OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-03-31-accounts

Trustees' Annual Report for the period

Period start date Period start date Period end date Period end date
1 April 2020 31 March 2021
From To

Section A Reference and administration details

Charity name Sonning Common Preschool Other names charity is known by N/A Registered charity number (if any) 1028702 Charity's principal address Grove Road Sonning Common Postcode RG4 9RH

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Trustee name Office (if any) Dates acted if not for whole
**year **
Name of person (or body) entitled
to appoint trustee (ifany)
Merlin Meyer ActingChair
Gayle Rolfe Treasurer 01/09/20 – 31/10/20
Rebecca
Champion
Secretary/Acting
treasurer
11/11/20 – 31/08/21
Alex Viljoen Actingvice chair
Mayzie James
Clare Saunders
Paul Constantine 01/12/20 – 31/08/21
Jess Constantine 01/12/20 – 31/08/21
KatYoung 01/12/20 – 31/08/21

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2020

1

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution) How the charity is constituted

Constitution

Trust

Trustee selection methods

Elected by 2 other committee members

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

To run a community preschool providing childcare for up to 30 hours per week.

Summary of the objects of the charity set out in its governing document

TAR

March 2020

2

Preschool open 9am – 3pm, Monday – Friday during school term time (38 weeks of the year).

Parents can claim funded hours or pay for sessions themselves until their child becomes eligible for funding.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

TAR

March 2020

3

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Preschool provision for local children aged from 2 – 5 prior to attending school.

TAR

March 2020

4

Section E Financial review

Sufficient reserves kept to cover redundancy pay, in the event of Brief statement of the permanent preschool closure. charity’s policy on reserves

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) M Meyer Full name(s) Merlin Meyer Position (eg Secretary, Chair, Acting Chair etc) Date 29/01/22

TAR

March 2020

5

REGISTERED CHARITY NUMBER: 1028702

Sonning Common Pre-School Charity Reports and Accounts

31 March 2021

Radford & Sergeant Ltd

1 Prospect Street Caversham Reading RG4 8JB

Sonning Common Pre-School

Contents of the Financial Statements for the Year ended 31 March 2021

Contents Pages
Trustees Report 1 to 2
Independent Examiners Report 3
Statement of Financial Activities 4
Balance Sheet 5
Statement of Cash Flows 6
Notes to the Financial Statements 7 to 8
Detailed Statement of Financial Activities 9

Sonning Common Pre-School

Trustees Report for the Year ended 31 March 2021

The trustees present the report and accounts for the year ended 31 March 2021.

Registered Charity number 1028702

Principal address

Grove Road Sonning Common Reading RG4 9RJ

Principal activities

The charity's principal activity during the year is a pre school for children.

Trustees

Clare Saunders Trustee Mayzie James Trustee Paul Constantine Trustee Jess Constantine Trustee Kat Young Trustee Merlin Meyer Trustee and Chair Alexandra Viljoen Acting Vice Chair Gayle Rolfe Treasurer - 10/09/20 - 31/10/20 Rebecca Champion Secretary/ Acting Treasurer

Independent examiner

Kim Swain Radford & Sergeant Ltd 1 Prospect Street Caversham Reading RG4 8JB

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document - Constitution adopted 9 June 1993 and amended 1 November 1993 as amended 12 January 2009.

Charities Status

This report has been prepared in accordance with the Charities Act 2011.

Page 1

Sonning Common Pre-School

Trustees Annual Report (continued) for the Year ended 31 March 2021

OBJECTIVES AND ACTIVITIES

To run a community preschool providing childcare for up to 30 hours per week.

Preschool open 9am - 3pm, Monday - Friday during school term time (38 weeks of the year.) Parents can claim funded hours or pay for sessions themselves until their child becomes eligble for funding.

ACHIEVEMENT AND PERFORMANCE

Preschool provision for local children aged 2 - 5 prior to attending school.

FINANCIAL REVIEW

Sufficient reserves kept to cover redundancy pay, in the event of permanent preschool closure.

Approved by order of the board of Trustees on 31 October 2022 and signed on its behalf by:

���������������� Merlin Meyer- Chair

Page 2

Sonning Common Pre-School

I�de�e�de�� E�a���e��� Re���� �� ��e T����ee� �f S�����g C����� P�e-Sc����

I report on the accounts of the pre-school for the year to 31 March 2021, which are set out on pages four to eight.

Respective responsibilities of trustees and examiner

The pre school�s trustees are responsible for the preparation of the accounts. The pre school's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Ba��� �f ��de�e�de�� e�a���e��� �e����

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

I�de�e�de�� e�a���e��� ��a�e�e��

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements

  2. to keep accounting records in accordance with section 130 of the Charities act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements

    • of the Act have not been met; or
  3. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached

Kim Swain MA (Oxon) FCA Radford & Sergeant Ltd 1 Prospect Street Caversham Reading RG4 8JB

31 October 2022

Page 3

Sonning Common Pre-School

Statement of Financial Activities for the Year ended 31 March 2021

Statement of Financial Activities
for the Year ended 31 March 2021
Note
Income
Cost of Income
Gross Profit
Administrative expenses
Operating Surplus/ (Deficit)
2
Reserves brought forward
Reserves carried forward
2
Unrestricted
Funds
2021
£
147,139
(6,594)
140,545
(120,321)
20,224
74,686
94,910
Unrestricted
Funds
2020
£
166,194
(15,452)
150,742
(140,076)
10,666
64,020
74,686

The notes form part of these financial statements

Page 4

Sonning Common Pre-School

Balance Sheet 31 March 2021

Note
Fixed Assets
Tangible Assets
4
Current Assets
Debtors
Bank and cash balances
Creditors
Amounts falling due within one year
6
Net Current Assets
NET ASSETS
Capital and reserves
Income and expenditure account
7
TOTAL FUNDS
2021
£
7,900
-
88,966
88,966
(1,738)
87,228
95,128
94,912
94,912
2020
£
7,279
-
66,954
66,954
(567)
66,387
73,666
74,688
74,688

The financial statements were approved by the Board of Trustees on 31 October 2022 and were signed on its behalf by

����������������

Merlin Meyer - Chair

The notes form part of these financial statements

Page 5

Sonning Common Pre-School

Statement of Cash Flows for the Year ended 31 March 2021

Cash flows from operating activities
Net incoming/ (outgoing) per SOFA
Less expenditure on fixed assets
Add back depreciation of fixed assets
Decrease / (Increase) in debtors
(Decrease) / Increase in creditors
Total Incoming Resources
Total cash as at 1 April 2020
Total cash as at 31 March 2021
2021
Unrestricted
Funds
£
20,224
(417)
1,036
-
1,171
22,014
66,954
88,968
2020
Unrestricted
Funds
£
10,666
-
790
60
270
11,786
56,189
67,975

The notes form part of these financial statements

Page 6

Sonning Common Pre-School

Notes to the Financial Statements

for the Year ended 31 March 2021

1 Accounting policies

1.1 Basis of preparation

The financial statements have been prepared under the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts and with the Regulations��true and fair view� provisions and the Charities SORP(FRS102).

1.2 Income recognition

Pre school fees are recognised when they are paid and income from fundraising activities is recognised when received

1.3 Expenditure recognition

Expenditure is accounted for on an accruals basis. Bank interest is accounted for when received.

Stocks

The Preschool holds no stock

Pensions

The charity has an auto-enrolment pension scheme

Tangible fixed assets

These are capitalised if they can be used for more than one year and cost at least £100. Assets are recorded at initial cost and depreciation is provided at the following annual rates in order to write of each asset over its

Property improvements 15 years Computer Equipment 4 years

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable activities at the discretion of the trustees. To date the pre school has not received any restricted funds and all funds are used purely for the day to day running of the pre school

Restricted funds can only be used for particular purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

2 Operating Profit
This is stated after charging:
Depreciation of owned fixed assets
3 Staff Costs
Wages and Salaries
The average monthly number of employees during the year was as follows:
Pre School Staff
No employee received emoluments in excess of £60,000.
2021
£
1,036
1,036
103,069
103,069
10
2020
£
790
790
113,867
113,867
11

Page 7

Sonning Common Pre-School

Notes to the Financial Statements - continued for the Year ended 31 March 2021

4 Tangible Fixed Assets
Cost
At 1 April 2020
Additions
At 31 March 2021
Depreciation
At 1 April 2020
Charge for the year
At 31 March 2021
Net Book Value
At 31 March 2021
At 31 March 2020
5 Bank and cash balances
CAF Current
CAF Fund Raising
CAF Liquidity Account
Petty Cash Tin
6 Creditors: Amounts Falling Due within one year
Other taxes and social security costs
Other creditors - book keeping and year end accounts
7 Income and Expenditure
At 1 April
2020
£
Income and Expenditure
74,688
Total Funds
74,688
£
1,240
-
1,240
92
310
402
838
1,148
Incoming
resources
£
147,139
147,139
Computer
Equipment
Property
improvements
£
10,475
417
10,892
3,104
726
3,830
7,061
7,371
2021
£
39,911
9,979
39,037
39
88,966
490
1,248
1,738
Resources
expended
£
(126,915)
(126,915)
Total
Fixed Assets
£
11,715
417
12,132
3,196
1,036
4,232
7,900
8,519
2020
£
18,636
9,260
39,019
39
66,954
-
567
567
At 31 March
2021
£
94,913
94,913

Page 8

Sonning Common Pre-School

Detailed Income and Expenditure Account for the Year ended 31 March 2021

Incoming Resources
Income
Basic Fees
Additional Fees
Fund Raising
Bank Interest
Furlough Income
Total Incoming resources
Resources Expended
Cost of Sales
Activities and Materials
Fundraising Costs
Kids Food
Consumables
Administrative Expenses
Employee Costs:
Wages and Salaries
Pensions
Staff and Recruitment (CRB)
Staff training and welfare
Premises Costs:
General Premises, floor and painting
Light and heat
Cleaning
General administrative expenses:
Telephone and fax
Stationery and printing and post
Small Equipment
Subscriptions (Early years and PLA)
Forest School Costs
Bank charges
Insurance
New Office Equipment/ IT
Depreciation
Sundry Expenses
Legal and Professional costs
Accountancy fees
Payroll fees
Advertising and PR
Other legal and professional ICO
Total Administrative Expenses
Total Resources Expended
Net Surplus/(Deficit)
2021
£
102,481
27,625
2,223
261
14,549
147,139
147,139
1,255
-
4,897
442
6,594
103,069
1,267
-
10
104,346
1,872
2,582
458
4,912
719
64
459
898
-
133
3,341
2,409
1,036
1,229
10,288
690
85
-
-
775
120,321
126,915
20,224
2020
£
101,533
57,004
7,334
323
-
166,194
166,194
4,748
3,103
7,034
567
15,452
113,867
5,818
145
880
120,710
2,721
2,293
398
5,412
856
838
703
312
1,276
115
3,014
1,686
1,008
2,485
12,293
565
1,096
-
-
1,661
140,076
155,528
10,666

Page 9

REGISTERED CHARITY NUMBER: 1028702

Sonning Common Pre-School Charity Reports and Accounts

31 March 2021

Radford & Sergeant Ltd

1 Prospect Street Caversham Reading RG4 8JB

Sonning Common Pre-School

Contents of the Financial Statements for the Year ended 31 March 2021

Contents Pages
Trustees Report 1 to 2
Independent Examiners Report 3
Statement of Financial Activities 4
Balance Sheet 5
Statement of Cash Flows 6
Notes to the Financial Statements 7 to 8
Detailed Statement of Financial Activities 9

Sonning Common Pre-School

Trustees Report for the Year ended 31 March 2021

The trustees present the report and accounts for the year ended 31 March 2021.

Registered Charity number 1028702

Principal address

Grove Road Sonning Common Reading RG4 9RJ

Principal activities

The charity's principal activity during the year is a pre school for children.

Trustees

Clare Saunders Trustee Mayzie James Trustee Paul Constantine Trustee Jess Constantine Trustee Kat Young Trustee Merlin Meyer Trustee and Chair Alexandra Viljoen Acting Vice Chair Gayle Rolfe Treasurer - 10/09/20 - 31/10/20 Rebecca Champion Secretary/ Acting Treasurer

Independent examiner

Kim Swain Radford & Sergeant Ltd 1 Prospect Street Caversham Reading RG4 8JB

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document - Constitution adopted 9 June 1993 and amended 1 November 1993 as amended 12 January 2009.

Charities Status

This report has been prepared in accordance with the Charities Act 2011.

Page 1

Sonning Common Pre-School

Trustees Annual Report (continued) for the Year ended 31 March 2021

OBJECTIVES AND ACTIVITIES

To run a community preschool providing childcare for up to 30 hours per week.

Preschool open 9am - 3pm, Monday - Friday during school term time (38 weeks of the year.) Parents can claim funded hours or pay for sessions themselves until their child becomes eligble for funding.

ACHIEVEMENT AND PERFORMANCE

Preschool provision for local children aged 2 - 5 prior to attending school.

FINANCIAL REVIEW

Sufficient reserves kept to cover redundancy pay, in the event of permanent preschool closure.

Approved by order of the board of Trustees on 31 October 2022 and signed on its behalf by:

���������������� Merlin Meyer- Chair

Page 2

Sonning Common Pre-School

I�de�e�de�� E�a���e��� Re���� �� ��e T����ee� �f S�����g C����� P�e-Sc����

I report on the accounts of the pre-school for the year to 31 March 2021, which are set out on pages four to eight.

Respective responsibilities of trustees and examiner

The pre school�s trustees are responsible for the preparation of the accounts. The pre school's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Ba��� �f ��de�e�de�� e�a���e��� �e����

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

I�de�e�de�� e�a���e��� ��a�e�e��

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements

  2. to keep accounting records in accordance with section 130 of the Charities act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements

    • of the Act have not been met; or
  3. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached

Kim Swain MA (Oxon) FCA Radford & Sergeant Ltd 1 Prospect Street Caversham Reading RG4 8JB

31 October 2022

Page 3

Sonning Common Pre-School

Statement of Financial Activities for the Year ended 31 March 2021

Statement of Financial Activities
for the Year ended 31 March 2021
Note
Income
Cost of Income
Gross Profit
Administrative expenses
Operating Surplus/ (Deficit)
2
Reserves brought forward
Reserves carried forward
2
Unrestricted
Funds
2021
£
147,139
(6,594)
140,545
(120,321)
20,224
74,686
94,910
Unrestricted
Funds
2020
£
166,194
(15,452)
150,742
(140,076)
10,666
64,020
74,686

The notes form part of these financial statements

Page 4

Sonning Common Pre-School

Balance Sheet 31 March 2021

Note
Fixed Assets
Tangible Assets
4
Current Assets
Debtors
Bank and cash balances
Creditors
Amounts falling due within one year
6
Net Current Assets
NET ASSETS
Capital and reserves
Income and expenditure account
7
TOTAL FUNDS
2021
£
7,900
-
88,966
88,966
(1,738)
87,228
95,128
94,912
94,912
2020
£
7,279
-
66,954
66,954
(567)
66,387
73,666
74,688
74,688

The financial statements were approved by the Board of Trustees on 31 October 2022 and were signed on its behalf by

����������������

Merlin Meyer - Chair

The notes form part of these financial statements

Page 5

Sonning Common Pre-School

Statement of Cash Flows for the Year ended 31 March 2021

Cash flows from operating activities
Net incoming/ (outgoing) per SOFA
Less expenditure on fixed assets
Add back depreciation of fixed assets
Decrease / (Increase) in debtors
(Decrease) / Increase in creditors
Total Incoming Resources
Total cash as at 1 April 2020
Total cash as at 31 March 2021
2021
Unrestricted
Funds
£
20,224
(417)
1,036
-
1,171
22,014
66,954
88,968
2020
Unrestricted
Funds
£
10,666
-
790
60
270
11,786
56,189
67,975

The notes form part of these financial statements

Page 6

Sonning Common Pre-School

Notes to the Financial Statements

for the Year ended 31 March 2021

1 Accounting policies

1.1 Basis of preparation

The financial statements have been prepared under the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts and with the Regulations��true and fair view� provisions and the Charities SORP(FRS102).

1.2 Income recognition

Pre school fees are recognised when they are paid and income from fundraising activities is recognised when received

1.3 Expenditure recognition

Expenditure is accounted for on an accruals basis. Bank interest is accounted for when received.

Stocks

The Preschool holds no stock

Pensions

The charity has an auto-enrolment pension scheme

Tangible fixed assets

These are capitalised if they can be used for more than one year and cost at least £100. Assets are recorded at initial cost and depreciation is provided at the following annual rates in order to write of each asset over its

Property improvements 15 years Computer Equipment 4 years

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable activities at the discretion of the trustees. To date the pre school has not received any restricted funds and all funds are used purely for the day to day running of the pre school

Restricted funds can only be used for particular purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

2 Operating Profit
This is stated after charging:
Depreciation of owned fixed assets
3 Staff Costs
Wages and Salaries
The average monthly number of employees during the year was as follows:
Pre School Staff
No employee received emoluments in excess of £60,000.
2021
£
1,036
1,036
103,069
103,069
10
2020
£
790
790
113,867
113,867
11

Page 7

Sonning Common Pre-School

Notes to the Financial Statements - continued for the Year ended 31 March 2021

4 Tangible Fixed Assets
Cost
At 1 April 2020
Additions
At 31 March 2021
Depreciation
At 1 April 2020
Charge for the year
At 31 March 2021
Net Book Value
At 31 March 2021
At 31 March 2020
5 Bank and cash balances
CAF Current
CAF Fund Raising
CAF Liquidity Account
Petty Cash Tin
6 Creditors: Amounts Falling Due within one year
Other taxes and social security costs
Other creditors - book keeping and year end accounts
7 Income and Expenditure
At 1 April
2020
£
Income and Expenditure
74,688
Total Funds
74,688
£
1,240
-
1,240
92
310
402
838
1,148
Incoming
resources
£
147,139
147,139
Computer
Equipment
Property
improvements
£
10,475
417
10,892
3,104
726
3,830
7,061
7,371
2021
£
39,911
9,979
39,037
39
88,966
490
1,248
1,738
Resources
expended
£
(126,915)
(126,915)
Total
Fixed Assets
£
11,715
417
12,132
3,196
1,036
4,232
7,900
8,519
2020
£
18,636
9,260
39,019
39
66,954
-
567
567
At 31 March
2021
£
94,913
94,913

Page 8

Sonning Common Pre-School

Detailed Income and Expenditure Account for the Year ended 31 March 2021

Incoming Resources
Income
Basic Fees
Additional Fees
Fund Raising
Bank Interest
Furlough Income
Total Incoming resources
Resources Expended
Cost of Sales
Activities and Materials
Fundraising Costs
Kids Food
Consumables
Administrative Expenses
Employee Costs:
Wages and Salaries
Pensions
Staff and Recruitment (CRB)
Staff training and welfare
Premises Costs:
General Premises, floor and painting
Light and heat
Cleaning
General administrative expenses:
Telephone and fax
Stationery and printing and post
Small Equipment
Subscriptions (Early years and PLA)
Forest School Costs
Bank charges
Insurance
New Office Equipment/ IT
Depreciation
Sundry Expenses
Legal and Professional costs
Accountancy fees
Payroll fees
Advertising and PR
Other legal and professional ICO
Total Administrative Expenses
Total Resources Expended
Net Surplus/(Deficit)
2021
£
102,481
27,625
2,223
261
14,549
147,139
147,139
1,255
-
4,897
442
6,594
103,069
1,267
-
10
104,346
1,872
2,582
458
4,912
719
64
459
898
-
133
3,341
2,409
1,036
1,229
10,288
690
85
-
-
775
120,321
126,915
20,224
2020
£
101,533
57,004
7,334
323
-
166,194
166,194
4,748
3,103
7,034
567
15,452
113,867
5,818
145
880
120,710
2,721
2,293
398
5,412
856
838
703
312
1,276
115
3,014
1,686
1,008
2,485
12,293
565
1,096
-
-
1,661
140,076
155,528
10,666

Page 9