Stantonfields Pre-school Annual Report and Accounts 2020-2021
Development shines bright for all, to help each child reach the end of their rainbow.
Stantonfields Pre-school Annual Report and Accounts 2020-2021
Welcome from our Manager and Chair of Committee
We would like to say a big thank you for the support that we have received from the parents of the children attending Pre-school.
As a charity we are required to hold an Annual General Meeting each year, with the specific purpose of presenting parents as members of the charity with the Trustee’s Annual Report and accounts for the past year. We usually hold our AGM in November or December but Due to covid restrictions over the past year, our committee have decided to postpone our AGM until Thursday 20[th] May 2021 at 9am
We hope you find this report informative, if you have any questions or feedback relating to this report please speak to Angela or a committee member.
Angela Parsons and Michelle Chaff’e Pre-school Manager Chair of Committee.
Registered Charity Number: 141805
Ofsted Registration Number: 2509759
Who we are and what we do.
Our Pre-school began as a small playgroup based in a rented house in Stantonbury – more than 35 years ago. We have been based at Great Linford Primary School since January 2019, before this we were based at another local school. We enjoy strong links with the school and work closely with the Foundation classes to ensure a smooth transition for your child when the time comes for them to move on to full time school.
We have always been a Community Pre-school, which means we are managed by a voluntary committee ideally comprised mostly of parents of children attending the Pre-school but also parents whose children have previously attended Pre-school and previous staff members. As a charity, our dedicated and experienced staff care about the welfare and early education of our local children and providing a safe caring and stimulating environment for them to learn through play.
As parents you will be aware that we have been very lucky to have such fantastic facilities and we will be continuing this year to improve our outdoor area with lots of equipment for the children to play with, on, learn from and enjoy.
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Pre-school Aims.
Our key aims are:
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To provide high quality care and education for children below statutory school age.
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Work in partnership with parents to help children learn and develop.
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Add to the life and the well-being of the local community.
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Offer children and their parents a service that promotes equality and values diversity.
Chairs Report
The school year started off well, way back in September 2020 with our existing committee members. We have continued to follow Covid restrictions and gradually re introduce resources and activities to ensure the children are receiving the best early years education.
The Preschool was affected financially by the Covid Pandemic, but we were fortunate to have a positive bank balance to help cushion any losses from these events and we had a good intake of children in September 2020.
I would like to say a big thank you to everyone involved with Pre-school; to the staff team for their continued dedication over this difficult year and the amount of work that has been completed to ensure that Pre-school can continue to run safely to the committee for volunteering their time, enthusiasm, and commitment in managing the Pre-school and to our Pre-school families who have been so understanding and supportive during this time, as always.
Thank you
Michelle Chaff’e.
Committee
The committee’s job is to provide management of the Pre-school by monitoring and working with the Pre-school staff. The committee ideally should include a majority of parents, so without parents the Pre-school cannot continue. As a parent, if you are interested in joining the committee before our AGM, please speak to Angela or a committee member.
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Committee Members 2019-2020
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Michelle Chaff’e - Chair
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Yasmin Tyerman - Vice Chair
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Kerry Knibbs - Treasurer
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Mary Rhoades - Safeguarding and Child, Young Person and Vulnerable Adult Protection Officer
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Rosie Teckoe
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Angela Parsons Pre-school Manager
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Louise Gregitis, Secretary and Pre-school Administrator.
Managers’ Report
We have had a good year and were able to reintroduce lots of events and activities to support the children development. We welcomed lots of new parents and children to the setting, with parents being supportive while we had to follow the covid restrictions in place. This meant parents still having limited access to the setting and us not being able to hold our usual open days and workshops. We also developed a virtual tour which is available on our website. Parent appointments to build relationships and chats on the gate.
We are continuing to work on our aims for improvement, ensuring we maintain our Good Ofsted rating when we get our first inspection here at Great Linford.
Although we have not been able to offer our full range of activities to the children, we have worked hard to ensure we are still covering all the areas of the curriculum and enabling the children to make the best progress possible for them while they are with us and they are ready to move onto the next stage in their education.
Some highlights of the year 2020-2021:
Parental Engagement
We have managed to develop and maintain good relationships with our parents through key person appointments on the phone and conversations on the gate. We have continued to receive good feedback from Parents on our feedback questionnaires, which shows how hard we have worked to maintain relationships during this strange time!
Animal’s Visits
We had an educational visit from Zoo Lab, who brought a selection of animals, such as snakes, stick insects and spiders for the children to meet.
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Plans for 2021-2022
Normally, this report would be sent out to our parents during the autumn term, highlighting our plans for the coming year. Due to the pandemic, we postponed our AGM until the summer term, both last and this year, with the hope of holding face to face with our parents and we are now heading towards the end of this school year.
We have been very proud of how the children returned to Pre-school in September 2021, especially the children who started with us for the first time and were unable to have their mums and dads in the setting with them on their first days, they all settled so well.
Our main priority has been to ensure all the children are happy, settled and developing at a good rate. We have focused on building the children’s social skills, developing their vocabulary, and ensuring that they are independent and ready to progress to the next stage of their education.
Through our tracking of the children‘s progress we have continued to identify any weak areas in our planning and adapt activities and resources accordingly. The tracking also allows us to monitor the children’s progress to ensure that each child’s learning is individual to them. This year we have been increasing our range of literacy and ICT resources as well as increasing resources linked to the children’s interests such as mini beasts.
Committee
As already mentioned, Pre-school is a charity and as such is managed by a volunteer management committee – whose members are elected by the parents of the children who attend our setting.
The committee makes up the registered person with Ofsted and is responsible for:
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managing the setting's finances;
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employing and managing the staff;
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making sure that we have, and work to, policies that help it to provide a high quality service;
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making sure that the setting works in partnership with parents.
Our committee holds meetings every six weeks which last for approximately 45 minutes to an hour, to review and discuss day-to-day management issues and any other pressing concerns, these meetings although official are relaxed, where everyone feels comfortable and at ease. At present these meetings are being held by Zoom.
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Ideally, we would like to have a majority of parents as committee members during the school year, as they are able to give feedback from their experiences as a parent with a child at Pre-school and any ideas that they may have to help to improve the Preschool experience, if you would like to join our committee, please complete the form at the back of this report.
Treasurers Report.
Below, you will find the financial summary of the Pre-school’s income and expenditure from 1[st] September 2020 to 31[st] August 2021.
The Pre-school started the school year with a comfortable bank balance of £. We ended the school year with an expenditure of £, an income of £ and a bank balance of £, a loss of £.
We also have a Reserve Fund Account holding £43312.86. The Reserve Account is held to ensure that we could meet our financial commitments in such times of Pre-school closure, staff redundancies and to cover temporary shortfalls if needed.
The Pre-school accounts have been audited for the year and a copy of the Auditor’s Report and our Reserve Account Policy will be available at our Annual General Meeting.
End of Year Summary
1st September 2020 to 31st August 31.08.2021 Bank Balance at start of this period £ 21,386.40
Expenditure
Income: Equipment -£ 11,343.61 Outgoings:
Snack £ - The majority of our outgoings was spent The majority of our income came from Early Education Funding, Deprivation Rent -£ 19,085.43 on staff wages, renting of our room and Photocopying& Phone -£ 27.55 Administration fees, this breaks down as Funding and Early Years Pupil Premium Training -£ 537.90 contracts for services such as payroll, from Milton Keynes Council. MKPA + Data Protection -£ 297.42 development trackers and our text service. Auditor -£ 195.50 Ofsted -£ 35.00 -£ 2,416.42 Administration PSLA & Insurance -£ 1,722.08 portaloo -£ 1,239.00 Entertainment -£ 238.80 Pensions -£ 2,787.57
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----- Start of picture text -----
|||
|---|---|
|Tax/N.I|-£ 5,588.64|
|Computer Maintenance|£ -|
|Wages|-£ 63,586.70|
|Other|-£ 37.88|
|Receipts|-£ 12.25|
|Total|-£109,151.75|
|Incom|
|e|
|UnFunded children|
|Cash|£ 404.00|
|Cheque|
|s|
|Vouchers/BACS|£ 3,099.00|
|Breakfast Club|
|Cash|£85.00|
|BACS|£ 851.00|
|Fundraising|£ 204.03|
|Jumper|
|s|
|Cash|£ 36.00|
|BACS|£ 163.00|
|Cheque|
|s|£|
|Other|£ 9.25|
|NEG Funding|£108,009.47|
|Receipt|
|s|£ -|
|Total|£112,860.75|
|Bank Balance at the end of this|
|period|£25,095.40|
|Reserve funding|£43445.74|
----- End of picture text -----
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Stantonfields Pre-school Annual General Meeting Agenda
Thursday 20[th] May 2021 at 9.00am
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Welcome by the Chair of Committee and Pre-school Manager.
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Answer any questions that parents have relating to our Annual Report.
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Agree our AGM minutes for 2019.
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4Adopt our constitution and endorse our policies and procedures.
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Discuss electing a new Committee for the coming year.
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Joining our Committee
If you are interested in joining our Pre-school Committee, please complete the details below and hand into Pre-school by Monday 17[th] May 2021.
Nominee details.
I would like to nominate myself for Stantonfields Pre-school Committee.
My child’s name is: ___________
Signed: ___________
Name: ____________
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I wish to be elected as a family member of the Committee
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I would also be interested in nominating myself for one of the following roles: Chair Treasurer Secretary (you may tick more than one)
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| 1st September 2020 to 31st August | 31.08.2021 |
|---|---|
| Bank Balance at start of this period | £ 21,386.40 |
| Expenditure | |
| Equipment | -£ 11,343.61 |
| Snack | £ - |
| Rent | -£ 19,085.43 |
| Photocopying& Phone | -£ 27.55 |
| Training | -£ 537.90 |
| MKPA + Data Protection | -£ 297.42 |
| Auditor | -£ 195.50 |
| Ofsted | -£ 35.00 |
| Administration | -£2,416.42 |
| PSLA & Insurance | -£ 1,722.08 |
| portaloo | -£ 1,239.00 |
| Entertainment | -£ 238.80 |
| Pensions | -£ 2,787.57 |
| Tax/N.I | -£ 5,588.64 |
| Computer Maintenance | £ - |
| Wages | -£ 63,586.70 |
| Other | -£ 37.88Children In |
| Receipts | -£ 12.25Fee Reimbu |
| Receipts | |
| Total | -£ 109,151.75 |
| Income | |
| UnFunded children | |
| Cash | £ 404.00 |
| Cheques | |
| Vouchers/BACS | £ 3,099.00 |
| Breakfast Club | |
| Cash | £ 85.00 |
| BACS | £ 851.00 |
| Lunch Club | |
| Cash | £ - |
| Cheques | |
| BACS | |
| Fundraising | £ 204.03 |
| Jumpers | |
| Cash | £ 36.00 |
| BACS | £ 163.00 |
| Cheques | £ - |
| Other | £ 9.25 |
| NEG Funding | £ 108,009.47 |
| Receipts | £ - |
| Total | £ 112,860.75 |
| Bank Balance at the end of this period | £ 25,095.40 |
Reserve funding 43445.74
Need urse
CHARITY COMMISSION Independent Examiner's Report on the Accounts Section A Independenl Examiner's Report Report to the irustees/membets of SL<J{m d Q(J49YEkJP On accounts for the yeat ended (hatity no (ktany) Set out on pages Respective re5pMsThi ilities of trustees ME tharirfs tW51ee5 are responsib f(w the prepatation of the a((ounts. The charli5 ar ernIne[ twuees(Odet that an audit is not required IOT this year undei sectiDn 144 of the (haiities Acl 2011 (the (harities Art) that an independent examination is needeiL It is my respmsibiltty lo: exaffline the accounts section 145 01 the tharities Prt to lollow the pio(eduies kid down in the geneial Dsrections given by the (haiity commissim (Uter 14515)(b) ol the (haiities Att), and to state whethei particulaF matters have coffle to my attention. 8a5is of exarninerf5 My exal10n was ca1ed in 3CCOtdan(e wtth geneEal Directions given by the strtemeftt (1&31ity ComfftissiotL kn examination Éndudes a feview of the accounting iecoids kept by the ttorkiy al a comparison of the accounts presented with those recoid5. 110Sso yrKludes coldelation of any unusual items di5dosuies in the accounts. and seeking explanation5 fFOm the trustees CO¥Kerning any such matterk The PledureS Undertaken do not wo¥ide all the evidence that would be iequired in an audit, and consequen¥ Th) opinion is given as to whether the accounts piesenl a'lrue and fair, vtew al the iepLKt is b"fftitsd to those fflatt5 set out in the sialement below. Indewidentexaminerf5 51atement ln (Mnection wth my examinabon. no mattel has come to my altention (other than tlkit disd05ed below-): {1) which gives me aSOnable (ause to believe th31 kn, any malefhil fespec¢ the iequiiements: to keep acc(WltKng ie(o¥ds in accotdance section 130 of ihe (harÈltes A(L. to piepaie accounts whith aclofd the a(countin9 records and cotnply th the coUnting iequiiefflents ol the chaiilies Act have not been met- 01 {2) to whith. in my opinitNL attentTOn Should be diawn O¢d to enable a pfoper undeistsndtng of the ac(oullts to be reathe(L . Pleose delete the words in the bToc*ets if they do not oppty. Stg Name sSmy Relevant professionaf qualikntion(s) oi body (If any) Address IER Morch 2012
Seclion B Disclosure Only cofflplete if the exaFntnet nee¢Js to highlight matefial pioblems Give here btiel dets of any iteff the exaffli wishè5 to disdose IER Marth 2012