Trustees’ Annual Report for the period
From 01/09/23 Period start date To 31/08/24 Period end date
Charity name: Ashton Keynes Preschool
Charity registration number: 1027601
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The aim of the Association shall be to advance the education of children below compulsory school age by: a) Providing safe and satisfying group play, in which parents have the right to take part b) Encouraging other charitable activities through which parent may help the children Furthering the aim of the Pre-School Playgroups Association |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We are a village preschool taking up to 18 children a session, between the ages of 2.5-5 years old. The children who attend are mostly from Ashton Keynes, with some coming from the surrounding villages. Our Ofsted rating at our last inspection was GOOD |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | - |
| Policy on social investment | Para 1.38 | - |
| including program related | ||
| investment | ||
| Contribution made by | Para 1.38 | - |
| volunteers |
Other -
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We have had a good year with very strong numbers, finishing the year with 90% occupancy. This year has seen a challenging mix of children, but the team have approached this with professionalism and care for the children. The team continue to strive to give the very best start in life to our cohort of children. The team continue to carry out their daily tasks with diligence as well as undertaking additional training where possible and expanding their knowledge. Through supervision meetings, we have been able to track everyone’s progress, spotting any areas that need to be addressed with additional training and making sure that cross-training is introduced in some areas to give better coverage. Tapestry is now well established within the preschool and has proved to be an effective way to communicate with parents. Recently we have also activated the invoicing section on Tapestry which now allows us to deal with the finances for parents seamlessly. We have been able to organise a theatre and farm trip for the children once more this year and invite in people to visit the children including some dance and performance arts teachers. We have had key fund raising events this year and have concentrated on making the best of the ones that we do. We now have well attended Easter and Christmas events, plus Tough Toddler and the annual online auction. The Christmas eventproved very |
successful, with a great amount of money being raised in just 1.5 hours! We have also been fortunate enough to receive a Tesco Grant which we used to help fund our new UV Roof in the garden (falls into 24/25 update for actual spend). Over the coming year we would like to replace some of the learning equipment in the pre-school. Post Covid, we had to consolidate things for a while, but we finally feel that we are past this and can begin to spend with confidence.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | - |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | - |
| Investment performance against objectives |
Para 1.41 | - |
| Other | - |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | This financial year the charity made a profit of £22,280 which has allowed us to increase the reserves post the Covid years losses and to make sure that we can continue to give a service for a period of time / close the charity responsibly if something unforeseen like Covid was to occur again. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We follow the Preschool Learning Alliance policy on having a reserve account to cover the cost of redundancies and outstanding creditors in the event the Preschool would have to close. |
| Amount of reserves held | Para 1.22 | £47,293.90 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | |
|---|---|---|
| You may choose to include further statements | where relevant about: | |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | - |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | - |
| A description of the principal risks facing the charity |
Para 1.46 | - |
| Other | - |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Charity Governed by Constitution |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | By Election |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | |
|---|---|---|
| You may choose to include further statements | where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | - |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | - |
| Relationship with any related parties |
Para 1.51 | - |
| Other | - |
Reference and Administrative details
| Charity name | Ashton Keynes Pre School |
|---|---|
| Other name the charity uses | |
| Registered charity number | 102601 |
| Charity’s principal address | Ashton Keynes Village Hall, Park Place Ashton Keynes Wiltshire SN6 6NT |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Kate Gardiner | Chair | |||
| Graham Mathew | Treasurer | |||
| Dale Ford | Secretary | |||
| Dale Ford | Administration | |||
| Dale Ford | Policies | |||
| Racheal Maxsted | Fundraising | |||
| Kate Gardiner | Staff Care | |||
| StaceyUsher | Safeguarding | |||
– Corporate trustees names of the directors at the date the report was approved Director name -
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| - | ||
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
- |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
- |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
- |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|---|---|---|
| - | ||
| Name of chief executive or names of senior staff members (Optional information) | ||
| - |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
-
Other optional information
-
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) | Signature(s) |
|---|---|
| Full name(s) | Full name(s)Kate Gardiner |
| Position (eg Secretary, | Chair |
| Chair, etc) | |
| Date10/06/25 | 10/06/25 |
AKPreschool Finance Report AGM - 16 September 2024
Status of Accounts
31/8/23 Current - £14,717.60 Deposit – £18,217.57 Total - £32,935.17
Current 31/8/24 - Current £5,097.65 9/9/24 - Total - £56,870 Interest - £658.83 GBP £3,876.40 | Balance Deposit Interest - £402.18 Reserve GBP £47,402.18 Oy erases Balance 31/8/24 - Total - £56,376 - £23,441 increase from 2022-23 31/8/23 – Total - £32,935
Income
Outgoings
Tracking only <>
£107,892 - £85,612 = £22,280 surplus from 1/9/23 to 31/8/24
Bank accounts show £23,441 increase 22-23 - Includes interest - £1,061
Notes
• Income
-
Significant rise in council grants - £44,000 => £92,000
-
Very good fundraising
- £ 3,800 => £ 7,100
-
Training/Trip roughly matched by payments, so no net effect
-
Outgoings
-
Salary Related Payments - £61,400 => £69,900
-
Increase in equipment - £ 260 => £ 2,900
Income 20212024 2023 8 202310 2023111202312 202412024 212024 3 2024 4 2024 512024 6 2024 7 2024 8 9075.55 7898.13 $336.80 8903.76 9044.25 8931.7510357.88 9368.16 7847.26 9521.10 9610.75 7996.47 214 DIFF 2022-21 202I8 202I10 202I111202I12 202312023 212023 3 2023 4 2023 512023 6 2023 7 2023 8 43217 5170.59 5106.79 4346.78 5685.65 7465.05 5510.46 5825.76 6207.615230.18 3978.27 6013.314134.46 2022-1 MONTHLY_IN CLASSIFIED 107892 64675 JUSTGIVING | JUSTGIVING OUT also in FUND 3150 in EQUIPMENT 48,65 38,84 0,00 19,42 0,00 0,00 0,00 0.00 0.00 4.75 458.73 0.00 0,00 0,00 0,00 0,00 585.09 0,00 83.24 134.57 338.30 22.78 0.00 0.00 571 1625 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 81,98 760,81218,35 1072 FUND TEXTILES FUND EASI FUND.COOP FUND_TESCO FUND.TOUGH FUND.FRIENDLY FUND_CRAFT FUND.AUCTION FUND.EASTER FUND.CHRISTMAS FUND.NOV.QUIZ FUND SEP QUIZ FUNDRA151NG COUNCIL PUPIIPREMIUM OTHEIGRANT5 TRAINING OTHER TRIP ADMIWFEES FEES 0.00 552.00 0.00 0,00 0.00 0,00 277.50 0.00 0.00 0.00 0.00 0.00 0,00 0,00 0,00 0,00 0,00 0,00 20,57 0.00 0.00 0.00 0.00 0.00 0,00 0,001463,20 0,00 0,00 0,00 0,00 0.00 0.00 0.00 0.00 0.00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0.00 0.00 1000.00 0.00 0.00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0.00 0.00 4.75 1010.06 0.00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 500.00 0.00 0.00 0.00 0.00 150,00 185.12 0,00 0,00 0,00 0,00 0,00 0.00 0.00 0.00 0.00 0.00 0,00 0,00 630,00 0,00 0,00 0,00 0,00 0.00 0.00 0.00 0.00 0.00 0,00 0,00 0,00 0,00 0,00 0,00 242,46 0.00 5.00 0.00 0.00 0.00 0,00 0,00 134,60 125,70 0,00 0,00 0,00 0.00 201.50 0.00 0.00 0.00 0,00 0,00 251.24 0,00 0,00 0,00 0,00 0.00 0.00 0.00 0.00 0.00 87,43 262,25 0,00 0,00 0,00 0,00 0,00 0.00 0.00 0.00 0.00 0.00 237,43 883,37 2473,04 125,70 0,00 0,00 540,53 500.00 206.501004.75 1010.06 0.00 5843,63 5943,63 5943,63 7628,43 7866,65 7866,65 7866,65 7165,16 7165,16 7165,15 7801.48 7801.47 0,00 0,00 0,00 353.40 120.00 75.00 409.20 0.00 0.00 0.00 530.40 0.00 571,83 571,83 571,83 680,63 634,70 634,70 634,70 0.00 0.00 0.00 0.00 0.00 0,00 0,00 0,00 0,00 0,00 0,00 800,00 0.00 0.00 800.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,80 256,00 255,90 0,00 0,00 0,00 0,00 0.00 0.00 475.20 100.50 0.00 0,00 25,00 0,00 0,00 50,00 25,00 75,00 0.00 0.00 50.00 25.00 75.00 2320,80 102,30 86,40 105,60 372,90 330,40 31,801703.00 475.60 26.00 43.30 20.00 830 1463 1000 1015 500 335 630 247 462 251 350 7103 86358 1488 4310 1600 3307 43528 1368 3100 1600 -1522 1083 70 -8251 685,00 55,00 133,00 3103,59 3103,59 3103,59 386,00 11,58 681,20 3637,26 3637,26 1148,85 8,58 36,00 3637,26 3551,18 3208,78 130,00 458,28 0,00 3208,78 3798,02 3797,11 120.00 360,00 3787 42829 120 99116EYPPJULYSM 199116FSMSMR23A 60,00 505,43 105,00 45,00 50,00 45,00 45.00 826.65 100.00 435.00 90.00 1522 1089 325 5618 0,00 1382,001888,20 553,70 95,00 135,00 25,00 361,50 354,60 33,00 255 13869 153,60 3816,20 1147,00 122,00 2546,851444,40
Outgoings 2023.2024 20234 DIFF 2022.2023 2022 9 202210 102211120221110231 2021 I | 2023 3 2023 4 10115 | 2021 6 2023 7 2023 8 2022.3 20119 202110 202111 202312 20241 2024 2 2024 3 2014 4 2024 5 2024 6 1024 7 2024 8 MONTHLY OUT (LISSIFIID 5171.98 5115.74 5TT9,24 7525,76 8(4)2,9& 7187,35 5571,18 5707,74 7141.15 7EJ)8,94 IOJ52,96 7328,82 85612 12109 4895,55 5992,49 5110.l& EJ)15,70 5918,19 5466,(¥J 6761.50 EJ)50,59 N26,917168,89 94,56 &J59,94 79503 PAYROLL Employment CJ&ts 4053.14 4&52,94 4335,17 PENSION Pension C05S 432,86 421,85 449,65 PAYE PAYE Costs 359,6B 41Q,88 411,08 PUPIL PREMIUM Pupil Premium 0, o.DJ o,oJ TRAINING 0, 387,50 0.DJ STAFF EXPENSES Staft 0, 17,65 GRANT REPAY Sihool Mea15 0, ), o.DJ PREMISES Premises (Rent) 0, 718, 47S,00 INVEST PREMISES PAT Test, PTrwernash 0, o,oJ o,oJ EQUIPMENT Equipment Purchase 257,36 Ofjj PATA PATA 37.95 37,95 37,15 SUBSCRIPTIONS Subsiiipiions 14.97 223,81 O,QJ INSURANCE Iinsuiance o,oJ CONSUMABLES (onsumables 12.00 fj.OJ 11.14 0,(4) Q,OJ O,oJ 0, Q,OJ SO,) 0,(4) Q,OJ O,oJ 0(4) 0, o,oJ o,oJ 0,01 o.oj o.oj 4812,97 5171,20 4846,58 505,27 510,18 W,74 411,Q8 510,15 4QI,01 0,) o.Tr) o,oJ 0,) 0.) o,oJ I50, 0. I20, 0. 45, 732,(¥l S38, 7N,DJ 0,) 0.[ 528,79 0. 98 ) 37,95 37,95 37,95 o,fyi 79,9) 35, ) 00] 4.19 160.W U.49 o,Tri 0.) o,oJ L5,OJ 0. Q,OJ 5625) 0. Q,oJ Is.) 0. 0, 0. o,oJ 4693.59 4956,09 5055,42 o,(i 471,18 514.19 171,44 241,52 475.61 0,(4) o,TrJ o.(pJ 0,(4) 0,Tr) o.(pJ 0, 0, o. 0. o.fyi o.&J 5L2,QJ &J8,(¥l 384.00 0, 0. o.&J 83.24 275,55 398.90 L2L,DD 75,9J 37,95 0, SO,QJ 136. 824.42 0.Tr) (] 25.49 0. 100.98 5379.>15319.515570.43 1076,50 0, 1118,44 457,E4 9&J,33 0, O.QJ 107,37 0, O,QJ IE.() O, o,oJ 0, o, o,oJ 0, o, 5EJ),&J E40,(4) 592,(¥l O,QJ O,(4) 0, 22,78 854,41 0, 37,95 37.95 17,95 o,oJ 0, o, OOJ O(4) 0 25 49 48.25 0 o,oJ 0, o,fr) 49,14 0, O, O,OJ 485,01 0, O(4) 0 o,oJ 0, o, O,OJ O,(4) 0, 58266 &JL7 5020 107 L9&9 37 4184,21 12,15 4332.06 3W,08 4277,43 4129,14 4332.55 4111,74 4354,69 4495,98 44Q.5,18 45W7 715 o,Oi 432,64 420.57 851,88 442,50 0.(i) 427.17 445,10 448,69 914.L5 452,91 45559 449 194,50 382,54 397.2& 151,08 126,79 393,52 181.95 161,52 402,41 380,01 417,38 17553 .54 1 O.OJ 0.0) o.Tr) o,oJ 0. o.tij O.(PJ O.OJ O,(4) 0, 17102 1753 L(PJ,QJ so, 0. o,oJ o.Th) 35,00 0.ffj 10, o,(4) 0,) 0,0) O,OJ Ohl 2QO.OD O.OJ 0, Q(11 o,DJ 0, o,oJ O,OJ 60,00 0. L05,00 0. 45, g).OD O,QJ 45, 0, 3&0,00 O,OJ 668,80 440.8D &&8,&J 380,(4) 619.lffj 456.&J 71&,20 3N,00 &J5,W s35, 512.DJ 374 o,oJ o,fy) o.(p) o,OJ 0. 154,79 0.&J O,oJ 0, 0,[ o,oJ OD] 2617 (o [1) 0fj] 259,98 [1) [4) (¥) 45 35,15 35,15 35.Ll 15,15 35,15 35,15 145.15 15,15 35,15 35,11 35,15 35,15 149 O,Oi 118,39 30. O.DJ 9,91 35, I3. 74,89 So, I50, 0,0) 37 0] O.(iJ Q(l) O.OJ o.(I) 0. O,OJ 78697 0.(i) .201 181.50 222.84 92.DD O.OJ 106.52 OD] 53.82 0.OJ 0. O.(1) 18.DD -25 o,oJ o,Tr) o.(p) o,oJ o,(4) 26.OQ O,OJ O,(4) 0,) 0,0) 114 o,DJ 0, o.(p) o,oJ 0, 0. o.&J o,oJ 0, 0, 0,0) o,DJ 0, 0. O,OJ O,(4) 0, 0. O,OJ O,(4) 0, Q,oJ ooj 0 o.(PJ 0] O(4) O.(PJ O(4) fftO] o,DJ 0, o.(P) 12,71 0, 0, o.(pJ o,oJ 0, 0, 0,0) O.DJ O.(¥J 161.50 QOJ I,00 0.r 81&61 0.oj o.(4) 586.91 o.oj 4895.16 5992.49 6210.5& W16.70 5958.29 S466. 6162.5fj &D5D.59 N26.91 7168.89 fv194.66 W69.94 75501 51529 5102 4571 171 235 225 5455 529 28V 576 E41 824 473 705 EI56 155 2&J 531 491 787 675 FUNDRAISE COSTS Fundiai5ing105ts GIFTS D&nations, Pie55ie5 TRIP Panto, Role5 Farm ENTERTAINMENT Diamatots, Party REFRESHMENTS Refieshrnents OTHER Other eKpendiluie 0,(4) 0,Tr) o.(pJ 0, 0, o.(pJ 114 40. &(IJ 40 00 0, ,50 0.(PJ 0.(4) O. 155 29 155 1715 5177.98 6525.14 5119.24 7526.76 8002.9& 1181.16 6611.18 6707.74 7242.11 16D8.9410052.96 7128.82 85612
Just Giving Date Headev_class Class - Hide Headei_commfrni Ck& Siaiemeni OUT IN L¢ 2W712024 2210712024 1610712024 1610712024 1010712024 0810712024 0110712024 2810612024 2610612024 2410512024 2810412024 2910412024 2910412024 0410412024 1610312024 0810312024 3010112024 3010112024 3010112024 3010112024 3010112024 3010112024 0411212023 3011012023 0211012023 0410912023 FUNLTCIJGH FUND_TOUGH FUND_TOUGH FUND_TOUGH FUND_TOUGH FUND_TOUGH FUND_TOUGH EQUIPMENT FUND_TOUGH EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT EQUIPMENT FUND_CHRISTMAS FUND_CRAFT FUNO_SEP_QUIZ FUND SEP uiz JUSTGIVING JUSTGIVING JUSTGIVING JUSTGIVING JUSTGIVING JUSTGIVING JUSTGIVING JUSTGIVING_OUT JUSTGIVING JUSTGIVING_OUT JUSTGIVING_OUT JUSTGIVING_OUT JUSTGIVING_OUT JUSTGIVING OUT JUSTGIVING OUT JUSTGIVING_OUT JUSTGIVING_OUT JUSTGIVING_OUT JUSTGIVING_OUT JUSTGIVING_OUT JUSTGIVING_OUT JUSTGIVING_OUT JUSTGIVING JSTGIVING JUSTGIVING JUSTGIVING Tough Toddleis Tough Toddleis Tough Toddleis Tough Toddleis Tough Toddleis Tough Toddleis Tough Toddleis Bugs Pens- Amazon Tough Toddleis 3 Kindle Files and Piolectors Clock Puzzle. Dolls- Argos Lego. Dobble- Algos Books Calerpillar Song Disc Finger Puppets- Amazon HOPE- HE126041 Sand And Waler Play Tiay Red, Wooden Balance Sel Argos - Sand Amazon- Du5lpan Amazon- Various - Paini BrL45hes Cash-Regisler Playmoney Ladybugs. -. Amazon- WaieibL41 28.50 58.66 102.20 1 54.61 35.61 243.64 2 180.48 1 8486.09 22. 78 4.75 398.90 78. 00 30. C#) 10. 60 15. 97 60. 25 22.89 509. 26 43.95 29.97 151. 95 39. 90 210.L 13. 42 18.42 19.42 48.65 19067. 45 14766.25
Ashton Keynes Preschool - Summary 2022123
CURRENT ACCOUNT
P-22
Oct-T2
N
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Ashton Keynes Pre School
On accounts for the year 31 Aug 2024 Charity no 1027601 ended (if any) Set out on pages 1 & 2
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 Aug 2024 .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Emily Gallacher Date: 27 Feb 2025 ~~PO [|~~ Name: Emily Gallacher ~~Pe~~ Relevant professional qualification(s) or body (if any):
Address: 2 The Cottages, The Street, Latton, SN6 6JE
1
October 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of None any items that the examiner wishes to disclose .
2
October 2018
IER