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← South Farnham School Parents And Friends Association

2025-08-31-accounts

Trustees’ Annual Report for the period

From 01st September 2024 To 31st August 2025

Charity name: South Farnham School Parents and Friends Association

Charity registration number: 1028238

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The charity’s objectives, as set out in the
General Constitution is to advance the
education of pupils in the school in particular
by:
- Developing effective relationships between
the staff, parents and others
associated with the school.
- Engaging in activities or providing facilities
or equipment which support the school and
advance the education of the pupils
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 In planning the activities for the year the
trustees kept in mind the Charity
Commission guidance on public benefit at
the committee meetings.
In order that the charity’s objectives are
fulfilled, the trustees have undertaken
various fund raising activities during the year.
The committee has worked hard this year
undertaking events throughout the year
which have all contributed to the success of
the South Farnham School Parents and
Friends Association.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have had due regard to the
guidance issued by the charity commission
on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The charity ran a number of very successful
events during the year.
The charity raised funds of £37,404 through
fundraising and events during the year.
The charity made a payment to benefit South
Farnham School of £30,000.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity made income during the period
of £46,601. This is an increase on the prior
year due to a couple of new events, which
were really successful.
The charity had costs for the year of £9,198,
this is a decrease on the prior year cost. The
decrease was primarily due to the reduced
tighter management of event costs to try and
reduce the impact of the general increase in
the costs of running events and managing
the charity. In addition one of the last events
has accrued costs which will be reflected in
the 2025-26 accounts.
After the payment of £30,000 to South
Farnham School the charity retained £7,403,
which was transferred to its reserves.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves are only held to fund events and
for floats. A payment to the school is
normally made annually.
Amount of reserves held Para 1.22 £45,865
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 No uncertainty

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy Para 1.46 adopted A description of the principal risks facing the charity Para 1.46 Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution adopted 12 October 1992 as
amended on 3rd November 2010.
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Trust
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 The Committee selects 5 of its number to be
Trustees. They include the Chair (Head
Teacher), a maximum of one Friend and up
to 4 Parents. Committee members and
Trustees are elected at the AGM and shall
hold office until the next AGM. Elections are
undertaken by a quorum (minimum 50%) of
committee members in the general meeting.

Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name South Farnham School Parents and Friends Association
Other name the charity uses South Farnham PFA

Registered charitynumber		 1028238
Charity’s principal address South Farnham School
Menin Way
Farnham
GU9 8DY

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for whole
year		 Name of
person (or
body)
entitled to
appoint
trustee (if
any)
1 Mrs E Franks
(formerly
Ms E Whitbourn)		 Trustee & Chair
2 Mrs A Chester Trustee
3 Mrs J Chambers Trustee & Secretary
4 Leslie Andrew Bishop Trustee
5 Ms Yasmin Riffi Trustee & Treasurer
6
7

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of
adviser		 Name Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg
Secretary, Chair, etc)
Date		 Alex Chester
Esther Franks
Mrs Alexandra Chester
Mrs Esther Franks
Trustee
Trustee and Chair
27 January 2026		 Esther Franks
27 January 2026

CC16a

South Farnham School Parents & Friends Association

1028238

Receipts and payments accounts For the period Period start date Period end date To from 01/09/2024 31/08/2025 ee

~~ee~~ Section A Receipts and payments

Association
For the period
from
To
Restricted funds
Total funds
South Farnham School Parents & Friends
1028238
Unrestricted
funds
Endowment
funds
A1 Receipts
A2 Asset and investment sales,
(see table).
A3 Payments
CC16a
Receipts and payments accounts
Period start date
Period end date
01/09/2024
31/08/2025
Section A Receipts and payments
Last year
46,601
-
-
44,631
to the nearest £
to the nearest £
to the nearest £
to the nearest £
to the nearest £
46,601.00
-
-
46,601
44,631
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
46,601
-
-
46,601
44,631
-
-
-
-
-
-
-
-
-
-
-
-
-
-
46,601
266
-
-
266
529
8,932
-
-
8,932
14,093
30,000
-
-
30,000
30,000
-
-
-
-
-
Takings from Events
Cost of generating trust expenses
Fund raising trading costs for events
Charitable activities - grants to school
Sub total
Sub total
Total receipts
(Gross income for AR)
ee
~~ee~~
S~~SSSS=~~
——————		 Association
For the period
from
To
Restricted funds
Total funds
South Farnham School Parents & Friends
1028238
Unrestricted
funds
Endowment
funds
A1 Receipts
A2 Asset and investment sales,
(see table).
A3 Payments
CC16a
Receipts and payments accounts
Period start date
Period end date
01/09/2024
31/08/2025
Section A Receipts and payments
Last year
46,601
-
-
44,631
to the nearest £
to the nearest £
to the nearest £
to the nearest £
to the nearest £
46,601.00
-
-
46,601
44,631
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
46,601
-
-
46,601
44,631
-
-
-
-
-
-
-
-
-
-
-
-
-
-
46,601
266
-
-
266
529
8,932
-
-
8,932
14,093
30,000
-
-
30,000
30,000
-
-
-
-
-
Takings from Events
Cost of generating trust expenses
Fund raising trading costs for events
Charitable activities - grants to school
Sub total
Sub total
Total receipts
(Gross income for AR)
ee
~~ee~~
S~~SSSS=~~
——————		 CC16a
Cost of generating trust expenses
——————		 266
——————		 529
Fund raising trading costs for events
——————		 8,932
——————		 14,093
Charitable activities - grants to school
——————		 30,000
——————		 30,000
—————— -
——————		 -

CCXX R1 accounts (SS)

1/27/2026

1

- - - - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total 39,198 - - 39,198 44,622
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - -
Total payments 39,198 - - 39,198 44,622
Net of receipts/(payments) 7,403 - - 7,403 9
A5 Transfers between funds - - - - -
A6 Cash funds last year end 38,461 - - 38,461 38,452
Cash funds this year end 45,864 - - 45,864 38,461

Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted funds Endowment
Categories Details funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Bank Account 45,784 - -
Cash Float
80 - -
- - -
Total cash funds 45,864 - -
(agree balances with receipts and payments
account(s)) OK OK OK
Unrestricted Restricted funds Endowment
funds funds

CCXX R2 accounts (SS)

1/27/2026

2

B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the
charity’s own use		 Details to nearest £ to nearest £ to nearest £
- - -
- - -
- - -
- - -
- - -
- - -
Current value
(optional)
-
-
-
-
-
Current value
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -

CCXX R3 accounts (SS)

1/27/2026

3

B5 Liabilities
Signed by one or two trustees on
behalf of all the trustees		 Details
Signature
Esther Franks
Alex Chester		 Fund to which
liability relates
Signature Print Name
Esther Franks Mrs E Franks
Alex Chester Mrs A Cheser

CCXX R4 accounts (SS)

1/27/2026

4

Sarah Herbert 9 Vicarage Hill Farnham Surrey GU9 8HG 07971 185362

9[th ] January 2026

Independent Examiner’s Report of South Farnham School PFA

I report on the accounts of the School Fund for the academic year 2024-25

Responsibilities of the examiner

It is my responsibility to:

Basis of independent examiner’s report

My examination included a review of the accounting records kept by the South Farnham School PFA Fund and a comparison of the accounts presented with those records. It also included consideration of any disclosures in the accounts and explanations from the school concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Sarah Herbert FCCA