## **Trustees’ Annual Report for the period**
## **From 01st September 2022 To 31st August 2023**
**Charity name:** South Farnham School Parents and Friends Association
## **Charity registration number: 1028238**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The charity’s objectives, as set out in the
General Constitution is to advance the
education of pupils in the school in particular
by:
- Developing effective relationships between
the staff, parents and others
associated with the school.
- Engaging in activities or providing facilities
or equipment which support the school and
advance the education of the pupils|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|In planning the activities for the year the
trustees kept in mind the Charity
Commission guidance on public benefit at
the committee meetings.
In order that the charity’s objectives are
fulfilled, the trustees have undertaken
various fund raising activities during the
year.
The committee has worked hard this year
undertaking events throughout the year
which have all contributed to the success of
the South Farnham School Parents and|
|||Friends Association.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had due regard to the
guidance issued by the charity commission
on public benefit.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Para 1.38 Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity ran a number of very successful
events during the year.
The charity raised funds of £29,509 through
fundraising and events during the year.
The charity made a payment to benefit
South Farnham School of £30,000.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
Achievements against objectives set Para 1.41
Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity made income during the period
of £46,505. This is an increase on the prior
year due to an additional event being held
which generated in excess of £12,000 in
income.
The charity had costs for the year of
£16,996, the increase in costs is primarily
due to the additional event but there has
been a general increase in the cost of
running events and managing the charity.
After the payment of £30,000 to South
Farnham School the charity used £491 of its
reserves.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are only held to fund events and
for floats. A payment to the school is
normally made annually.|
|Amount of reserves held|Para 1.22|£38,452|
|Reasons for holding zero
reserves|Para 1.22|n/a|
|Details of fund materially in
deficit|Para 1.24|n/a|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No uncertainty|
## **Additional information (optional)** You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including
any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution adopted 12 October 1992 as
amended on 3rd November 2010.|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trust|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Committee selects 5 of its number to be
Trustees. They include the Chair (Head
Teacher), a maximum of one Friend and up
to 4 Parents. Committee members and
Trustees are elected at the AGM and shall
hold office until the next AGM. Elections are
undertaken by a quorum (minimum 50%) of
committee members in the general meeting.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other
## **Reference and Administrative details**
|Charity name|South Farnham School Parents and Friends Association|
|---|---|
|Other name the charity uses|South Farnham PFA|
|Registered charity number|1028238|
|Charity’s principal address|South Farnham School
Menin Way
Farnham
GU9 8DY|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person**
**(or body)**
**entitled to**
**appoint trustee**
**(ifany)**|
|---|---|---|---|---|
||Ms E Whitbourn|Chair & Trustee|||
||Mrs A Chester|Trustee|||
||Mrs J Chambers|Trustee & Secretary|||
||Mrs V Nye|Trustee|||
||Leslie Andrew
Bishop|Trustee|22/02/23 - 31/08/23||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
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## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
||**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|
|---|---|---|---|
|||||
|||||
|||||
|||||
||**Name of chief executive or names of senior staff members (Optional**
**information)**|||
|||||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
Other o
tional information
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**----- Start of picture text -----**
Signed on behalf of the charity’s trustees
Esther Whitbourn
Signature(s) Alex Chester
Miss Esther
Full name(s) Mrs Alexandra
Whitbourn
Chester
Position (eg Trustee Trustee
Secretary, Chair,
etc)
Date
25 June 2024
**----- End of picture text -----**
**South Farnham School Parents & Friends 1028238 Association**
## **Recei ts and a ments accounts p p y**
**CC16a**
|**For the period**
**from**|Period start date
01/09/2022|**To**
|Period end date
31/08/2023|
|---|---|---|---|
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment funds funds funds**
**Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £**
## **A1 Receipts**
|**A1 Receipts**|||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Takings from Events|||**46,505.00**||||**-**|||||**-**|||||**46,505**||||**29,121**||
||||**-**||||**-**|||||**-**|||||**-**||||**-**||
||||**-**||||**-**|||||**-**|||||**-**||||**-**||
||||**-**||||**-**|||||**-**|||||**-**||||**-**||
||||**-**||||**-**|||||**-**|||||**-**||||**-**||
||||**-**||||**-**|||||**-**|||||**-**||||**-**||
||||**-**||||**-**|||||**-**|||||**-**||||**-**||
||||**-**||||**-**|||||**-**|||||**-**||||**-**||
|**_Sub total_**_(Gross_|_income for AR)_||**46,505**
||||**-**|||||**-**|||||**46,505**||||**29,121**||
||||||||||||||||||||||||
|**A2 Asset and investment sales,**|||||||||||||||||||||||
|**(see table).**|||||||||||||||||||||||
||||**-**|||||**-**|||||**-**||||**-**||||||
||||**-**|||||**-**|||||**-**||||**-**||||**-**||
||**_Sub total_**||**-**|||||**-**|||||**-**||||**-**||||**-**||
||||||||||||||||||||||||
||**_Total receipts_ **||**46,505**|||||**-**|||||**-**||||**46,505**||||**29,121**||
|**A3 Payments**
Cost ofgeneratingtrust expenses
**732**
Fund raisingtradingcosts for events
**16,264**
Charitable activities -grants to school
**30,000**
**-**|**A3 Payments**
Cost ofgeneratingtrust expenses
**732**
Fund raisingtradingcosts for events
**16,264**
Charitable activities -grants to school
**30,000**
**-**|**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**|**732**
**16,264**
**30,000**
**-**||
|---|---|---|---|---|---|
|
Cost ofgeneratingtrust expenses|**732**|**-**|**-**|**732**|**393**|
|Fund raisingtradingcosts for events|**16,264**|**-**|**-**|**16,264**|**4,474**|
|Charitable activities -grants to school|**30,000**|**-**|**-**|**30,000**|**-**|
||**-**|**-**|**-**|**-**|**-**|
06/27/2024
1
||**-**||**-**||**-**||**-**||**-**|
|---|---|---|---|---|---|---|---|---|---|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**|**46,996**||**-**||**-**||**46,996**||**4,867**|
|**A4 Asset and investment**||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**purchases, (see table)**||||||||||||||||||||||
|||**-**|||||**-**|||||**-**||||**-**||||||
|||**-**|||||**-**|||||**-**||||**-**||||||
|**_Sub total_ **||**-**|||||**-**|||||**-**||||**-**||||**-**||
|||||||||||||||||||||||
|**_Total payments_ **||**46,996**|||||**-**|||||**-**||||**46,996**||||**4,867**||
|||||||||||||||||||||||
|**_Net of receipts/(payments)_ **||**- 491**||||**-**|||||**-**|||||**- 491**||||**24,254**||
|**A5 Transfers between funds**||**-**||||**-**|||||**-**|||||**-**||||**-**||
|**A6 Cash funds last year end**||**38,943**||||**-**|||||**-**|||||**38,943**||||**14,689**||
|**_Cash funds this year end_ **||**38,452**||||**-**|||||**-**|||||**38,452**||||**38,943**||
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**|**Details**
Bank Account
Cash Float
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**38,372**
**80**
**-**
**38,452**
OK
**Unrestricted**
**funds**
**Unrestricted**
**funds**|**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**Restricted**
**funds**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|---|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||OK|
|||||**Endowment**
**funds**|
06/27/2024
2
## **B2 Other monetary assets**
## **B3 Investment assets**
**B4 Assets retained for the charity’s own use**
|**Details**
**Details**|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Current value**
**(optional)**|
|---|---|---|---|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
06/27/2024
3
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
|**Details**
Signature
Esther Whitbourn
Alex Chester|**-**
**-**
**-**
**-**
**-**
Print Name
Miss E Whitbourn
Mrs A Cheser
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**When due**
**(optional)**|
|---|---|---|
||||
||||
||||
||||
||||
|||Date of
approval|
|||25 June 2024|
|||25 June 2024|
06/27/2024
4
Sarah Herbert 57 Tilford Road Farnham GU9 8DN
## 07971 185362
15[th] March 2024
## **Independent Examiner’s Report of South Farnham School PFA**
I report on the accounts of the School Fund for the academic year 2022-23.
## **Responsibilities of the examiner**
It is my responsibility to:
- Examine the accounts
- State whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination included a review of the accounting records kept by the South Farnham School PFA Fund and a comparison of the accounts presented with those records. It also included consideration of any disclosures in the accounts and explanations from the school concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Sarah Herbert FCCA