# **Bradworthy Pre School Trustees Annual Report for the period 01/09/2019 - 31/08/2020** ## **The Charity Name** Bradworthy PlayGroup Known as Bradworthy Pre School ## **Registered Charity number** 1028935 ## **Charity Principal Address** Bradworthy Pre School, Mill Road, Bradworthy, Holsworthy, Devon, EX227RT ## **Name of the Trustees who manage the Charity** Kirsty Andrew – Chair Katherine Pomeroy - Secretary Mandy Vanstone – Treasurer Bev Pomeroy - Committee Member Leanne Daniel - Committee Member Rachel Bennett - Committee Member ## **Structure Governance and Management** **Type of Governing Document** – PLA Constitution **How the Charity is Constituted** –Parent Committee Trustees are appointed or reappointed annually at the annual General Meeting held in October There is a child protection policy in place, criminal record bureau checks are carried out for all new committee and staff members. For existing members these checks are renewed in line with statutory requirements. Bradworthy Pre School is insured with Zuric and is a member of the Pre School Learning Alliance. The Pre School is situated in the grounds of Bradworthy Primary Academy. The building is owned by the Academy and Service charges are paid by the Pre School to the Academy. The Pre School is self-governed and financed however has strong links with the academy in order to ensure that transition of children from Pre School to School works well. All Committee members give their time on a voluntary basis. ## **Objectives and Activities** To provide a Pre School setting in the local community. The setting is open for 2 to 5 year olds. The Pre School has been registered with Ofsted since December 1992 and is on the Early Years Register, Compulsory Childcare Register and the Voluntary Childcare Register. The Pre School is funded by Devon County Council early years entitlement allowing each child 15-30 hours of free child care the term after they are three. The Setting is also funded by 2gether funding which is available to eligible 2 year olds for 15 hours the term after they are two. Any additional hours taken up by parents are chargeable at the agreed hourly rate. Billing for unfunded hours is now completed on a monthly basis and this has ensured good cash flow for the preschool and has also ensured that large unpaid amounts have not building up. The Pre school operates from Monday to Friday from 9am to 3.3pm offering three sessions throughout the day. ## **Achievement and Performance** The Setting received an Ofsted Inspection in January 2016 and was assessed as Good as an Overall status. This was a revisit inspection after the inspection in January 2015 the Pre-school was assessed as required improvement. As a result of the Good status funding for two year olds was reinstated by Devon County Council allow any new children that qualified for this funding to access it at the setting. Registered Children at the setting over the year was a follows Autumn Term 36 Spring 37 Summer 37. Numbers Registered is consistent with the previous year and we have children on a waiting list. We have been able to secure the provision of a outdoor secure forest school/ play areas within a short walk from the preschool which enables the children to enjoy the great outdoors more. ## Fundraising During this report financial year due to the Covid-19 pandemic the committee have been unable to undertake many of our annual fundraising activities, the Easter Egg hunt being our main fundraiser which has now been cancelled two years running. This decline in fundraising activities is evident in the accounts compared to previous years. ## Website Our website continues to be a success and provides useful information for prospective parents, it has bee particularly useful to keep parents/ carers informed during the pandemic. It continues to be developed so it provides up to date information. ## Administration We continue to employ an Administrator, to ensure that tasks for the committee and staff continue to be dealt with efficiently. She has in the last year undertaken some training to develop her role within the setting, This allows more cover for holidays and periods of sickness. She has become a great asset to the team. ## **Financial Review** As at the 31[st] August 2020 we hold cash at the bank of £68’463.05. These funds are slightly less than the previous year as our fundraising has reduced due to the Covid-19 Pandemic, and we have had to call on reserves. These funds are held in order to meet unforeseen expenditure that may occur, such as future pandemics. Within this figure there is an amount set aside to cover redundancy pay in the event of the setting needing to close. There also needs to be sufficient funds available to ensure the cash flow of the pre school as funding is only received three times a year and wages, service charges and other financial commitments must be settled on a monthly basis. The Pre School is showing a deficit this year of -£324. This deficit has been created mainly due to the Covid-19 pandemic. There were reduced fee paying children attending the setting as we had to limit numbers withing guidelines. The staff remaining of full wages as they took the opportunity to undertake further training and as a setting we were not eligible for the Furlough scheme and, our fundraising activities has decreased dramatically because of the pandemic. ## Donations / Grants The Pre School have been fortunate to benefit from a donation from Grantscape of £500 this money was used to purchase five tablets to be used to develop the information technology available at the setting. ## **Future Plans** The Committee plan to continue working on improving the setting alongside the employed staff to ensure that the setting complies with all necessary legislation and meets the required standards for Ofsted, the Early years register, compulsory Childcare Register and the Voluntary Childcare Register. This in turn will ensure that the setting is able to provide a valued service to the local community. Signed on behalf of charity Trustee Kirsty Andrew – Chair ## **Bradworthy Pre School Accounts for the year ended 31 August 2020** ## **Statement of Income and Expenditure** |**Income**
Funding
Fees
Donations & Grants
Interest
Milk refund
Fundraising
**Less Expenditure**
Staff Wages
Service Charges
Insurance
Class Materials & Music Sessions
Equipment
Maintenance & Improvements
Fundraising
Summer Trip & Christmas Entertainment
Snacks
Stationery
Training Course Fees & Travel Expenses
Mobile telephone
Subscriptions & DBS Checks
Sundries
Hall Hire
Pupil Premium re lockdown
**Deficit / Surplus in year**|**Note**
1
2
3
4
5
2
6
7
8
9
10||**2019-2020**
£
70,378
2,975
-
351
131
442
74,277
57,575
2,750
687
2,091
3,300
3,141
318
749
894
524
658
426
325
718
375
70
74,601
**-324**||**2018-2019**
£
61,648
8,458
483
363
222
3,891| |---|---|---|---|---|---| ||||||75,065| ||||||48,495
3,000
684
2,022
3,948
764
741
989
1,371
804
1,721
360
232
461
60
-| ||||||65,652| ||||||| ||||||**9,413**| Page 1 ## **Bradworthy Pre School Accounts for the year ended 31 August 2020** ## **Summary of Funds** |Fixed Assets
Current Assets
Balance at Bank - Current
Balance at Bank - Savings
Balance at Bank - Redundancy
Debtors & Prepayments
Cash In Hand
Less Current Liabilities
Creditors
Net Assets
Funds Brought Forward
Deficit / Surplus in year|**Note**
11
12||**2019-2020**
**£**
Nil
1,496
57,333
9,610
160
50
68,649
250
**68,399**
68,723
324

**68,399**|**2018-2019**| |---|---|---|---|---| |||||**£**
Nil
6,184
57,512
9,580
72
50| |||||73,398| |||||4,675| |||||| |||||**68,723**| |||-||59,310
9,413| |||||**68,723**| Page 2 ## **Bradworthy Pre School Accounts for the year ended 31 August 2020** ## **Notes to Accounts** ## Note 1 Grants & Donations |Note 1 Grants & Donations|||||| |---|---|---|---|---|---| |Note 2 Fundraising
Treasure Hunt
Easy Fundraising
Amazon
Easter Egg Hunt
Christmas Play
Children in Need||Income
42
58
14
-
167
161
442||-
Expenses
-
-
-
105
5
208
318|Profit/Loss| ||||||| ||||||42
58
14
105
-
162
47
-| ||||||124| |Note 3 Class Materials and Music Sessions
Music Sessions
Online Learning Journals & Material
Photos for Folders & Website
Replacement Small Toys and Books
Class Resources & Materials
Note 4 Equipment and Resources
Handwash
Activity Panel
Shredder
Laptop, Charger and Case
Filing Cabinet
Samsung Tablets and Cases
Microsoft Package
Storage Bench
Circular Table
Paper Storage
Note 5 Maintenance and Improvements
Toilet Repairs
New Door Handles
Stain Fence
Painting Classroom Walls
Compostable Toilet
Forest School Material
Cleaning Supplies|245
137
107
506
1,096| |---|---| ||2,091| ||104
198
55
668
355
442
103
503
456
416| ||3,300| ||35
39
70
1,310
800
735
152| ||3,141| ## **Bradworthy Pre School Accounts for the year ended 31 August 2020** ## **Notes to Accounts** |Note 6 Summer Trip & Christmas Entertainment
Christmas Party & Presents
Dartmoor Zoo
Chessington Adventure
Note 7 Postage & Stationery
Archive Boxes
Printer ink
A4 Paper
Pens
Office Stationery and Files
Note 8 Staff Training & Travel Costs
Babcock - Early years
NoodleNow - Early years
Makaton Tutor
First Aid
Travel and Fuel Costs
Note 9 Subscriptions and DBS checks
Website Annual Renewal 2019
Domain Annual Renewal 2019
Data Protection & Internet Protection
Early Years Membership
DBS checks
Note 10 Sundries
Staff Uniform
Staff Christmas Gifts
Auditing of Accounts
Note 11 Debtors & Prepayments
Website & Domain Annual Renewal 2020
Milk Refund
Note 12 Creditors
Bradworthy Academy Service Charge|175
505
69| |---|---| ||749| ||16
352
19
14
123| ||524| ||241
150
118
85
64| ||658| ||123
23
63
108
8| ||325| ||451
187
80| ||718| ||152
8| ||160| ||| ||250| Page 4 Bradw. orth, School Accounts for the year ended 31 August 2020 ##