Phoenix Pre-School Under Fives
(Charity number: 1028258)
Trustees annual report & financial statements for the year ended
31st August 2022
Charity accounts preparation & independent examination service
Phoenix Pre-School Under Fives
(Charity number: 1028258)
| Contents | |
|---|---|
| Index | Page |
| Report of the trustees | 1 |
| Independent examiner's report | 3 |
| Receipts & payments accounts | 4 |
| Statement of assets and liabilities | 5 |
| Notes to the accounts | 7 |
Trustees' Annual Report
From: 01/09/21 To: 30/08/22
Charity's full name Phoenix Pre-school/Under 5's
Registered Charity number 1028258
Objectives and activities
Summary of the purposes of the charity set out in its governing document
Primary aim of the charity is to give children an opportunity to develop intellectual and social skills through play and to follow the EYFS as well as preparing them to start their statutory education. Children benefit as we work closely with parents involving them in their child's learning and the running of the preschool. Families are regularly invited to attend events at the charity, giving them the opportunity to speak with their child's key worker and building a sense of community within the Phoenix cohort.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts
The preschool helps to develop children in their care through play using Early Years Foundation Stage Curriculum to give structure and guidance to this practice in a caring environment. Phoenix works closely with primary schools, health care workers and other professionals to create a team around the children attending the setting.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance pubished by the Charity Commision.
Achievements and performance
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the
circumstances of its beneficiaries and any wider benefits to society as a whole.
Phoenix Pre-school has continued to provide a safe and friendly environment for local pre-school age children to play, learn and develop.
The setting has filled almost to capacity throughout the year which indicates a successful and popular pre-school that parents are keen to use. Numbers for the next academic year suggest the setting will be full from September.
Following the resignation of the Chair another Chair was elected at a well attended Committee AGM which was open to all parents and children at the setting. Several of the existing parent committee members decided to stay on for another year. This provided continuity to the staff and children.
A couple of small fun events were held including an Autumn Collectathon, an Easter family event and and a Summer Teddython sports day.
Financial review
Review of the charity’s financial position at the end of the period
The charity ended this financial period in a healthy position. The bank balance stood above our reserve level. This is in allowance of holding one months running costs for cashflow and monies been held by the committee for any future agreed improvements to the playroom/outdoor area.
Statement explaining the policy for holding reserves stating why they are held
The constitution of the preschool states that a terms costings including staff wages, rent and other outgoings must be held in reserve. This is the amount of notice of closure that will be needed for families and landlord. We also hold one months cost for cash flow. This is reviewed on an annual basis.
Amount of reserves held
£95,525.00
Reasons for holding zero reserves
N/A
Funds materially in deficit
None
Explanation of any uncertainties about the charity continuing as a going concern
None
1
Structure, governance and management
Description of the charity's trusts
Type of governing document
Constitution
How the charity is constituted Association Trustee selection methods including Elected at the AGM
Reference and administration details
Charity's full name Phoenix Pre-school/Under 5's Other names the charity is known by Phoenix Under 5's Charity’s principal address Park Grove Primary School Dudley Street York
Postcode YO31 8LG
Names of the trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Karen Boardman Secretary Sally Sawdon Chair Caroline Billington Treasurer |
Names and addresses of advisers (OPTIONAL)
| Type of adviser | Name | Address |
|---|---|---|
| Bankers HSBC Independent Examiner Karen Wood ACMA |
York YO1 8XS The Hiscox Building Peasholme Green, York YO1 7PR Parliament Street Outsource Accounting Services & independent examinations |
Name of chief executive or names of senior staff members
Jasmin Walker
Declaration
The trustees declare that they have approved the Trustees Annual Report and Accounts
Signed on behalf of the charity's trustees
Signature
Full Name Sally Sawdon Position Chair Date 26/05/2023
2
Independent examiner’s report to the trustees of Phoenix Pre-School Under Fives
I report on the accounts of: Phoenix Pre-School Under Fives for the year ended: 31st August 2022
which are set out on pages 4 to 6.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Karen Wood (ACMA)
07/06/2023
Date:
Outsource independent examination service
The Hiscox Building Peaseholme Green York YO1 7PR
3
Phoenix Pre-School Under Fives
(Charity number: 1028258)
| 31st August 2022 Receipts &payments accounts for theyear ending: |
31st August 2022 Receipts &payments accounts for theyear ending: |
31st August 2022 Receipts &payments accounts for theyear ending: |
31st August 2022 Receipts &payments accounts for theyear ending: |
31st August 2022 Receipts &payments accounts for theyear ending: |
|---|---|---|---|---|
| Total receipts Receipts Fee income & starter fees NEG funding Payments Activities & outings Play materials & equipment Staff salaries Staff training & other costs Sundry costs Office costs & equipment Payroll charges IE fee Balance carried forward Net of receipts/(payments) Affiliations & subscriptions Total payments Donations & fundraising Other income Transport costs Rent & utilities Consumables & refreshments Transfers between funds Balance brought forward Trustees' expenses Insurance costs General equipment Cleaning. repairs & renewals |
Unrestricted funds £ 19,556 80,394 - 224 100,174 77,155 1,564 2,410 145 1,766 6,000 906 685 1,473 1,978 360 314 68 - 45 94,869 5,305 - 90,220 95,525 |
Restricted funds £ - - - - - - - - - - - - - - - - - - - - - - - - - |
2022 Total funds £ 19,556 80,394 - 224 100,174 77,155 1,564 2,410 145 1,766 6,000 906 685 1,473 1,978 360 314 68 - - 45 94,869 5,305 - 90,220 95,525 |
2021 Total funds £ 11,387 91,941 157 - |
| 103,485 | ||||
| 73,933 299 3,503 482 425 6,009 889 673 681 432 360 826 64 53 88 106 |
||||
| 88,823 | ||||
| 14,662 - 75,558 |
||||
| 90,220 |
4
Phoenix Pre-School Under Fives
(Charity number: 1028258)
| Statement of assets and liabilities at: | 31st August 2022 | 31st August 2022 | 31st August 2022 | |
|---|---|---|---|---|
| Current bank account Liabilities Independent examination fee Assets Cash at bank and in hand |
Unrestricted funds £ 95,525 95,525 Unrestricted Funds £ 360 360 |
Restricted funds £ - - Restricted Funds £ - - |
2022 Total funds £ 95,525 95,525 2022 Total Funds £ 360 360 |
2021 Total funds £ 90,220 |
| 90,220 | ||||
| 2021 Total Funds £ 360 |
||||
| 360 |
5
Phoenix Pre-School Under Fives (Charity number: 1028258)
Notes to the accounts for the year ended:
31st August 2022
The trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
| Approval of accounts for theyear ended: | 31st August 2022 |
|---|---|
| The report and accounts were approved at a meeting of the trustees held on: |
|
| Date |
Signed for and on behalf of the trustees:
Name
Sally Sawdon
Chair Position (e.g. Chair etc) 06/06/2023
Date
6