Bradworthy Pre School Trustees Annual Report for the period 01/09/2019 - 31/08/2020
The Charity Name
Bradworthy PlayGroup Known as Bradworthy Pre School
Registered Charity number
1028935
Charity Principal Address
Bradworthy Pre School, Mill Road, Bradworthy, Holsworthy, Devon, EX227RT
Name of the Trustees who manage the Charity
Kirsty Andrew – Chair
Katherine Pomeroy - Secretary
Mandy Vanstone – Treasurer
Bev Pomeroy - Committee Member
Leanne Daniel - Committee Member
Rachel Bennett - Committee Member
Structure Governance and Management
Type of Governing Document – PLA Constitution
How the Charity is Constituted –Parent Committee
Trustees are appointed or reappointed annually at the annual General Meeting held in October
There is a child protection policy in place, criminal record bureau checks are carried out for all new committee and staff members. For existing members these checks are renewed in line with statutory requirements.
Bradworthy Pre School is insured with Zuric and is a member of the Pre School Learning Alliance.
The Pre School is situated in the grounds of Bradworthy Primary Academy. The building is owned by the Academy and Service charges are paid by the Pre School to the Academy. The Pre School is self-governed and financed however has strong links with the academy in order to ensure that transition of children from Pre School to School works well.
All Committee members give their time on a voluntary basis.
Objectives and Activities
To provide a Pre School setting in the local community. The setting is open for 2 to 5 year olds. The Pre School has been registered with Ofsted since December 1992 and is on the Early Years Register, Compulsory Childcare Register and the Voluntary Childcare Register.
The Pre School is funded by Devon County Council early years entitlement allowing each child 15-30 hours of free child care the term after they are three. The Setting is also funded by 2gether funding which is available to eligible 2 year olds for 15 hours the term after they are two. Any additional hours taken up by parents are chargeable at the agreed hourly rate. Billing for unfunded hours is now completed on a monthly basis and this has ensured good cash flow for the preschool and has also ensured that large unpaid amounts have not building up.
The Pre school operates from Monday to Friday from 9am to 3.3pm offering three sessions throughout the day.
Achievement and Performance
The Setting received an Ofsted Inspection in January 2016 and was assessed as Good as an Overall status. This was a revisit inspection after the inspection in January 2015 the Pre-school was assessed as required improvement.
As a result of the Good status funding for two year olds was reinstated by Devon County Council allow any new children that qualified for this funding to access it at the setting.
Registered Children at the setting over the year was a follows Autumn Term 36 Spring 37 Summer 37. Numbers Registered is consistent with the previous year and we have children on a waiting list.
We have been able to secure the provision of a outdoor secure forest school/ play areas within a short walk from the preschool which enables the children to enjoy the great outdoors more.
Fundraising
During this report financial year due to the Covid-19 pandemic the committee have been unable to undertake many of our annual fundraising activities, the Easter Egg hunt being our main fundraiser which has now been cancelled two years running. This decline in fundraising activities is evident in the accounts compared to previous years.
Website
Our website continues to be a success and provides useful information for prospective parents, it has bee particularly useful to keep parents/ carers informed during the pandemic. It continues to be developed so it provides up to date information.
Administration
We continue to employ an Administrator, to ensure that tasks for the committee and staff continue to be dealt with efficiently. She has in the last year undertaken some training to develop her role within the setting, This allows more cover for holidays and periods of sickness. She has become a great asset to the team.
Financial Review
As at the 31[st] August 2020 we hold cash at the bank of £68’463.05. These funds are slightly less than the previous year as our fundraising has reduced due to the Covid-19 Pandemic, and we have had to call on reserves. These funds are held in order to meet unforeseen expenditure that may occur, such as future pandemics. Within this figure there is an amount set aside to cover redundancy pay in the event of the setting needing to close. There also needs to be sufficient funds available to ensure the cash flow of the pre school as funding is only received three times a year and wages, service charges and other financial commitments must be settled on a monthly basis.
The Pre School is showing a deficit this year of -£324. This deficit has been created mainly due to the Covid-19 pandemic. There were reduced fee paying children attending the setting as we had to limit numbers withing guidelines. The staff remaining of full wages as they took the opportunity to undertake further training and as a setting we were not eligible for the Furlough scheme and, our fundraising activities has decreased dramatically because of the pandemic.
Donations / Grants
The Pre School have been fortunate to benefit from a donation from Grantscape of £500 this money was used to purchase five tablets to be used to develop the information technology available at the setting.
Future Plans
The Committee plan to continue working on improving the setting alongside the employed staff to ensure that the setting complies with all necessary legislation and meets the required standards for Ofsted, the Early years register, compulsory Childcare Register and the Voluntary Childcare Register.
This in turn will ensure that the setting is able to provide a valued service to the local community.
Signed on behalf of charity Trustee
Kirsty Andrew – Chair
Bradworthy Pre School Accounts for the year ended 31 August 2020
Statement of Income and Expenditure
| Income Funding Fees Donations & Grants Interest Milk refund Fundraising Less Expenditure Staff Wages Service Charges Insurance Class Materials & Music Sessions Equipment Maintenance & Improvements Fundraising Summer Trip & Christmas Entertainment Snacks Stationery Training Course Fees & Travel Expenses Mobile telephone Subscriptions & DBS Checks Sundries Hall Hire Pupil Premium re lockdown Deficit / Surplus in year |
Note 1 2 3 4 5 2 6 7 8 9 10 |
2019-2020 £ 70,378 2,975 - 351 131 442 74,277 57,575 2,750 687 2,091 3,300 3,141 318 749 894 524 658 426 325 718 375 70 74,601 -324 |
2018-2019 £ 61,648 8,458 483 363 222 3,891 |
||
|---|---|---|---|---|---|
| 75,065 | |||||
| 48,495 3,000 684 2,022 3,948 764 741 989 1,371 804 1,721 360 232 461 60 - |
|||||
| 65,652 | |||||
| 9,413 |
Page 1
Bradworthy Pre School Accounts for the year ended 31 August 2020
Summary of Funds
| Fixed Assets Current Assets Balance at Bank - Current Balance at Bank - Savings Balance at Bank - Redundancy Debtors & Prepayments Cash In Hand Less Current Liabilities Creditors Net Assets Funds Brought Forward Deficit / Surplus in year |
Note 11 12 |
2019-2020 £ Nil 1,496 57,333 9,610 160 50 68,649 250 68,399 68,723 324 68,399 |
2018-2019 | |
|---|---|---|---|---|
| £ Nil 6,184 57,512 9,580 72 50 |
||||
| 73,398 | ||||
| 4,675 | ||||
| 68,723 | ||||
| - | 59,310 9,413 |
|||
| 68,723 |
Page 2
Bradworthy Pre School Accounts for the year ended 31 August 2020
Notes to Accounts
Note 1 Grants & Donations
| Note 1 Grants & Donations | |||||
|---|---|---|---|---|---|
| Note 2 Fundraising Treasure Hunt Easy Fundraising Amazon Easter Egg Hunt Christmas Play Children in Need |
Income 42 58 14 - 167 161 442 |
- Expenses - - - 105 5 208 318 |
Profit/Loss | ||
| 42 58 14 105 - 162 47 - |
|||||
| 124 |
| Note 3 Class Materials and Music Sessions Music Sessions Online Learning Journals & Material Photos for Folders & Website Replacement Small Toys and Books Class Resources & Materials Note 4 Equipment and Resources Handwash Activity Panel Shredder Laptop, Charger and Case Filing Cabinet Samsung Tablets and Cases Microsoft Package Storage Bench Circular Table Paper Storage Note 5 Maintenance and Improvements Toilet Repairs New Door Handles Stain Fence Painting Classroom Walls Compostable Toilet Forest School Material Cleaning Supplies |
245 137 107 506 1,096 |
|---|---|
| 2,091 | |
| 104 198 55 668 355 442 103 503 456 416 |
|
| 3,300 | |
| 35 39 70 1,310 800 735 152 |
|
| 3,141 |
Bradworthy Pre School Accounts for the year ended 31 August 2020
Notes to Accounts
| Note 6 Summer Trip & Christmas Entertainment Christmas Party & Presents Dartmoor Zoo Chessington Adventure Note 7 Postage & Stationery Archive Boxes Printer ink A4 Paper Pens Office Stationery and Files Note 8 Staff Training & Travel Costs Babcock - Early years NoodleNow - Early years Makaton Tutor First Aid Travel and Fuel Costs Note 9 Subscriptions and DBS checks Website Annual Renewal 2019 Domain Annual Renewal 2019 Data Protection & Internet Protection Early Years Membership DBS checks Note 10 Sundries Staff Uniform Staff Christmas Gifts Auditing of Accounts Note 11 Debtors & Prepayments Website & Domain Annual Renewal 2020 Milk Refund Note 12 Creditors Bradworthy Academy Service Charge |
175 505 69 |
|---|---|
| 749 | |
| 16 352 19 14 123 |
|
| 524 | |
| 241 150 118 85 64 |
|
| 658 | |
| 123 23 63 108 8 |
|
| 325 | |
| 451 187 80 |
|
| 718 | |
| 152 8 |
|
| 160 | |
| 250 |
Page 4
Bradw. orth, School Accounts for the year ended 31 August 2020