THE ORCHARD ACCOUNTS YEAR ENDED 31 JULY 2020
| SORP reference | |||||||||
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| Summary | ofthe purposes | of | The Orchard is a community pre-school |
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| the charity as set | out | in its | delivering the Early Years Foundation |
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| governing | document | Stage education to children aged between |
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| 2 and 5years. The Orchard makes itself |
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| accessible to children and families from all |
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| sections ofthe local community and has |
a | ||||||||
| policy of inclusion. | |||||||||
| The Orchard is managed by a Management |
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| Committee, comprising of parents and the |
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| community interested in its well-being. |
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| Working alongside The Orchard's great |
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| members ofstaff, our aims are to provide |
a | ||||||||
| "home-from-home" atmosphere - in which |
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| children feel comfortable and ready to |
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| learn, thus enabling us to deliver a high |
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| quality ofeducation. | |||||||||
| We have close links with Great and Little | |||||||||
| Milton Primary Schools which helps to | |||||||||
| make the transition from pre-school to |
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| primary school as smooth as possible. |
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| Being a member ofthe Early Years | |||||||||
| Alliance, gives us the confidence to know | |||||||||
| we have the right support and guidance |
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| when managing The Orchards general |
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| affairs. | |||||||||
| Summary ofthe main activities in relation to those |
Para 1.17and 1.19 |
The trustees consider that they provide a public benefit by offering a service to local |
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| purposes | for the public | residents and their families in Oxfordshire |
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| benefit, | in particular, | the | and Buckinghamshire by providing care, |
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| activities, | projects | or | education and play facilities for children |
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| services | identified | in | the | between the ages oftwo and five which |
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| accounts. | enables parents and carers to work. |
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| It also promotes public interest in and |
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| recognition ofthe needs ofyoung children |
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| in the local area. | |||||||||
| Statement | confirming | Para 1.18 | The trustees confirm that they have had |
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| whether | the trustees | have | regard to public benefit guidance issued |
by | |||||
| had regard to the | guidance | the Charities Commission. | |||||||
| issued | by | the Charity |
| Additional | information | information | (optional) | (optional) | |||
|---|---|---|---|---|---|---|---|
| You ma choose to |
include | further statements | where relevant | about: | |||
| SORP reference | |||||||
| Para 1.38 | |||||||
| Policy on | grant making | ||||||
| Para 1.38 | |||||||
| Policy on | social investment | ||||||
| including | program | related | |||||
| investment | |||||||
| Para 1.38 | |||||||
| Contribution | made | by | |||||
| volunteers | |||||||
| Other |
| Achieve | men | ts | and Per | formance | |
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| SORP reference | |||||
| This financial year saw a number of | |||||
| changes at The Orchard. The number of |
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| Summary ofthe main achievements ofthe charity, identifying the difference the |
Para 1.20 | children on roll, reached a high level with 24 children attending. Staffing was affected by the maternity period ofthe Deputy |
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| charity's | work | has made to | Supervisor, plus the retirement ofthe |
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| the circumstances | of its | SENDCO (Special Educational Needs and |
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| beneficiaries and |
any wider | Disabilities Coordinator). As a result, we |
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| benefits to society as a | hired a new member ofstaff who covered | ||||
| whole. | the maternity leave ofthe Deputy |
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| Supervisor. One member ofstaff also |
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| embarked on a course to enable her to |
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| achieve a Level 3certificate which will |
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| benefit The Orchard in the long run. |
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| The biggest impact was the Covid-19 | |||||
| pandemic which began in March of2020, |
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| leading to the pre-school closing its doors |
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| for a number ofweeks. This effected |
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| income from parents, although funding |
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| was continued through the first lockdown |
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| period. It also meant that a lot ofour more |
| Achievements against |
Para 1.41 |
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| objectives set | |
| Performance offundraising activities against objectives |
Para 1.41 |
| set | |
| Investment performance |
Para 1.41 |
| against objectives | |
| Other |
| Financial Review |
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| Review ofthe charity's | Para 1.21 | The charity achieved a deficit for | the year | ||||
| financial position at the |
end | ofF8,286 whilst its net assets decreased |
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| ofthe eriod |
from 298,450to 295,320. | ||||||
| Statement explaining the |
Para 1.22 | The trustees | do not have a formal | policy on | |||
| policy for holding reserves |
reserves but |
try to keep sufficient | in | ||||
| stating why they are held |
reserves to be able to pay outstanding | bills | |||||
| and staff wages when they become due. | |||||||
| The position | is closely monitored | by the | |||||
| committee. | |||||||
| Amount ofreserves held |
Para 1.22 | At the end of | the year, the charity | had | cash | ||
| and bank reserves of241,172. | |||||||
| Reasons for holding zero | Para 1.22 | N/A | |||||
| reserves | |||||||
| Details offund materially | in | Para 1.24 | There were no funds in deficit at the year |
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| deficit | end. | ||||||
| Explanation ofany |
Para 1.23 | The trustees | are confident ofthe | ability of | |||
| uncertainties about the |
the charity to | continue as a going | concern | ||||
| charity continuing as a going |
in the foreseeable future. |
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| concern | |||||||
| Additional information |
(optional) | ||||||
| You ma choose to include |
further statements | where relevant | about: | ||||
| The charity's principal |
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| sources offunds (including | Para 1.47 | ||||||
| any fundraising) | |||||||
| investment policy and objectives including any |
Para 1.46 | ||||||
| social investment policy |
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| adopted | |||||||
| A description ofthe principal |
Para 1.46 | ||||||
| risks facing the charity | |||||||
| Other |
| Description of charity's |
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| trusts: | |||||||||
| Type ofgoverning document |
Para 1.25 | The charity | is controlled by |
its | governing | ||||
| trust deed, ro al charter | document, | a deed of | trust. | ||||||
| How is the charity | Para 1.25 | The charity | is an | unincorporated | |||||
| constituted? | association. | ||||||||
| (B.g LInIncol'pol ated | |||||||||
| association. CIO) |
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| Trustee selection methods | Para 1.25 | The procedures | for the selection | oftrustees | |||||
| including details of any |
are set out | in the | governing | document. | All | ||||
| constitutional provisions e.g. |
committee | members | are trustees | and are | |||||
| election to post or name of | elected at the Annual | General | Meeting. | ||||||
| any person or body entitled | |||||||||
| to appoint one or more | |||||||||
| trustees |
| Policies and procedures adopted for the induction |
Policies and procedures adopted for the induction |
Para 1.51 |
|---|---|---|
| and training | oftrustees | |
| The charity's | organisational | |
| structure and |
any wider | Para 1.51 |
| network with |
which the | |
| charity works | ||
| Relationship | with any related | Para 1.51 |
| parties | ||
| Other |
| Charit | name | The Orchard | |||
|---|---|---|---|---|---|
| Other name the charit | uses | The Orchard | Pre-School | ||
| Re istered charit | number | 1028227 | |||
| Charity's | principal | address | Thame Road | ||
| Little Milton | |||||
| Oxfordshire | |||||
| OX44 7PZ |
| ames | ofthe charit | y trustees | who manage th | e charity | |||||
|---|---|---|---|---|---|---|---|---|---|
| Trustee name | Office (ifany) | Dates whole |
acted ear |
ifnot for | Name to a |
ofperson (or body) entitled oint trustee ifan |
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| Dr. Ahsan-Alvi | |||||||||
| Ms. Zoe Bullen | Resigned | on 21 July | |||||||
| 2020 | |||||||||
| Ms. Sarah Cantwell- | |||||||||
| Wilkinson | |||||||||
| Ms. Natasha | Ellis | ||||||||
| Ms. Shannon | Foster | Resigned | on 21 July | ||||||
| 2020 | |||||||||
| 6 | Ms. Amelia Parker-Joy | ||||||||
| 7 | Ms. Nicola Rogers | Chair | |||||||
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| 2020 | 2019 | ||||
|---|---|---|---|---|---|
| RECEIPTS: | |||||
| Fees | |||||
| From parents | 9,144 | 17,564 | |||
| From Oxfordshire | CC | 43,344 | 37,573 | ||
| 52,488 | 55,137 | ||||
| Otherincome | |||||
| Net fundraising | income | 1,023 | 1,272 | ||
| Grants | 5,382 | ||||
| Uniform and book bag |
sales | 30 | 86 | ||
| Donations | 239 | 790 | |||
| Other income (mainly deposits) | 160 | 600 | |||
| Interest received | 116 | 113 | |||
| 6,950 | 2,861 | ||||
| 59,438 | 57,998 | ||||
| LESSPAYMENTS: | |||||
| Employee costs | |||||
| Salaries and expenses | 53,284 | 50,065 | |||
| Training | 651 | 345 | |||
| 53,935 | 50,410 | ||||
| Premises costs | |||||
| Rent | 80 | 82 | |||
| Insurance | 1,634 | 1,591 | |||
| Electricity | 83 | 260 | |||
| Telephone and broadband |
530 | 791 | |||
| Property maintenance | and repairs | 3,627 | 1,047 | ||
| Water rates | 304 | 171 | |||
| 6,259 | 3,942 | ||||
| Playing costs | |||||
| Cleaning | 705 | 620 | |||
| Food, equipment | and play materials | 814 | 1,962 | ||
| 1,519 | 2,582 | ||||
| Administration | |||||
| Professional fees |
2,882 | 2,400 | |||
| Advertising and |
marketing | 607 | 123 | ||
| Registrations and |
subscriptions | 50 | 95 | ||
| Office costs | 1,399 | 910 | |||
| Computer software and |
equipment | 823 | 813 | ||
| Deposits returned | 250 | 360 | |||
| 6,011 | 4,702 | ||||
| 67,724 | 61,635 | ||||
| Net surplus (deficit) |
-8,286 | (3,637) | |||
| Cash and bank balances | at 1August 2019 | 49,458 | 53,095 | ||
| Cash and bank balances | at 31July 2020 | 41,172 | 49,458 | ||
| Page 9 |
| 2020 | 2019 | ||
|---|---|---|---|
| f | f | ||
| FIXED ASSETS | |||
| Premises | 39,280 | 39,280 | |
| Equipment | 12,153 | 12,153 | |
| 51,433 | 51,433 | ||
| CURRENT ASSETS | |||
| Stock | 95 | ||
| Debtors | 4,520 | 337 | |
| Bank current account | 21,778 | 29,809 | |
| Bank deposit accounts | 19,382 | 19,640 | |
| Cash in hand | 12 | 9 | |
| 45,787 | 49,795 | ||
| CURRENT LIABILITIES | |||
| PAYE S.National | Insurance | 178 | |
| Parents' deposits |
520 | 1,280 | |
| Accrued expenses | 1,380 | 1,320 | |
| 1,900 | 2,778 |