Trustees’ Annual Report for the period
From 01/08/2022 Period start date To 31/07/2023 Period end date
Charity name: Loxwood Pre-School
Charity registration number: 1028253
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objectives of the charity are to enhance the development and education of children aged between 2 and 4 years within the village of Loxwood and the surrounding area, by offering appropriate play education and care facilities. We encourage parents to participate actively in the Pre-School whilst we promote active learning for the children and endeavour to work within the local community when possible. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We have continued with small scale fundraisers. Funds-raised are used to maintain and improve the facilities on offer to the children that attend pre- school. In August 2022 the sandpit area at pre-school was renovated making a larger and level sand play area for the children. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees actively maintain the running of the Pre-School and ensure that it meets all policies set out within the governing constitution as well as maintaining close relationships between the parents and the Pre-School staff. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Para 1.38 | |
| Policy on grant making |
| Policy on social investment including program related investment |
Para 1.38 | |
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | Loxwood Pre-School has a small network of unpaid volunteers who give up time and assistance to enable us to provide additional activities, maintain the premises and run successful fundraising events. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Loxwood Pre-School has successfully maintained the full headcount again throughout the year and currently has a waiting list for places. We have continued to maintain our links with the local community including ties with a local community garden that the children regularly attend and a strong relationship with the village hall. The Pre-School children continue to enjoy going for walks in the local woods. We continue to work closely with the local Primary School where most of our leavers will attend in September. We have enjoyed working together with their staff to improve our transitions. We have maintained our learning journals, electronically updating parents with their child’s progress on a half termly basis and providing reports and face to face appointment. We continue to have an excellent small team of staff who are encouraged to regularly attend training courses to improve their knowledge and skills. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set Para 1.41 Loxwood Pre-School was inspected by Ofsted in June 2019 and was awarded Outstanding in all areas. We are currently awaiting a new inspection and converting from an unincorporated charity to a CIO. Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Investment was made into improving facilities and benefiting the education and development of the children. Other |
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|---|---|
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The financial statements show net income for the year ending July 2023 as £67,035, this is down 12.6% from 2022 (£76,673). The principal source of income is council funding accounting for 60%, this percentage has reduced from 2022 and we have had an increase in revenue from private fees. Our overall revenue has reduced and this is largely due to the reduction in council funded hours - presumably due to where children birthdays fell in 2022 and an absence of parish funding for the 2023 year. Our fundraising remains largely the same as 2022 with revenue for 2023 of £2,393. Pre-school’s fixed assets have increased with the sandpit area being improved, the current assets have reduced slightly by 3%. The hourly rate for funded three and four year old children is increasing by 4.7% and with the introduction of more funding for two year olds we hope 2024 will see an improvement to pre-schools earnings. As this is the first year we will need to wait and see how many parents are eligible and take up additional hours at pre-school. It’s hoped that the preschool will run at a neutral balance or slight surplus for 2023-2024 with the reliance on previous years fundraising not required for day to day running costs. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserve funds of £10,000 remain held in a separate bank account in case of closure due to unforeseen circumstance and include funds to cover mandated redundancy packages. |
| Amount of reserves held | Para 1.22 | £10,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | There are no current deficits. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) Para 1.47 The Pre-School is funded by a combination of private payment, public Council funding and fundraising to maintain its financial position. The fees generated are currently sufficient to run the Pre-School. Investment policy and objectives including any social investment policy adopted Para 1.46 The Pre-School ensures that sufficient funds are obtained before any new larger projects are undertaken, such as the renovation of the sandpit area. Any expenditure is an investment into enhancing the educational setting for the children to benefit their development. A description of the principal risks facing the charity Para 1.46 The principle risk is the rising cost of amenities and materials as inflation rises and the rise in salary costs. However with new funding for two year olds it is hoped that many children will be eligible for funded hours and this improved hourly rate will greatly benefit pre- school. Other |
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|---|---|
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constituted by trust deed dated 19th October 1993 – adopted from Pre-School Learning Alliance. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The Pre-School is currently an unincorporated association, operating with a Chair, Treasurer and Secretary alongside other committee members. We are in the process of changing to a CIO. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are selected from the parents of the attendees and work alongside the Pre-School staff and management. Full training is provided to new committee members. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Early Years Alliance: Trustees induction programme March 2022. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Loxwood Pre-School has relationships with Ofsted, the Pre-School Learning Allicance, West Sussex County Council, the local community and local pre- schools and schools. There are close ties with Loxwood Primary School which is situated next door to the Pre-School and it where most children leaving the Pre-School will go on to attend. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Loxwood Pre-School |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1028253 |
| Charity’s principal address Loxwood Pre-School Badgers Way Nicholsfield Loxwood West Sussex RH14 0TJ |
|
|---|---|
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 1 2 3 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Lauren Hopkins |
Chair | ||
| Lucy Knight | Treasurer | |||
| Laura Crofts | Secretary | |||
| Emma Lee | Trustee | |||
| Emma Lancastle |
Trustee | |||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Dates acted if not for whole year
Trustee name
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser Accountant Jane Briggs Unit 3, The Dairy, Tilehouse Farm Offices, E Shalford Ln, Shalford, Guildford GU4 8AE
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
----- Start of picture text -----
Signature(s)
Full name(s) Lucy Knight Lauren Hopkins
ee
Position (eg Treasurer Chair
Secretary, Chair, etc)
ee
Date
07/02/2024
|
----- End of picture text -----
LOXWOOD PRESCHOOL
INCOME AND EXPENDITURE ACCOUNT
For the Year Ending 31st July 2023
| Income | 2023 | 2022 |
|---|---|---|
| Private Fees | 23,953 | 15,947 |
| Council Funding | 40,498 | 56,878 |
| Loxfest | 0 | 0 |
| Fundraising | 1,535 | 2,282 |
| Interest | 191 | 3 |
| Christmas Event | 858 | 63 |
| Loxwood Parish Grant | 0 | 1,500 |
| Total | 67,035 | 76,673 |
| Expenditure | 2023 | 2022 |
| Salaries, Recruitment & Payroll Costs | 60,866 | 54,756 |
| Training & Subscription(DBR) | 618 | 1,519 |
| Christmas Event Expenses | 192 | 207 |
| Telephone | 471 | 360 |
| Premises Utilities | 1,199 | 1,430 |
| Premises Repairs & Replacements | 1,376 | 6,551 |
| Postage & Stationery | 619 | 801 |
| Advertising | 174 | 151 |
| Insurances | 0 | 1,695 |
| Consumables | 2,426 | 3,269 |
| Accountancy & Bookkeeping Fees | 1,328 | 1,314 |
| Premises (Rent) | 523 | 590 |
| Bank Fees | 92 | 63 |
| Depreciation | 3,726 | 3,778 |
| IT Software and Consumables | 452 | 429 |
| Total | 74,062 | 76,913 |
| Income over Expenditure | -7,027 | -240 |
LOXWOOD PRESCHOOL
BALANCE SHEET
For the Year Ending 31st July 2023
| LOXWOOD PRESCHOOL BALANCE SHEET For the Year Ending 31st July 2023 |
LOXWOOD PRESCHOOL BALANCE SHEET For the Year Ending 31st July 2023 |
|---|---|
| Fixed Assets Notes Loxfest Equipment and Website Portacabin and Outside Space Office Equipment Technical Equipment Toys Shed Playground and flooring |
2023 2022 657 985 9,451 10,501 360 690 0 134 1,852 2,363 50 67 11,585 5,476 |
| Total | 23,955 20,216 |
| Current Assets Loxwood CIO 8368 Loxwood Savings 9968 Loxwood 6568 Paypal Account Loxwood Fundraising 2760 Loxwood Preschool 32 Day Debtor |
2023 2022 136 0 7 10,004 21,570 18,760 1,541 1,428 15,323 20,185 10,121 0 135 0 |
| Total | 48,833 50,377 |
| Less Current Liabilities Creditors Accruals Deferred Income |
2023 2022 0 0 444 426 16,462 7,258 |
| Total | 16,906 7,684 |
| Net Current Assets | 55,882 62,909 |
| Represented by Accumulated Funds Surplus (Deficit) for the year |
2023 2022 62,909 63,149 -7,027 -240 55,882 62,909 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees
Charity Name Loxwood Pre-School
On accounts for the year 31 July 2023 Charity no 1028253 ended (if any) Set out on pages 1 - 2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2023 .
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* Please delete the words in the brackets if they do not apply.
| Signed: | Date: | Date:09/02/2024 ~~oe~~ |
Date:09/02/2024 ~~oe~~ |
|
|---|---|---|---|---|
| Name: | Jane Briggs |
1
IER
FEB 2024
FCPA
Relevant professional qualification(s) or body (if any):
Address: Unit 3, The Dairy, Tilehouse Farm Offices, East Shalford Lane, Shalford Guildford, Surrey, GU4 8AE
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of None to disclose any items that the examiner wishes to disclose .
2
IER
FEB 2024