2022-08-31-accounts - Stockland And Yarcombe Pre-School

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STOCKLAND AND YARCOMBE PRESCHOOL

Charity Registration Number 1028897

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022

CONTENTS Trustees' report Independent examiner's report Receipts and payments account Statement of assets and liabilities	PAGE
	1 - 6 7 - 8 9 10

Trustees' Annual Report for the period Period start date Period end date 01 09 2021 31 08 2022

From To

Section A Reference and administration details

Charity name

STOCKLAND & YARCOMBE PRESCHOOL

Other names charity is known by Registered charity number (if any) 1028897 Charity's principal address

Stockland Victory Hall

N/A

Stockland Honiton Postcode EX14 9EF

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Haley Powell- Borge	Chair SafeguardingRep
Charlotte Broom	Vice Chair	Resigned 14/09/2022
Emma Cousins	Secretary
Gemma Burrough	Treasurer Hall representative
Rosanne Derryman	Fundraising and social secretary	Resigned 14/09/2022
Indie Miles	Health & Safetyrep	Appointed 14/09/2022
Alice Foster-Key	Vice Chair	Appointed 14/09/2022
Sophie Bentley		Appointed 14/09/2022
Adrienne Sharland		Appointed 14/09/2022
EmilyFoxwell		Appointed 14/09/2022
Christina Leppard		Appointed 14/09/2022
Sophie Griffiths		Appointed 14/09/2022

TAR

March 2012

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution based on preschool Learning Alliance Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Elected by membership annual at AGM Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

Full details of policies and procedures are available in operational plan You may choose to include and the constitution additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

TAR

March 2012

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: A. Offering appropriate play, education and care facilities with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability B. Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas C. Instigating and adhering to and furthering the aims and objectives of the Pre-school Learning Alliance
	Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit): The pre-school runs the following: morning sessions on Mondays, Wednesdays, Thursdays and Fridays; lunch clubs on Mondays, Wednesdays and Thursdays; afternoon sessions on Mondays, Wednesdays and Thursdays. These sessions operate for children aged between 2 and 5 years old. A 'Baby & Toddler’ session is offered on Fridays (10am-12pm) for infants aged between 0 and 4 years old. Education is provided from the objectives set out in the Early Years Foundation Framework. Curricular enrichment is offered by a qualified yoga instructor and a specialist music teacher. Participation and assistance is encouraged from both Toddler and Preschool parents. All staff are Level 3 Early Years qualified and receive regular safeguarding and first aid training. Trustees have regard to the guidance on public benefit issued by the Charities Commission.

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

To enhance the development and education of children primarily under
statutory school age by encouraging parents to understand and provide
for the needs of their children through community groups and by: A.
Offering appropriate play, education and care facilities with the right of
parents to take responsibility for and to become involved in the activities
of such groups, ensuring that such groups offer opportunities for all
children whatever their race, culture, religion, means or ability B.
Encouraging the study of the needs of such children and their families
and promoting public interest in and recognition of such needs in the
local areas C. Instigating and adhering to and furthering the aims and
objectives of the Pre-school Learning Alliance

Summary of the main activities undertaken for the public benefit in
relation to these objects (include within this section the statutory
declaration that trustees have had regard to the guidance issued by
the Charity Commission on public benefit):
The pre-school runs the following: morning sessions on Mondays,
Wednesdays, Thursdays and Fridays; lunch clubs on Mondays,
Wednesdays and Thursdays; afternoon sessions on Mondays,
Wednesdays and Thursdays. These sessions operate for children aged
between 2 and 5 years old.
A 'Baby & Toddler’ session is offered on Fridays (10am-12pm) for infants
aged between 0 and 4 years old.
Education is provided from the objectives set out in the Early Years
Foundation Framework.
Curricular enrichment is offered by a qualified yoga instructor and a
specialist music teacher.
Participation and assistance is encouraged from both Toddler and
Preschool parents.
All staff are Level 3 Early Years qualified and receive regular
safeguarding and first aid training.
Trustees have regard to the guidance on public benefit issued by the
Charities Commission.

Additional details of objectives and activities (Optional information)

TAR

March 2012

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The start of the academic year, September 2021, continued with coronavirus still around locally and staff testing twice weekly. The preschool was open Monday/Wednesday/Thursday and Friday morning. With the preschool manager resigning in the summer holidays, the play leader position was advertised in the Early Years newsletter to reach a wider audience and staff filling the roles. We had 6 new starters so 19 children on the register.

Financially we started the year in a strong position and fundraising was off to a great start in the autumn term despite the corona virus challenges. Events included; Pumpkin decorating, Christmas Cards, Christmas Grotto at the village market, penny crackers, wreath making (joint with the school) and the Father Christmas drive by with half of the money raised going to the Childrens hospice care. Some of the money raised was spend on outdoor equipment for the preschool garden.

Toddler group started slowly with around 6/7 children a week but by the spring term the numbers were up to 15 and in the summer term snack time was reintroduced and a good amount of regulars attending.

The merge with school has been delayed until September 2022 due to the school needing to prioritise themselves first in terms of building work and space for preschool at the school etc.

In February the preschool sadly lost the acting preschool manager and so the acting deputy took on the role of manager until another person could fill the role. We advertised for more bank staff.

In March the corona virus guidelines relaxed and meant staff could stop testing and by May guidance was to treat the virus as part of the general sickness policy. A new manager was appointed in March but resigned in May so staff back to acting manager and deputy.

TAR

March 2012

Section D Achievements and erformance p Spring term fundraising took the form of; a valentines cake sale, held outside and the easter village market toy sale. Both very successful and well supported events.

In April the parish council agreed to give us an extra plot of land to extend the preschool garden so fundraising money will go towards the wood and materials for this project.

In June we found out that the primary school head teacher had taken early retirement and therefore the merge was on hold so committee needed to prepare for another year.

Summer term fundraising events included; Stockland Fair face painting, Goren festival and a very successful duck race that we did jointly with the school and Yarcombe childrens fund. This was the preschools most successful fundraising term. Some of the money was spent on a courtyard gazebo, mobile coat rack and wooden room dividers.

The preschool had a summer outing to Axe Valley wildlife park which was a great success and enjoyed by all. Sports day was a lovely sunny day in July and a great way to end the term.

2021-2022 has been a challenging year with the corona virus limitations and staffing changes but the preschool can look forward to another year of staff and committee team work in the dedication for the children.

Section E Financial review

Cash reserves are accumulated when ever possible to cover potential Brief statement of the shortfall in future periods due to a decline in headcount. charity’s policy on reserves Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Controls have been reviewed with an external examiner and recommendations implemented

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

TAR

March 2012

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) GlBurrou h HPowell-Bor e g g ~~Signed on 16/05/23 @ 21:25 Signed on 18/05/23 @ 22:51~~ Full name(s) Gemma Burrough Haley Powell-Borge Position (eg Secretary, Chair, Treasurer Chair etc) Date

TAR

March 2012

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name STOCKLAND AND YARCOMBE PRESCHOOL members of

On accounts for the year 31 AUGUST 2022 Charity no 1028897 ended (if any) Set out on pages 10 TO 11 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2022.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Jane Jordan Date: ~~Signed on 21/05/23 @ 15:24~~ Name: MRS JANE JORDAN Relevant professional ASSOCIATION OF CHARTERED CERTIFIED ACCOUNTANTS (ACCA) qualification(s) or body (if any): Address: 17-18 LEACH ROAD CHARD BUSINESS PARK, CHARD, SOMERSET TA20 1FA

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Stockland and Yarcombe Preschool

No 1028897

Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts

Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts CC16a For the period 01-Sep-21 31-Aug-22 To from

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 32,255 13,867 519 2 1,704 304 135 48,786 - - - 48,786 33,797 8,928 1,647 5,974 829 508 680 100 951 53,414	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 32,255 13,867 519 2 1,704 304 135 - 48,786 - - - 48,786 33,797 8,928 1,647 5,974 829 508 680 100 951 53,414	Last year to the nearest £
Funding	32,255				43,638
Fees	13,867				7,069
Toddlers	519				254
Interest	2				1
Fundraising	1,704				1,954
Donations	304				1,210
Other income	135				335
Coronavirus communitysupport fund					5,850
*Sub total*(Gross income for AR)	48,786				60,311

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					60,311

Wages & HMRC	33,797	-	-	33,797	31,879
Premises & Insurance	8,928	-	-	8,928	8,635
Accountancy&payroll	1,647	-	-	1,647	1,791
Equipment & consumables	5,974	-	-	5,974	3,064
Training,uniforms & registrations	829	-	-	829	535
Yoga,Music & sports activities	508	-	-	508	-
Telephone & advertising	680	-	-	680	304
Fee refunds	100	-	-	100	155
Refreshments,donations & sundries	951	-	-	951	1,303
**Sub total **	53,414	-	-	53,414	47,666

A4 Asset and investment
purchases, (see table)
	-	-		-	-
	-	-		-	-
**Sub total **	-	-		-	-	-

*Total payments*	53,414	-		-	53,414	47,666
*Net of receipts/(payments)*	- 4,628	-		-	- 4,628	12,645
A5 Transfers between funds	-	-	-		-	-
A6 Cash funds last year end	20,219	-	-		20,219	7,574
*Cash funds this year end*	15,591	-		-	15,591	20,219

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Debtors - fees Devon County Council funding HSBC community account Petty cash Other cash in hand Photo Fundraising Details HSBC money manager account HSBC fundraising account Stockland fair Stockland primary Details Accruals Details Paye/NI deductions payable Other creditors 10 Signature GlBurrough Signed on 16/05/23 @ 21:25 HPowell-Borge ~~Signed on 18/05/23 @ 22:51~~	Unrestricted funds Restricted funds to nearest £ to nearest £ 4,211 - 10,307 - 1,070 - 3 - - - 15,591 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - 232 - 25 - 750 - 333 - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) unrestricted 176 unrestricted 242 unrestricted 900 - - Print Name HaleyPowell-Borge Gemma Burrough	Endowment funds to nearest £
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			Current value (optional)
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			Date of approval