## **Trustees’ Annual Report for the period** **From 1[st] August 2020 Period start date To 31[st] July 2021 Period end date** ## **Charity name: Loxwood Pre-School** ## **Charity registration number: 1028253** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objectives of the charity are to**
**enhance the development and education**
**of children aged between 2 and 4 years**
**within the village of Loxwood and the**
**surrounding area, by offering**
**appropriate play education and care**
**facilities.**
**We encourage parents to participate**
**actively in the Pre-School whilst we**
**promote active learning for the children**
**and endeavour to work within the local**
**community when possible.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Unfortunately, due to the global**
**pandemic our main fundraising event,**
**Loxfest – a family oriented community**
**event which raised substantial funds for**
**the Pre-School in the past, was unable to**
**run again so the focus was on smaller**
**initiatives such as cupcake selling,**
**Christmas and Summer Raffles and a**
**sponsored walk.**
**The funds raised are used to maintain**
**and improve the facilities on offer to the**
**children that attend the Pre-School. Due**
**to the pandemic this was restricted with**
**only the Astro turf being put in place**
**during the holiday period but plans for a**
**mud kitchen and replacing the roof over**
**the outdoor classroom area where put in**
**place for the next financial year.**
**Educational toys and equipment where**
**replaced.**
**Outdoor Sports Equipment was**
**purchased to further encourage physical**
**and sporting activities.**| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees actively maintain the**
**running of the Pre-School and ensure**
**that it meets all policies set out within**
**the governing constitution as well as**
**maintaining close relationships between**
**the parents and the Pre-School staff.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**Loxwood Pre-School has a small**
**network of unpaid volunteers who give**
**up time and assistance to enable us to**
**provide additional activities, maintain**
**the premises and run successful**
**fundraising events.**| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Loxwood Pre-School has successfully**
**maintained the full headcount**
**throughout the year and currently has a**
**waiting list for places.**
**We have continued to maintain our links**
**with the local community including ties**
**with a local community garden that the**
**children regularly attend and a strong**
**relationship with the village hall. The**
**Pre-School children have been invited to**
**continue to use the woods and stream**
**alongside the village hall as a location**
**for their Forest Childcare activities and**
**this opportunity has continued to be well**
**received by the staff, children, parents**
**and local community.**
**We continue to work closely with the**
**local Primary School where most of our**
**leavers will attend in September. We**
**have enjoyed working together with their**
**staff to improve our transitions and have**
**also supported one another during the**
**pandemic.**
**We have maintained our learning**
**journals, electronically updating parents**
**with their child’s progress on a half**
**termly basis and providing reports and**
**face to face appointments where**
**possible depending on government**
**Covid-19 regulations.**
**We continue to have an excellent small**
**team of staff who are encouraged to**
**regularly attend training courses to**
**improve their knowledge and skills.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**Loxwood Pre-School was inspected by**
**Ofsted in June 2019 and was awarded**
**Outstanding in all areas.**| |---|---|---| ||Performance of fundraising
activities against objectives
set
Para 1.41
**Unfortunately, due to the pandemic the**
**main fundraising event, Loxfest, could**
**not go ahead but alternative smaller**
**events were held were possible under**
**restrictions.**
Investment performance
against objectives
Para 1.41
**Investment was made into improving**
**facilities and benefiting the education**
**and development of the children.**
Other| |---|---| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The financial statements show net**
**income for the ending July 2021 as**
**£69,313, this is up 2.5% from 2020 but**
**still not back to pre-covid incomes of**
**£77,669 in 2019.**
**The principal source of income is**
**council funding accounting for 61.5%.**
**The lower income compared to 2019 is to**
**be expected as pre-school has not held**
**their Loxfest fundraiser since 2019.**
**Pre-school’s assets have largely stayed**
**the same, with current assets £63,149.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserve funds of £10,000 remain held in**
**a separate bank account in case of**
**closure due to unforeseen circumstance**
**and include funds to cover mandated**
**redundancy packages.**| |Amount of reserves held|Para 1.22|**£10,000**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|**There are no current deficits.**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The Pre-School is funded by a**
**combination of private payment, public**
**Council funding and fundraising to**
**maintain its financial position. The fees**
**generated are sufficient to run the Pre-**
**School.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**The Pre-School ensures that sufficient**
**funds are obtained before any new larger**
**projects are undertaken, such as the**
**renovation of the sand pit area. Any**
**expenditure is an investment into**
**enhancing the educational setting for the**
**children to benefit their development.**| |A description of the principal
risks facing the charity|Para 1.46|**The principle risk is the rising cost of**
**amenities and materials as inflation**
**rises. The slight rise in private fees**
**which has been planned to be reviewed**
**every September has been implemented**
**to mitigate this risk.**| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constituted by trust deed dated 19th**
**October 1993 – adopted from Pre-School**
**Learning Allicance.**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**The Pre-School is currently an**
**unincorporated association, operating**
**with a Chair, Treasurer and Secretary**
**alongside other committee members.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are selected from the parents of**
**the attendees and work alongside the**
**Pre-School staff and management. Full**
**training is provided to new committee**
**members.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Loxwood Pre-School has relationships**
**with Ofsted, the Pre-School Learning**
**Allicance, West Sussex County Council,**
**the local community and local pre-**
**schools and schools. There are close**
**ties with Loxwood Primary School which**
**is situated next door to the Pre-School**
**and it where most children leaving the**
**Pre-School will go on to attend.**| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Loxwood Pre-School| |---|---| |Other name the charity uses|| |Registered charity number|1028253| ||Charity’s principal address
Loxwood Pre-School,
Badgers Way,
Nicholsfield,
Loxwood,
West Sussex,
RH14 0TJ| |---|---| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|Lauren
Hopkins|Chair|Until July 2021|| ||Lucy Knight|Treasurer||| ||Katie Cornelius|Secretary|Until July 2021|| ||Laura Croft|Secretary|From July 2021|| ||Tom Croft|Committee|From July 2021|| ||Rebecca Pearl|Committee||| ||Lucie White|Committee||| ||Emma Lee|Committee||| ||Emma
Lancastle|Committee|From May 2021|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity Trustee name Dates acted rf not for whole year **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**onal information (optional)**
**Names and addresses of advisers (Optional information)**|**onal information (optional)**
**Names and addresses of advisers (Optional information)**|**onal information (optional)**
**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**Accounta**
**nt**|Mrs J A Briggs
FCPA|Honeygreen Barn, Smithbrook Barns,
Cranleigh, Surrey, GU6 8LH| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees Signature(s)** Laura Crofts (Mar 1, 2022 20:44 GMT) **Full name(s)** Lucy Knight Laura Crofts **Position (eg** Treasurer Secretary **Secretary, Chair, etc) Date** 01/03/2022 ## TAR July 2020-2021 ## Final Audit Report 2022-03-01 Created: 2022-03-01 By: Lucy Knight (lucy_knight@icloud.com) Status: Signed Transaction ID: CBJCHBCAABAAp9ion_gikAXW94DIJloSMMhGlgi_Vvyv ## "TAR July 2020-2021" History Document created by Lucy Knight (lucy_knight@icloud.com) 2022-03-01 - 8:07:04 PM GMT Document emailed to Laura Crofts (laura.crofts@yahoo.co.uk) for signature 2022-03-01 - 8:07:36 PM GMT Email viewed by Laura Crofts (laura.crofts@yahoo.co.uk) 2022-03-01 - 8:33:47 PM GMT Document e-signed by Laura Crofts (laura.crofts@yahoo.co.uk) Signature Date: 2022-03-01 - 8:44:06 PM GMT - Time Source: server Agreement completed. 2022-03-01 - 8:44:06 PM GMT ## **LOXWOOD PRESCHOOL** ## **INCOME AND EXPENDITURE ACCOUNT** ## **For the Year Ending 31st July 2021** |**Income**|**2021**| |---|---| |Private Fees|19,369| |Council Funding|42,653| |Loxfest|0| |PayPal Income and Fundraising|2,888| |Interest|3| |Christmas Event|0| |Loxwood Parish Grant|4,400| |**Total**|**69,313**| |**Expenditure**|**2021**| |Salaries, Recruitment & Payroll Costs|48,628| |Training & Subscription(DBR)|636| |Loxfest Expenses|0| |Christmas Event Expenses|0| |Travel|0| |Telephone|351| |Premises Utilities|741| |Premises Repairs & Replacements|3,491| |Postage & Stationery|1,053| |Advertising|857| |Insurances|1,677| |Consumables|1,247| |Accountancy & Bookkeeping Fees|2,101| |Premises (Rent)|794| |Bank Fees|35| |Depreciation|4,311| |IT Software and Consumables|377| |**Total**|**66,299**| |**Income over Expenditure**|**3,014**| **----- Start of picture text -----**
LOXWOOD PRESCHOOL
BALANCE SHEET
For the Year Ending 31st July 2021
2020 Fixed Assets Notes 2021
20,512 Loxfest Equipment and Website 1,313
42,280 Portacabin and Outside Space 5,775
3,765 Office Equipment 1,198
172 Technical Equipment 434
27 Toys 1,867
833 Shed 84
0 Playground and flooring 6,085
67,589 Total 16,756
Current Assets 2021
2020
Bank Account - Current A/C 1018 0
45,860 Bank Account - Deposit A/C 2153/9968 10,003
604 Bank Account - Current A/C 8721/6568 24,889
1,503 Paypal Account 1,351
307 Bank Account - Fundraising A/C 2760 21,680
11 Debtor 21
412
791 Total 57,944
3,305
83 Less Current Liabilities 2021
663
1,677 Creditors 0
3,564 Accruals 1,170
2,149 Deferred Income 10,381
1,013
3
3,691 Total 11,551
0
Net Current Assets 63,149
65,636
2021
1,953 Represented by
Accumulated Funds 60,135
Surplus (Deficit) for the year 3,014
63,149
**----- End of picture text -----**
**2020** 2,155 2,073 1,025 550 3,111 101 6,761 **15,776 2020** 21,678 10,002 22,792 1,351 0 0 **55,823 2020** 149 1,321 9,994 **11,464 60,135 2020** 58,182 1,953 **60,135** ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Loxwood Pre-school **members of On accounts for the year** 31 July 2021 **Charity no (if any)** 1028253 **ended Set out on pages** 1-2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2019. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 15/02/2022 **Signed: Name:** Jane Briggs **Relevant professional** FCPA **qualification(s) or body (if any): Address:**[HoneyGreen Barn, Smithbrook Barns, Horsham Road, Cranleigh Surrey ] GU6 8LH **October 2018** 1 **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . None to disclose **October 2018** 2 **IER**