**Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 1 Sep 2023 **To** 31 Aug 2024 ~~ee~~ Section A Reference and administration details Butlers Court Combined School Parent Teachers **Charity name** ~~Pp~~ Association **Other names charity is known by** ~~po~~ **Registered charity number (if any)** 1028552 **Charity's principal address** Wattleton Road Beaconsfield Bucks **Postcode** HP9 1RW — ~~——~~ **Names of the charity trustees who manage the charity Name of person (or body) Dates acted if not for whole Trustee name Office (if any) entitled to appoint trustee (if year** ~~a~~ **any)** 1 Bronwyn Coles Chair 2 Priscilla Wilcox Treasurer ~~—————~~ Aranpreet Co-Secretary 3 Randhawa 4 ~~pp~~ Alesha Cooper Co-Secretary 5 6 ~~———————~~ 7 8 ~~—————~~ 9 10 ~~—————~~ 11 ~~a~~ 12 13 ~~————————~~ 14 15 16 17 18 19 20 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ~~————~~ 1 March **2012** **TAR** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B** ## **Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected by Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - ●policies and procedures adopted for the induction and training of trustees; - ●the charity’s organisational structure and any wider network with which the charity works; - ●relationship with any related parties; - ●trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C** ## **Objectives and activities** The object of the Association is to advance the education of the pupils in the school. In **Summary of the objects of the charity set out in its governing document** furtherance of this object, the Association may: - a. develop more extended relationships between the staff, parents and others associated with the school; b. engage in activities which support the school and advance the education of the 2 March **2012** **TAR** ||pupils attending it; and| |---|---| ||c. provide and assist in the provision of such facilities or items for| ||education at the| ||school (not provided from statutory funds) as the Committee in| ||consultation with| ||the governing body of the school shall from time to time determine.| ||To hold events which may include:| ||Cake sales, seasonal fairs, raffles, parent and children social events,| ||uniform sales.| |**Summary of the main activities**|| |**undertaken for the public**|Events are held for the sole purpose of raising funds for the charity.| |**benefit in relation to these**|| |**objects (include within this**|| |**section the statutory**|| |**declaration that trustees have**|| |**had regard to the guidance**|| |**issued by the Charity**|| |**Commission on public benefit)**|| |**Additional details of objectives and activities (Optional information)**|| |You**may choose**to include|| |further statements, where|| |relevant, about:|| |●
policy on grantmaking;|| |●
policy programme related|| |investment;|| |●
contribution made by|| |volunteers.|| |Section D|Achievements and performance| |---|---| |**Summary of the main**
**achievements of the charity**
**during the year**|| ||The year has been full of events to not only raise much needed funds but
to also enrich the school experience of our pupils and parents.
We are extremely proud to have donated a record amount to our school
of £68k with a further £2400 to external charities benefitting our wider
community.| March **2012** **TAR** 3 **Section E** ## **Financial review** **Brief statement of the charity’s policy on reserves** A policy on reserves is not held - the charity has no fixed overheads as trustees are unpaid and events are run by volunteers. **Details of any funds materially** N/A **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - Fundraising was a great success this year with the headline event being our Summer Ball raising nearly £22k. Our other events brought in another £22k allowing us to donate significant amounts to our school to help fund amongst other items; New laptops, a new nurture room, new phonics and reading material. We are also proud that we have growth in our donations outside of school with donations being made to four external charities/community groups. - We have finished the financial year with a healthy cash balance of £31,165 held in both a current and savings account. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Priscilla Wilcox **Full name(s)** PRISCILLA WILCOX **Position (eg Secretary, Chair,** TREASURER **etc)** **Date** 5/10/2024 4 March **2012** **TAR** # **Butlers Court School PTA Annual Review Year ended 31 August 2024** |Butlers Court PTA
**Year ended 31 August 2024**
**Summary**
Summer Ball
Quiz Night
XMAS Fair & Raffle
Evening Performances
Easter Fair
Movie Event
Disco
Book Sale
Summer Fair
Summer Fun Run
Football events
Sports days
Coffee Mornings
Cake Sales
Bag2School
**Event fundraising**
Holtspur Fireworks
XMAS Cards
Legoland
End of year T Shirts
2nd Hand Uniform sales
EasyFundraising
YourSchoolLottery
Gift Aid
Savings Account Interest
**Other fundraising**
**Other**||**y/e August 2024**|**y/e August 2024**| |---|---|---|---| |||**Income**
**Expenses**
**Profit**|| |||£58,486
(£36,586)
£2,366
(£544)
£3,572
(£1,395)
£697
(£185)
£2,059
(£262)
£1,130
(£271)
£1,657
(£591)
£275
-
£8,139
(£2,018)
£5,529
(£2,941)
-
-
£186
(£39)
£57
(£53)
£984
(£43)
£433
-|**£21,900**
**£1,822**
**£2,177**
**£512**
**£1,797**
**£859**
**£1,066**
**£275**
**£6,120**
**£2,588**
**-**
**£147**
**£4**
**£941**
**£433**| |||**£85,569**
**(£44,928)**|**£40,642**| |||£1,456
(£1,220)
£175
-
£3,594
(£3,099)
£1,641
(£1,388)
£1,244
(£152)
£434
-
£663
-
£361
-
£204|**£236**
**£175**
**£495**
**£253**
**£1,093**
**£434**
**£663**
**£361**
**£204**| |||**£9,772**
**(£5,859)**|**£3,913**| ||||| |||**£1,121**
**(£1,812)**|**(£691)**| ||||| |**TOTAL**||**£96,462**
**(£52,598)**|**£43,864**| |Year 6 leavers (2023)
Donations to School
Donations to Charity
**Net Profit for the year**||£100
(£968)
-
(£67,956)
-
(£2,379)|(£868)
(£67,956)
(£2,379)| ||||**(£27,339)**| ||||| |**_Check vs Cash change_**
_Opening position_
_Movement in year_
_Closing position_
_Difference_|**_Current a/c _**|**_Savings a/c_**
**_Float_**|**_Total_**| ||_£58,394_
_(£37,542)_|_-_
**_£110_**
_£10,204_
_-_|_£58,504_
_(£27,339)_| ||_£20,852_|_£10,204_
_£110_|_£31,165_| ||_-_|_-_
_n/a_|_-_| - Accounts are prepared on a cash receipts and payments basis. Accruals accounting is not used - Accounts have been independently examined by Richard McCord, chartered accountant, ex-treasurer and school parent - £43.9k profit (pre donations) was made across event and non-event fundraising. Multiple record breaking numbers this year: - £21,900 from the Summer Ball - £21,964 excluding the ball - £6.1k from Summer Fair - £68k donated to school - £26k pre approved in previous financial year - £30k contribution to IT - £3.6k Reading shed/reading for pleasure - £2.7k new KS2 fence - £2k school trips subsidies - £1k extra furnishings for nurture room - £2.4k donated to external charities - Donations made to Dove Café, Little Church Community Kitchen, Young Lives vs Cancer and Calm Little Minds - Lost Amazon Smile, however money has been recouped by the introduction of Gift Aid and interest earned with £10k moved to a savings account - Net movement in cash balance £(27.3)k - Final cash reserves £31.2k (includes £10.2k held in 95Day notice savings account) ## **Summary** |**Profit from event and non-event fundraising**|**2023/2024**
**2022/2023**
**2021/2022**
**2020/2021**
**2019/2020**
**2018/2019**
**2017/2018**
**2016/2017**
**2015/2016**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
**£**| |---|---| |Summer Ball
XMAS Fair & Raffle
Tea towels, Cards + other Xmas
Easter Fair / Trail / Raffle
End of year T Shirts
Golf Day
Summer Fair / Raffle
Summer Fun Run
Fashion Show
Quiz night
Children's Discos / Movie Nights
Cake Sales
Butlers Bonanza
YourSchoolLottery
Football Tournament
Holtspur fireworks
Guest Speaker
Other
Coffee Mornings
Sports Days
EasyFundraising
Amazon Smile
2nd Hand Uniform sales
Theatre
Bag2School
Evening Performances
Book Sale
Legoland
Gift Aid
Savings account interest
p/y (expense)/income|21,900
5,849
660
(4,891)
14,541
12,579
12,847
0
19,958
2,177
2,320
1,555
3,356
2,418
2,623
2,654
2,237
2,279
175
179
397
1,999
0
0
0
0
0
1,797
1,937
2,572
7,096
0
2,449
1,977
2,078
2,024
253
386
268
444
0
0
0
0
0
0
0
0
155
0
0
0
0
0
6,120
3,725
6,073
0
0
3,826
4,484
5,421
5,190
2,588
3,084
1,979
0
0
0
0
0
0
0
0
0
0
0
0
0
0
3,213
1,822
1,482
1,544
309
2,660
2,328
1,893
2,362
2,122
1,925
3,020
621
(45)
577
2,571
2,842
2,848
1,677
941
2,384
2,941
0
1,242
1,196
866
1,041
1,034
0
0
(170)
661
183
333
289
409
457
663
1,027
1,076
756
0
0
0
0
0
0
50
191
0
203
360
414
279
236
236
151
40
0
0
62
52
0
154
0
0
0
0
0
0
0
0
0
(691)
(£985)
(659)
789
700
143
1,260
430
60
4
69
0
0
0
15
35
0
0
147
173
265
0
0
317
170
195
0
434
489
918
1,110
640
1,158
1,050
1,013
839
0
461
312
1,093
898
924
591
176
0
0
0
0
0
0
0
0
0
79
0
0
0
433
367
512
489
275
495
361
204
(390)| |**Sub Total**
**Sub Total(excluding ball)**|**43,864**
**27,555**
**21,505**
**12,330**
**23,341**
**30,039**
**30,834**
**18,313**
**39,243**
**21,965**
**21,706**
**20,845**
**17,221**
**8,800**
**17,460**
**17,987**
**18,313**
**19,285**| |**Paid to school during the year**
**Donated to charity during theyear**|**(67,956)**
**(7,270)**
**(11,388)**
**(2,025)**
**(19,317)**
**(47,881)**
**(57,589)**
**(1,620)**
**(20,325)**
**(2,379)**
**(2,335)**
**(1,227)**| **Independent examiner's report on the** FOR ENGLAND AND WALES **accounts** RBLAD ADWA ~~—~~ **Section A Independent Examiner’s Report Report to the trustees** Charity Name Butlers Court PTA **On accounts for the year** 31 August 2024 **Charity no** 1028552 **ended (if any) Set out on page** 3 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 August 2024** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 1 **Oct 2018** **IER** **Date:** 5 October 2024 **Signed:** ~~_~~ **Name:** Richard McCord ~~Po~~ **Relevant professional** Chartered Accountant (ICAEW) **qualification(s) or body (if any): Address:** 104 Holtspur Top Lane, Beaconsfield, Bucks, HP9 1BW ~~PO~~ **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 2 **Oct 2018** **IER** **Give here brief details of any items that the examiner wishes to disclose** . none 3 **Oct 2018** **IER** Year ended 31 August 2024 Summary y/e August 2024 Income Expenses Profft Stsmmer Ball Quiz Ni￿t XMAS Fair& Aaffl• Evening Perforrnances Easter Faif Movie Event Di5CO Book Sale Summer Foir Summer Fun Run Football •vents Sports ¢J•ys Coff•e Morninp Cake Sales 8ag25chool E¥entfuThdraisi £58.486 1£36.5861 E21.9ty) £2.366 (£5441 £1,822 £3.572 IEI.3951 £2,177 £697 (£1851 £512 £2,059 (£2621 £1.797 £1,130 (£2711 £859 £1,657 (£5911 £1.066 £275 £275 £8,139 £6,120 £5.529 £2,588 1£2,0181 1É2,9411 £186 £57 £984 £433 £85.569 (£391 [£531 [£431 £147 £4 £941 £433 E40.642 £44.928 Holt5pur Fir•work5 XMASCard5 L•pland Eftd of y••rTShlrts 2nd Hand Uniform s•l•s £asyFundfaisin£ YourSchoolLott•ry GiftAid Siviny Account Int•r•st Oth•rknrbth•isi £1,456 É17S £3,594 1É3,0991 £1,641 1É1,3881 £1.244 IE1521 £434 £663 £361 £204 £9.772 1£1,2201 £2 £175 £495 £253 £1,093 £431 £663 £361 £204 £3.913 £5,859 £1.121 £1,812 £691 TOTAL E96 62 Y••r 6 l•av•r5120231 Donations toschool Donations toCh•rity Éic (£9681 [£868 É67,9561 1É67,956 1É2,3791 1£2,3791 Net Profrtforthe ¥ Ch•(* Op•ninqposJfion Movernenr tn year clo￿nq posjtjon renc• Cwr•nto £58.394 £37 542 £20 852 £10 204 Totol £58.504 £27339 £31 165 £0 £110 £10204 £110 IER Oct 2018