2020-08-31-accounts - Stockland And Yarcombe Pre-School

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STOCKLAND AND YARCOMBE PRESCHOOL

Charity Registration Number 1028897

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

CONTENTS Trustees' report Independent examiner's report Receipts and payments account Statement of assets and liabilities	PAGE
	1 - 6 7 - 8 9 10


Trustees' Annual Report					for theperiod
From	Period start date			To	Period end date
	01	09	2019		31	08	2020

Section A Reference and administration details

Charity name

STOCKLAND & YARCOMBE PRESCHOOL

Other names charity is known by

N/A

Registered charity number (if any) 1028897

Charity's principal address Stockland Victory Hall Stockland Honiton Postcode EX14 9EF

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Lucy Shipley	Chair Vice Chair	Resigned 18/09/2019 Appointed 18/09/2019 Resigned 16/09/2020
Poppy Johnson	Vice Chair Chair	Resigned 18/09/2019 Appointed 18/09/2019 Resigned 16/09/2020
Emma Cousins	Treasurer Secretary	Resigned 16/09/2020 Appointed 16/09/2020
Lucy Morgan	Toddler rep Health & Safety representative	Resigned 18/09/2020 Resigned 24/11/2019
Anna Horner	Health & Safety representative	Resigned 18/09/2019
Gemma Burrough	Hall representative Treasurer	Continues Appointed 16/09/2020
Charlotte Broom	Secretary Vice Chair	Resigned 16/09/2020 Appointed 16/09/2020
Haley Powell- Borge	Chair	Appointed 16/09/2020
Rosanne Derryman	Fundraising secretary	Appointed 18/09/2019
Helen Lee	Social Media and marketingrep	Appointed & resigned 18/09/2019
Natalie Edwards	Health & Safety representative Safeguarding rep	16/09/20 to 14/12/2020 21/09/2020 to 14/12/2020

TAR

March 2012

13 14 15 16 17 18 19 20

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution based on preschool Learning Alliance Type of governing document (eg. trust deed, constitution)

Trust

How the charity is constituted (eg. trust, association, company) Elected by membership annual at AGM Trustee selection methods

(eg. trust, association, company)

(eg. appointed by, elected by)

Additional governance issues (Optional information)

TAR

March 2012

You may choose to include additional information, where relevant, about:

Full details of policies and procedures are available in operational plan and the constitution

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: A. Offering appropriate play, education and care facilities with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability B. Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas C. Instigating and adhering to and furthering the aims and objectives of the Pre-school Learning Alliance

TAR

March 2012

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit):

The pre-school runs the following: morning sessions on Mondays, Wednesdays, Thursdays and Fridays; lunch clubs on Mondays, Wednesdays and Thursdays; afternoon sessions on Mondays, Wednesdays and Thursdays. These sessions operate for children aged between 2 and 5 years old. A 'Baby & Toddler’ session is offered on Fridays (10am-12pm) for infants aged between 0 and 4 years old. Education is provided from the objectives set out in the Early Years Foundation Framework. Curricular enrichment is offered by a qualified yoga instructor and a specialist music teacher. Participation and assistance is encouraged from both Toddler and Preschool parents.

All staff are Level 3 Early Years qualified and receive regular safeguarding and first aid training.

Trustees have regard to the guidance on public benefit issued by the Charities Commission.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Summary of the main
achievements of the charity
during the year

The pre-school held 4 morning sessions, 3 lunch club sessions and 3
afternoon sessions per week during term time (38 weeks of the year).
Pre-school hosted 1 toddler session per week during term time (38
weeks of the year).
There was a focus on improving IT knowledge and resources, beginning
with the implementation of GDPR. The Chair and Manager attended
GDPR training and the Preschool policies were updated accordingly.
New equipment, including a new laptop, monitor screen and two child-
safe tablets were acquired through fundraising and donations. The Early
Years Foundation Stage “Tapestry” programme has been introduced,
reducing paper use and improving communications with parents. The
Preschool website was redesigned by a parent volunteer, who also
developed a new prospectus.
New enrichment activities have been introduced including yoga and
music making, both of which have been favourably received by children
and parents.
Baby & Toddler Group has become very popular and has been described
as a “much needed” resource for local parents in this isolated rural area.
Following the closure of playgroups at Honiton Children’s Centre, the
Group has become increasingly important as a place for parents to meet
and support one another. As part of this, a termly “Pop Up Café” has
been developed to provide another forum for local parents.
An “Open Day” was run in October in conjunction with Stockland Primary
Academy. Although numbers were low in the autumn term following a
large number of children moving on to school, by January they had
recovered significantly.
Staff completed an audit of materials and play equipment which resulted
in much improved storage and a clearer idea of what equipment
fundraising should be directed to.
Fundraising activities have taken place throughout the year, with the
long-term aim of funding staff to attend specialist “Forest School” outdoor
education training, in addition to the shorter-term replenishing of
materials. These have included:
•
Children’s Tea and Bingo Evening
•
Sponsored “Frog Hop” with a trip to a local free outdoor education
centre and nature reserve
•
Halloween Pop Up Café
•
Penny Crackers Christmas fundraiser
•
Santa’s Grotto and Christmas Raffle
•
Valentine’s Day Pop Up Café
•
“Poetry Please” poetry competition
•
Easter Market and activities (including painting Easter Eggs and
Hook-a-Duck)
•
A “Parent’s Night Out” evening with a minibus organised between
Stockland village and Lyme Regis

TAR

March 2012

Section E Financial review

Cash reserves are accumulated when ever possible to cover potential Brief statement of the shortfall in future periods due to a decline in headcount. charity’s policy on reserves

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Controls have been reviewed with an external examiner and recommendations implemented

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) GlBurrou h HPowell-Bor e ~~Signed on 28/04/21 @ 21:53~~ g ~~Signed on 16/05/21 @ 20:24~~ g Full name(s) Gemma Burrough Haley Powell-Borge Position (eg Secretary, Chair, Treasurer Chair etc) Date

TAR

March 2012

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name STOCKLAND AND YARCOMBE PRESCHOOL members of On accounts for the year 31 AUGUST 2020 Charity no 1028897 ended (if any) Set out on pages 9 TO 10 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2020.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or

• the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Lentells Date: ~~Countersigned on 17/05/21 @ 07:18~~ Name: MRS JANE JORDAN Relevant professional ASSOCIATION OF CHARTERED CERTIFIED ACCOUNTANTS (ACCA) qualification(s) or body (if any): Address: 17-18 LEACH ROAD CHARD BUSINESS PARK, CHARD, SOMERSET TA20 1FA

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Stockland and Yarcombe Preschool No 1028897

Receipts and payments accounts CC16a For the period 01-Sep-19 31-Aug-20 To from

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 22,269 10,579 431 10 1,018 1,620 3,057 44 39,028 - - - 39,028 27,594 5,587 1,634 1,222 110 180 705 - 440 37,472 - - - 37,472 1,556 - 5,604 7,160	Restricted funds to the nearest £ - - - - - 3,000 - - 3,000 - - - 3,000 - - - 2,296 290 - - - - 2,586 - - - 2,586 414 - - 414	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 22,269 10,579 431 10 1,018 4,620 3,057 44 42,028 - - - 42,028 27,594 5,587 1,634 3,518 400 180 705 - 440 40,058 - - - 40,058 1,970	Last year to the nearest £
Funding	22,269				24,201
Fees	10,579				9,357
Toddlers	431				594
Interest	10				14
Fundraising	1,018				885
Donations	1,620				80
Job rentention schemegrant	3,057				-
Other income	44				59
*Sub total*(Gross income for AR)	39,028				35,190

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					35,190

Wages & HMRC	27,594				26,170
Premises & Insurance	5,587				8,675
Accountancy&payroll	1,634				1,246
Equipment & consumables	1,222				1,037
Training,uniforms & registrations	110				988
Yoga,Music & sports activities	180				480
Telephone & advertising	705				550
Fee refunds	-				96
Refreshments,donations & sundries	440				227
**Sub total **	37,472				39,469

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					39,469

	1,556	414	-	1,970	- 4,279
	-	-	-	-	-
	5,604	-	-	5,604	9,883
	7,160	414	-	7,574	5,604

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Paye/NI deductions payable Other creditors Accruals Details Details HSBC community account Petty cash Other cash in hand Restricted donation pledged - Tesco Details HSBC money manager account HSBC fundraising account Details *Total cash funds* (agree balances with receipts and payments account(s)) Debtors - fees Devon County Council funding Details ~~10~~ GlBurrough Signed on 28/04/21 @ 21:53 HPowell-Borge ~~Signed on 16/05/21 @ 20:24~~	Unrestricted funds Restricted funds to nearest £ to nearest £ 1,081 - 5,304 - 685 414 41 - 49 - 7,160 414 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 1,023 - 2,807 - - 1,000 - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) unrestricted 17 unrestricted 39 unrestricted 935 - - Print Name HaleyPowell-Borge GemmaBurrough	Endowment funds to nearest £
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			Date of approval