Butlers Court School PTA Annual Review Year ended 31 August 2021
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Annual Results
| Butlers Court PTA Year ended 31 August 2022 Summary Income Expenses Profit Summer Ball £21,990 (£7,449) £14,541 XMAS Fair £3,191 (£773) £2,418 XMAS Hampers - - - Tea Towels - - - Other XMAS - - - XMAS events £3,191 (£773) £2,418 Halloween - - - Easter Trail - - - End of year T Shirts - - - Golf Day - - - Year 6 leavers - - - Football event £271 (£68) £203 Winter Quiz £2,719 (£1,017) £1,702 Spring Quiz night £1,965 (£1,007) £959 Discos £1,211 (£633) £577 Uniform sales £176 - £176 Cake Sales £1,242 - £1,242 Other events £7,583 (£2,724) £4,858 Bonanza £405 (£223) £183 Other £2,518 (£1,177) £1,340 TOTAL £35,686 (£12,346) £23,341 Donations to School - (£19,317) (£19,317) Net Profit for the year £4,024 y/e August 2020 |
Butlers Court PTA Year ended 31 August 2022 Summary Income Expenses Profit Summer Ball £21,990 (£7,449) £14,541 XMAS Fair £3,191 (£773) £2,418 XMAS Hampers - - - Tea Towels - - - Other XMAS - - - XMAS events £3,191 (£773) £2,418 Halloween - - - Easter Trail - - - End of year T Shirts - - - Golf Day - - - Year 6 leavers - - - Football event £271 (£68) £203 Winter Quiz £2,719 (£1,017) £1,702 Spring Quiz night £1,965 (£1,007) £959 Discos £1,211 (£633) £577 Uniform sales £176 - £176 Cake Sales £1,242 - £1,242 Other events £7,583 (£2,724) £4,858 Bonanza £405 (£223) £183 Other £2,518 (£1,177) £1,340 TOTAL £35,686 (£12,346) £23,341 Donations to School - (£19,317) (£19,317) Net Profit for the year £4,024 y/e August 2020 |
Butlers Court PTA Year ended 31 August 2022 Summary Income Expenses Profit Summer Ball £21,990 (£7,449) £14,541 XMAS Fair £3,191 (£773) £2,418 XMAS Hampers - - - Tea Towels - - - Other XMAS - - - XMAS events £3,191 (£773) £2,418 Halloween - - - Easter Trail - - - End of year T Shirts - - - Golf Day - - - Year 6 leavers - - - Football event £271 (£68) £203 Winter Quiz £2,719 (£1,017) £1,702 Spring Quiz night £1,965 (£1,007) £959 Discos £1,211 (£633) £577 Uniform sales £176 - £176 Cake Sales £1,242 - £1,242 Other events £7,583 (£2,724) £4,858 Bonanza £405 (£223) £183 Other £2,518 (£1,177) £1,340 TOTAL £35,686 (£12,346) £23,341 Donations to School - (£19,317) (£19,317) Net Profit for the year £4,024 y/e August 2020 |
Income Expenses Profit £7,900 (£12,791) (£4,891) £3,673 (£1,639) £2,034 £1,353 (£30) £1,322 £3,392 (£1,539) £1,853 £333 (£187) £146 £8,750 (£3,396) £5,354 £568 - £568 £7,168 (£72) £7,096 £1,800 (£1,356) £444 £840 (£685) £155 £349 (£856) (£507) - - - £320 (£11) £309 - - - - (£45) (£45) £591 - £591 - - - £11,636 (£3,025) £8,611 £1,021 (£360) £661 £2,761 (£167) £2,595 £32,069 (£19,739) £12,330 - (£2,025) (£2,025) £10,305 y/e August 2021 |
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| £21,990 (£7,449) £3,191 (£773) - - - - - - |
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| £3,191 (£773) |
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| - - - - - - - - - - £271 (£68) £2,719 (£1,017) £1,965 (£1,007) £1,211 (£633) £176 - £1,242 - |
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| £7,583 (£2,724) |
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| £405 (£223) |
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| £2,518 (£1,177) |
£1,340 £23,341 (£19,317) £4,024 |
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| TOTAL | £35,686 (£12,346) |
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| Donations to School Net Profit for the year |
- (£19,317) |
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| Check vs Cash change Opening bank balance Movement in bank balance Closing bank balance Difference |
£19,681 £4,024 £23,705 £0 |
£23,705 £10,305 £34,010 (£0) |
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Comments
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Accounts are prepared on a cash receipts and payments basis. Accruals accounting is not used.
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£12k Profit generated in the year to Aug-21 (before school donations).
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This was £11k lower than prior year, mainly because the Summer Ball recorded a £5k loss in the year.
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Summer Ball profit is spread over 3 financial years (y/e Aug-20, y/e Aug21, and y/e Aug-22):
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—this is because COVID delayed the ball event
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—it was originally planned for Summer 2020 (and hence most ticket sales took place then), but the event actually took place in September 2021
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—Ball Income is therefore weighted towards y/e Aug-20 (Ticket sales) and y/e Aug-22 (income received at the event), with Expenses mostly falling in y/e Aug-21 (deposits for suppliers) and y/e Aug-22 (balancing payments to suppliers).
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Despite the restrictive impact of COVID on y/e August 2021 activities, £17k profit was made on non-Summer Ball activities (XMAS events, Easter Trail, and other events as shown opposite). This was £8k more profit than prior year. The PTA successfully improvised to re-design fund raising events to be COVID compliant.
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Donations to the school were £2k.
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Significant cash reserves of £34k are on hand at year end to fund future school projects.
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Butlers Court PTA Year ended 31 August 2021
| Event Summer Ball XMAS Fair XMAS Hampers Tea Towels Other XMAS Halloween Easter Trail End of year T Shirts Golf Day Year 6 leavers Football event Winter Quiz Spring Quiz night Discos Bonanza Uniform sales Cake Sales Other Floats |
Income Expenses Profit £7,900 (£12,791) (£4,891) £3,673 (£1,639) £2,034 £1,353 (£30) £1,322 £3,392 (£1,539) £1,853 £333 (£187) £146 £568 - £568 £7,168 (£72) £7,096 £1,800 (£1,356) £444 £840 (£685) £155 £349 (£856) (£507) - - - £320 (£11) £309 - - - - (£45) (£45) £1,021 (£360) £661 £591 - £591 - - - £2,761 (£167) £2,595 - - - £32,069 (£19,739) £12,330 - (£2,025) (£2,025) £10,305 y/e August 2021 |
Income Expenses Profit £7,900 (£12,791) (£4,891) £3,673 (£1,639) £2,034 £1,353 (£30) £1,322 £3,392 (£1,539) £1,853 £333 (£187) £146 £568 - £568 £7,168 (£72) £7,096 £1,800 (£1,356) £444 £840 (£685) £155 £349 (£856) (£507) - - - £320 (£11) £309 - - - - (£45) (£45) £1,021 (£360) £661 £591 - £591 - - - £2,761 (£167) £2,595 - - - £32,069 (£19,739) £12,330 - (£2,025) (£2,025) £10,305 y/e August 2021 |
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| TOTAL | £32,069 (£19,739) |
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| Donations to School Net Profit for the year |
- (£2,025) |
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| Check vs Cash change Opening bank balance Movement in bank balance Closing bank balance Difference |
£23,705 £10,305 £34,010 - |
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl On accounts for the y#r 31 August 2021 Charity no (rfany) 1028552 Set out on page I rep¢t to the trustees my examination ofthe nts ofthe al)ove ¢harity {Ihe T} for year ended 31108 12021. Responsibilities and basis of report As ts ¢haritYs trustees, you are re5wnsible for tt)e preparation of the ac¢ounts in acc[Kdan with the requirements of the CharitS Act 2011 (Ihe Acr). I report in respeci of my examination CA Trusfs accounts carried out under sedion 145 of the 2011 Act and in carying out my examination, I have foll(hv&J all the apFcable [lire( given by the Chartty Commission under section 145(5)(b) of the Ad. Independent I have completed my examinatson. I confirm that no material matters have examlnerfs statement come to my attention in )nned1 wilh ts examination (other than that disdosed below") which gives me cause to belteve that in, any material a0untIng records were not keF in acc0Th1ar with section 130 of the Charrties Act" or the accounts dxl not aco)rd with the accounting records,. or the accounts did not comply with the applicab requirements conceming the form arKI content of accounts set out in the Chartties (Accounts arxl Rewyts) Regulations 2008 other than any requirement that the accounts give a Yrue arKI fairf view which is not a matter considered as part of an independent examination. I have no GOnmS arKI have come acfOSS no other matters in connecion with the examination to wMch attention shoukl be drawn in this report in . Please delete the words in the brackets rfthey {*) not appty. Signed: IL Name: James Tluey Relevant professional qualification(s) or body Irf any): IGqEW Address: 14, College Close. ThanE. Oxon, OX9 2tx IER Oct 2018
Section B Disclosure Only complete rf the examiner needs to highlight material matters of concern (see CC32, Inderdent examination of ¢tharTty accounts: directions and guidan for examiners). Give here brief detsils of any items that the examiner wishes to disclose. IER Oct 2018
Butlers Court vfA Year ended 31 Au8USt 2021 Event Summer Ball {£IL791) 1£4PII XMA5 Fair XMAS Hampers Tea Towels Other XMAS £3.673 £1.353 £3,392 £333 I£L6391 £2.034 (£301 £1322 [£1539) £13 {£1871 £146 Halloween Easter Trail End of yearTlft$ Golf Day Year 6 leavers Football event {£72) 1£1.3561 £7PJ6 £1.8 £155 (£5071 £349 1£856} Winter Qulz Spring Quiz nIt £320 IEIII DISCOS {£45) {£451 Bonanza £1.021 {£3601 £661 Uniform sales Cake Sales Other Floats £yJi £591 £2.761 {£167) QYJ5 TOTAL £32X69 1ll9,739 Donations to Sthool 1£2.025) 1£2.0251 Check vs Cosh ¢ho Opening L*7nk ihylunce Movement in bank balance Oosing bt7nk bolon Difrren £23,705 £10.305 £34,010 IER Oct 2018