## **Trustees’ Annual Report for the period** **From 01/08/2022 Period start date To 31/07/2023 Period end date** ## **Charity name: Loxwood Pre-School** ## **Charity registration number: 1028253** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objectives of the charity are to**
**enhance the development and education**
**of children aged between 2 and 4 years**
**within the village of Loxwood and the**
**surrounding area, by offering**
**appropriate play education and care**
**facilities.**
**We encourage parents to participate**
**actively in the Pre-School whilst we**
**promote active learning for the children**
**and endeavour to work within the local**
**community when possible.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**We have continued with small scale**
**fundraisers. Funds-raised are used to**
**maintain and improve the facilities on**
**offer to the children that attend pre-**
**school. In August 2022 the sandpit area**
**at pre-school was renovated making a**
**larger and level sand play area for the**
**children.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees actively maintain the**
**running of the Pre-School and ensure**
**that it meets all policies set out within**
**the governing constitution as well as**
**maintaining close relationships between**
**the parents and the Pre-School staff.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference| |---|---| ||Para 1.38| |Policy on grant making|| |Policy on social investment
including program related
investment|Para 1.38|| |---|---|---| |Contribution made by
volunteers|Para 1.38|**Loxwood Pre-School has a small**
**network of unpaid volunteers who give**
**up time and assistance to enable us to**
**provide additional activities, maintain**
**the premises and run successful**
**fundraising events.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Loxwood Pre-School has successfully**
**maintained the full headcount again**
**throughout the year and currently has a**
**waiting list for places.**
**We have continued to maintain our links**
**with the local community including ties**
**with a local community garden that the**
**children regularly attend and a strong**
**relationship with the village hall. The**
**Pre-School children continue to enjoy**
**going for walks in the local woods.**
**We continue to work closely with the**
**local Primary School where most of our**
**leavers will attend in September. We**
**have enjoyed working together with their**
**staff to improve our transitions.**
**We have maintained our learning**
**journals, electronically updating parents**
**with their child’s progress on a half**
**termly basis and providing reports and**
**face to face appointment.**
**We continue to have an excellent small**
**team of staff who are encouraged to**
**regularly attend training courses to**
**improve their knowledge and skills.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||Achievements against
objectives set
Para 1.41
**Loxwood Pre-School was inspected by**
**Ofsted in June 2019 and was awarded**
**Outstanding in all areas. We are**
**currently awaiting a new inspection and**
**converting from an unincorporated**
**charity to a CIO.**
Performance of fundraising
activities against objectives
set
Para 1.41
Investment performance
against objectives
Para 1.41
**Investment was made into improving**
**facilities and benefiting the education**
**and development of the children.**
Other| |---|---| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The financial statements show net**
**income for the year ending July 2023 as**
**£67,035, this is down 12.6% from 2022**
**(£76,673). The principal source of**
**income is council funding accounting for**
**60%, this percentage has reduced from**
**2022 and we have had an increase in**
**revenue from private fees. Our overall**
**revenue has reduced and this is largely**
**due to the reduction in council funded**
**hours - presumably due to where**
**children birthdays fell in 2022 and an**
**absence of parish funding for the 2023**
**year. Our fundraising remains largely the**
**same as 2022 with revenue for 2023 of**
**£2,393. Pre-school’s fixed assets have**
**increased with the sandpit area being**
**improved, the current assets have**
**reduced slightly by 3%. The hourly rate**
**for funded three and four year old**
**children is increasing by 4.7% and with**
**the introduction of more funding for two**
**year olds we hope 2024 will see an**
**improvement to pre-schools earnings.**
**As this is the first year we will need to**
**wait and see how many parents are**
**eligible and take up additional hours at**
**pre-school.**
**It’s hoped that the preschool will run at a**
**neutral balance or slight surplus for**
**2023-2024 with the reliance on previous**
**years fundraising not required for day to**
**day running costs.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserve funds of £10,000 remain held in**
**a separate bank account in case of**
**closure due to unforeseen circumstance**
**and include funds to cover mandated**
**redundancy packages.**| |Amount of reserves held|Para 1.22|**£10,000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**There are no current deficits.**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
**The Pre-School is funded by a**
**combination of private payment, public**
**Council funding and fundraising to**
**maintain its financial position. The fees**
**generated are currently sufficient to run**
**the Pre-School.**
Investment policy and
objectives including any
social investment policy
adopted
Para 1.46
**The Pre-School ensures that sufficient**
**funds are obtained before any new larger**
**projects are undertaken, such as the**
**renovation of the sandpit area. Any**
**expenditure is an investment into**
**enhancing the educational setting for the**
**children to benefit their development.**
A description of the principal
risks facing the charity
Para 1.46
**The principle risk is the rising cost of**
**amenities and materials as inflation rises**
**and the rise in salary costs. However**
**with new funding for two year olds it is**
**hoped that many children will be eligible**
**for funded hours and this improved**
**hourly rate will greatly benefit pre-**
**school.**
Other| |---|---| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constituted by trust deed dated 19th**
**October 1993 – adopted from Pre-School**
**Learning Alliance.**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**The Pre-School is currently an**
**unincorporated association, operating**
**with a Chair, Treasurer and Secretary**
**alongside other committee members. We**
**are in the process of changing to a CIO.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are selected from the parents of**
**the attendees and work alongside the**
**Pre-School staff and management. Full**
**training is provided to new committee**
**members.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**Early Years Alliance: Trustees induction**
**programme March 2022.**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Loxwood Pre-School has relationships**
**with Ofsted, the Pre-School Learning**
**Allicance, West Sussex County Council,**
**the local community and local pre-**
**schools and schools. There are close**
**ties with Loxwood Primary School which**
**is situated next door to the Pre-School**
**and it where most children leaving the**
**Pre-School will go on to attend.**| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Loxwood Pre-School| |---|---| |Other name the charity uses|| |Registered charity number|1028253| ||Charity’s principal address
Loxwood Pre-School
Badgers Way
Nicholsfield
Loxwood
West Sussex
RH14 0TJ| |---|---| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| |1
2
3
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|Lauren
Hopkins|Chair||| ||Lucy Knight|Treasurer||| ||Laura Crofts|Secretary||| ||Emma Lee|Trustee||| ||Emma
Lancastle|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Dates acted if not for whole year** **Trustee name** **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Accountant** Jane Briggs Unit 3, The Dairy, Tilehouse Farm Offices, E Shalford Ln, Shalford, Guildford GU4 8AE **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s) Lucy Knight Lauren Hopkins
ee
Position (eg Treasurer Chair
Secretary, Chair, etc)
ee
Date
07/02/2024
|
**----- End of picture text -----**
## **LOXWOOD PRESCHOOL** ## **INCOME AND EXPENDITURE ACCOUNT** ## **For the Year Ending 31st July 2023** |**Income**|**2023**|**2022**| |---|---|---| |Private Fees|23,953|15,947| |Council Funding|40,498|56,878| |Loxfest|0|0| |Fundraising|1,535|2,282| |Interest|191|3| |Christmas Event|858|63| |Loxwood Parish Grant|0|1,500| |**Total**|**67,035**|**76,673**| |**Expenditure**|**2023**|**2022**| |Salaries, Recruitment & Payroll Costs|60,866|54,756| |Training & Subscription(DBR)|618|1,519| |Christmas Event Expenses|192|207| |Telephone|471|360| |Premises Utilities|1,199|1,430| |Premises Repairs & Replacements|1,376|6,551| |Postage & Stationery|619|801| |Advertising|174|151| |Insurances|0|1,695| |Consumables|2,426|3,269| |Accountancy & Bookkeeping Fees|1,328|1,314| |Premises (Rent)|523|590| |Bank Fees|92|63| |Depreciation|3,726|3,778| |IT Software and Consumables|452|429| |**Total**|**74,062**|**76,913**| |**Income over Expenditure**|**-7,027**|**-240**| ## **LOXWOOD PRESCHOOL** ## **BALANCE SHEET** ## **For the Year Ending 31st July 2023** |**LOXWOOD PRESCHOOL**
**BALANCE SHEET**
**For the Year Ending 31st July 2023**|**LOXWOOD PRESCHOOL**
**BALANCE SHEET**
**For the Year Ending 31st July 2023**| |---|---| |**Fixed Assets**
**Notes**
Loxfest Equipment and Website
Portacabin and Outside Space
Office Equipment
Technical Equipment
Toys
Shed
Playground and flooring|**2023**
**2022**
657
985
9,451
10,501
360
690
0
134
1,852
2,363
50
67
11,585
5,476| |**Total**|**23,955**
**20,216**| |**Current Assets**
Loxwood CIO 8368
Loxwood Savings 9968
Loxwood 6568
Paypal Account
Loxwood Fundraising 2760
Loxwood Preschool 32 Day
Debtor|**2023**
**2022**
136
0
7
10,004
21,570
18,760
1,541
1,428
15,323
20,185
10,121
0
135
0| |**Total**|**48,833**
**50,377**| |**Less Current Liabilities**
Creditors
Accruals
Deferred Income|**2023**
**2022**
0
0
444
426
16,462
7,258| |**Total**|**16,906**
**7,684**| ||| |**Net Current Assets**|**55,882**
**62,909**| |Represented by
Accumulated Funds
Surplus (Deficit) for the year|**2023**
**2022**
62,909
63,149
-7,027
-240
**55,882**
**62,909**| **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees** Charity Name Loxwood Pre-School **On accounts for the year** 31 July 2023 **Charity no** 1028253 **ended (if any) Set out on pages** 1 - 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/07/2023** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** [The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## * _Please delete the words in the brackets if they do not apply._ |**Signed:**||**Date:**|**Date:**09/02/2024
~~oe~~|**Date:**09/02/2024
~~oe~~| |---|---|---|---|---| |**Name:**|Jane Briggs|||| 1 **IER** **FEB 2024** FCPA **Relevant professional qualification(s) or body (if any):** **Address:** Unit 3, The Dairy, Tilehouse Farm Offices, East Shalford Lane, Shalford Guildford, Surrey, GU4 8AE ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of** None to disclose **any items that the examiner wishes to disclose** . 2 **IER** **FEB 2024**