Phoenix Pre-School Under Fives
(Charity number: 1028258)
Trustees annual report & financial statements for the year ended
31st August 2020
Charity accounts preparation & independent examination service
Phoenix Pre-School Under Fives
(Charity number: 1028258)
| Contents | |
|---|---|
| Index | Page |
| Report of the trustees | 1 |
| Independent examiner's report | 4 |
| Receipts & payments accounts | 5 |
| Statement of assets and liabilities | 6 |
| Notes to the accounts | 7 |
Trustees' Annual Report
From: 01/09/19 To: 30/08/20
Charity's full name Phoenix Pre-school/Under 5's Registered Charity number 1028258
Objectives and activities
Summary of the purposes of the charity set out in its governing document
Primary aim of the charity is to give children an opportunity to develop intellectual and social skills through play and to follow the EYFS. Children benefit as we are a charity and work closely with parents involving them in their child's learning and the running of the preschool.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts
The preschool helps to develop children in their care through play using Early Years Foundation Stage Curriculum to give structure and guidance to this practice in a caring environment.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance pubished by the Charity Commision.
Achievements and performance
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Phoenix Pre-school has continued to provide a safe and friendly environment for local pre-school children to play, learn and develop. The setting has filled almost to capacity throughout the year which indicates a successful pre-school with happy children and families. Most of the parent committee members decided to stay on for another year including the chair. This provided continuity and support to the staff and children. Several small fundraising events were held including a sponsored Teddython and stalls at the school fair.
Financial review
Review of the charity’s financial position at the end of the period
The charity ended this financial period in a very healthy position. Asurplus of £22,475 has increased our reserves considerably. This is in allowance of holding one months running costs for cashflow and monies been held by the committee for any future agreed improvements to the playroom.
Statement explaining the policy for holding reserves stating why they are held
Reserves are calculated by working out a terms costings including staff wages, rent and other outgoings as this is the amount of notice that will be needed for families and landlord. We also hold one months cost for cash flow. This is reviewed on an annual basis.
1
Amount of reserves held
£75,558.00
Reasons for holding zero reserves
N/A
Funds materially in deficit
None
Explanation of any uncertainties about the charity continuing as a going concern
None
Structure, governance and management Description of the charity's trusts Type of governing document Constitution How the charity is constituted Association Trustee selection methods including Elected at the AGM
Reference and administration details Charity's full name Phoenix Pre-school/Under 5's Other names the charity is known by Phoenix Under 5's Charity’s principal address Park Grove Primary School Dudley Street York Postcode YO31 8LG
Names of the trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
Adriana Castelli Chair Caroline Billington Treasurer 28th February 2021 Karen Boardman Secretary 28th February 2021 |
2
Name of trustees holding title to property belonging to the charity
| Name of trustees holding title toproperty belonging to | Name of trustees holding title toproperty belonging to | the charity |
|---|---|---|
| Trustee name | Dates acted if not for whole year | |
| Funds held as custodian trustees on behalf of others | ||
| Description of the assets held in this capacity |
||
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
||
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
| Names and addresses of advisers(OPTIONAL) | Names and addresses of advisers(OPTIONAL) | Names and addresses of advisers(OPTIONAL) |
|---|---|---|
| Type of adviser | Name | Address |
| Name of chief executive or names of senior staff members Independent Examiner Karen Wood ACMA Outsource Accounting Services & independent examinations The Hiscox Building Peaseholme Green, York YO1 7PR Bankers HSBC Parliament Street York YO1 8XS Jasmin Walker, Claire Witter |
||
| Declaration |
The trustees declare that they have approved the Trustees Annual Report and Accounts
Signed on behalf of the charity's trustees
Signature Karen Boardman Full Name
Position Secretary
Date 25/05/2021
3
Independent examiner’s report to the trustees of Phoenix Pre-School Under Fives
I report on the accounts of: Phoenix Pre-School Under Fives for the year ended: 31st August 2020
which are set out on pages 5 to 7.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Karen Wood (ACMA) Outsource independent examination service The Hiscox Building Peaseholme Green York YO1 7PR
25/05/2021
Date:
4
Phoenix Pre-School Under Fives
(Charity number: 1028258)
| Receipts &payments accounts for theyear ending: 31st August 2020 |
Receipts &payments accounts for theyear ending: 31st August 2020 |
Receipts &payments accounts for theyear ending: 31st August 2020 |
Receipts &payments accounts for theyear ending: 31st August 2020 |
Receipts &payments accounts for theyear ending: 31st August 2020 |
|---|---|---|---|---|
| Transfers between funds Activities & outings Play materials & equipment Balance brought forward Trustees' expenses Insurance costs Fundraising costs Cleaning. repairs & renewals IE fee Balance carried forward Net of receipts/(payments) Affiliations & subscriptions Total payments Donations & fundraising Milk refunds & other income Payments Rent & utilities Consumables & refreshments Total receipts Receipts Fee income & starter fees NEG funding Advertising & publicity Office costs & equipment Payroll charges Staff salaries Staff training & other costs |
Unrestricted funds £ 15,080 93,045 256 435 108,816 74,945 45 1,821 609 774 174 3,702 879 765 1,080 636 360 423 - 128 86,341 22,475 - 53,083 75,558 |
Restricted funds £ - - - - - - - - - - - - - - - - - - - - - - - - |
2020 Total funds £ 15,080 93,045 256 435 108,816 74,945 45 1,821 609 774 174 3,702 879 765 1,080 636 360 423 - 128 86,341 22,475 - 53,083 75,558 |
2019 Total funds £ 12,091 78,196 628 71 |
| 90,986 | ||||
| 70,390 424 1,597 788 1,247 - 5,000 874 375 1,422 901 720 760 304 649 |
||||
| 85,451 | ||||
| 5,535 - 47,548 |
||||
| 53,083 |
5
Phoenix Pre-School Under Fives
(Charity number: 1028258)
| Statement of assets and liabilities at: | 31st August 2020 | 31st August 2020 | 31st August 2020 | |
|---|---|---|---|---|
| Current bank account Liabilities Independent examination fee Assets Cash at bank and in hand Petty cash |
Unrestricted funds £ 75,558 - 75,558 Unrestricted Funds £ 360 360 |
Restricted funds £ - - - Restricted Funds £ - - |
2020 Total funds £ 75,558 - 75,558 2020 Total Funds £ 360 360 |
2019 Total funds £ 53,083 - |
| 53,083 | ||||
| 2019 Total Funds £ 360 |
||||
| 360 |
6
Phoenix Pre-School Under Fives (Charity number: 1028258)
Notes to the accounts for the year ended:
31st August 2020
The trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
| Approval of accounts for theyear ended: | 31st August 2020 |
|---|---|
| The report and accounts were approved at a meeting of the trustees held on: |
|
25/5/2021 |
|
| Date |
Signed for and on behalf of the trustees:
Karen Boardman
Name
Secretary
Position (e.g. Chair etc)
25/05/2021
Date
7