## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||Day|Month|Year||Day|Month|Year|
|**From**|1|Sep|2022|**To**|31|Aug|2023|
## Section A Reference and administration details
|**Charity name**
**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**|
Butlers Court Combined School Parent Teachers
Association|
Butlers Court Combined School Parent Teachers
Association|
|---|---|---|
||
Wattleton Road||
||Beaconsfield||
||Bucks||
||**Postcode**|HP9 1RW|
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|---|
|||Bronwyn Coles|Chair|||
|||Priscilla Wilcox|Treasurer|||
|||Aranpreet
Randhawa|Secretary|||
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||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|
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||**Name**|**Dates acted if not for whole year**|
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March **2012**
**TAR**
1
**Names and addresses of advisers (Optional information) Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
Association
- (eg. trust, association, company)
Elected by Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The object of the Association is to advance the education of the pupils in the school. In
furtherance of this object, the Association may:
**Summary of the objects of the** a. develop more extended relationships between the staff, parents and **charity set out in its governing** others **document**
associated with the school;
b. engage in activities which support the school and advance the
March **2012**
**TAR**
2
education of the pupils attending it; and c. provide and assist in the provision of such facilities or items for education at the school (not provided from statutory funds) as the Committee in consultation with the governing body of the school shall from time to time determine. To hold events which may include: Cake sales, seasonal fairs, raffles, parent and children social events, uniform sales.
**Summary of the main activities undertaken for the public** Events are held for the sole purpose of raising funds for the charity. **benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Funds raised have been used to purchase equipment at Butlers Court School for the benefit of its children, for example new projectors, picnic tables, PA system and gazebos.
We have also made small donations to a community kitchen to further our reach locally.
March **2012**
**TAR**
3
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
A policy on reserves is not held - the charity has no fixed overheads as trustees are unpaid and events are run by volunteers.
**Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
> **[The trustees declare that they have approved the trustees’ report above. ] Signed on behalf of the charity’s trustees**
**Signature(s)** Priscilla Wilcox
**Full name(s)** PRISCILLA WILCOX
**Position (eg Secretary, Chair,** TREASURER **etc)**
**Date** 16/10/23
March **2012**
**TAR**
4
# **Butlers Court School PTA Annual Review Year ended 31 August 2023**
- Accounts are prepared on a cash receipts and payments basis. Accruals accounting is not used
- Accounts have been independently examined by Richard McCord, chartered accountant, ex-treasurer and school parent
- £27.5k profit (pre donations) was made across event and non-event fundraising, £21,706 excluding the ball which is once again a new record! Truly exceptional given rising costs of living and a conscious effort by all parties to make events inclusive and affordable to our community.
- Main Contributors:
- Ball ~ £5.8k
- Summer Fair and Fun Run ~ £6.8k
- Easter Fair / Xmas Fair / Cake Sales ~ £2k each
- Raffles continue to be a success, total ~ £2.1k
- Return of Discos and movie ~ £3k
- £10.3k was donated across school, Y6 leavers and external charities
- School donations funded gazebos, new projector and PA System, picnic tables and netball kits
- External causes supported were Young Lives vs Cancer, Wexham Park Childrens Hospital and Little Church Community Kitchen
- Net profit for the year £17.3k
- Significant cash reserves of £58.5k remained at year end. We note however the following spends as approved by members of the PTA
- £10k completion of the new KS2 play trail (approved from 2021/22 budget)
- £8.3k new phonics resources
- £5k contribution to wellness/nurture cabin
- £2.6k contribution to each class/cross year subject for general resources (increased from £700 in 2021/22)
Summary
202212023
202112022
202012021
201912020
201812019
201712018
201612017
201512016
Profit from event and non-event fundraising
Summer Ball
Christmas Fair / Raffle
Tea towe15, Cards + other Xmas
Easter Fair / Trail / Raffle
Eoy T-shirt5
Golf Dav
Summer Fair / Raffle
Fun Run15K
Fashion Show
Quiz nights
Children's Discos l Movie Nights
Cake sales
5,849
2,320
179
660
14,8911
3,356
1,999
7,096
14,541
2,418
12,579
2,623
12,847
2,654
19,958
2,279
1,555
397
2,237
1,937
386
2,572
2,449
1,977
2,078
2,024
155
3,725
3,084
6,073
1.979
3,826
5,421
5,190
3,213
2,122
1,677
1,034
457
1,482
3,020
2,384
309
1451
2,328
2,571
1,196
333
1,893
2,842
866
2,362
2,848
1,041
409
621
577
2,941
11701
1,076
191
1,242
183
Butlers Bonanza
661
289
Your School Lottery
Football Tournament
Holtspur fireworks
Guest Speaker
Other
Coffee Morning
Sports Days
Easy fundraising
Amazon Smile
Uniform Sales
Theatre
Bag25chool
Evening Performances
plv lexpensel/income
1,027
so
756
203
360
414
279
236
151
62
52
154
19851
69
16591
789
700
143
1,260
35
430
60
15
173
265
317
170
195
918
i.iio
1.158
i.oso
1.013
839
461
312
898
924
591
176
79
367
13901
Sub Total
27.555
21505
12.330
23.341
30.039
30.834
17.923
39.243
Sub Total (excluding ball)
21.706
205
17.221
17.460
17.987
17.923
19.285
**Independent examiner's report on the accounts Section A Independent Examiner’s Report Report to the trustees** Charity Name Butlers Court PTA **On accounts for the year** 31 August 2023 **Charity no** 1028552 **ended (if any) Set out on page** 3 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 August 2023** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
1
**Oct 2018**
**IER**
**Date:** 2 October 2023 **Signed: Name:** Richard McCord **Relevant professional** Chartered Accountant (ICAEW) **qualification(s) or body (if any): Address:** 104 Holtspur Top Lane, Beaconsfield, Bucks, HP9 1BW **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
**Oct 2018**
**IER**
**Give here brief details of any items that the examiner wishes to disclose** .
none
3
**Oct 2018**
**IER**
## **Annual Accounts**
## Butlers Court PTA
|**Year ended 31 August 2023**
**Summary**
Summer Ball
Winter Quiz
XMAS Fair & Raffle
Evening Performances
Easter Fair
Movie Event
Disco
Summer Quiz
Summer Fair
Summer Fun Run
Football events
Sports days
Coffee Mornings
Cake Sales
Bag2School
**Event fundraising**
Holtspur Fireworks
XMAS Cards
End of year T Shirts
Online Uniform sales
EasyFundraising
AmazonSmile
YourSchoolLottery
**Other fundraising**
**Other**|||
|---|---|---|
||**y/e August 2023**||
||||
||**Incom**
**e**
**Expense**
**s**|**Profit**|
||||
||£29,023
(£23,174)|**£5,849**|
||£2,689
(£1,207)|**£1,482**|
||£4,011
(£1,691)|**£2,320**|
||£650
(£161)|**£489**|
||£2,381
(£444)|**£1,937**|
||£885
(£127)|**£758**|
||£3,316
(£1,055)|**£2,261**|
||-
-|-|
||£7,002
(£3,276)|**£3,725**|
||£6,117
(£3,034)|**£3,084**|
||£262
(£212)|**£50**|
||£230
(£57)|**£173**|
||£93
(£24)|**£69**|
||£2,426
(£42)|**£2,384**|
||£367
-|**£367**|
||**£59,452**
**(£34,504)**|**£24,948**|
||||
||£847
(£696)|**£151**|
||£191
(£11)|**£179**|
||£1,848
(£1,462)|**£386**|
||£1,138
(£240)|**£898**|
||£489
-|**£489**|
||£461
-|**£461**|
||£1,027
-|**£1,027**|
||**£6,002**
**(£2,410)**|**£3,592**|
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||**£51**
**(£1,036)**|**(£985)**|
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|**TOTAL**|**£65,505**
**(£37,950)**|**£27,555**|
|Year 6 leavers (2023)
Donations to School
Donations to Charity
**Net Profit for the year**|||
||-
(£672)|(£672)|
||-
(£7,270)|(£7,270)|
||-
(£2,335)|(£2,335)|
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|||**£17,278**|
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|**_Check vs Cash change_**
_Opening position_
_Movement in year_
_Closing position_
_Difference_|**_Bank_**
**_Float_**|**_Total_**|
||_£41,116_
**_£110_**|_£41,226_|
||_£17,278_|_£17,278_|
||_£58,394_
_£110_|_£58,504_|
||_-_
_n/a_|_(£0)_|
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4
**Oct 2018**
**IER**
IER
Oct 2018