16/12/22|
|square online payments|£241.43||16/12/22|
|takings from event|£3,220.10||13/12/22|
|total|£3,767.93|||
|minus foat taken 05/12/22 and returned with takin|1,430.00|||
||**£2,337.93**|||
||Cash frst|||
|---|---|---|---|
|Stall|count|Banked cash|Tokens in £|
|Sweets|£150.90|£148.14|£14.50|
|Cake stall (refreshments?)|£513.20|£503.83|£33.00|
|Books|£156.50|£153.64|£13.00|
|Groto|£22.50|£22.09|£0.00|
|Spin to win|£130.00|£127.63|£20.00|
|Botle tombola|£305.00|£299.43|£21.50|
|Christmas Tree ping pong|£171.00|£167.88|£10.50|
|Cake ?|£258.00|£253.29|£28.50|
|Head Teacher Bucket|£39.00|£38.29|£0.00|
|Reindeer Drop|£153.50|£150.70|£17.00|
|Pick a snowmans nose & festve Hair|£155.00|£152.17|£13.00|
|Rafe|£321.50|£315.63|£6.50|
|Gliter Tatoos & Reindeer food|£154.00|£151.19|£9.50|
|Chocolate Tombola|£269.00|£264.09|£39.50|
|Boozy Bucket|£40.00|£39.27|£1.00|
|Carls Float|£111.00|£108.97|£0.00|
|Lollipop pick|£106.00|£104.06|£11.50|
|Hoopla|£223.90|£219.81|£25.00|
|donaton||||
|Tokens bought||||
||**£3,280.00**|**£3,220.10**|**£264.00**|
|||adjusted||
|||proportonally||
|||per stall||
|**Expenditure**
Date
item
15/12/22 prizes, sweets, napkins etc
15/12/22 rolls, hot dogs, cofee, tea
total|amount
paid to whom
£330.46 Quita Walker
£78.80 Zoe Smart
£409.26|**net proft**|
|---|---|---|
|||£1,928.67|
|Float
square sales
Net proft
counted cash
£110.00
£52.64
diference
£110.00
£426.83
£110.00
£56.64
tokens bought
£0.00
£225.00
£247.09
tokens through stalls
£50.00
£97.63
free tokens
£110.00
£210.93
£60.00
£118.38
£110.00
£171.79
£0.00
£38.29
£60.00
£107.70
£110.00
£55.17
£110.00
£101.00
£313.13
£110.00
£50.69
£110.00
£193.59
£0.00
£40.27
£110.00
-£1.03
£50.00
£65.56
£110.00
£134.81
£20.00
£20.00
£211.00
**£1,430.00**
**£557.00**
**£2,400.10**
**minus**
£53.00 tokens given away
£9.17 square fees
£409.26 expenses||3220.1
-£59.90
£211.00
£264.00
£53.00|
**£1,928.67** Total net profit
|Square up item summary report||||
|---|---|---|---|
|Item Name|Item Variaton|Category|Items Sold|
|If you wish to make a donaton|20|Uncategorised|1|
|Santa's Groto|15.30 - 15.40 Santa's groto|Uncategorised|10|
|Santa's Groto|15.40 - 15.50 Santa's groto|Uncategorised|10|
|Santa's Groto|15.50 - 16.00 Santa's groto|Uncategorised|10|
|Santa's Groto|16.00 - 16.10 Santa's groto|Uncategorised|10|
|Santa's Groto|16.10 - 16.20 Santa's groto|Uncategorised|10|
|Santa's Groto|16.20 - 16.30 Santa's groto|Uncategorised|10|
|Santa's Groto|16.30 - 16.40 Santa's groto|Uncategorised|10|
|Santa's Groto|16.40 - 16.50 Santa's groto|Uncategorised|10|
|Santa's Groto|16.50 - 17.00 Santa's groto|Uncategorised|2|
|Santa's Groto|17.00 - 17.10 Santa's groto|Uncategorised|8|
|1 Rafe Ticket|Regular|Rafe|1|
|1 Strip - Rafe Tickets (5)|Regular|Rafe|4|
|3 Strips - Rafe Tickets (15)|Regular|Rafe|8|
|10 Tokens (50p each)|Regular|Tokens|16|
|2 Tokens (50p each)|Regular|Tokens|40|
|20 Tokens (50p each)|Regular|Tokens|4|
|6 Tokens (50p each)|Regular|Tokens|17|
amounts available to transfer out of square
total square fees
Product Sales £20.00 £25.00 £25.00 £25.00 £25.00 £25.00 £25.00 £25.00 £25.00 £5.00 £20.00 £1.00 £20.00 £80.00 £80.00 £40.00 £40.00 £51.00 £557.00
£306.40 £241.43 £547.83 £9.17
NOT tallied to bank yet
## **Income**
|**Income**||||
|---|---|---|---|
|Date on banktype|amount||Date on bank|
|5/12/2022 Cash deposited for xmas present shopping||72.60|29/11/2022|
|9/12/2022 Cash deposited for xmas present shopping||1,938.70|29/11/2022|
|9/12/2022 direct credit L Prince||12.00|29/11/2022|
|13/12/2022 Cash deposited for xmas present shopping||27.30|29/11/2022|
|7/12/2022 direct credit from A Trot||13.50|29/11/2022|
|7/12/2023 A Trot Stock Buy||3.00|29/11/2022|
|7/12/2023 A Trot Stock Box Return||80.00||
||||1/12/2023|
||||1/12/2023|
||||1/12/2023|
||||1/12/2023|
||||1/12/2023|
||||1/12/2023|
||||1/12/2023|
||||1/12/2023|
||||1/12/2023|
||||1/12/2023|
||||1/12/2023|
|sub total|2,147.10||
|---|---|---|
|minus any foat|0.00||
|**TOTAL**|**2,147.10**|TOTAL|
|**TOTAL PROFIT**|1,139.44||
Don’t forget to minus off any float from income and expenditure
unpaid chq from cash deposited for xmas shopping day £15.00 - repaid by D Reynolds on 09/02/
## **Event data**
## **sample of xmas present requests (not all retrieved)**
||Year||class|Male adult||Female adultFemale|Child|
|---|---|---|---|---|---|---|---|
|1||3|Gingko||1|1|1|
|1||3|Gingko||1|2|2|
|1||3|Gingko||1|1||
|1||3|Gingko|||||
|1|3|Gingko|1|1|2|
|---|---|---|---|---|---|
|1|3|Gingko|||1|
|1|3|Gingko|1|1||
|1|3|Gingko|2|2||
|1|3|Gingko|1|1||
|1|3|Gingko|1|1||
|1|3|Gingko|1|1|1|
|1|3|Gingko|||1|
|1|3|Gingko|1|1||
|1|3|Gingko|1|1||
|1|5|Tamarind|2|2|1|
|1|5|Tamarind|1|1||
|1|5|Tamarind|1|1|1|
|1|5|Tamarind|1|1|1|
|1|5|Tamarind|1|1|1|
|1|5|Tamarind|2|2||
|1|4|Jackalberry|2|2||
|1|4|Jackalberry|3|3||
|1|4|Jackalberry|||3|
|1|4|Jackalberry|1|1||
|1|4|Jackalberry|1|1||
|1|4|Jackalberry|||1|
|1|4|Jackalberry||||
|1|4|Jackalberry|1|2||
|1|4|Jackalberry|1|1|1|
|1|4|Redwood||1||
|1|4|Redwood|2|2|1|
|1|4|Redwood||1||
|1|4|Redwood|||1|
|1|4|Redwood|2|2|1|
|1|4|Redwood|1|2|1|
|1|4|Redwood|1|1||
|1|4|Redwood|1|1|1|
|1|4|Redwood|1|1||
|1|4|Redwood||1||
|1|6|Cedar||2||
|1|6|Cedar|1|1|1|
|1|6|Cedar|1||2|
|1|6|Cedar|1|2||
|1|6|Cedar||1|1|
|1|6|Cedar|1|1|1|
|1|3|Maple|1|1||
|1|3|Maple|1|1|2|
|1|3|Maple|1|1|2|
|---|---|---|---|---|---|
|1|3|Maple|1|1|1|
|1|3|Maple||1||
|1|3|Maple|1|2||
|1|3|Maple||1|1|
|1|3|Maple|1|1||
|1|3|Maple|1|2|1|
|1|3|Willow|1|1|2|
|1|3|Willow|1|1||
|1|3|Willow||2|1|
|1|3|Willow|2|2||
|1|3|Willow|1|1|2|
|1|3|Willow|2||1|
|1|3|Willow|1|1|1|
|1|3|Willow|1|1||
|1|3|Willow|1|1||
|1|3|Willow|1|1||
|1|5|Sycamore|1|3|1|
|1|5|Sycamore|1|2||
|1|5|Sycamore|||3|
|1|5|Sycamore||||
|1|5|Sycamore|1|1||
|1|5|Sycamore|1|1||
|1|6|Birch|1|1||
|1|6|Birch||1|1|
|1|6|Birch||||
|1|6|Birch|1|1||
|1|6|Birch|2|2||
|1|6|Birch|2|1|1|
|1|6|Birch|1|1|1|
|1|6|Birch|1|1||
|1|6|Birch||1||
|1|4|Ash||1||
|1|4|Ash|1|1||
|1|4|Ash|||3|
|1|4|Ash|1|1|1|
|1|4|Ash|1|1|1|
|1|4|Ash|1|2||
|1|4|Ash|2|1||
|1|4|Ash|2|2|1|
|1|4|Ash|3|1||
|1|4|Ash|1|1||
|1|4|Ash|2|1||
4 Ash
1
1
1
|1
4 Ash
1
1|1
4 Ash
1
1|1
4 Ash
1
1|1
4 Ash
1
1|1
4 Ash
1
1|1
4 Ash
1
1|
|---|---|---|---|---|---|
|~~number~~||||||
|
of slips|||Male adult|Female adult|Female Child|
|**91**||**Totals**|**86**|**101**|**54**|
|224.401||Totals(if totalpresents was 688)|212.07|249.06|133.16|
|||||||
||3.07|Average number boughtper child||||
||**2,064.10**|total income||||
||688|Assumed Presents bought||||
## **Expenditure**
|**Expenditure**||||
|---|---|---|---|
|Type|amount|receipt|paid to|
|xmas gifs|£20.98||A Trot|
|xmas gifs|£36.32||A Trot|
|xmas gifs|£61.47|Y|Q Walker|
|xmas gifs|£79.77||A Trot|
|xmas gifs|£202.50||Zoe Smart|
|xmas gifs|£208.00||A Trot|
|xmas gifs|£6.99||A Trot|
|xmas gifs|£13.14||A Trot|
|xmas gifs|£14.97||A Trot|
|xmas gifs|£15.80||A Trot|
|xmas gifs|£15.99||A Trot|
|xmas gifs|£21.20||A Trot|
|xmas gifs|£23.70||A Trot|
|xmas gifs|£24.47||A Trot|
|xmas gifs|£49.50||A Trot|
|xmas gifs|£92.86||A Trot|
|xmas gifs|£120.00||A Trot|
£1,007.66
/22
total unisex/ number Male child unknown bought 3 5 1 3 1 1 2
|||4|
|---|---|---|
|2||3|
|1||3|
|||4|
|||2|
|||2|
|||3|
|||1|
|1||3|
|||2|
|||5|
|||2|
|||3|
|||3|
|1||4|
|||4|
|1||5|
|||6|
|||3|
|||2|
|1||3|
|||1|
||2|2|
|||3|
|||3|
|||1|
|1||6|
|||1|
|||1|
|1||6|
|2||6|
|1||3|
|||3|
|||2|
|||1|
|1||3|
|||3|
|1||3|
|||3|
|||2|
|||3|
|||2|
|||4|
|||4|
|---|---|---|
|||3|
|||1|
|||3|
|||2|
|1||3|
|1||5|
|1||5|
|1||3|
|3||6|
|||4|
|||4|
||1|4|
|||3|
|1||3|
|||2|
|||2|
|||5|
|1||4|
|1|1|5|
|2||2|
|1||3|
|||2|
|||2|
|||2|
|1||1|
|1||3|
|||4|
|||4|
|||3|
|1||3|
|||1|
|||1|
|||2|
|||3|
|||3|
|||3|
|||3|
|||3|
|||5|
||2|6|
|||2|
|||3|
2
|2|2|2|
|---|---|---|
|~~unisex/~~
~~number~~|||
|Male child|unknown|
bought|
|**32**|**7**|**279**|
|78.91|17.26|688.00|
||||
||||
||||
||||
## **Income**
|**Income**|||
|---|---|---|
|Date on banktype|amount|Date on bank|
|10/1/2023 Ticket Direct to bank(N Frasinescu)|4.50|11/1/2023|
|17/1/2023 Ticket Direct to bank (M Hadlow)|4.50|25/01/23|
|17/1/2023 Ticket Direct to bank ( Harrop-Welch)|4.50||
|17/1/2023 Ticket Direct to bank ( S Marty)|9.00|25/01/23|
|18/1/2023 Ticket Direct to bank (E Cowen)|4.50|25/01/23|
|18/1/2023 Ticket Direct to bank (M L Barker)|4.50|25/01/23|
|18/1/2023 Ticket Direct to bank (AJ Perry)|4.50|25/01/23|
|18/1/2023 Ticket Direct to bank (SE Field)|9.00||
|31/1/2023 Square tcket Sales|579.87||
|sub total|624.87||
|---|---|---|
|minus any foat|0.00||
|**TOTAL**|**624.87**|TOTAL|
|**TOTAL PROFIT**|415.49||
Don’t forget to minus off any float from income and expenditure
|item summary report from square app|||
|---|---|---|
|Item Name|Item VariatoSKU|Category|
|FOBS Movie Night - Sonic the HedgehogRegular||Uncategorise|
|If you wish to make a donaton|5|Uncategorise|
|cumstom donaton - late tcket purchas|Custom amount|Uncategorise|
## **Expenditure**
Type amount paid to receipt Hotdogs £31.00 H Dear Film Night £20.57 M Pavey Film Night £22.85 Q Walker Film Night £30.56 Q Walker Film bank £104.40 Film Bank £209.38
|Items Sold||Product SalesItems|RefundRefunds|RefundRefunds|Gross Sales|
|---|---|---|---|---|---|
||127|£571.50|-2|(£9.00)|£562.50|
||5|£25.00|0|£0.00|£25.00|
||7|£31.50|0|£0.00|£31.50|
|132 tckets||||||
## **Income**
|**Income**|||
|---|---|---|
|Date on banktype|amount|Date on bank|
|7/3/2023 Bar Takings Card|313.69|17/5/2023|
|7/3/2023 Ticket Sales|503.50|17/5/2023|
|16/06/23 Bar Cash|21.20|17/5/2023|
|||17/5/2023|
|||17/5/2023|
|||17/5/2023|
|||17/5/2023|
|||17/5/2023|
|||17/5/2023|
|sub total|838.39||
|---|---|---|
|minus any foat|0.00||
|**TOTAL**|**838.39**|TOTAL|
|**TOTAL PROFIT**|248.20||
Don’t forget to minus off any float from income and expenditure
## **Expenditure**
|**Expenditure**||||
|---|---|---|---|
|Type|amount|paid to|receipt|
|Food|£84.08|Carl Chandler||
|Food and Drink|£50.76|Carl Chandler||
|Food and Drink|£65.25|Carl Chandler||
|Prosecco|£42.00|Carl Chandler||
|Drink|£68.80|Carl Chandler||
|Food and Drink|£46.70|Carl Chandler||
|Gin and Ice|£17.60|Carl Chandler||
|Band|£200.00|Carl Chandler|£575.19|
|Napkins/Trays|£15.00|Quita Walker||
£590.19
|**Income**|||
|---|---|---|
|Date on banktype|amount|Date on bank|
|11/5/2023 Square Payment|7.86|5/17/2023|
|11/05/23 Square Payment|407.12|5/17/2023|
|sub total|414.98||
|minus any foat|0.00||
|**TOTAL**|**414.98**|TOTAL|
|**TOTAL PROFIT**|188.88||
Don’t forget to minus off any float from income and expenditure
## **Expenditure**
Type amount paid to receipt Easter £112.40 Quita Walker Jen Evens £113.70 Jen Evens
£226.10
|**Income**||**Expenditure**||
|---|---|---|---|
|Date on banktype|amount|Date on bankType|amount|
|6/9/2023 Card Takings|439.99|13/7/2023 ice creams|£259.60|
|7/24/2023 Cash Takings|533.95|7/21/2023 Ice Cream Friday|£66.06|
|sub total|973.94|||
|---|---|---|---|
|minus any foat|0.00|||
|**TOTAL**|**973.94**|TOTAL|£325.66|
|**TOTAL PROFIT**|648.28|||
Don’t forget to minus off any float from income and expenditure
paid to
Quita Walker
Laura Taylor
receipt
## **Income**
## **Expenditure**
|**Income**||**Expenditure**||
|---|---|---|---|
|Date on banktype|amount|Date on bankType|amount|
|13/06/23 Tickets Stripe|39.52|17/5/2023 Summer Fair|£192.24|
|14/06/23 Tickets Stripe|5.53|6/8/2023 Cheque|£660.30|
|16/06/23 Tickets Stripe|47.18|7/13/2023 Colour Powder|£537.51|
|19/06/23 Tickets Stripe|11.27|7/13/2023 Colour Run Expence|£947.02|
|19/06/23 Tickets Stripe|13.18|7/21/2023 Summer Fayre|£45.32|
|20/06/23 Tickets Stripe|18.91|7/21/2023 Colour Run|£129.44|
|21/06/23 Tickets Stripe|18.91|8/16/2023 BBQ Food|£226.83|
|22/06/23 Tickets Stripe|35.72|||
|23/06/23 Tickets Stripe|26.55|||
|24/07/23 Tickets Stripe|1,571.58|||
|19/07/23 Cash Takings|647.35|||
|06/09/23 Square Sales|509.00|||
|sub total|2,944.70|||
|minus any foat|0.00|||
|**TOTAL**|**2,944.70**|TOTAL|£2,738.66|
|**TOTAL PROFIT**|206.04|||
Floats
13/07/23 Float out 230 19/07/23 Float in 230
paid to Quita Walker Quita Walker Hampshire CC Quita Walker Quita Walker Zoe Smart MV Butchers
receipt
## **Income**
|**Income**||
|---|---|
|Date on banktype|amount|
|16/6/2023 Coins Paid In|323.00|
|7/24/2023 Coins Paid In|20.00|
|8/23/2023 Coins Paid In|279.85|
|8/25/2023 Coins Paid In|50.00|
|04/09/23 Coins Paid In|258.13|
|**Expenditure**||
|---|---|
|Date on bankType|amount|
|1/1/2000|£0.00|
|sub total|930.98||
|---|---|---|
|minus any foat|0.00||
|**TOTAL**|**930.98**|TOTAL|
|**TOTAL PROFIT**|930.98||
£0.00
Don’t forget to minus off any float from income and expenditure
paid to
anyone
receipt
## **Independent examiner's report on the accounts**
## **Independent Examiner’s Report**
**Report to the trustees** Charity Name Friends of Bishops Waltham Junior School **On accounts for the year** 31 August 2023 **Charity no** 1029101 **ended (if any) Set out on pages** 1 (remember to include the page numbers of additional sheets)
**Report to the trustees**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2023.
**Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed: Date:** 10 June 2024 **Name:** Samuel Stapleton **Relevant professional** ACCA – Association of Chartered Certified Accountants **qualification(s) or body** AAT – Association of Accounting Technicians **(if any): Address:** 3 Corner Mead Denmead PO7 6YF