## **Trustees’ Annual Report for the period** ## **From 01st September 2024 To 31st August 2025** **Charity name:** South Farnham School Parents and Friends Association ## **Charity registration number: 1028238** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The charity’s objectives, as set out in the
General Constitution is to advance the
education of pupils in the school in particular
by:
- Developing effective relationships between
the staff, parents and others
associated with the school.
- Engaging in activities or providing facilities
or equipment which support the school and
advance the education of the pupils| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|In planning the activities for the year the
trustees kept in mind the Charity
Commission guidance on public benefit at
the committee meetings.
In order that the charity’s objectives are
fulfilled, the trustees have undertaken
various fund raising activities during the year.
The committee has worked hard this year
undertaking events throughout the year
which have all contributed to the success of
the South Farnham School Parents and
Friends Association.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had due regard to the
guidance issued by the charity commission
on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity ran a number of very successful
events during the year.
The charity raised funds of £37,404 through
fundraising and events during the year.
The charity made a payment to benefit South
Farnham School of £30,000.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity made income during the period
of £46,601. This is an increase on the prior
year due to a couple of new events, which
were really successful.
The charity had costs for the year of £9,198,
this is a decrease on the prior year cost. The
decrease was primarily due to the reduced
tighter management of event costs to try and
reduce the impact of the general increase in
the costs of running events and managing
the charity. In addition one of the last events
has accrued costs which will be reflected in
the 2025-26 accounts.
After the payment of £30,000 to South
Farnham School the charity retained £7,403,
which was transferred to its reserves.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are only held to fund events and
for floats. A payment to the school is
normally made annually.| |Amount of reserves held|Para 1.22|£45,865| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No uncertainty| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy Para 1.46 adopted A description of the principal risks facing the charity Para 1.46 Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution adopted 12 October 1992 as
amended on 3rd November 2010.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Committee selects 5 of its number to be
Trustees. They include the Chair (Head
Teacher), a maximum of one Friend and up
to 4 Parents. Committee members and
Trustees are elected at the AGM and shall
hold office until the next AGM. Elections are
undertaken by a quorum (minimum 50%) of
committee members in the general meeting.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| |||| ## **Reference and Administrative details** |Charity name|South Farnham School Parents and Friends Association| |---|---| |Other name the charity uses|South Farnham PFA| |
Registered charitynumber|1028238| |Charity’s principal address|South Farnham School
Menin Way
Farnham
GU9 8DY| ||| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of**
**person (or**
**body)**
**entitled to**
**appoint**
**trustee (if**
**any)**| |---|---|---|---|---| |1|Mrs E Franks
(formerly
Ms E Whitbourn)|Trustee & Chair||| |2|Mrs A Chester|Trustee||| |3|Mrs J Chambers|Trustee & Secretary||| |4|Leslie Andrew Bishop|Trustee||| |5|Ms Yasmin Riffi|Trustee & Treasurer||| |6||||| |7||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** ||**Type of**
**adviser**|**Name**|**Address**|| |---|---|---|---|---| |||||| |||||| |||||| |||||| ||**Name of chief executive or names of senior staff members (Optional information)**|||| |||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg**
**Secretary, Chair, etc)**
**Date**|Alex Chester
Esther Franks
Mrs Alexandra Chester
Mrs Esther Franks
Trustee
Trustee and Chair
27 January 2026|Esther Franks| |---|---|---| ||27 January 2026|| **CC16a** **South Farnham School Parents & Friends Association** **1028238** **Receipts and payments accounts For the period** Period start date Period end date **To from** 01/09/2024 31/08/2025 ee ## ~~ee~~ **Section A Receipts and payments** |**Association**
**For the period**
**from**
**To**
**Restricted funds**
**Total funds**
**South Farnham School Parents & Friends**
**1028238**
**Unrestricted**
**funds**
**Endowment**
**funds**
**A1 Receipts**
**A2 Asset and investment sales,**
**(see table).**
**A3 Payments**
**CC16a**
**Receipts and payments accounts**
Period start date
Period end date
01/09/2024
31/08/2025
**Section A Receipts and payments**
**Last year**
**46,601**
**-**
**-**
**44,631**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**46,601.00**
**-**
**-**
**46,601**
**44,631**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**46,601**
**-**
**-**
**46,601**
**44,631**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**46,601**
**266**
**-**
**-**
**266**
**529**
**8,932**
**-**
**-**
**8,932**
**14,093**
**30,000**
**-**
**-**
**30,000**
**30,000**
**-**
**-**
**-**
**-**
**-**
Takings from Events
Cost of generating trust expenses
Fund raising trading costs for events
Charitable activities - grants to school
**_Sub total_**
**_Sub total_**
**_Total receipts_**
_(Gross income for AR)_
ee
~~ee~~
S~~SSSS=~~
——————|**Association**
**For the period**
**from**
**To**
**Restricted funds**
**Total funds**
**South Farnham School Parents & Friends**
**1028238**
**Unrestricted**
**funds**
**Endowment**
**funds**
**A1 Receipts**
**A2 Asset and investment sales,**
**(see table).**
**A3 Payments**
**CC16a**
**Receipts and payments accounts**
Period start date
Period end date
01/09/2024
31/08/2025
**Section A Receipts and payments**
**Last year**
**46,601**
**-**
**-**
**44,631**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**46,601.00**
**-**
**-**
**46,601**
**44,631**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**46,601**
**-**
**-**
**46,601**
**44,631**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**46,601**
**266**
**-**
**-**
**266**
**529**
**8,932**
**-**
**-**
**8,932**
**14,093**
**30,000**
**-**
**-**
**30,000**
**30,000**
**-**
**-**
**-**
**-**
**-**
Takings from Events
Cost of generating trust expenses
Fund raising trading costs for events
Charitable activities - grants to school
**_Sub total_**
**_Sub total_**
**_Total receipts_**
_(Gross income for AR)_
ee
~~ee~~
S~~SSSS=~~
——————|**CC16a**| |---|---|---| |Cost of generating trust expenses
——————|**266**
——————|**529**| |Fund raising trading costs for events
——————|**8,932**
——————|**14,093**| |Charitable activities - grants to school
——————|**30,000**
——————|**30,000**| |——————|**-**
——————|**-**| CCXX R1 accounts (SS) 1/27/2026 1 |||||**-**|||**-**|**-**|||**-**|**-**||||**-**|||**-**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||**-**|||**-**||||**-**|||||**-**|||**-**|| |||||**-**|||**-**||||**-**|||||**-**|||**-**|| |||||**-**|||**-**||||**-**|||||**-**|||**-**|| |||||**-**|||**-**||||**-**|||||**-**|||**-**|| |**_Sub total_**|||**39,198**||||**-**||||**-**||||**39,198**||||**44,622**|| |||||||||||||||||||||| |**A4 Asset and investment**||||||||||||||||||||| |**purchases, (see table)**||||||||||||||||||||| ||||**-**|||||**-**||||**-**|||**-**|||||| ||||**-**|||||**-**||||**-**|||**-**|||||| |**_Sub total_**|||**-**|||||**-**||||**-**|||**-**|||||| |||||||||||||||||||||| |**_Total payments_**|||**39,198**|||||**-**||||**-**|||**39,198**||||**44,622**|| |||||||||||||||||||||| |**_Net of receipts/(payments)_**|||**7,403**||||**-**||||**-**||||**7,403**||||**9**|| |**A5 Transfers between funds**|||**-**||||**-**||||**-**||||**-**||||**-**|| |**A6 Cash funds last year end**|||**38,461**||||**-**||||**-**||||**38,461**||||38,452|| |**_Cash funds this year end_**|||**45,864**||||**-**||||**-**||||**45,864**||||**38,461**|| |||||||||||||||||||||| ## **Section B Statement of assets and liabilities at the end of the period** |||||||**Unrestricted**|||**Restricted funds**|||**Endowment**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||**Categories**|**Details**|||**funds**||||||**funds**|| |||||||**to nearest £**|||**to nearest £**|||**to nearest £**|| |**B1**|**Cash**|**funds**|Bank Account|||**45,784**|||**-**|||**-**|| ||||Cash Float||||||||||| |||||||**80**|||**-**|||**-**|| |||||||**-**|||**-**|||**-**|| ||||**_Total cash funds_**|||**45,864**|||**-**|||**-**|| ||||(agree balances with receipts and payments||||||||||| ||||account(s))|||OK|||OK|||OK|| |||||||**Unrestricted**|||**Restricted funds**|||**Endowment**|| |||||||**funds**||||||**funds**|| CCXX R2 accounts (SS) 1/27/2026 2 |**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**|**Details**|**to nearest £**|**to nearest £**|**to nearest £**| |---|---|---|---|---| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| |||||| CCXX R3 accounts (SS) 1/27/2026 3 |**B5 Liabilities**
**Signed by one or two trustees on**
**behalf of all the trustees**|**Details**
**Signature**
Esther Franks
Alex Chester|**Fund to which**
**liability relates**| |---|---|---| ||**Signature**|**Print Name**| ||Esther Franks|Mrs E Franks| ||Alex Chester|Mrs A Cheser| CCXX R4 accounts (SS) 1/27/2026 4 Sarah Herbert 9 Vicarage Hill Farnham Surrey GU9 8HG 07971 185362 9[th ] January 2026 ## **Independent Examiner’s Report of South Farnham School PFA** I report on the accounts of the School Fund for the academic year 2024-25 ## **Responsibilities of the examiner** It is my responsibility to: - Examine the accounts - State whether particular matters have come to my attention ## **Basis of independent examiner’s report** My examination included a review of the accounting records kept by the South Farnham School PFA Fund and a comparison of the accounts presented with those records. It also included consideration of any disclosures in the accounts and explanations from the school concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Sarah Herbert FCCA