Trustees' Annual Report for the period Period start date Period end date Day Month Year Day Month Year From 1 Sep 2023 To 31 Aug 2024 ~~ee~~ Section A Reference and administration details Butlers Court Combined School Parent Teachers Charity name ~~Pp~~ Association Other names charity is known by ~~po~~ Registered charity number (if any) 1028552 Charity's principal address Wattleton Road Beaconsfield Bucks Postcode HP9 1RW — ~~——~~ Names of the charity trustees who manage the charity Name of person (or body) Dates acted if not for whole Trustee name Office (if any) entitled to appoint trustee (if year ~~a~~ any) 1 Bronwyn Coles Chair 2 Priscilla Wilcox Treasurer ~~—————~~ Aranpreet Co-Secretary 3 Randhawa 4 ~~pp~~ Alesha Cooper Co-Secretary 5 6 ~~———————~~ 7 8 ~~—————~~ 9 10 ~~—————~~ 11 ~~a~~ 12 13 ~~————————~~ 14 15 16 17
18 19 20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year ~~————~~
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B
Structure, governance and management
Description of the charity’s trusts
Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected by Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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●policies and procedures adopted for the induction and training of trustees;
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●the charity’s organisational structure and any wider network with which the charity works;
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●relationship with any related parties;
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●trustees’ consideration of major risks and the system and procedures to manage them.
Section C
Objectives and activities
The object of the Association is to advance the education of the pupils in the school. In
Summary of the objects of the charity set out in its governing document
furtherance of this object, the Association may:
- a. develop more extended relationships between the staff, parents and others
associated with the school;
b. engage in activities which support the school and advance the education of the
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| pupils attending it; and | |
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| c. provide and assist in the provision of such facilities or items for | |
| education at the | |
| school (not provided from statutory funds) as the Committee in | |
| consultation with | |
| the governing body of the school shall from time to time determine. | |
| To hold events which may include: | |
| Cake sales, seasonal fairs, raffles, parent and children social events, | |
| uniform sales. | |
| Summary of the main activities | |
| undertaken for the public | Events are held for the sole purpose of raising funds for the charity. |
| benefit in relation to these | |
| objects (include within this | |
| section the statutory | |
| declaration that trustees have | |
| had regard to the guidance | |
| issued by the Charity | |
| Commission on public benefit) | |
| Additional details of objectives and activities (Optional information) | |
| Youmay chooseto include | |
| further statements, where | |
| relevant, about: | |
| ● policy on grantmaking; |
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| ● policy programme related |
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| investment; | |
| ● contribution made by |
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| volunteers. |
| Section D | Achievements and performance |
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| Summary of the main achievements of the charity during the year |
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| The year has been full of events to not only raise much needed funds but to also enrich the school experience of our pupils and parents. We are extremely proud to have donated a record amount to our school of £68k with a further £2400 to external charities benefitting our wider community. |
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Section E
Financial review
Brief statement of the charity’s policy on reserves
A policy on reserves is not held - the charity has no fixed overheads as trustees are unpaid and events are run by volunteers.
Details of any funds materially N/A in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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Fundraising was a great success this year with the headline event being our Summer Ball raising nearly £22k. Our other events brought in another £22k allowing us to donate significant amounts to our school to help fund amongst other items; New laptops, a new nurture room, new phonics and reading material. We are also proud that we have growth in our donations outside of school with donations being made to four external charities/community groups.
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We have finished the financial year with a healthy cash balance of £31,165 held in both a current and savings account.
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Priscilla Wilcox
Full name(s) PRISCILLA WILCOX
Position (eg Secretary, Chair, TREASURER etc)
Date 5/10/2024
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Butlers Court School PTA Annual Review Year ended 31 August 2024
| Butlers Court PTA Year ended 31 August 2024 Summary Summer Ball Quiz Night XMAS Fair & Raffle Evening Performances Easter Fair Movie Event Disco Book Sale Summer Fair Summer Fun Run Football events Sports days Coffee Mornings Cake Sales Bag2School Event fundraising Holtspur Fireworks XMAS Cards Legoland End of year T Shirts 2nd Hand Uniform sales EasyFundraising YourSchoolLottery Gift Aid Savings Account Interest Other fundraising Other |
y/e August 2024 | y/e August 2024 | |
|---|---|---|---|
| Income Expenses Profit |
|||
| £58,486 (£36,586) £2,366 (£544) £3,572 (£1,395) £697 (£185) £2,059 (£262) £1,130 (£271) £1,657 (£591) £275 - £8,139 (£2,018) £5,529 (£2,941) - - £186 (£39) £57 (£53) £984 (£43) £433 - |
£21,900 £1,822 £2,177 £512 £1,797 £859 £1,066 £275 £6,120 £2,588 - £147 £4 £941 £433 |
||
| £85,569 (£44,928) |
£40,642 | ||
| £1,456 (£1,220) £175 - £3,594 (£3,099) £1,641 (£1,388) £1,244 (£152) £434 - £663 - £361 - £204 |
£236 £175 £495 £253 £1,093 £434 £663 £361 £204 |
||
| £9,772 (£5,859) |
£3,913 | ||
| £1,121 (£1,812) |
(£691) | ||
| TOTAL | £96,462 (£52,598) |
£43,864 | |
| Year 6 leavers (2023) Donations to School Donations to Charity Net Profit for the year |
£100 (£968) - (£67,956) - (£2,379) |
(£868) (£67,956) (£2,379) |
|
| (£27,339) | |||
| Check vs Cash change Opening position Movement in year Closing position Difference |
Current a/c | Savings a/c Float |
Total |
| £58,394 (£37,542) |
- £110 £10,204 - |
£58,504 (£27,339) |
|
| £20,852 | £10,204 £110 |
£31,165 | |
| - | - n/a |
- |
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Accounts are prepared on a cash receipts and payments basis. Accruals accounting is not used
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Accounts have been independently examined by Richard McCord, chartered accountant, ex-treasurer and school parent
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£43.9k profit (pre donations) was made across event and non-event fundraising. Multiple record breaking numbers this year:
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£21,900 from the Summer Ball
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£21,964 excluding the ball
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£6.1k from Summer Fair
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£68k donated to school
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£26k pre approved in previous financial year
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£30k contribution to IT
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£3.6k Reading shed/reading for pleasure
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£2.7k new KS2 fence
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£2k school trips subsidies
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£1k extra furnishings for nurture room
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£2.4k donated to external charities
- Donations made to Dove Café, Little Church Community Kitchen, Young Lives vs Cancer and Calm Little Minds
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Lost Amazon Smile, however money has been recouped by the introduction of Gift Aid and interest earned with £10k moved to a savings account
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Net movement in cash balance £(27.3)k
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Final cash reserves £31.2k (includes £10.2k held in 95Day notice savings account)
Summary
| Profit from event and non-event fundraising | 2023/2024 2022/2023 2021/2022 2020/2021 2019/2020 2018/2019 2017/2018 2016/2017 2015/2016 £ £ £ £ £ £ £ £ £ |
|---|---|
| Summer Ball XMAS Fair & Raffle Tea towels, Cards + other Xmas Easter Fair / Trail / Raffle End of year T Shirts Golf Day Summer Fair / Raffle Summer Fun Run Fashion Show Quiz night Children's Discos / Movie Nights Cake Sales Butlers Bonanza YourSchoolLottery Football Tournament Holtspur fireworks Guest Speaker Other Coffee Mornings Sports Days EasyFundraising Amazon Smile 2nd Hand Uniform sales Theatre Bag2School Evening Performances Book Sale Legoland Gift Aid Savings account interest p/y (expense)/income |
21,900 5,849 660 (4,891) 14,541 12,579 12,847 0 19,958 2,177 2,320 1,555 3,356 2,418 2,623 2,654 2,237 2,279 175 179 397 1,999 0 0 0 0 0 1,797 1,937 2,572 7,096 0 2,449 1,977 2,078 2,024 253 386 268 444 0 0 0 0 0 0 0 0 155 0 0 0 0 0 6,120 3,725 6,073 0 0 3,826 4,484 5,421 5,190 2,588 3,084 1,979 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,213 1,822 1,482 1,544 309 2,660 2,328 1,893 2,362 2,122 1,925 3,020 621 (45) 577 2,571 2,842 2,848 1,677 941 2,384 2,941 0 1,242 1,196 866 1,041 1,034 0 0 (170) 661 183 333 289 409 457 663 1,027 1,076 756 0 0 0 0 0 0 50 191 0 203 360 414 279 236 236 151 40 0 0 62 52 0 154 0 0 0 0 0 0 0 0 0 (691) (£985) (659) 789 700 143 1,260 430 60 4 69 0 0 0 15 35 0 0 147 173 265 0 0 317 170 195 0 434 489 918 1,110 640 1,158 1,050 1,013 839 0 461 312 1,093 898 924 591 176 0 0 0 0 0 0 0 0 0 79 0 0 0 433 367 512 489 275 495 361 204 (390) |
| Sub Total Sub Total(excluding ball) |
43,864 27,555 21,505 12,330 23,341 30,039 30,834 18,313 39,243 21,965 21,706 20,845 17,221 8,800 17,460 17,987 18,313 19,285 |
| Paid to school during the year Donated to charity during theyear |
(67,956) (7,270) (11,388) (2,025) (19,317) (47,881) (57,589) (1,620) (20,325) (2,379) (2,335) (1,227) |
Independent examiner's report on the FOR ENGLAND AND WALES accounts RBLAD ADWA ~~—~~ Section A Independent Examiner’s Report Report to the trustees Charity Name Butlers Court PTA On accounts for the year 31 August 2024 Charity no 1028552 ended (if any) Set out on page 3 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2024 . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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Date: 5 October 2024 Signed: ~~_~~ Name: Richard McCord ~~Po~~ Relevant professional Chartered Accountant (ICAEW) qualification(s) or body (if any): Address: 104 Holtspur Top Lane, Beaconsfield, Bucks, HP9 1BW ~~PO~~ Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
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Give here brief details of any items that the examiner wishes to disclose .
none
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Year ended 31 August 2024 Summary y/e August 2024 Income Expenses Profft Stsmmer Ball Quiz Nit XMAS Fair& Aaffl• Evening Perforrnances Easter Faif Movie Event Di5CO Book Sale Summer Foir Summer Fun Run Football •vents Sports ¢J•ys Coff•e Morninp Cake Sales 8ag25chool E¥entfuThdraisi £58.486 1£36.5861 E21.9ty) £2.366 (£5441 £1,822 £3.572 IEI.3951 £2,177 £697 (£1851 £512 £2,059 (£2621 £1.797 £1,130 (£2711 £859 £1,657 (£5911 £1.066 £275 £275 £8,139 £6,120 £5.529 £2,588 1£2,0181 1É2,9411 £186 £57 £984 £433 £85.569 (£391 [£531 [£431 £147 £4 £941 £433 E40.642 £44.928 Holt5pur Fir•work5 XMASCard5 L•pland Eftd of y••rTShlrts 2nd Hand Uniform s•l•s £asyFundfaisin£ YourSchoolLott•ry GiftAid Siviny Account Int•r•st Oth•rknrbth•isi £1,456 É17S £3,594 1É3,0991 £1,641 1É1,3881 £1.244 IE1521 £434 £663 £361 £204 £9.772 1£1,2201 £2 £175 £495 £253 £1,093 £431 £663 £361 £204 £3.913 £5,859 £1.121 £1,812 £691 TOTAL E96 62 Y••r 6 l•av•r5120231 Donations toschool Donations toCh•rity Éic (£9681 [£868 É67,9561 1É67,956 1É2,3791 1£2,3791 Net Profrtforthe ¥ Ch•(* Op•ninqposJfion Movernenr tn year clonq posjtjon renc• Cwr•nto £58.394 £37 542 £20 852 £10 204 Totol £58.504 £27339 £31 165 £0 £110 £10204 £110 IER Oct 2018