## **STOCKLAND AND YARCOMBE PRESCHOOL**
**Charity Registration Number 1028897**
## **UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020**
|CONTENTS
Trustees' report
Independent examiner's report
Receipts and payments account
Statement of assets and liabilities|PAGE|
|---|---|
||1 - 6
7 - 8
9
10|
|||||||||
|---|---|---|---|---|---|---|---|
|**Trustees' Annual Report**|||||**for theperiod**|||
|**From **|Period start date|||**To**|Period end date|||
||01|09|2019||31|08|2020|
## Section A Reference and administration details
**Charity name**
STOCKLAND & YARCOMBE PRESCHOOL
**Other names charity is known by**
N/A
**Registered charity number (if any)** 1028897
**Charity's principal address** Stockland Victory Hall Stockland Honiton **Postcode EX14 9EF**
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Lucy Shipley|Chair
Vice Chair|Resigned 18/09/2019
Appointed 18/09/2019
Resigned 16/09/2020||
||Poppy Johnson|Vice Chair
Chair|Resigned 18/09/2019
Appointed 18/09/2019
Resigned 16/09/2020||
||Emma Cousins|Treasurer
Secretary|Resigned 16/09/2020
Appointed 16/09/2020||
||Lucy Morgan|Toddler rep
Health & Safety
representative|Resigned 18/09/2020
Resigned 24/11/2019||
||Anna Horner|Health & Safety
representative|Resigned 18/09/2019||
||Gemma Burrough|Hall representative
Treasurer|Continues
Appointed 16/09/2020||
||Charlotte Broom|Secretary
Vice Chair|Resigned 16/09/2020
Appointed 16/09/2020||
||Haley Powell-
Borge|Chair|Appointed 16/09/2020||
||Rosanne Derryman|Fundraising
secretary|Appointed 18/09/2019||
||Helen Lee|Social Media and
marketingrep|Appointed & resigned
18/09/2019||
||Natalie Edwards|Health & Safety
representative
Safeguarding rep|16/09/20 to 14/12/2020
21/09/2020 to 14/12/2020||
||||||
**TAR**
March **2012**
1
13 14 15 16 17 18 19 20
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution based on preschool Learning Alliance Type of governing document (eg. trust deed, constitution)
Trust
How the charity is constituted (eg. trust, association, company) Elected by membership annual at AGM Trustee selection methods
- (eg. trust, association, company)
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
**TAR**
March **2012**
2
You **may choose** to include additional information, where relevant, about:
Full details of policies and procedures are available in operational plan and the constitution
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: A. Offering appropriate play, education and care facilities with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability B. Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas C. Instigating and adhering to and furthering the aims and objectives of the Pre-school Learning Alliance
**TAR**
March **2012**
3
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit):**
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The pre-school runs the following: morning sessions on Mondays, Wednesdays, Thursdays and Fridays; lunch clubs on Mondays, Wednesdays and Thursdays; afternoon sessions on Mondays, Wednesdays and Thursdays. These sessions operate for children aged between 2 and 5 years old. A 'Baby & Toddler’ session is offered on Fridays (10am-12pm) for infants aged between 0 and 4 years old. Education is provided from the objectives set out in the Early Years Foundation Framework. Curricular enrichment is offered by a qualified yoga instructor and a specialist music teacher. Participation and assistance is encouraged from both Toddler and Preschool parents.
All staff are Level 3 Early Years qualified and receive regular safeguarding and first aid training.
Trustees have regard to the guidance on public benefit issued by the Charities Commission.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
4
Section D Achievements and performance
|**Summary of the main**
**achievements of the charity**
**during the year**|The pre-school held 4 morning sessions, 3 lunch club sessions and 3
afternoon sessions per week during term time (38 weeks of the year).
Pre-school hosted 1 toddler session per week during term time (38
weeks of the year).
There was a focus on improving IT knowledge and resources, beginning
with the implementation of GDPR. The Chair and Manager attended
GDPR training and the Preschool policies were updated accordingly.
New equipment, including a new laptop, monitor screen and two child-
safe tablets were acquired through fundraising and donations. The Early
Years Foundation Stage “Tapestry” programme has been introduced,
reducing paper use and improving communications with parents. The
Preschool website was redesigned by a parent volunteer, who also
developed a new prospectus.
New enrichment activities have been introduced including yoga and
music making, both of which have been favourably received by children
and parents.
Baby & Toddler Group has become very popular and has been described
as a “much needed” resource for local parents in this isolated rural area.
Following the closure of playgroups at Honiton Children’s Centre, the
Group has become increasingly important as a place for parents to meet
and support one another. As part of this, a termly “Pop Up Café” has
been developed to provide another forum for local parents.
An “Open Day” was run in October in conjunction with Stockland Primary
Academy. Although numbers were low in the autumn term following a
large number of children moving on to school, by January they had
recovered significantly.
Staff completed an audit of materials and play equipment which resulted
in much improved storage and a clearer idea of what equipment
fundraising should be directed to.
Fundraising activities have taken place throughout the year, with the
long-term aim of funding staff to attend specialist “Forest School” outdoor
education training, in addition to the shorter-term replenishing of
materials. These have included:
•
Children’s Tea and Bingo Evening
•
Sponsored “Frog Hop” with a trip to a local free outdoor education
centre and nature reserve
•
Halloween Pop Up Café
•
Penny Crackers Christmas fundraiser
•
Santa’s Grotto and Christmas Raffle
•
Valentine’s Day Pop Up Café
•
“Poetry Please” poetry competition
•
Easter Market and activities (including painting Easter Eggs and
Hook-a-Duck)
•
A “Parent’s Night Out” evening with a minibus organised between
Stockland village and Lyme Regis|
|---|---|
**TAR**
March **2012**
5
## **Section E Financial review**
Cash reserves are accumulated when ever possible to cover potential **Brief statement of the** shortfall in future periods due to a decline in headcount. **charity’s policy on reserves**
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
Controls have been reviewed with an external examiner and recommendations implemented
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** GlBurrou h HPowell-Bor e ~~Signed on 28/04/21 @ 21:53~~ g ~~Signed on 16/05/21 @ 20:24~~ g **Full name(s)** Gemma Burrough Haley Powell-Borge **Position (eg Secretary, Chair,** Treasurer Chair **etc) Date**
**TAR**
March **2012**
6
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name STOCKLAND AND YARCOMBE PRESCHOOL **members of On accounts for the year** 31 AUGUST 2020 **Charity no** 1028897 **ended (if any) Set out on pages** 9 TO 10 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2020.
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
• the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:** Lentells **Date:** ~~Countersigned on 17/05/21 @ 07:18~~ **Name:** MRS JANE JORDAN **Relevant professional** ASSOCIATION OF CHARTERED CERTIFIED ACCOUNTANTS (ACCA) **qualification(s) or body (if any): Address:** 17-18 LEACH ROAD CHARD BUSINESS PARK, CHARD, SOMERSET TA20 1FA
7
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
8
**Stockland and Yarcombe Preschool No 1028897**
**Receipts and payments accounts CC16a For the period** 01-Sep-19 31-Aug-20 **To from**
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**22,269**
**10,579**
**431**
**10**
**1,018**
**1,620**
**3,057**
**44**
**39,028**
**-**
**-**
**-**
**39,028**
**27,594**
**5,587**
**1,634**
**1,222**
**110**
**180**
**705**
**-**
**440**
**37,472**
**-**
**-**
**-**
**37,472**
**1,556**
**-**
**5,604**
**7,160**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**3,000**
**-**
**-**
**3,000**
**-**
**-**
**-**
**3,000**
**-**
**-**
**-**
**2,296**
**290**
**-**
**-**
**-**
**-**
**2,586**
**-**
**-**
**-**
**2,586**
**414**
**-**
**-**
**414**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**22,269**
**10,579**
**431**
**10**
**1,018**
**4,620**
**3,057**
**44**
**42,028**
**-**
**-**
**-**
**42,028**
**27,594**
**5,587**
**1,634**
**3,518**
**400**
**180**
**705**
**-**
**440**
**40,058**
**-**
**-**
**-**
**40,058**
**1,970**|**Total funds**
**to the nearest £**
**22,269**
**10,579**
**431**
**10**
**1,018**
**4,620**
**3,057**
**44**
**42,028**
**-**
**-**
**-**
**42,028**
**27,594**
**5,587**
**1,634**
**3,518**
**400**
**180**
**705**
**-**
**440**
**40,058**
**-**
**-**
**-**
**40,058**
**1,970**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|Funding|**22,269**|||||**24,201**|
|Fees|**10,579**|||||**9,357**|
|Toddlers|**431**|||||**594**|
|Interest|**10**|||||**14**|
|Fundraising|**1,018**|||||**885**|
|Donations|**1,620**|||||**80**|
|Job rentention schemegrant|**3,057**|||||**-**|
|Other income|**44**|||||**59**|
|**_Sub total_**_(Gross income for_
_AR)_|**39,028**|||||**35,190**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**35,190**|
||||||||
|Wages & HMRC|**27,594**|||||**26,170**|
|Premises & Insurance|**5,587**|||||**8,675**|
|Accountancy&payroll|**1,634**|||||**1,246**|
|Equipment & consumables|**1,222**|||||**1,037**|
|Training,uniforms & registrations|**110**|||||**988**|
|Yoga,Music & sports activities|**180**|||||**480**|
|Telephone & advertising|**705**|||||**550**|
|Fee refunds|**-**|||||**96**|
|Refreshments,donations & sundries|**440**|||||**227**|
|**_Sub total_ **|**37,472**|||||**39,469**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**39,469**|
||||||||
||**1,556**|**414**|**-**|**1,970**||**- 4,279**|
||**-**|**-**|**-**|**-**||**-**|
||**5,604**|**-**|**-**|**5,604**||**9,883**|
||**7,160**|**414**|**-**|**7,574**||**5,604**|
9
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Paye/NI deductions payable
Other creditors
Accruals
**Details**
**Details**
HSBC community account
Petty cash
Other cash in hand
Restricted donation pledged - Tesco
**Details**
HSBC money manager account
HSBC fundraising account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Debtors - fees
Devon County Council funding
**Details**
~~10~~
GlBurrough
Signed on 28/04/21 @ 21:53
HPowell-Borge
~~Signed on 16/05/21 @ 20:24~~|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,081**
**-**
**5,304**
**-**
**685**
**414**
**41**
**-**
**49**
**-**
**7,160**
**414**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,023**
**-**
**2,807**
**-**
**-**
**1,000**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
unrestricted
**17**
unrestricted
**39**
unrestricted
**935**
**-**
**-**
Print Name
HaleyPowell-Borge
GemmaBurrough|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
|||||
|||||
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
|||||