OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-07-31-accounts

Trustees’ Annual Report for the period

From 1[st] August 2020 Period start date To 31[st] July 2021 Period end date

Charity name: Loxwood Pre-School

Charity registration number: 1028253

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The objectives of the charity are to
enhance the development and education
of children aged between 2 and 4 years
within the village of Loxwood and the
surrounding area, by offering
appropriate play education and care
facilities.
We encourage parents to participate
actively in the Pre-School whilst we
promote active learning for the children
and endeavour to work within the local
community when possible.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Unfortunately, due to the global
pandemic our main fundraising event,
Loxfest – a family oriented community
event which raised substantial funds for
the Pre-School in the past, was unable to
run again so the focus was on smaller
initiatives such as cupcake selling,
Christmas and Summer Raffles and a
sponsored walk.
The funds raised are used to maintain
and improve the facilities on offer to the
children that attend the Pre-School. Due
to the pandemic this was restricted with
only the Astro turf being put in place
during the holiday period but plans for a
mud kitchen and replacing the roof over
the outdoor classroom area where put in
place for the next financial year.
Educational toys and equipment where
replaced.
Outdoor Sports Equipment was
purchased to further encourage physical
and sporting activities.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees actively maintain the
running of the Pre-School and ensure
that it meets all policies set out within
the governing constitution as well as
maintaining close relationships between
the parents and the Pre-School staff.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 Loxwood Pre-School has a small
network of unpaid volunteers who give
up time and assistance to enable us to
provide additional activities, maintain
the premises and run successful
fundraising events.

Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Loxwood Pre-School has successfully
maintained the full headcount
throughout the year and currently has a
waiting list for places.
We have continued to maintain our links
with the local community including ties
with a local community garden that the
children regularly attend and a strong
relationship with the village hall. The
Pre-School children have been invited to
continue to use the woods and stream
alongside the village hall as a location
for their Forest Childcare activities and
this opportunity has continued to be well
received by the staff, children, parents
and local community.
We continue to work closely with the
local Primary School where most of our
leavers will attend in September. We
have enjoyed working together with their
staff to improve our transitions and have
also supported one another during the
pandemic.
We have maintained our learning
journals, electronically updating parents
with their child’s progress on a half
termly basis and providing reports and
face to face appointments where
possible depending on government
Covid-19 regulations.
We continue to have an excellent small
team of staff who are encouraged to
regularly attend training courses to
improve their knowledge and skills.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 Loxwood Pre-School was inspected by
Ofsted in June 2019 and was awarded
Outstanding in all areas.
Performance of fundraising
activities against objectives
set
Para 1.41
Unfortunately, due to the pandemic the
main fundraising event, Loxfest, could
not go ahead but alternative smaller
events were held were possible under
restrictions.
Investment performance
against objectives
Para 1.41
Investment was made into improving
facilities and benefiting the education
and development of the children.
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The financial statements show net
income for the ending July 2021 as
£69,313, this is up 2.5% from 2020 but
still not back to pre-covid incomes of
£77,669 in 2019.
The principal source of income is
council funding accounting for 61.5%.
The lower income compared to 2019 is to
be expected as pre-school has not held
their Loxfest fundraiser since 2019.
Pre-school’s assets have largely stayed
the same, with current assets £63,149.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserve funds of £10,000 remain held in
a separate bank account in case of
closure due to unforeseen circumstance
and include funds to cover mandated
redundancy packages.
Amount of reserves held Para 1.22 £10,000
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24 There are no current deficits.
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The Pre-School is funded by a
combination of private payment, public
Council funding and fundraising to
maintain its financial position. The fees
generated are sufficient to run the Pre-
School.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 The Pre-School ensures that sufficient
funds are obtained before any new larger
projects are undertaken, such as the
renovation of the sand pit area. Any
expenditure is an investment into
enhancing the educational setting for the
children to benefit their development.
A description of the principal
risks facing the charity		 Para 1.46 The principle risk is the rising cost of
amenities and materials as inflation
rises. The slight rise in private fees
which has been planned to be reviewed
every September has been implemented
to mitigate this risk.

Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constituted by trust deed dated 19th
October 1993 – adopted from Pre-School
Learning Allicance.
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 The Pre-School is currently an
unincorporated association, operating
with a Chair, Treasurer and Secretary
alongside other committee members.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are selected from the parents of
the attendees and work alongside the
Pre-School staff and management. Full
training is provided to new committee
members.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 Loxwood Pre-School has relationships
with Ofsted, the Pre-School Learning
Allicance, West Sussex County Council,
the local community and local pre-
schools and schools. There are close
ties with Loxwood Primary School which
is situated next door to the Pre-School
and it where most children leaving the
Pre-School will go on to attend.
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name Loxwood Pre-School
Other name the charity uses
Registered charity number 1028253
Charity’s principal address
Loxwood Pre-School,
Badgers Way,
Nicholsfield,
Loxwood,
West Sussex,
RH14 0TJ

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body)
entitled to appoint trustee
(if any)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Lauren
Hopkins		 Chair Until July 2021
Lucy Knight Treasurer
Katie Cornelius Secretary Until July 2021
Laura Croft Secretary From July 2021
Tom Croft Committee From July 2021
Rebecca Pearl Committee
Lucie White Committee
Emma Lee Committee
Emma
Lancastle		 Committee From May 2021

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted rf not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

onal information (optional)
Names and addresses of advisers (Optional information)		 onal information (optional)
Names and addresses of advisers (Optional information)		 onal information (optional)
Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
Accounta
nt		 Mrs J A Briggs
FCPA		 Honeygreen Barn, Smithbrook Barns,
Cranleigh, Surrey, GU6 8LH

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s) Laura Crofts (Mar 1, 2022 20:44 GMT) Full name(s) Lucy Knight Laura Crofts Position (eg Treasurer Secretary Secretary, Chair, etc) Date 01/03/2022

TAR July 2020-2021

Final Audit Report

2022-03-01

Created: 2022-03-01 By: Lucy Knight (lucy_knight@icloud.com) Status: Signed Transaction ID: CBJCHBCAABAAp9ion_gikAXW94DIJloSMMhGlgi_Vvyv

"TAR July 2020-2021" History

Document created by Lucy Knight (lucy_knight@icloud.com)

2022-03-01 - 8:07:04 PM GMT

Document emailed to Laura Crofts (laura.crofts@yahoo.co.uk) for signature 2022-03-01 - 8:07:36 PM GMT

Email viewed by Laura Crofts (laura.crofts@yahoo.co.uk) 2022-03-01 - 8:33:47 PM GMT

Document e-signed by Laura Crofts (laura.crofts@yahoo.co.uk) Signature Date: 2022-03-01 - 8:44:06 PM GMT - Time Source: server

Agreement completed.

2022-03-01 - 8:44:06 PM GMT

LOXWOOD PRESCHOOL

INCOME AND EXPENDITURE ACCOUNT

For the Year Ending 31st July 2021

Income 2021
Private Fees 19,369
Council Funding 42,653
Loxfest 0
PayPal Income and Fundraising 2,888
Interest 3
Christmas Event 0
Loxwood Parish Grant 4,400
Total 69,313
Expenditure 2021
Salaries, Recruitment & Payroll Costs 48,628
Training & Subscription(DBR) 636
Loxfest Expenses 0
Christmas Event Expenses 0
Travel 0
Telephone 351
Premises Utilities 741
Premises Repairs & Replacements 3,491
Postage & Stationery 1,053
Advertising 857
Insurances 1,677
Consumables 1,247
Accountancy & Bookkeeping Fees 2,101
Premises (Rent) 794
Bank Fees 35
Depreciation 4,311
IT Software and Consumables 377
Total 66,299
Income over Expenditure 3,014

----- Start of picture text -----
LOXWOOD PRESCHOOL
BALANCE SHEET
For the Year Ending 31st July 2021
2020 Fixed Assets Notes 2021
20,512 Loxfest Equipment and Website 1,313
42,280 Portacabin and Outside Space 5,775
3,765 Office Equipment 1,198
172 Technical Equipment 434
27 Toys 1,867
833 Shed 84
0 Playground and flooring 6,085
67,589 Total 16,756
Current Assets 2021
2020
Bank Account - Current A/C 1018 0
45,860 Bank Account - Deposit A/C 2153/9968 10,003
604 Bank Account - Current A/C 8721/6568 24,889
1,503 Paypal Account 1,351
307 Bank Account - Fundraising A/C 2760 21,680
11 Debtor 21
412
791 Total 57,944
3,305
83 Less Current Liabilities 2021
663
1,677 Creditors 0
3,564 Accruals 1,170
2,149 Deferred Income 10,381
1,013
3
3,691 Total 11,551
0
Net Current Assets 63,149
65,636
2021
1,953 Represented by
Accumulated Funds 60,135
Surplus (Deficit) for the year 3,014
63,149
----- End of picture text -----

2020 2,155 2,073 1,025 550 3,111 101 6,761 15,776 2020 21,678 10,002 22,792 1,351 0 0 55,823 2020 149 1,321 9,994 11,464 60,135 2020 58,182 1,953 60,135

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Loxwood Pre-school members of On accounts for the year 31 July 2021 Charity no (if any) 1028253 ended Set out on pages 1-2

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2019.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 15/02/2022

Signed: Name: Jane Briggs Relevant professional FCPA qualification(s) or body (if any): Address:[HoneyGreen Barn, Smithbrook Barns, Horsham Road, Cranleigh Surrey ] GU6 8LH

October 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

None to disclose

October 2018

2

IER