Raysfield Pre School AGM Minutes 20[th] September 2021
Current Committee Members
Chair – Howard Nixon
Manager – Leeanne Threader Assistant Manager – Charlotte Cann Secretary – Laura Wakeman Treasurer – Nicola Blaken Fund Raising – Robert Hazelby Parent Liaison – Kayley Burden
New Committee Members voted in during AGM
New Committee Members
Chair – Howard Nixon
Manger – Leeanne Threader Assistant Manager – Charlotte Cann Vice Chair – Kate Nixon Secretary – Laura Wakeman Treasurer – Nicola Blaken
Fund Raising – Still to be filled (Leeanne/Charlotte for now)
Parent Liaison – Kayley Burdan
Points Raised
Currently have a staff member about to go on Garden Leave – 28 weeks pregnant.
Staff reviews
Who is carrying out the reviews this year?
When do they happen?
How many times per year?
Wages Review
To be discussed at the next Trustee meeting
60+ Children currently on the books with others still making enquiries – update at the next meeting.
Taylor goes on Garden Leave in November
Emily is off on leave
Do we look at raising fees to cover new costs? To be discussed at the trustee meeting
Any other business
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School Disco
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Last Friday of Autumn term
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Need to look for a DJ
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Check Availability of the hall
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Overdraft is currently being set up for the preschool to cover wages.
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All fees from last year have been collected, bar one person who is refusing to pay, currently with small claims court.
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Financially the Preschool has weathered the recent pandemic well.
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Level 3 staff to potentially be paid more. Discussion for the trustees.
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Advertisement for the Pre School.
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New room has increased the amount of external space required.
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Leeanne to approach the parish council about renting the additional space outside the Vauxhall Powell Suite.
Next meeting to be on 10[th] January 2022
Raysfield Pre-School Playgroup
Financial Report
1st September 2020 - 31st August 2021
Prepared By Preschool Committee Treasurer
Raysfield Pre-School Playgroup Annual Financial Report 2018/2019
Total Income Total Expenditure
Loss
Financial Obligations
Total funds as at 31st August 2020
Redundancy Provision for 2020/2021 Contingency Provision for 2020/2021 Petty Cash Money owed to us
Remaining Balance in Current Account for Working Capital
£168,511.88 £185,856.27
-£17,344.39
£25,260.86
£5,152.38 £1,192.84 £0.00 £0.00
£18,915.64
Raysfield Pre-School Playgroup Statement of Affairs as of 1st September 2018
£ £ Assets Income Owed £0.00 Cash in Bank £25,260.86 Cash in Hand -£12,937.12 £12,323.74 Less Liabilities accruals -£18,245.04 -£18,245.04 Accumulated Fund £30,568.78
Raysfield Pre-School Playgroup Statement of Affairs as at 31st August 2019
£ £ Assets Income Owed £0.00 Cash in Bank £13,071.88 Cash in Hand £0.00 £13,071.88 Less Liabilities Accrual £0.00 £0.00
Accumulated Fund
£13,071.88
Raysfield Pre-School Playgroup Income & Expenditure Account for the Year Ended 31st August 2019
| Income: South Gloucester Council voucher fees Parent Fees Proft on Fundraising Rental income Grants Milk grant received Proft on Uniform Sales Expenditure: Payroll - Wages Rent Equipment and toys Training Consumables Insurance Accountants Fees Staf Expenses Photocopying and Stationery Telephone Trips/parties Refreshments Sundry Subscriptions/memberships Total expenditure Surplus of expenditure over income |
£ 2021 £130,000.00 £35,000.00 -£59.57 £100.00 £3,418.24 £53.21 £0.00 ### £112,083.04 £9,509.01 £1,584.60 £4,339.81 £8,604.46 £3,107.68 £2,678.05 £34,208.72 £11.64 £28.16 £0.00 £1,904.49 £6,883.74 £912.87 ### -£17,344.39 |
£ 2020 £102,000.00 £37,000.00 £166.43 £100.00 £4,260.00 £53.21 £0.00 ### £45,501.57 £13,735.97 £11,368.52 £979.29 £6,508.66 £3,337.63 £0.00 £467.52 -£266.07 £78.46 £0.00 £0.00 £5,120.37 £10.10 £86,842.02 £56,737.62 |
£ 2019 £102,929.71 £35,532.17 £3,018.52 £100.00 £4,187.70 £53.21 £37.32 |
|---|---|---|---|
| ### £103,453.66 £10,979.49 £4,074.21 £836.20 £1,933.24 £166.00 £0.00 £264.00 £0.00 £178.05 £672.93 £0.00 £1,018.61 £40.00 |
|||
| ### | |||
| £22,242.24 |
Raysfield Pre-School Playgroup Balance sheet as at 31st August 2020
| Fixed Assets: None Current Assets: Income Owed Cash at Bank Cash in Hand Less Current Liabilities: Accrual Working Capital NET ASSETS Represented By: Opening Accumulated Fund Loss for the year Total Assets at year-end Current A/C Balance Reserve A/C Balance Redundancy A/C Balance Petty Cash Balance Liabilities Money Owed |
£ £ £8,061.57 £11.04 -£12,937.12 -£12,926.08 £14,618.61 £14,618.61 £25,260.86 £1,192.84 £5,152.38 £0.00 £18,245.04 -£10,642.25 |
£ -£27,544.69 |
|---|---|---|
| -£27,544.69 | ||
| £0.00 £50,954.96 |
||
| £50,954.96 | ||
| £39,208.87 |
Raysfield Pre-School Fundraising profits 2020/2021
Summary of Fund Raising activities
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Event Profit £
Halloween Disco £0.00
Valentines Disco £0.00
Summer Ball £0.00
Total Profit £0.00
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Raysfield Pre-School Budget 2018 September October November December January actual February March actual
Income actual actual actual actual actual
parents fees £3,837.25 £1,762.25 £4,417.45 £1,368.25 £4,426.35 £2,103.25 £3,711.75
South Glos £20,122.83 £0.00 £8,102.99 £24,724.46 £990.90 £0.00 £9,197.92
Grants £0.00 £3,750.00 £0.00 £500.00 £0.00 £0.00 £0.00
Commission on uniform sales £0.00 £0.00 £0.00 £18.95 £0.00 £0.00 £0.00
Refunds/other £0.00 £0.00 £0.00 £0.00 £510.14 £198.29 £455.00
Milk £0.00 £11.69 £41.52 £0.00 £0.00 £0.00 £0.00
Fundraising -£6.00 £52.00 £972.47 £37.82 £0.00 £580.20 £0.00
Total income £23,954.08 £5,575.94 £13,534.43 £26,649.48 £5,927.39 £2,881.74 £13,364.67
Expenditure
Wages £8,243.60 £7,239.58 £8,204.50 £8,549.03 £8,445.48 £9,245.05 £8,280.87
Rent £768.25 £1,295.26 £915.79 £1,166.64 £716.96 £1,148.14 £770.18
HMRC £894.54 £1,326.89 £1,271.50
NEST Pension £383.35 £146.43 £217.23
Insurance £0.00 £0.00 £0.00 £0.00 £0.00 £461.55 £0.00
payroll £45.60 £0.00 £79.60 £40.00 £45.00 £41.40 £64.00
ofsted/southglos £0.00 £0.00 £0.00 £120.00 £50.00 £128.70 £50.00
computer/printer £0.00 £154.50 £247.33 £0.00 £652.84 £0.00 £395.38
Training £683.00 £150.00 £206.00 £0.00 £459.00 £614.00 £865.15
Consumables (snack, cooking,etc) £193.37 £145.33 £296.96 £177.67 £135.51 £101.06 £150.79
Mobile £7.50 £7.50 £7.50 £7.50 £7.50 £7.50 £7.50
Toys and equipment £558.24 £2,965.12 £973.72 £2,177.44 £1,603.43 £2,803.29 £1,720.18
Sundry £113.00 £40.00 £154.85 £130.00 £21.00 £0.00 £141.24
UNIFORM £0.00 £0.00 £268.32 £0.00 £0.00 £189.00 £0.00
Lottery permit £20.00 £0.00 £0.00
Other £169.20 £236.00 £32.90
partys/trips £0.00 £73.00 £52.07 £0.00 £90.00 £0.00
Garden costs £0.00 £5,320.00 £0.00 £473.95 £25.01 £0.00
Total expenditure £10,612.56 £11,997.29 £16,747.57 £12,420.35 £14,077.76 £16,564.02 £13,966.92
monthly profit/loss £13,341.52 -£6,421.35 -£3,213.14 £14,229.13 -£8,150.37 -£13,682.28 -£602.25
current a/c balance b/f £29,546.91 £42,888.43 £36,467.08 £33,253.94 £47,483.07 £39,332.70 £25,650.42 £25,048.17
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April actual May actual June July August Totals for year
£3,625.55 £2,374.75 £2,963.95 £2,022.25 £0.00 £32,613.05
£29,094.98 £0.00 £9,795.97 £422.97 £0.00 £102,453.02
£0.00 £0.00 £0.00 £455.36 £0.00 £4,705.36
£0.00 £0.00 £0.00 £0.00 £0.00 £18.95
£264.97 £217.23 £30.00 £0.00 £10.32 £1,685.95
£0.00 £0.00 £0.00 £0.00 £0.00 £53.21
£0.00 £0.00 £0.00 £89.75 £0.00 £1,726.24
£32,985.50 £2,591.98 £12,789.92 £2,990.33 £10.32 £143,255.78
£143,255.78
Totals for year
£9,278.16 £9,263.10 £9,851.36 £9,399.92 £9,025.39 £105,026.04
£882.43 £974.12 £971.54 £1,242.97 £0.00 £10,852.28
£854.31 £607.66 £281.52 £618.85 £513.24 £6,368.51
£217.23 £227.25 £0.00 £484.02 £516.26 £2,191.77
£0.00 £0.00 £0.00 £0.00 £0.00 £461.55
£58.40 £40.00 £40.00 £40.00 £41.40 £535.40
£0.00 £0.00 £64.00 £24.50 £0.00 £437.20
£106.74 £272.44 £892.29 £76.55 £117.70 £2,915.77
£230.00 £0.00 £30.00 £500.00 £0.00 £3,737.15
£60.89 £71.41 £92.00 £154.84 £0.00 £1,579.83
£7.50 £7.50 £7.50 £7.50 £7.50 £90.00
£2,800.35 £3,177.73 £1,368.15 £1,552.04 £0.00 £21,699.69
£157.18 £300.82 £296.19 £71.45 £0.00 £1,425.73
£0.00 £0.00 £0.00 £290.00 £0.00 £747.32
£0.00 £0.00 £0.00 £0.00 £0.00 £20.00
£210.00 £81.00 £140.34 £771.82 £139.14 £1,780.40
£91.15 £0.00 £156.00 £40.00 £0.00 £502.22
£0.00 £0.00 £382.07 £0.00 £0.00 £6,201.03
£14,954.34 £15,023.03 £14,572.96 £15,274.46 £10,360.63 £166,571.89
£166,571.89
£18,031.16 -£12,431.05 -£1,783.04 -£12,284.13 -£10,350.31 -£23,316.11
£43,079.33 £30,648.28 £28,865.24 £16,581.11 £6,230.80 Total at year end
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