## **STOCKLAND AND YARCOMBE PRESCHOOL** **Charity Registration Number 1028897** ## **UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022** |CONTENTS
Trustees' report
Independent examiner's report
Receipts and payments account
Statement of assets and liabilities|PAGE| |---|---| ||1 - 6
7 - 8
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10| **Trustees' Annual Report for the period** Period start date Period end date 01 09 2021 31 08 2022 **From To** ## Section A Reference and administration details **Charity name** STOCKLAND & YARCOMBE PRESCHOOL **Other names charity is known by Registered charity number (if any)** 1028897 **Charity's principal address** Stockland Victory Hall N/A Stockland Honiton **Postcode EX14 9EF** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Haley Powell-
Borge|Chair
SafeguardingRep||| ||Charlotte Broom|Vice Chair|Resigned 14/09/2022|| ||Emma Cousins|Secretary||| ||Gemma Burrough|Treasurer
Hall representative||| ||Rosanne Derryman|Fundraising and
social secretary|Resigned 14/09/2022|| ||Indie Miles|Health & Safetyrep|Appointed 14/09/2022|| ||Alice Foster-Key|Vice Chair|Appointed 14/09/2022|| ||Sophie Bentley||Appointed 14/09/2022|| ||Adrienne Sharland||Appointed 14/09/2022|| ||EmilyFoxwell||Appointed 14/09/2022|| ||Christina Leppard||Appointed 14/09/2022|| ||Sophie Griffiths||Appointed 14/09/2022|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **TAR** March **2012** 1 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution based on preschool Learning Alliance Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Elected by membership annual at AGM Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** Full details of policies and procedures are available in operational plan You **may choose** to include and the constitution additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** March **2012** 2 ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|To enhance the development and education of children primarily under
statutory school age by encouraging parents to understand and provide
for the needs of their children through community groups and by: A.
Offering appropriate play, education and care facilities with the right of
parents to take responsibility for and to become involved in the activities
of such groups, ensuring that such groups offer opportunities for all
children whatever their race, culture, religion, means or ability B.
Encouraging the study of the needs of such children and their families
and promoting public interest in and recognition of such needs in the
local areas C. Instigating and adhering to and furthering the aims and
objectives of the Pre-school Learning Alliance| |---|---| ||**Summary of the main activities undertaken for the public benefit in**
**relation to these objects (include within this section the statutory**
**declaration that trustees have had regard to the guidance issued by**
**the Charity Commission on public benefit):**
The pre-school runs the following: morning sessions on Mondays,
Wednesdays, Thursdays and Fridays; lunch clubs on Mondays,
Wednesdays and Thursdays; afternoon sessions on Mondays,
Wednesdays and Thursdays. These sessions operate for children aged
between 2 and 5 years old.
A 'Baby & Toddler’ session is offered on Fridays (10am-12pm) for infants
aged between 0 and 4 years old.
Education is provided from the objectives set out in the Early Years
Foundation Framework.
Curricular enrichment is offered by a qualified yoga instructor and a
specialist music teacher.
Participation and assistance is encouraged from both Toddler and
Preschool parents.
All staff are Level 3 Early Years qualified and receive regular
safeguarding and first aid training.
Trustees have regard to the guidance on public benefit issued by the
Charities Commission.| ## **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** The start of the academic year, September 2021, continued with coronavirus still around locally and staff testing twice weekly. The preschool was open Monday/Wednesday/Thursday and Friday morning. With the preschool manager resigning in the summer holidays, the play leader position was advertised in the Early Years newsletter to reach a wider audience and staff filling the roles. We had 6 new starters so 19 children on the register. Financially we started the year in a strong position and fundraising was off to a great start in the autumn term despite the corona virus challenges. Events included; Pumpkin decorating, Christmas Cards, Christmas Grotto at the village market, penny crackers, wreath making (joint with the school) and the Father Christmas drive by with half of the money raised going to the Childrens hospice care. Some of the money raised was spend on outdoor equipment for the preschool garden. Toddler group started slowly with around 6/7 children a week but by the spring term the numbers were up to 15 and in the summer term snack time was reintroduced and a good amount of regulars attending. The merge with school has been delayed until September 2022 due to the school needing to prioritise themselves first in terms of building work and space for preschool at the school etc. In February the preschool sadly lost the acting preschool manager and so the acting deputy took on the role of manager until another person could fill the role. We advertised for more bank staff. In March the corona virus guidelines relaxed and meant staff could stop testing and by May guidance was to treat the virus as part of the general sickness policy. A new manager was appointed in March but resigned in May so staff back to acting manager and deputy. **TAR** March **2012** 4 Section D Achievements and erformance p Spring term fundraising took the form of; a valentines cake sale, held outside and the easter village market toy sale. Both very successful and well supported events. In April the parish council agreed to give us an extra plot of land to extend the preschool garden so fundraising money will go towards the wood and materials for this project. In June we found out that the primary school head teacher had taken early retirement and therefore the merge was on hold so committee needed to prepare for another year. Summer term fundraising events included; Stockland Fair face painting, Goren festival and a very successful duck race that we did jointly with the school and Yarcombe childrens fund. This was the preschools most successful fundraising term. Some of the money was spent on a courtyard gazebo, mobile coat rack and wooden room dividers. The preschool had a summer outing to Axe Valley wildlife park which was a great success and enjoyed by all. Sports day was a lovely sunny day in July and a great way to end the term. 2021-2022 has been a challenging year with the corona virus limitations and staffing changes but the preschool can look forward to another year of staff and committee team work in the dedication for the children. ## **Section E Financial review** Cash reserves are accumulated when ever possible to cover potential **Brief statement of the** shortfall in future periods due to a decline in headcount. **charity’s policy on reserves Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: Controls have been reviewed with an external examiner and recommendations implemented - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. **TAR** March **2012** 5 **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** GlBurrou h HPowell-Bor e g g ~~Signed on 16/05/23 @ 21:25 Signed on 18/05/23 @ 22:51~~ **Full name(s)** Gemma Burrough Haley Powell-Borge **Position (eg Secretary, Chair,** Treasurer Chair **etc) Date** **TAR** March **2012** 6 **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name STOCKLAND AND YARCOMBE PRESCHOOL **members of** **On accounts for the year** 31 AUGUST 2022 **Charity no** 1028897 **ended (if any) Set out on pages** 10 TO 11 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2022. **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** Jane Jordan **Date:** ~~Signed on 21/05/23 @ 15:24~~ **Name:** MRS JANE JORDAN **Relevant professional** ASSOCIATION OF CHARTERED CERTIFIED ACCOUNTANTS (ACCA) **qualification(s) or body (if any): Address:** 17-18 LEACH ROAD CHARD BUSINESS PARK, CHARD, SOMERSET TA20 1FA 7 **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 8 **Stockland and Yarcombe Preschool** **No 1028897** ## **Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts** **Receipts and payments accountspts and payments accountsts and payments accountspayments accountsayments accountsyments accountsments accounts CC16a For the period** 01-Sep-21 31-Aug-22 **To from** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**32,255**
**13,867**
**519**
**2**
**1,704**
**304**
**135**
**48,786**
**-**
**-**
**-**
**48,786**
**33,797**
**8,928**
**1,647**
**5,974**
**829**
**508**
**680**
**100**
**951**
**53,414**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**32,255**
**13,867**
**519**
**2**
**1,704**
**304**
**135**
**-**
**48,786**
**-**
**-**
**-**
**48,786**
**33,797**
**8,928**
**1,647**
**5,974**
**829**
**508**
**680**
**100**
**951**
**53,414**|**Last year**
**to the nearest £**| |---|---|---|---|---|---| |Funding|**32,255**||||**43,638**| |Fees|**13,867**||||**7,069**| |Toddlers|**519**||||**254**| |Interest|**2**||||**1**| |Fundraising|**1,704**||||**1,954**| |Donations|**304**||||**1,210**| |Other income|**135**||||**335**| |Coronavirus communitysupport fund|||||**5,850**| |**_Sub total_**_(Gross income for_
_AR)_|**48,786**||||**60,311**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| ||**-**||||| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_**
**A3 Payments**|||||| ||||||**60,311**| ||||||| |Wages & HMRC|**33,797**|**-**|**-**|**33,797**|**31,879**| |Premises & Insurance|**8,928**|**-**|**-**|**8,928**|**8,635**| |Accountancy&payroll|**1,647**|**-**|**-**|**1,647**|**1,791**| |Equipment & consumables|**5,974**|**-**|**-**|**5,974**|**3,064**| |Training,uniforms & registrations|**829**|**-**|**-**|**829**|**535**| |Yoga,Music & sports activities|**508**|**-**|**-**|**508**|**-**| |Telephone & advertising|**680**|**-**|**-**|**680**|**304**| |Fee refunds|**100**|**-**|**-**|**100**|**155**| |Refreshments,donations & sundries|**951**|**-**|**-**|**951**|**1,303**| |**_Sub total_ **|**53,414**|**-**|**-**|**53,414**|**47,666**| |**A4 Asset and investment**||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |**purchases, (see table)**||||||||||| ||**-**||**-**|||**-**||**-**||| ||**-**||**-**|||**-**||**-**||| |**_Sub total_ **|**-**||**-**|||**-**||**-**||**-**| |||||||||||| |**_Total payments_**|**53,414**||**-**|||**-**||**53,414**||**47,666**| |**_Net of receipts/(payments)_**|**- 4,628**||**-**|||**-**||**- 4,628**||**12,645**| |**A5 Transfers between funds**|**-**||**-**||**-**|||**-**||**-**| |**A6 Cash funds last year end**|**20,219**||**-**||**-**|||**20,219**||**7,574**| |**_Cash funds this year end_**|**15,591**||**-**|||**-**||**15,591**||**20,219**| 9 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Debtors - fees
Devon County Council funding
HSBC community account
Petty cash
Other cash in hand
Photo Fundraising
**Details**
HSBC money manager account
HSBC fundraising account
Stockland fair
Stockland primary
**Details**
Accruals
**Details**
Paye/NI deductions payable
Other creditors
10
Signature
GlBurrough
Signed on 16/05/23 @ 21:25
HPowell-Borge
~~Signed on 18/05/23 @ 22:51~~|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**4,211**
**-**
**10,307**
**-**
**1,070**
**-**
**3**
**-**
**-**
**-**
**15,591**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**232**
**-**
**25**
**-**
**750**
**-**
**333**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
unrestricted
**176**
unrestricted
**242**
unrestricted
**900**
**-**
**-**
Print Name
HaleyPowell-Borge
Gemma Burrough|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||| ||||| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| |||||