THE ORCHARD ACCOUNTS YEAR ENDED 31 JULY 2020 ## ## ## ## ## ## ## ||||||||SORP reference||| |---|---|---|---|---|---|---|---|---|---| |Summary|||ofthe purposes|||of||The Orchard
is a community
pre-school|| |the charity as set||||out|in its|||delivering
the Early Years Foundation|| |governing|||document|||||Stage education
to children
aged between|| |||||||||2 and 5years. The Orchard
makes itself|| |||||||||accessible to children
and families from all|| |||||||||sections ofthe local community
and has|a| |||||||||policy of inclusion.|| |||||||||The Orchard
is managed
by a Management|| |||||||||Committee,
comprising
of parents
and the|| |||||||||community
interested
in its well-being.|| |||||||||Working
alongside
The Orchard's
great|| |||||||||members
ofstaff, our aims are to provide|a| |||||||||"home-from-home"
atmosphere
- in which|| |||||||||children
feel comfortable
and ready to|| |||||||||learn, thus enabling
us to deliver a high|| |||||||||quality ofeducation.|| |||||||||We have close links with Great and Little|| |||||||||Milton Primary Schools which helps to|| |||||||||make the transition
from pre-school to|| |||||||||primary
school as smooth as possible.|| |||||||||Being a member ofthe Early Years|| |||||||||Alliance, gives us the confidence to know|| |||||||||we have the right support
and guidance|| |||||||||when
managing
The Orchards
general|| |||||||||affairs.|| |Summary
ofthe main
activities
in relation to those|||||||Para 1.17and
1.19|The trustees consider that they provide a
public benefit by offering a service to local|| |purposes|||for the public|||||residents
and their families
in Oxfordshire|| |benefit,||in particular,|||the|||and Buckinghamshire
by providing
care,|| |activities,|||projects|or||||education
and play facilities for children|| |services||identified||in|the|||between
the ages oftwo and five which|| |accounts.||||||||enables parents
and carers to work.|| |||||||||It also promotes
public interest
in and|| |||||||||recognition
ofthe needs ofyoung
children|| |||||||||in the local area.|| |Statement|||confirming||||Para 1.18|The trustees
confirm that they have had|| |whether||the trustees|||have|||regard to public benefit guidance
issued|by| |had regard to the||||guidance||||the Charities Commission.|| |issued|by||the Charity||||||| |Additional||information|information|(optional)|(optional)||| |---|---|---|---|---|---|---|---| |You ma
choose to|||include||further statements|where relevant|about:| ||||||SORP reference||| ||||||Para 1.38||| |Policy on|grant making||||||| ||||||Para 1.38||| |Policy on|social investment||||||| |including|program||related||||| |investment|||||||| ||||||Para 1.38||| |Contribution||made|by||||| |volunteers|||||||| |Other|||||||| ## |Achieve|men|ts|and Per|formance|| |---|---|---|---|---|---| |||||SORP reference|| ||||||This financial year saw a number of| ||||||changes at The Orchard. The number
of| |Summary
ofthe main
achievements
ofthe charity,
identifying
the difference the||||Para 1.20|children
on roll, reached a high level with
24 children
attending.
Staffing was affected
by the maternity
period ofthe Deputy| |charity's|work|has made to|||Supervisor,
plus the retirement
ofthe| |the circumstances|||of its||SENDCO (Special Educational
Needs and| |beneficiaries
and|||any wider||Disabilities
Coordinator).
As a result, we| |benefits to society as a|||||hired a new member ofstaff who covered| |whole.|||||the maternity
leave ofthe Deputy| ||||||Supervisor.
One member ofstaff also| ||||||embarked
on a course to enable her to| ||||||achieve a Level 3certificate which
will| ||||||benefit The Orchard
in the long run.| ||||||The biggest impact was the Covid-19| ||||||pandemic
which began
in March of2020,| ||||||leading to the pre-school
closing its doors| ||||||for a number
ofweeks. This effected| ||||||income from parents,
although
funding| ||||||was continued
through
the first lockdown| ||||||period. It also meant that a lot ofour more| |Achievements
against|Para 1.41| |---|---| |objectives set|| |Performance
offundraising
activities against objectives|Para 1.41| |set|| |Investment
performance|Para 1.41| |against objectives|| |Other|| ## |Financial
Review|||||||| |---|---|---|---|---|---|---|---| |Review ofthe charity's|||Para 1.21|The charity achieved a deficit for||the year|| |financial
position at the|end|||ofF8,286 whilst
its net assets decreased|||| |ofthe
eriod||||from 298,450to 295,320.|||| |Statement
explaining
the|||Para 1.22|The trustees|do not have a formal|policy on|| |policy for holding
reserves||||reserves
but|try to keep sufficient|in|| |stating
why they are held||||reserves to be able to pay outstanding|||bills| |||||and staff wages when they become due.|||| |||||The position|is closely monitored|by the|| |||||committee.|||| |Amount ofreserves
held|||Para 1.22|At the end of|the year, the charity|had|cash| |||||and bank reserves of241,172.|||| |Reasons for holding zero|||Para 1.22|N/A|||| |reserves|||||||| |Details offund materially||in|Para 1.24|There were no funds
in deficit at the year|||| |deficit||||end.|||| |Explanation
ofany|||Para 1.23|The trustees|are confident ofthe|ability of|| |uncertainties
about the||||the charity to|continue as a going|concern|| |charity continuing
as a going||||in the foreseeable
future.|||| |concern|||||||| |Additional
information|(optional)||||||| |You ma
choose to include||further statements||where relevant|about:||| |The charity's
principal|||||||| |sources offunds (including|||Para 1.47||||| |any fundraising)|||||||| |investment
policy and
objectives including
any|||Para 1.46||||| |social investment
policy|||||||| |adopted|||||||| |A description
ofthe principal|||Para 1.46||||| |risks facing the charity|||||||| |Other|||||||| ## |Description
of charity's|||||||||| |---|---|---|---|---|---|---|---|---|---| |trusts:|||||||||| |Type ofgoverning
document|Para 1.25|The charity|is controlled
by|||its|governing||| |trust deed, ro al charter||document,|a deed of||trust.||||| |How is the charity|Para 1.25|The charity|is an|unincorporated|||||| |constituted?||association.|||||||| |(B.g LInIncol'pol ated|||||||||| |association.
CIO)|||||||||| |Trustee selection methods|Para 1.25|The procedures||for the selection||||oftrustees|| |including
details of any||are set out|in the|governing||document.|||All| |constitutional
provisions e.g.||committee|members||are trustees|||and are|| |election to post or name of||elected at the Annual|||General||Meeting.||| |any person or body entitled|||||||||| |to appoint one or more|||||||||| |trustees|||||||||| ## |Policies and procedures
adopted for the induction|Policies and procedures
adopted for the induction|Para 1.51| |---|---|---| |and training|oftrustees|| |The charity's|organisational|| |structure
and|any wider|Para 1.51| |network
with|which the|| |charity works||| |Relationship|with any related|Para 1.51| |parties||| |Other||| ## ## |Charit|name|||The Orchard|| |---|---|---|---|---|---| |Other name the charit|||uses|The Orchard|Pre-School| |Re istered charit||number||1028227|| |Charity's|principal|address||Thame Road|| |||||Little Milton|| |||||Oxfordshire|| |||||OX44 7PZ|| |ames|ofthe charit|y trustees|who manage th|e charity|||||| |---|---|---|---|---|---|---|---|---|---| ||Trustee name||Office (ifany)|Dates
whole|acted
ear|ifnot for|Name
to a|ofperson (or body) entitled
oint trustee
ifan|| ||Dr. Ahsan-Alvi||||||||| ||Ms. Zoe Bullen|||Resigned||on 21 July|||| |||||2020|||||| ||Ms. Sarah Cantwell-||||||||| ||Wilkinson||||||||| ||Ms. Natasha|Ellis|||||||| ||Ms. Shannon|Foster||Resigned||on 21 July|||| |||||2020|||||| |6|Ms. Amelia Parker-Joy||||||||| |7|Ms. Nicola Rogers||Chair||||||| |8|||||||||| |9|||||||||| |10|||||||||| |11|||||||||| |12|||||||||| |13|||||||||| |14|||||||||| |15|||||||||| |16|||||||||| |17|||||||||| |18|||||||||| |19|||||||||| |20|||||||||| ## ## ## ## ## ## ## |||||2020|2019| |---|---|---|---|---|---| |RECEIPTS:|||||| |Fees|||||| |From parents||||9,144|17,564| |From Oxfordshire||CC||43,344|37,573| |||||52,488|55,137| |Otherincome|||||| |Net fundraising|income|||1,023|1,272| |Grants||||5,382|| |Uniform
and book bag|||sales|30|86| |Donations||||239|790| |Other income (mainly deposits)||||160|600| |Interest received||||116|113| |||||6,950|2,861| |||||59,438|57,998| |LESSPAYMENTS:|||||| |Employee costs|||||| |Salaries and expenses||||53,284|50,065| |Training||||651|345| |||||53,935|50,410| |Premises costs|||||| |Rent||||80|82| |Insurance||||1,634|1,591| |Electricity||||83|260| |Telephone
and broadband||||530|791| |Property maintenance|||and repairs|3,627|1,047| |Water rates||||304|171| |||||6,259|3,942| |Playing costs|||||| |Cleaning||||705|620| |Food, equipment||and play materials||814|1,962| |||||1,519|2,582| |Administration|||||| |Professional
fees||||2,882|2,400| |Advertising
and|marketing|||607|123| |Registrations
and||subscriptions||50|95| |Office costs||||1,399|910| |Computer
software and|||equipment|823|813| |Deposits returned||||250|360| |||||6,011|4,702| |||||67,724|61,635| |Net surplus
(deficit)||||-8,286|(3,637)| |Cash and bank balances|||at 1August 2019|49,458|53,095| |Cash and bank balances|||at 31July 2020|41,172|49,458| |||||Page 9|| ## |||2020|2019| |---|---|---|---| |||f|f| |FIXED ASSETS|||| |Premises||39,280|39,280| |Equipment||12,153|12,153| |||51,433|51,433| |CURRENT ASSETS|||| |Stock||95|| |Debtors||4,520|337| |Bank current account||21,778|29,809| |Bank deposit accounts||19,382|19,640| |Cash in hand||12|9| |||45,787|49,795| |CURRENT LIABILITIES|||| |PAYE S.National|Insurance||178| |Parents'
deposits||520|1,280| |Accrued expenses||1,380|1,320| |||1,900|2,778| ## ## ## ## ## ## ## ## ## ## ##