## **Raysfield Pre School AGM Minutes 20[th] September 2021** Current Committee Members Chair – Howard Nixon Manager – Leeanne Threader Assistant Manager – Charlotte Cann Secretary – Laura Wakeman Treasurer – Nicola Blaken Fund Raising – Robert Hazelby Parent Liaison – Kayley Burden ## **New Committee Members voted in during AGM** New Committee Members Chair – Howard Nixon Manger – Leeanne Threader Assistant Manager – Charlotte Cann Vice Chair – Kate Nixon Secretary – Laura Wakeman Treasurer – Nicola Blaken Fund Raising – Still to be filled (Leeanne/Charlotte for now) Parent Liaison – Kayley Burdan ## **Points Raised** Currently have a staff member about to go on Garden Leave – 28 weeks pregnant. Staff reviews Who is carrying out the reviews this year? When do they happen? How many times per year? Wages Review To be discussed at the next Trustee meeting 60+ Children currently on the books with others still making enquiries – update at the next meeting. Taylor goes on Garden Leave in November Emily is off on leave Do we look at raising fees to cover new costs? To be discussed at the trustee meeting ## **Any other business** - School Disco - Last Friday of Autumn term - Need to look for a DJ - Check Availability of the hall - Overdraft is currently being set up for the preschool to cover wages. - All fees from last year have been collected, bar one person who is refusing to pay, currently with small claims court. - Financially the Preschool has weathered the recent pandemic well. - Level 3 staff to potentially be paid more. Discussion for the trustees. - Advertisement for the Pre School. - New room has increased the amount of external space required. - Leeanne to approach the parish council about renting the additional space outside the Vauxhall Powell Suite. Next meeting to be on 10[th] January 2022 ## Raysfield Pre-School Playgroup ## Financial Report 1st September 2020 - 31st August 2021 ## Prepared By Preschool Committee Treasurer **Raysfield Pre-School Playgroup Annual Financial Report 2018/2019** Total Income Total Expenditure ## _**Loss**_ ## _**Financial Obligations**_ **Total funds as at 31st August 2020** Redundancy Provision for 2020/2021 Contingency Provision for 2020/2021 Petty Cash Money owed to us ## _**Remaining Balance in Current Account for Working Capital**_ £168,511.88 £185,856.27 ## **-£17,344.39** ## **£25,260.86** £5,152.38 £1,192.84 £0.00 £0.00 **£18,915.64** ## **Raysfield Pre-School Playgroup Statement of Affairs as of 1st September 2018** **£ £** _**Assets**_ Income Owed £0.00 Cash in Bank £25,260.86 Cash in Hand -£12,937.12 £12,323.74 _**Less Liabilities**_ accruals -£18,245.04 -£18,245.04 _**Accumulated Fund**_ **£30,568.78** ## **Raysfield Pre-School Playgroup Statement of Affairs as at 31st August 2019** **£ £** _**Assets**_ Income Owed £0.00 Cash in Bank £13,071.88 Cash in Hand £0.00 £13,071.88 _**Less Liabilities**_ Accrual £0.00 £0.00 ## _**Accumulated Fund**_ **£13,071.88** ## **Raysfield Pre-School Playgroup Income & Expenditure Account for the Year Ended 31st August 2019** |**_Income:_**
**South Gloucester Council voucher fees**
**_Parent Fees_**
**Proft on Fundraising**
**Rental income**
**Grants**
**Milk grant received**
**Proft on Uniform Sales**
**_Expenditure:_**
Payroll - Wages
Rent
Equipment and toys
Training
Consumables
Insurance
Accountants Fees
Staf Expenses
Photocopying and Stationery
Telephone
Trips/parties
Refreshments
Sundry
Subscriptions/memberships
Total expenditure
**_Surplus of expenditure over income_**|**£**
**2021**
£130,000.00
£35,000.00
-£59.57
£100.00
£3,418.24
£53.21
£0.00
**###**
£112,083.04
£9,509.01
£1,584.60
£4,339.81
£8,604.46
£3,107.68
£2,678.05
£34,208.72
£11.64
£28.16
£0.00
£1,904.49
£6,883.74
£912.87
**###**
**-£17,344.39**|**£**
**2020**
£102,000.00
£37,000.00
£166.43
£100.00
£4,260.00
£53.21
£0.00
**###**
£45,501.57
£13,735.97
£11,368.52
£979.29
£6,508.66
£3,337.63
£0.00
£467.52
-£266.07
£78.46
£0.00
£0.00
£5,120.37
£10.10
**£86,842.02**
**£56,737.62**|**£**
**2019**
£102,929.71
£35,532.17
£3,018.52
£100.00
£4,187.70
£53.21
£37.32| |---|---|---|---| ||||**###**
£103,453.66
£10,979.49
£4,074.21
£836.20
£1,933.24
£166.00
£0.00
£264.00
£0.00
£178.05
£672.93
£0.00
£1,018.61
£40.00| ||||**###**| ||||**£22,242.24**| ## **Raysfield Pre-School Playgroup Balance sheet as at 31st August 2020** |**_Fixed Assets:_**
None
**_Current Assets:_**
Income Owed
Cash at Bank
Cash in Hand
**_Less Current Liabilities:_**
Accrual
**_Working Capital_**
**_NET ASSETS_**
**_Represented By:_**
Opening Accumulated Fund
Loss for the year
**_Total Assets at year-end_**
Current A/C Balance
Reserve A/C Balance
Redundancy A/C Balance
Petty Cash Balance
Liabilities
Money Owed|**£**
**£**
£8,061.57
£11.04
-£12,937.12
-£12,926.08
£14,618.61
£14,618.61
£25,260.86
£1,192.84
£5,152.38
£0.00
£18,245.04
-£10,642.25|**£**
-£27,544.69| |---|---|---| |||**-£27,544.69**| |||£0.00
£50,954.96| |||**£50,954.96**| |||| |||**£39,208.87**| ## **Raysfield Pre-School Fundraising profits 2020/2021** ## _**Summary of Fund Raising activities**_ **----- Start of picture text -----**
Event Profit £
Halloween Disco £0.00
Valentines Disco £0.00
Summer Ball £0.00
Total Profit £0.00
**----- End of picture text -----**
**----- Start of picture text -----**
Raysfield Pre-School Budget 2018 September October November December January actual February March actual
Income actual actual actual actual actual
parents fees £3,837.25 £1,762.25 £4,417.45 £1,368.25 £4,426.35 £2,103.25 £3,711.75
South Glos £20,122.83 £0.00 £8,102.99 £24,724.46 £990.90 £0.00 £9,197.92
Grants £0.00 £3,750.00 £0.00 £500.00 £0.00 £0.00 £0.00
Commission on uniform sales £0.00 £0.00 £0.00 £18.95 £0.00 £0.00 £0.00
Refunds/other £0.00 £0.00 £0.00 £0.00 £510.14 £198.29 £455.00
Milk £0.00 £11.69 £41.52 £0.00 £0.00 £0.00 £0.00
Fundraising -£6.00 £52.00 £972.47 £37.82 £0.00 £580.20 £0.00
Total income £23,954.08 £5,575.94 £13,534.43 £26,649.48 £5,927.39 £2,881.74 £13,364.67
Expenditure
Wages £8,243.60 £7,239.58 £8,204.50 £8,549.03 £8,445.48 £9,245.05 £8,280.87
Rent £768.25 £1,295.26 £915.79 £1,166.64 £716.96 £1,148.14 £770.18
HMRC £894.54 £1,326.89 £1,271.50
NEST Pension £383.35 £146.43 £217.23
Insurance £0.00 £0.00 £0.00 £0.00 £0.00 £461.55 £0.00
payroll £45.60 £0.00 £79.60 £40.00 £45.00 £41.40 £64.00
ofsted/southglos £0.00 £0.00 £0.00 £120.00 £50.00 £128.70 £50.00
computer/printer £0.00 £154.50 £247.33 £0.00 £652.84 £0.00 £395.38
Training £683.00 £150.00 £206.00 £0.00 £459.00 £614.00 £865.15
Consumables (snack, cooking,etc) £193.37 £145.33 £296.96 £177.67 £135.51 £101.06 £150.79
Mobile £7.50 £7.50 £7.50 £7.50 £7.50 £7.50 £7.50
Toys and equipment £558.24 £2,965.12 £973.72 £2,177.44 £1,603.43 £2,803.29 £1,720.18
Sundry £113.00 £40.00 £154.85 £130.00 £21.00 £0.00 £141.24
UNIFORM £0.00 £0.00 £268.32 £0.00 £0.00 £189.00 £0.00
Lottery permit £20.00 £0.00 £0.00
Other £169.20 £236.00 £32.90
partys/trips £0.00 £73.00 £52.07 £0.00 £90.00 £0.00
Garden costs £0.00 £5,320.00 £0.00 £473.95 £25.01 £0.00
Total expenditure £10,612.56 £11,997.29 £16,747.57 £12,420.35 £14,077.76 £16,564.02 £13,966.92
monthly profit/loss £13,341.52 -£6,421.35 -£3,213.14 £14,229.13 -£8,150.37 -£13,682.28 -£602.25
current a/c balance b/f £29,546.91 £42,888.43 £36,467.08 £33,253.94 £47,483.07 £39,332.70 £25,650.42 £25,048.17
**----- End of picture text -----**
**----- Start of picture text -----**
April actual May actual June July August Totals for year
£3,625.55 £2,374.75 £2,963.95 £2,022.25 £0.00 £32,613.05
£29,094.98 £0.00 £9,795.97 £422.97 £0.00 £102,453.02
£0.00 £0.00 £0.00 £455.36 £0.00 £4,705.36
£0.00 £0.00 £0.00 £0.00 £0.00 £18.95
£264.97 £217.23 £30.00 £0.00 £10.32 £1,685.95
£0.00 £0.00 £0.00 £0.00 £0.00 £53.21
£0.00 £0.00 £0.00 £89.75 £0.00 £1,726.24
£32,985.50 £2,591.98 £12,789.92 £2,990.33 £10.32 £143,255.78
£143,255.78
Totals for year
£9,278.16 £9,263.10 £9,851.36 £9,399.92 £9,025.39 £105,026.04
£882.43 £974.12 £971.54 £1,242.97 £0.00 £10,852.28
£854.31 £607.66 £281.52 £618.85 £513.24 £6,368.51
£217.23 £227.25 £0.00 £484.02 £516.26 £2,191.77
£0.00 £0.00 £0.00 £0.00 £0.00 £461.55
£58.40 £40.00 £40.00 £40.00 £41.40 £535.40
£0.00 £0.00 £64.00 £24.50 £0.00 £437.20
£106.74 £272.44 £892.29 £76.55 £117.70 £2,915.77
£230.00 £0.00 £30.00 £500.00 £0.00 £3,737.15
£60.89 £71.41 £92.00 £154.84 £0.00 £1,579.83
£7.50 £7.50 £7.50 £7.50 £7.50 £90.00
£2,800.35 £3,177.73 £1,368.15 £1,552.04 £0.00 £21,699.69
£157.18 £300.82 £296.19 £71.45 £0.00 £1,425.73
£0.00 £0.00 £0.00 £290.00 £0.00 £747.32
£0.00 £0.00 £0.00 £0.00 £0.00 £20.00
£210.00 £81.00 £140.34 £771.82 £139.14 £1,780.40
£91.15 £0.00 £156.00 £40.00 £0.00 £502.22
£0.00 £0.00 £382.07 £0.00 £0.00 £6,201.03
£14,954.34 £15,023.03 £14,572.96 £15,274.46 £10,360.63 £166,571.89
£166,571.89
£18,031.16 -£12,431.05 -£1,783.04 -£12,284.13 -£10,350.31 -£23,316.11
£43,079.33 £30,648.28 £28,865.24 £16,581.11 £6,230.80 Total at year end
**----- End of picture text -----**