## **Stantonfields Pre-school Annual Report and Accounts 2020-2021**
Development shines bright for all, to help each child reach the end of their rainbow.
**Stantonfields Pre-school Annual Report and Accounts 2020-2021**
## **Welcome from our Manager and Chair of Committee**
We would like to say a big thank you for the support that we have received from the parents of the children attending Pre-school.
As a charity we are required to hold an Annual General Meeting each year, with the specific purpose of presenting parents as members of the charity with the Trustee’s Annual Report and accounts for the past year. We usually hold our AGM in November or December but Due to covid restrictions over the past year, our committee have decided to postpone our AGM until Thursday 20[th] May 2021 at 9am
We hope you find this report informative, if you have any questions or feedback relating to this report please speak to Angela or a committee member.
**Angela Parsons and Michelle Chaff’e Pre-school Manager Chair of Committee.**
**Registered Charity Number: 141805**
**Ofsted Registration Number: 2509759**
## **Who we are and what we do.**
Our Pre-school began as a small playgroup based in a rented house in Stantonbury – more than 35 years ago. We have been based at Great Linford Primary School since January 2019, before this we were based at another local school. We enjoy strong links with the school and work closely with the Foundation classes to ensure a smooth transition for your child when the time comes for them to move on to full time school.
We have always been a Community Pre-school, which means we are managed by a voluntary committee ideally comprised mostly of parents of children attending the Pre-school but also parents whose children have previously attended Pre-school and previous staff members. As a charity, our dedicated and experienced staff care about the welfare and early education of our local children and providing a safe caring and stimulating environment for them to learn through play.
As parents you will be aware that we have been very lucky to have such fantastic facilities and we will be continuing this year to improve our outdoor area with lots of equipment for the children to play with, on, learn from and enjoy.
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## **Pre-school Aims.**
Our key aims are:
- To provide high quality care and education for children below statutory school age.
- Work in partnership with parents to help children learn and develop.
- Add to the life and the well-being of the local community.
- Offer children and their parents a service that promotes equality and values diversity.
## **Chairs Report**
The school year started off well, way back in September 2020 with our existing committee members. We have continued to follow Covid restrictions and gradually re introduce resources and activities to ensure the children are receiving the best early years education.
The Preschool was affected financially by the Covid Pandemic, but we were fortunate to have a positive bank balance to help cushion any losses from these events and we had a good intake of children in September 2020.
I would like to say a big thank you to everyone involved with Pre-school; to the staff team for their continued dedication over this difficult year and the amount of work that has been completed to ensure that Pre-school can continue to run safely to the committee for volunteering their time, enthusiasm, and commitment in managing the Pre-school and to our Pre-school families who have been so understanding and supportive during this time, as always.
Thank you
Michelle Chaff’e.
## **Committee**
The committee’s job is to provide management of the Pre-school by monitoring and working with the Pre-school staff. The committee ideally should include a majority of parents, so without parents the Pre-school cannot continue. As a parent, if you are interested in joining the committee before our AGM, please speak to Angela or a committee member.
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Committee Members 2019-2020
- Michelle Chaff’e - Chair
- Yasmin Tyerman - Vice Chair
- Kerry Knibbs - Treasurer
- Mary Rhoades - Safeguarding and Child, Young Person and Vulnerable Adult Protection Officer
- Rosie Teckoe
- Angela Parsons Pre-school Manager
- Louise Gregitis, Secretary and Pre-school Administrator.
## **Managers’ Report**
We have had a good year and were able to reintroduce lots of events and activities to support the children development. We welcomed lots of new parents and children to the setting, with parents being supportive while we had to follow the covid restrictions in place. This meant parents still having limited access to the setting and us not being able to hold our usual open days and workshops. We also developed a virtual tour which is available on our website. Parent appointments to build relationships and chats on the gate.
We are continuing to work on our aims for improvement, ensuring we maintain our Good Ofsted rating when we get our first inspection here at Great Linford.
Although we have not been able to offer our full range of activities to the children, we have worked hard to ensure we are still covering all the areas of the curriculum and enabling the children to make the best progress possible for them while they are with us and they are ready to move onto the next stage in their education.
## **Some highlights of the year 2020-2021:**
## **Parental Engagement**
We have managed to develop and maintain good relationships with our parents through key person appointments on the phone and conversations on the gate. We have continued to receive good feedback from Parents on our feedback questionnaires, which shows how hard we have worked to maintain relationships during this strange time!
## **Animal’s Visits**
We had an educational visit from Zoo Lab, who brought a selection of animals, such as snakes, stick insects and spiders for the children to meet.
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## **Plans for 2021-2022**
Normally, this report would be sent out to our parents during the autumn term, highlighting our plans for the coming year. Due to the pandemic, we postponed our AGM until the summer term, both last and this year, with the hope of holding face to face with our parents and we are now heading towards the end of this school year.
We have been very proud of how the children returned to Pre-school in September 2021, especially the children who started with us for the first time and were unable to have their mums and dads in the setting with them on their first days, they all settled so well.
Our main priority has been to ensure all the children are happy, settled and developing at a good rate. We have focused on building the children’s social skills, developing their vocabulary, and ensuring that they are independent and ready to progress to the next stage of their education.
Through our tracking of the children‘s progress we have continued to identify any weak areas in our planning and adapt activities and resources accordingly. The tracking also allows us to monitor the children’s progress to ensure that each child’s learning is individual to them. This year we have been increasing our range of literacy and ICT resources as well as increasing resources linked to the children’s interests such as mini beasts.
## **Committee**
As already mentioned, Pre-school is a charity and as such is managed by a volunteer management committee – whose members are elected by the parents of the children who attend our setting.
The committee makes up the registered person with Ofsted and is responsible for:
- managing the setting's finances;
- employing and managing the staff;
- making sure that we have, and work to, policies that help it to provide a high quality service;
- making sure that the setting works in partnership with parents.
Our committee holds meetings every six weeks which last for approximately 45 minutes to an hour, to review and discuss day-to-day management issues and any other pressing concerns, these meetings although official are relaxed, where everyone feels comfortable and at ease. At present these meetings are being held by Zoom.
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Ideally, we would like to have a majority of parents as committee members during the school year, as they are able to give feedback from their experiences as a parent with a child at Pre-school and any ideas that they may have to help to improve the Preschool experience, if you would like to join our committee, please complete the form at the back of this report.
## **Treasurers Report.**
Below, you will find the financial summary of the Pre-school’s income and expenditure from 1[st] September 2020 to 31[st] August 2021.
The Pre-school started the school year with a comfortable bank balance of £. We ended the school year with an expenditure of £, an income of £ and a bank balance of £, a loss of £.
We also have a Reserve Fund Account holding £43312.86. The Reserve Account is held to ensure that we could meet our financial commitments in such times of Pre-school closure, staff redundancies and to cover temporary shortfalls if needed.
The Pre-school accounts have been audited for the year and a copy of the Auditor’s Report and our Reserve Account Policy will be available at our Annual General Meeting.
## **End of Year Summary**
1st September 2020 to 31st August 31.08.2021 Bank Balance at start of this period £ 21,386.40
## **Expenditure**
Income: Equipment -£ 11,343.61 Outgoings:
Snack £ - The majority of our outgoings was spent The majority of our income came from Early Education Funding, Deprivation Rent -£ 19,085.43 on staff wages, renting of our room and Photocopying& Phone -£ 27.55 Administration fees, this breaks down as Funding and Early Years Pupil Premium Training -£ 537.90 contracts for services such as payroll, from Milton Keynes Council. MKPA + Data Protection -£ 297.42 development trackers and our text service. Auditor -£ 195.50 Ofsted -£ 35.00 -£ 2,416.42 Administration PSLA & Insurance -£ 1,722.08 portaloo -£ 1,239.00 Entertainment -£ 238.80 Pensions -£ 2,787.57
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**----- Start of picture text -----**
|||
|---|---|
|Tax/N.I|-£ 5,588.64|
|Computer Maintenance|£ -|
|Wages|-£ 63,586.70|
|Other|-£ 37.88|
|Receipts|-£ 12.25|
|Total|-£109,151.75|
|Incom|
|e|
|UnFunded children|
|Cash|£ 404.00|
|Cheque|
|s|
|Vouchers/BACS|£ 3,099.00|
|Breakfast Club|
|Cash|£85.00|
|BACS|£ 851.00|
|Fundraising|£ 204.03|
|Jumper|
|s|
|Cash|£ 36.00|
|BACS|£ 163.00|
|Cheque|
|s|£|
|Other|£ 9.25|
|NEG Funding|£108,009.47|
|Receipt|
|s|£ -|
|Total|£112,860.75|
|Bank Balance at the end of this|
|period|£25,095.40|
|Reserve funding|£43445.74|
**----- End of picture text -----**
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## **Stantonfields Pre-school Annual General Meeting Agenda**
## **Thursday 20[th] May 2021 at 9.00am**
- Welcome by the Chair of Committee and Pre-school Manager.
- Answer any questions that parents have relating to our Annual Report.
- Agree our AGM minutes for 2019.
- 4Adopt our constitution and endorse our policies and procedures.
- Discuss electing a new Committee for the coming year.
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## **Joining our Committee**
If you are interested in joining our Pre-school Committee, please complete the details below and hand into Pre-school by Monday 17[th] May 2021.
## **Nominee details.**
I would like to nominate myself for Stantonfields Pre-school Committee.
My child’s name is: _______________________________________________
Signed: _____________________________________________________
Name: ______________________________________________________
1. I wish to be elected as a family member of the Committee
2. I would also be interested in nominating myself for one of the following roles: Chair Treasurer Secretary (you may tick more than one)
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|1st September 2020 to 31st August|31.08.2021|
|---|---|
|Bank Balance at start of this period|£ 21,386.40|
|**Expenditure**||
|Equipment|-£ 11,343.61|
|Snack|£ -|
|Rent|-£ 19,085.43|
|Photocopying& Phone|-£ 27.55|
|Training|-£ 537.90|
|MKPA + Data Protection|-£ 297.42|
|Auditor|-£ 195.50|
|Ofsted|-£ 35.00|
|Administration|-£2,416.42|
|PSLA & Insurance|-£ 1,722.08|
|portaloo|-£ 1,239.00|
|Entertainment|-£ 238.80|
|Pensions|-£ 2,787.57|
|Tax/N.I|-£ 5,588.64|
|Computer Maintenance|£ -|
|Wages|-£ 63,586.70|
|Other|-£ 37.88Children In|
|Receipts|-£ 12.25Fee Reimbu|
|Receipts||
|**Total**|-£ 109,151.75|
|**Income**||
|**UnFunded children**||
|Cash|£ 404.00|
|Cheques||
|Vouchers/BACS|£ 3,099.00|
|**Breakfast Club**||
|Cash|£ 85.00|
|BACS|£ 851.00|
|**Lunch Club**||
|Cash|£ -|
|Cheques||
|BACS||
|**Fundraising**|£ 204.03|
|**Jumpers**||
|Cash|£ 36.00|
|BACS|£ 163.00|
|Cheques|£ -|
|**Other**|£ 9.25|
|**NEG Funding**|£ 108,009.47|
|Receipts|£ -|
|**Total**|£ 112,860.75|
|Bank Balance at the end of this period|£ 25,095.40|
Reserve funding
43445.74
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CHARITY
COMMISSION
Independent Examiner's
Report on the Accounts
Section A
Independenl Examiner's Report
Report to the irustees/membets of
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