2023-08-31-accounts

Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	Day	Month	Year		Day	Month	Year
From	1	Sep	2022	To	31	Aug	2023

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) Charity's principal address	Butlers Court Combined School Parent Teachers Association	Butlers Court Combined School Parent Teachers Association
	Wattleton Road
	Beaconsfield
	Bucks
	Postcode	HP9 1RW

Names of the charity trustees who manage the charity

	1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
		Bronwyn Coles	Chair
		Priscilla Wilcox	Treasurer
		Aranpreet Randhawa	Secretary

	Names of the trustees for the charity, if any, (for example, any custodian trustees)	Names of the trustees for the charity, if any, (for example, any custodian trustees)
	Name	Dates acted if not for whole year

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Names and addresses of advisers (Optional information) Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

• (eg. trust deed, constitution)

How the charity is constituted

Association

• (eg. trust, association, company)

Elected by Trustee selection methods

• (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The object of the Association is to advance the education of the pupils in the school. In

furtherance of this object, the Association may:

Summary of the objects of the a. develop more extended relationships between the staff, parents and charity set out in its governing others document

associated with the school;

b. engage in activities which support the school and advance the

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education of the pupils attending it; and c. provide and assist in the provision of such facilities or items for education at the school (not provided from statutory funds) as the Committee in consultation with the governing body of the school shall from time to time determine. To hold events which may include: Cake sales, seasonal fairs, raffles, parent and children social events, uniform sales.

Summary of the main activities undertaken for the public Events are held for the sole purpose of raising funds for the charity. benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Funds raised have been used to purchase equipment at Butlers Court School for the benefit of its children, for example new projectors, picnic tables, PA system and gazebos.

We have also made small donations to a community kitchen to further our reach locally.

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Section E Financial review

Brief statement of the charity’s policy on reserves

A policy on reserves is not held - the charity has no fixed overheads as trustees are unpaid and events are run by volunteers.

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

[The trustees declare that they have approved the trustees’ report above. ] Signed on behalf of the charity’s trustees

Signature(s) Priscilla Wilcox

Full name(s) PRISCILLA WILCOX

Position (eg Secretary, Chair, TREASURER etc)

Date 16/10/23

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Butlers Court School PTA Annual Review Year ended 31 August 2023

• Accounts are prepared on a cash receipts and payments basis. Accruals accounting is not used

• Accounts have been independently examined by Richard McCord, chartered accountant, ex-treasurer and school parent

• £27.5k profit (pre donations) was made across event and non-event fundraising, £21,706 excluding the ball which is once again a new record! Truly exceptional given rising costs of living and a conscious effort by all parties to make events inclusive and affordable to our community.

• Main Contributors:

  • Ball ~ £5.8k

  • Summer Fair and Fun Run ~ £6.8k

  • Easter Fair / Xmas Fair / Cake Sales ~ £2k each

  • Raffles continue to be a success, total ~ £2.1k

  • Return of Discos and movie ~ £3k

• £10.3k was donated across school, Y6 leavers and external charities

• School donations funded gazebos, new projector and PA System, picnic tables and netball kits

• External causes supported were Young Lives vs Cancer, Wexham Park Childrens Hospital and Little Church Community Kitchen

• Net profit for the year £17.3k

• Significant cash reserves of £58.5k remained at year end. We note however the following spends as approved by members of the PTA

• £10k completion of the new KS2 play trail (approved from 2021/22 budget)

• £8.3k new phonics resources

• £5k contribution to wellness/nurture cabin

• £2.6k contribution to each class/cross year subject for general resources (increased from £700 in 2021/22)

Summary 202212023 202112022 202012021 201912020 201812019 201712018 201612017 201512016 Profit from event and non-event fundraising Summer Ball Christmas Fair / Raffle Tea towe15, Cards + other Xmas Easter Fair / Trail / Raffle Eoy T-shirt5 Golf Dav Summer Fair / Raffle Fun Run15K Fashion Show Quiz nights Children's Discos l Movie Nights Cake sales 5,849 2,320 179 660 14,8911 3,356 1,999 7,096 14,541 2,418 12,579 2,623 12,847 2,654 19,958 2,279 1,555 397 2,237 1,937 386 2,572 2,449 1,977 2,078 2,024 155 3,725 3,084 6,073 1.979 3,826 5,421 5,190 3,213 2,122 1,677 1,034 457 1,482 3,020 2,384 309 1451 2,328 2,571 1,196 333 1,893 2,842 866 2,362 2,848 1,041 409 621 577 2,941 11701 1,076 191 1,242 183 Butlers Bonanza 661 289 Your School Lottery Football Tournament Holtspur fireworks Guest Speaker Other Coffee Morning Sports Days Easy fundraising Amazon Smile Uniform Sales Theatre Bag25chool Evening Performances plv lexpensel/income 1,027 so 756 203 360 414 279 236 151 62 52 154 19851 69 16591 789 700 143 1,260 35 430 60 15 173 265 317 170 195 918 i.iio 1.158 i.oso 1.013 839 461 312 898 924 591 176 79 367 13901 Sub Total 27.555 21505 12.330 23.341 30.039 30.834 17.923 39.243 Sub Total (excluding ball) 21.706 20￿5 17.221 17.460 17.987 17.923 19.285

Independent examiner's report on the accounts Section A Independent Examiner’s Report Report to the trustees Charity Name Butlers Court PTA On accounts for the year 31 August 2023 Charity no 1028552 ended (if any) Set out on page 3 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2023 . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

• the accounting records were not kept in accordance with section 130 of the Charities Act; or

• the accounts did not accord with the accounting records; or

• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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Date: 2 October 2023 Signed: Name: Richard McCord Relevant professional Chartered Accountant (ICAEW) qualification(s) or body (if any): Address: 104 Holtspur Top Lane, Beaconsfield, Bucks, HP9 1BW Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

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Give here brief details of any items that the examiner wishes to disclose .

none

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Annual Accounts

Butlers Court PTA

Year ended 31 August 2023 Summary Summer Ball Winter Quiz XMAS Fair & Raffle Evening Performances Easter Fair Movie Event Disco Summer Quiz Summer Fair Summer Fun Run Football events Sports days Coffee Mornings Cake Sales Bag2School Event fundraising Holtspur Fireworks XMAS Cards End of year T Shirts Online Uniform sales EasyFundraising AmazonSmile YourSchoolLottery Other fundraising Other
	y/e August 2023
	Incom e Expense s	Profit
	£29,023 (£23,174)	£5,849
	£2,689 (£1,207)	£1,482
	£4,011 (£1,691)	£2,320
	£650 (£161)	£489
	£2,381 (£444)	£1,937
	£885 (£127)	£758
	£3,316 (£1,055)	£2,261
	- -	-
	£7,002 (£3,276)	£3,725
	£6,117 (£3,034)	£3,084
	£262 (£212)	£50
	£230 (£57)	£173
	£93 (£24)	£69
	£2,426 (£42)	£2,384
	£367 -	£367
	£59,452 (£34,504)	£24,948
	£847 (£696)	£151
	£191 (£11)	£179
	£1,848 (£1,462)	£386
	£1,138 (£240)	£898
	£489 -	£489
	£461 -	£461
	£1,027 -	£1,027
	£6,002 (£2,410)	£3,592
	£51 (£1,036)	(£985)
TOTAL	£65,505 (£37,950)	£27,555
Year 6 leavers (2023) Donations to School Donations to Charity Net Profit for the year
	- (£672)	(£672)
	- (£7,270)	(£7,270)
	- (£2,335)	(£2,335)
		£17,278
Check vs Cash change Opening position Movement in year Closing position Difference	Bank Float	Total
	£41,116 £110	£41,226
	£17,278	£17,278
	£58,394 £110	£58,504
	- n/a	(£0)

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