## **Phoenix Pre-School Under Fives**
**(Charity number: 1028258)**
**Trustees annual report & financial statements for the year ended**
**31st August 2022**
Charity accounts preparation & independent examination service
## **Phoenix Pre-School Under Fives**
**(Charity number: 1028258)**
|**Contents**||
|---|---|
|**Index**|**Page**|
|**Report of the trustees**|**1**|
|**Independent examiner's report**|**3**|
|**Receipts & payments accounts**|**4**|
|**Statement of assets and liabilities**|**5**|
|**Notes to the accounts**|**7**|
## **Trustees' Annual Report**
## **From: 01/09/21 To: 30/08/22**
**Charity's full name Phoenix Pre-school/Under 5's**
**Registered Charity number 1028258**
## **Objectives and activities**
## **Summary of the purposes of the charity set out in its governing document**
Primary aim of the charity is to give children an opportunity to develop intellectual and social skills through play and to follow the EYFS as well as preparing them to start their statutory education. Children benefit as we work closely with parents involving them in their child's learning and the running of the preschool. Families are regularly invited to attend events at the charity, giving them the opportunity to speak with their child's key worker and building a sense of community within the Phoenix cohort.
## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts**
The preschool helps to develop children in their care through play using Early Years Foundation Stage Curriculum to give structure and guidance to this practice in a caring environment. Phoenix works closely with primary schools, health care workers and other professionals to create a team around the children attending the setting.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance pubished by the Charity Commision.
## **Achievements and performance**
## **Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the**
## **circumstances of its beneficiaries and any wider benefits to society as a whole.**
Phoenix Pre-school has continued to provide a safe and friendly environment for local pre-school age children to play, learn and develop.
The setting has filled almost to capacity throughout the year which indicates a successful and popular pre-school that parents are keen to use. Numbers for the next academic year suggest the setting will be full from September.
Following the resignation of the Chair another Chair was elected at a well attended Committee AGM which was open to all parents and children at the setting. Several of the existing parent committee members decided to stay on for another year. This provided continuity to the staff and children.
A couple of small fun events were held including an Autumn Collectathon, an Easter family event and and a Summer Teddython sports day.
## **Financial review**
## **Review of the charity’s financial position at the end of the period**
The charity ended this financial period in a healthy position. The bank balance stood above our reserve level. This is in allowance of holding one months running costs for cashflow and monies been held by the committee for any future agreed improvements to the playroom/outdoor area.
## **Statement explaining the policy for holding reserves stating why they are held**
The constitution of the preschool states that a terms costings including staff wages, rent and other outgoings must be held in reserve. This is the amount of notice of closure that will be needed for families and landlord. We also hold one months cost for cash flow. This is reviewed on an annual basis.
## **Amount of reserves held**
£95,525.00
## **Reasons for holding zero reserves**
N/A
## **Funds materially in deficit**
None
## **Explanation of any uncertainties about the charity continuing as a going concern**
None
1
## **Structure, governance and management**
## **Description of the charity's trusts**
## **Type of governing document**
Constitution
**How the charity is constituted** Association **Trustee selection methods including** Elected at the AGM
## **Reference and administration details**
**Charity's full name** Phoenix Pre-school/Under 5's **Other names the charity is known by** Phoenix Under 5's **Charity’s principal address** Park Grove Primary School Dudley Street York
Postcode YO31 8LG
## **Names of the trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|
**Name of person (or body) entitled to appoint trustee (if**
**any)**|
|---|---|---|---|
|Karen Boardman
Secretary
Sally Sawdon
Chair
Caroline Billington
Treasurer||||
## **Names and addresses of advisers (OPTIONAL)**
|**Type of adviser**|**Name**|**Address**|
|---|---|---|
|**Bankers**
HSBC
**Independent**
**Examiner**
Karen Wood ACMA||York
YO1 8XS
The Hiscox Building
Peasholme Green, York
YO1 7PR
Parliament Street
Outsource Accounting Services & independent examinations|
## **Name of chief executive or names of senior staff members**
Jasmin Walker
## **Declaration**
**The trustees declare that they have approved the Trustees Annual Report and Accounts**
**Signed on behalf of the charity's trustees**
**Signature**
**Full Name** Sally Sawdon **Position** Chair **Date** 26/05/2023
2
**Independent examiner’s report to the trustees of Phoenix Pre-School Under Fives**
I report on the accounts of: **Phoenix Pre-School Under Fives** for the year ended: **31st August 2022**
which are set out on pages 4 to 6.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
- 2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Karen Wood (ACMA)**
07/06/2023
**Date:**
Outsource independent examination service
The Hiscox Building Peaseholme Green York YO1 7PR
3
## **Phoenix Pre-School Under Fives**
(Charity number: 1028258)
|**31st August 2022**
**Receipts &payments accounts for theyear ending:**|**31st August 2022**
**Receipts &payments accounts for theyear ending:**|**31st August 2022**
**Receipts &payments accounts for theyear ending:**|**31st August 2022**
**Receipts &payments accounts for theyear ending:**|**31st August 2022**
**Receipts &payments accounts for theyear ending:**|
|---|---|---|---|---|
|**Total receipts**
**Receipts**
Fee income & starter fees
NEG funding
**Payments**
Activities & outings
Play materials & equipment
Staff salaries
Staff training & other costs
Sundry costs
Office costs & equipment
Payroll charges
IE fee
**Balance carried forward**
**Net of receipts/(payments)**
Affiliations & subscriptions
**Total payments**
Donations & fundraising
Other income
Transport costs
Rent & utilities
Consumables & refreshments
**Transfers between funds**
**Balance brought forward**
Trustees' expenses
Insurance costs
General equipment
Cleaning. repairs & renewals|**Unrestricted**
**funds**
**£**
19,556
80,394
-
224
**100,174**
77,155
1,564
2,410
145
1,766
6,000
906
685
1,473
1,978
360
314
68
-
45
**94,869**
**5,305**
**-**
**90,220**
**95,525**|**Restricted**
**funds**
**£**
-
-
-
-
**-**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**
**-**
**-**
**-**
**-**|**2022**
**Total**
**funds**
**£**
19,556
80,394
-
224
**100,174**
77,155
1,564
2,410
145
1,766
6,000
906
685
1,473
1,978
360
314
68
-
-
45
**94,869**
**5,305**
**-**
**90,220**
**95,525**|**2021**
**Total**
**funds**
**£**
11,387
91,941
157
-|
|||||**103,485**|
|||||73,933
299
3,503
482
425
6,009
889
673
681
432
360
826
64
53
88
106|
|||||**88,823**|
|||||**14,662**
**-**
**75,558**|
|||||**90,220**|
4
## **Phoenix Pre-School Under Fives**
(Charity number: 1028258)
|**Statement of assets and liabilities at:**||**31st August 2022**|**31st August 2022**|**31st August 2022**|
|---|---|---|---|---|
|Current bank account
**Liabilities**
Independent examination fee
**Assets**
**Cash at bank and in hand**|**Unrestricted**
**funds**
**£**
95,525
**95,525**
**Unrestricted**
**Funds**
**£**
360
**360**|**Restricted**
**funds**
**£**
-
**-**
**Restricted**
**Funds**
**£**
-
**-**|**2022**
**Total**
**funds**
**£**
95,525
**95,525**
**2022**
**Total**
**Funds**
**£**
360
**360**|**2021**
**Total**
**funds**
**£**
90,220|
|||||**90,220**|
|||||**2021**
**Total**
**Funds**
**£**
360|
|||||**360**|
5
**Phoenix Pre-School Under Fives** (Charity number: 1028258)
**Notes to the accounts for the year ended:**
**31st August 2022**
The trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
|**Approval of accounts for theyear ended:**|**31st August 2022**|
|---|---|
|The report and accounts were approved at a meeting of the
trustees held on:||
|||
||**Date**|
## **Signed for and on behalf of the trustees:**
## **Name**
## Sally Sawdon
Chair **Position (e.g. Chair etc)** 06/06/2023
**Date**
6