## **Butlers Court School PTA Annual Review Year ended 31 August 2021**
1
## **Annual Results**
||**Butlers Court PTA**
**Year ended 31 August 2022**
**Summary**
**Income Expenses**
**Profit**
**Summer Ball**
**£21,990**
**(£7,449)**
**£14,541**
XMAS Fair
£3,191
(£773)
£2,418
XMAS Hampers
-
-
-
Tea Towels
-
-
-
Other XMAS
-
-
-
**XMAS events**
**£3,191**
**(£773)**
**£2,418**
Halloween
-
-
-
Easter Trail
-
-
-
End of year T Shirts
-
-
-
Golf Day
-
-
-
Year 6 leavers
-
-
-
Football event
£271
(£68)
£203
Winter Quiz
£2,719
(£1,017)
£1,702
Spring Quiz night
£1,965
(£1,007)
£959
Discos
£1,211
(£633)
£577
Uniform sales
£176
-
£176
Cake Sales
£1,242
-
£1,242
**Other events**
**£7,583**
**(£2,724)**
**£4,858**
**Bonanza**
**£405**
**(£223)**
**£183**
**Other**
**£2,518**
**(£1,177)**
**£1,340**
**TOTAL**
**£35,686**
**(£12,346)**
**£23,341**
Donations to School
-
(£19,317)
(£19,317)
**Net Profit for the year**
**£4,024**
**y/e August 2020**|**Butlers Court PTA**
**Year ended 31 August 2022**
**Summary**
**Income Expenses**
**Profit**
**Summer Ball**
**£21,990**
**(£7,449)**
**£14,541**
XMAS Fair
£3,191
(£773)
£2,418
XMAS Hampers
-
-
-
Tea Towels
-
-
-
Other XMAS
-
-
-
**XMAS events**
**£3,191**
**(£773)**
**£2,418**
Halloween
-
-
-
Easter Trail
-
-
-
End of year T Shirts
-
-
-
Golf Day
-
-
-
Year 6 leavers
-
-
-
Football event
£271
(£68)
£203
Winter Quiz
£2,719
(£1,017)
£1,702
Spring Quiz night
£1,965
(£1,007)
£959
Discos
£1,211
(£633)
£577
Uniform sales
£176
-
£176
Cake Sales
£1,242
-
£1,242
**Other events**
**£7,583**
**(£2,724)**
**£4,858**
**Bonanza**
**£405**
**(£223)**
**£183**
**Other**
**£2,518**
**(£1,177)**
**£1,340**
**TOTAL**
**£35,686**
**(£12,346)**
**£23,341**
Donations to School
-
(£19,317)
(£19,317)
**Net Profit for the year**
**£4,024**
**y/e August 2020**|**Butlers Court PTA**
**Year ended 31 August 2022**
**Summary**
**Income Expenses**
**Profit**
**Summer Ball**
**£21,990**
**(£7,449)**
**£14,541**
XMAS Fair
£3,191
(£773)
£2,418
XMAS Hampers
-
-
-
Tea Towels
-
-
-
Other XMAS
-
-
-
**XMAS events**
**£3,191**
**(£773)**
**£2,418**
Halloween
-
-
-
Easter Trail
-
-
-
End of year T Shirts
-
-
-
Golf Day
-
-
-
Year 6 leavers
-
-
-
Football event
£271
(£68)
£203
Winter Quiz
£2,719
(£1,017)
£1,702
Spring Quiz night
£1,965
(£1,007)
£959
Discos
£1,211
(£633)
£577
Uniform sales
£176
-
£176
Cake Sales
£1,242
-
£1,242
**Other events**
**£7,583**
**(£2,724)**
**£4,858**
**Bonanza**
**£405**
**(£223)**
**£183**
**Other**
**£2,518**
**(£1,177)**
**£1,340**
**TOTAL**
**£35,686**
**(£12,346)**
**£23,341**
Donations to School
-
(£19,317)
(£19,317)
**Net Profit for the year**
**£4,024**
**y/e August 2020**|**Income Expenses**
**Profit**
**£7,900**
**(£12,791)**
**(£4,891)**
£3,673
(£1,639)
£2,034
£1,353
(£30)
£1,322
£3,392
(£1,539)
£1,853
£333
(£187)
£146
**£8,750**
**(£3,396)**
**£5,354**
£568
-
£568
£7,168
(£72)
£7,096
£1,800
(£1,356)
£444
£840
(£685)
£155
£349
(£856)
(£507)
-
-
-
£320
(£11)
£309
-
-
-
-
(£45)
(£45)
£591
-
£591
-
-
-
**£11,636**
**(£3,025)**
**£8,611**
**£1,021**
**(£360)**
**£661**
**£2,761**
**(£167)**
**£2,595**
**£32,069**
**(£19,739)**
**£12,330**
-
(£2,025)
(£2,025)
**£10,305**
**y/e August 2021**|
|---|---|---|---|---|
|||**£21,990**
**(£7,449)**
£3,191
(£773)
-
-
-
-
-
-|||
|||**£3,191**
**(£773)**|||
|||-
-
-
-
-
-
-
-
-
-
£271
(£68)
£2,719
(£1,017)
£1,965
(£1,007)
£1,211
(£633)
£176
-
£1,242
-|||
|||**£7,583**
**(£2,724)**|||
|||**£405**
**(£223)**|||
||||||
|||**£2,518**
**(£1,177)**|**£1,340**
**£23,341**
(£19,317)
**£4,024**||
||**TOTAL**|**£35,686**
**(£12,346)**|||
||Donations to School
**Net Profit for the year**|-
(£19,317)|||
||**_Check vs Cash change_**
_Opening bank balance_
_Movement in bank balance_
_Closing bank balance_
_Difference_||_£19,681_
_£4,024_
_£23,705_
_£0_|_£23,705_
_£10,305_
_£34,010_
_(£0)_|
||||||
## **Comments**
- Accounts are prepared on a cash receipts and payments basis. Accruals accounting is not used.
- £12k Profit generated in the year to Aug-21 (before school donations).
- This was £11k lower than prior year, mainly because the Summer Ball recorded a £5k loss in the year.
- Summer Ball profit is spread over 3 financial years (y/e Aug-20, y/e Aug21, and y/e Aug-22):
- —this is because COVID delayed the ball event
- —it was originally planned for Summer 2020 (and hence most ticket sales took place then), but the event actually took place in September 2021
- —Ball Income is therefore weighted towards y/e Aug-20 (Ticket sales) and y/e Aug-22 (income received at the event), with Expenses mostly falling in y/e Aug-21 (deposits for suppliers) and y/e Aug-22 (balancing payments to suppliers).
- Despite the restrictive impact of COVID on y/e August 2021 activities, £17k profit was made on non-Summer Ball activities (XMAS events, Easter Trail, and other events as shown opposite). This was £8k more profit than prior year. The PTA successfully improvised to re-design fund raising events to be COVID compliant.
- Donations to the school were £2k.
- Significant cash reserves of £34k are on hand at year end to fund future school projects.
2
## **Butlers Court PTA Year ended 31 August 2021**
|**Event**
Summer Ball
XMAS Fair
XMAS Hampers
Tea Towels
Other XMAS
Halloween
Easter Trail
End of year T Shirts
Golf Day
Year 6 leavers
Football event
Winter Quiz
Spring Quiz night
Discos
Bonanza
Uniform sales
Cake Sales
Other
Floats|**Income Expenses**
**Profit**
£7,900
(£12,791)
(£4,891)
£3,673
(£1,639)
£2,034
£1,353
(£30)
£1,322
£3,392
(£1,539)
£1,853
£333
(£187)
£146
£568
-
£568
£7,168
(£72)
£7,096
£1,800
(£1,356)
£444
£840
(£685)
£155
£349
(£856)
(£507)
-
-
-
£320
(£11)
£309
-
-
-
-
(£45)
(£45)
£1,021
(£360)
£661
£591
-
£591
-
-
-
£2,761
(£167)
£2,595
-
-
-
**£32,069**
**(£19,739)**
**£12,330**
-
(£2,025)
(£2,025)
**£10,305**
**y/e August 2021**|**Income Expenses**
**Profit**
£7,900
(£12,791)
(£4,891)
£3,673
(£1,639)
£2,034
£1,353
(£30)
£1,322
£3,392
(£1,539)
£1,853
£333
(£187)
£146
£568
-
£568
£7,168
(£72)
£7,096
£1,800
(£1,356)
£444
£840
(£685)
£155
£349
(£856)
(£507)
-
-
-
£320
(£11)
£309
-
-
-
-
(£45)
(£45)
£1,021
(£360)
£661
£591
-
£591
-
-
-
£2,761
(£167)
£2,595
-
-
-
**£32,069**
**(£19,739)**
**£12,330**
-
(£2,025)
(£2,025)
**£10,305**
**y/e August 2021**|
|---|---|---|
|**TOTAL**|**£32,069**
**(£19,739)**||
|Donations to School
**Net Profit for the year**|-
(£2,025)||
|**_Check vs Cash change_**
_Opening bank balance_
_Movement in bank balance_
_Closing bank balance_
_Difference_||_£23,705_
_£10,305_
_£34,010_
_-_|
||||
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
On accounts for the y#r
31 August 2021
Charity no
(rfany)
1028552
Set out on page
I rep¢t to the trustees my examination ofthe nts ofthe al)ove
¢harity {Ihe T} for year ended 31108 12021.
Responsibilities and
basis of report
As ts ¢haritYs trustees, you are re5wnsible for tt)e preparation of the
ac¢ounts in acc[Kdan with the requirements of the CharitS Act 2011
(Ihe Acr).
I report in respeci of my examination CA Trusfs accounts carried out
under sedion 145 of the 2011 Act and in carying out my examination, I
have foll(hv&J all the apF*cable [lire(* given by the Chartty Commission
under section 145(5)(b) of the Ad.
Independent I have completed my examinatson. I confirm that no material matters have
examlnerfs statement come to my attention in )nned1 wilh ts examination (other than that
disdosed below") which gives me cause to belteve that in, any material
a0untIng records were not keF* in acc0Th1ar with section 130
of the Charrties Act" or
the accounts dxl not aco)rd with the accounting records,. or
the accounts did not comply with the applicab requirements
conceming the form arKI content of accounts set out in the Chartties
(Accounts arxl Rewyts) Regulations 2008 other than any requirement
that the accounts give a Yrue arKI fairf view which is not a matter
considered as part of an independent examination.
I have no GOnmS arKI have come acfOSS no other matters in connec*ion
with the examination to wMch attention shoukl be drawn in this report in
. Please delete the words in the brackets rfthey {*) not appty.
Signed:
IL
Name:
James Tluey
Relevant professional
qualification(s) or body
Irf any):
IGqEW
Address:
14, College Close. ThanE. Oxon, OX9 2tx
IER
Oct 2018
Section B
Disclosure
Only complete rf the examiner needs to highlight material matters of concern
(see CC32, Inderdent examination of ¢tharTty accounts: directions and
guidan for examiners).
Give here brief detsils of
any items that the
examiner wishes to
disclose.
IER
Oct 2018
Butlers Court vfA
Year ended 31 Au8USt 2021
Event
Summer Ball
{£IL791) 1£4PII
XMA5 Fair
XMAS Hampers
Tea Towels
Other XMAS
£3.673
£1.353
£3,392
£333
I£L6391 £2.034
(£301
£1322
[£1539)
£13
{£1871
£146
Halloween
Easter Trail
End of yearTlft$
Golf Day
Year 6 leavers
Football event
{£72)
1£1.3561
£7PJ6
£1.8
£155
(£5071
£349
1£856}
Winter Qulz
Spring Quiz nIt
£320
IEIII
DISCOS
{£45)
{£451
Bonanza
£1.021
{£3601
£661
Uniform sales
Cake Sales
Other
Floats
£yJi
£591
£2.761
{£167) QYJ5
TOTAL
£32X69 1ll9,739
Donations to Sthool
1£2.025) 1£2.0251
Check vs Cosh ¢ho
Opening L*7nk ihylunce
Movement in bank balance
Oosing bt7nk bolon
Difrren
£23,705
£10.305
£34,010
IER
Oct 2018