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2023-08-31-accounts

Trustees’ Annual Report for the period

From 01st September 2022 To 31st August 2023

Charity name: South Farnham School Parents and Friends Association

Charity registration number: 1028238

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The charity’s objectives, as set out in the
General Constitution is to advance the
education of pupils in the school in particular
by:
- Developing effective relationships between
the staff, parents and others
associated with the school.
- Engaging in activities or providing facilities
or equipment which support the school and
advance the education of the pupils
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 In planning the activities for the year the
trustees kept in mind the Charity
Commission guidance on public benefit at
the committee meetings.
In order that the charity’s objectives are
fulfilled, the trustees have undertaken
various fund raising activities during the
year.
The committee has worked hard this year
undertaking events throughout the year
which have all contributed to the success of
the South Farnham School Parents and
Friends Association.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have had due regard to the
guidance issued by the charity commission
on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Para 1.38 Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The charity ran a number of very successful
events during the year.
The charity raised funds of £29,509 through
fundraising and events during the year.
The charity made a payment to benefit
South Farnham School of £30,000.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set Para 1.41

Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity made income during the period
of £46,505. This is an increase on the prior
year due to an additional event being held
which generated in excess of £12,000 in
income.
The charity had costs for the year of
£16,996, the increase in costs is primarily
due to the additional event but there has
been a general increase in the cost of
running events and managing the charity.
After the payment of £30,000 to South
Farnham School the charity used £491 of its
reserves.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves are only held to fund events and
for floats. A payment to the school is
normally made annually.
Amount of reserves held Para 1.22 £38,452
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 No uncertainty

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including

any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution adopted 12 October 1992 as
amended on 3rd November 2010.
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Trust
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 The Committee selects 5 of its number to be
Trustees. They include the Chair (Head
Teacher), a maximum of one Friend and up
to 4 Parents. Committee members and
Trustees are elected at the AGM and shall
hold office until the next AGM. Elections are
undertaken by a quorum (minimum 50%) of
committee members in the general meeting.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other

Reference and Administrative details

Charity name South Farnham School Parents and Friends Association
Other name the charity uses South Farnham PFA
Registered charity number 1028238
Charity’s principal address South Farnham School
Menin Way
Farnham
GU9 8DY

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for
whole year		 Name of person
(or body)
entitled to
appoint trustee
(ifany)
Ms E Whitbourn Chair & Trustee
Mrs A Chester Trustee
Mrs J Chambers Trustee & Secretary
Mrs V Nye Trustee
Leslie Andrew
Bishop		 Trustee 22/02/23 - 31/08/23

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser
Name
Address		 Type of adviser
Name
Address		 Type of adviser
Name
Address
Name of chief executive or names of senior staff members (Optional
information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other o tional information

Declarations

The trustees declare that they have approved the trustees’ report above.

----- Start of picture text -----
Signed on behalf of the charity’s trustees
Esther Whitbourn
Signature(s) Alex Chester
Miss Esther
Full name(s) Mrs Alexandra
Whitbourn
Chester
Position (eg Trustee Trustee
Secretary, Chair,
etc)
Date
25 June 2024
----- End of picture text -----

South Farnham School Parents & Friends 1028238 Association

Recei ts and a ments accounts p p y

CC16a

For the period
from		 Period start date
01/09/2022		 To
 Period end date
31/08/2023

Section A Receipts and payments

Unrestricted Restricted Endowment funds funds funds

Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £

A1 Receipts

A1 Receipts
Takings from Events 46,505.00 - - 46,505 29,121
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total(Gross income for AR) 46,505
 - - 46,505 29,121
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
**Total receipts ** 46,505 - - 46,505 29,121
A3 Payments
Cost ofgeneratingtrust expenses
732
Fund raisingtradingcosts for events
16,264
Charitable activities -grants to school
30,000
-		 A3 Payments
Cost ofgeneratingtrust expenses
732
Fund raisingtradingcosts for events
16,264
Charitable activities -grants to school
30,000
-		 -
-
-
-		 -
-
-
-		 732
16,264
30,000
-

Cost ofgeneratingtrust expenses		 732 - - 732 393
Fund raisingtradingcosts for events 16,264 - - 16,264 4,474
Charitable activities -grants to school 30,000 - - 30,000 -
- - - - -

06/27/2024

1

- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total 46,996 - - 46,996 4,867
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
**Sub total ** - - - - -
**Total payments ** 46,996 - - 46,996 4,867
**Net of receipts/(payments) ** - 491 - - - 491 24,254
A5 Transfers between funds - - - - -
A6 Cash funds last year end 38,943 - - 38,943 14,689
**Cash funds this year end ** 38,452 - - 38,452 38,943

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds		 Details
Bank Account
Cash Float
Total cash funds
(agree balances with receipts and payments
account(s))		 to nearest £
38,372
80
-
38,452
OK
Unrestricted
funds
Unrestricted
funds		 to nearest £
-
-
-
-
OK
Restricted
funds
Restricted
funds		 to nearest £
Endowment
funds
-
-
-
-
OK
Endowment
funds

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2

B2 Other monetary assets

B3 Investment assets

B4 Assets retained for the charity’s own use

Details
Details		 to nearest £
-
-
-
-
-
-
Fund to which
asset belongs		 to nearest £
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-		 to nearest £
-
-
-
-
-
-
Current value
(optional)
- -
- -
- -
- -
- -
Details Fund to which
asset belongs		 Cost (optional)
-
-
-
-
-
-
-
-
-		 Current value
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -

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3

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Details
Signature
Esther Whitbourn
Alex Chester		 -
-
-
-
-
Print Name
Miss E Whitbourn
Mrs A Cheser
Fund to which
liability relates
Amount due
(optional)		 When due
(optional)
Date of
approval
25 June 2024
25 June 2024

06/27/2024

4

Sarah Herbert 57 Tilford Road Farnham GU9 8DN

07971 185362

15[th] March 2024

Independent Examiner’s Report of South Farnham School PFA

I report on the accounts of the School Fund for the academic year 2022-23.

Responsibilities of the examiner

It is my responsibility to:

Basis of independent examiner’s report

My examination included a review of the accounting records kept by the South Farnham School PFA Fund and a comparison of the accounts presented with those records. It also included consideration of any disclosures in the accounts and explanations from the school concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Sarah Herbert FCCA