## **Phoenix Pre-School Under Fives** **(Charity number: 1028258)** **Trustees annual report & financial statements for the year ended** **31st August 2020** Charity accounts preparation & independent examination service ## **Phoenix Pre-School Under Fives** **(Charity number: 1028258)** |**Contents**|| |---|---| |**Index**|**Page**| |**Report of the trustees**|**1**| |**Independent examiner's report**|**4**| |**Receipts & payments accounts**|**5**| |**Statement of assets and liabilities**|**6**| |**Notes to the accounts**|**7**| ## **Trustees' Annual Report** **From: 01/09/19 To: 30/08/20** **Charity's full name Phoenix Pre-school/Under 5's Registered Charity number 1028258** ## **Objectives and activities** ## **Summary of the purposes of the charity set out in its governing document** Primary aim of the charity is to give children an opportunity to develop intellectual and social skills through play and to follow the EYFS. Children benefit as we are a charity and work closely with parents involving them in their child's learning and the running of the preschool. ## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts** The preschool helps to develop children in their care through play using Early Years Foundation Stage Curriculum to give structure and guidance to this practice in a caring environment. The trustees consider that they have complied with their duties to have due regard to the public benefit guidance pubished by the Charity Commision. ## **Achievements and performance** **Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.** Phoenix Pre-school has continued to provide a safe and friendly environment for local pre-school children to play, learn and develop. The setting has filled almost to capacity throughout the year which indicates a successful pre-school with happy children and families. Most of the parent committee members decided to stay on for another year including the chair. This provided continuity and support to the staff and children. Several small fundraising events were held including a sponsored Teddython and stalls at the school fair. ## **Financial review** ## **Review of the charity’s financial position at the end of the period** The charity ended this financial period in a very healthy position. Asurplus of £22,475 has increased our reserves considerably. This is in allowance of holding one months running costs for cashflow and monies been held by the committee for any future agreed improvements to the playroom. ## **Statement explaining the policy for holding reserves stating why they are held** Reserves are calculated by working out a terms costings including staff wages, rent and other outgoings as this is the amount of notice that will be needed for families and landlord. We also hold one months cost for cash flow. This is reviewed on an annual basis. 1 ## **Amount of reserves held** £75,558.00 ## **Reasons for holding zero reserves** N/A ## **Funds materially in deficit** None ## **Explanation of any uncertainties about the charity continuing as a going concern** None **Structure, governance and management Description of the charity's trusts Type of governing document** Constitution **How the charity is constituted** Association **Trustee selection methods including** Elected at the AGM **Reference and administration details Charity's full name** Phoenix Pre-school/Under 5's **Other names the charity is known by** Phoenix Under 5's **Charity’s principal address** Park Grove Primary School Dudley Street York Postcode YO31 8LG ## **Names of the trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---| |
Adriana Castelli
Chair
Caroline Billington
Treasurer
28th February 2021
Karen Boardman
Secretary
28th February 2021|||| 2 ## **Name of trustees holding title to property belonging to the charity** |**Name of trustees holding title toproperty belonging to**|**Name of trustees holding title toproperty belonging to**|**the charity**| |---|---|---| |**Trustee name**||**Dates acted if not for whole year**| |||| |**Funds held as custodian trustees on behalf of others**||| |Description of the assets held in
this capacity||| |Name and objects of the charity
on whose behalf the assets are
held and how this falls within the
custodian charity’s objects||| |Details of arrangements for safe
custody and segregation of such
assets from the charity’s own
assets||| |**Names and addresses of advisers(OPTIONAL)**|**Names and addresses of advisers(OPTIONAL)**|**Names and addresses of advisers(OPTIONAL)**| |---|---|---| |**Type of adviser**|**Name**|**Address**| |**Name of chief executive or names of senior staff members**
**Independent Examiner** Karen Wood ACMA
Outsource Accounting Services & independent
examinations
The Hiscox Building
Peaseholme Green, York
YO1 7PR
**Bankers**
HSBC
Parliament Street
York
YO1 8XS
Jasmin Walker, Claire Witter||| |**Declaration**||| **The trustees declare that they have approved the Trustees Annual Report and Accounts** **Signed on behalf of the charity's trustees** > **Signature** Karen Boardman **Full Name** > **Position** Secretary > **Date** 25/05/2021 3 **Independent examiner’s report to the trustees of Phoenix Pre-School Under Fives** I report on the accounts of: **Phoenix Pre-School Under Fives** for the year ended: **31st August 2020** which are set out on pages 5 to 7. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or - 2 the accounts do not accord with those records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Karen Wood (ACMA)** Outsource independent examination service The Hiscox Building Peaseholme Green York YO1 7PR 25/05/2021 **Date:** 4 ## **Phoenix Pre-School Under Fives** (Charity number: 1028258) |**Receipts &payments accounts for theyear ending:**
**31st August 2020**|**Receipts &payments accounts for theyear ending:**
**31st August 2020**|**Receipts &payments accounts for theyear ending:**
**31st August 2020**|**Receipts &payments accounts for theyear ending:**
**31st August 2020**|**Receipts &payments accounts for theyear ending:**
**31st August 2020**| |---|---|---|---|---| |**Transfers between funds**
Activities & outings
Play materials & equipment
**Balance brought forward**
Trustees' expenses
Insurance costs
Fundraising costs
Cleaning. repairs & renewals
IE fee
**Balance carried forward**
**Net of receipts/(payments)**
Affiliations & subscriptions
**Total payments**
Donations & fundraising
Milk refunds & other income
**Payments**
Rent & utilities
Consumables & refreshments
**Total receipts**
**Receipts**
Fee income & starter fees
NEG funding
Advertising & publicity
Office costs & equipment
Payroll charges
Staff salaries
Staff training & other costs|**Unrestricted**
**funds**
**£**
15,080
93,045
256
435
**108,816**
74,945
45
1,821
609
774
174
3,702
879
765
1,080
636
360
423
-
128
**86,341**
**22,475**
**-**
**53,083**
**75,558**|**Restricted**
**funds**
**£**
-
-
-
-
**-**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**
**-**
**-**
**-**
**-**|**2020**
**Total**
**funds**
**£**
15,080
93,045
256
435
**108,816**
74,945
45
1,821
609
774
174
3,702
879
765
1,080
636
360
423
-
128
**86,341**
**22,475**
**-**
**53,083**
**75,558**|**2019**
**Total**
**funds**
**£**
12,091
78,196
628
71| |||||**90,986**| |||||70,390
424
1,597
788
1,247
-
5,000
874
375
1,422
901
720
760
304
649| |||||**85,451**| |||||**5,535**
**-**
**47,548**| |||||**53,083**| 5 ## **Phoenix Pre-School Under Fives** (Charity number: 1028258) |**Statement of assets and liabilities at:**||**31st August 2020**|**31st August 2020**|**31st August 2020**| |---|---|---|---|---| |Current bank account
**Liabilities**
Independent examination fee
**Assets**
**Cash at bank and in hand**
Petty cash|**Unrestricted**
**funds**
**£**
75,558
-
**75,558**
**Unrestricted**
**Funds**
**£**
360
**360**|**Restricted**
**funds**
**£**
-
-
**-**
**Restricted**
**Funds**
**£**
-
**-**|**2020**
**Total**
**funds**
**£**
75,558
-
**75,558**
**2020**
**Total**
**Funds**
**£**
360
**360**|**2019**
**Total**
**funds**
**£**
53,083
-| |||||**53,083**| |||||**2019**
**Total**
**Funds**
**£**
360| |||||**360**| 6 **Phoenix Pre-School Under Fives** (Charity number: 1028258) **Notes to the accounts for the year ended:** **31st August 2020** The trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis. |**Approval of accounts for theyear ended:**|**31st August 2020**| |---|---| |The report and accounts were approved at a meeting of the
trustees held on:|| ||
25/5/2021| ||**Date**| ## **Signed for and on behalf of the trustees:** Karen Boardman ## **Name** Secretary ## **Position (e.g. Chair etc)** 25/05/2021 **Date** 7