2020-08-31-accounts - Over Puddleducks Pre-School

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1/9/2019

Trustees' Annual Report for the period

From

Period start date

Period end date

31/8/2020

Section A Reference and administration details

Charity name Over Puddleducks Pre-School

Other names charity is known by Registered charity number (if any) 1027556

Charity's principal address Over Community Centre Drings Close Over, Cambridgeshire Postcode CB24 5NZ

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Claire Wilkins	Chair
	Joel Summerfield	Secretary
	Charlie Bown	Joint Treasurer
	Laura Hoare	Joint Treasurer
	Jo Tippet	Health & Safety
	TraceyReynolds	Fundraising
	Emma Baker	Pre-School Manager

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

How the charity is constituted

Incorporated Charity

(eg. trust, association, company)

Trustee selection methods Elected by the committee (made up of existing trustees and elected at the (eg. appointed by, elected by) AGM)

Additional governance issues (Optional information)

You may choose to include The pre school is run via a Management Committee, however the day to additional information, where day running of the setting is overseen by a Manger and Deputy Manager. relevant, about: Puddleducks is run by an elected committee of parents and members of • policies and procedures the local community in consultation with staff. Committee members are all adopted for the induction and volunteers responsible for reviewing policies, procedures, practice, and for training of trustees; the employment of staff. • the charity’s organisational Parents and carers are encouraged to join the committee and attend the structure and any wider monthly meetings. network with which the charity works; Every September the committee holds its AGM which parents and carers are also encouraged to attend. This is when new members are elected to • relationship with any related the committee. parties;

trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Puddleducks is a committee-run charity organisation that provides preschool education to the children of Over and the surrounding areas. Summary of the objects of the Children can start Puddleducks from 2 years and we support their charity set out in its development up to primary school age. governing document

March 2012

TAR

Puddleducks is a member of the Early Years Alliance (EYA). As such, we have adopted the constitution of the EYA and encourage all aspects of development to give each child a secure foundation on which to build future learning, as well as to contribute to the enjoyment of their early childhood.

Our aims at Puddleducks are to provide:

high quality care and learning opportunities by experienced and qualified staff

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

a balanced curriculum
a safe, stimulating and welcoming environment
equal opportunities for all children
clear policies and procedures
the opportunity for parents and carers to be involved

The benefit is to provide early year’s provision to the local community, this includes children who have SEND and are most venerable children.

we confirm the trustees have regard to the charities commission guidance on public benefit,

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

We continue to strive to increase the number of children attending our setting to improve the financial sustainability.

We have completed a number of fundraising events, open day’s advertisements in local magazines and social media during the year to ensure we are raising the profile of the pre-school. These include the following

Christmas Fayre and raffle
Nativity raffle
Casino Night – Charity Evening
Sports Day
Open Day
Updated Website
Expanded Social Media presence

Since March 2020 – fundraising events have been limited due to COVID restrictions. Puddleducks entered into a joint virtual fundraising event with another local pre school and school.

As for all businesses, COVID has had a negative financial impact on Puddleducks income.

March 2012

TAR

Section E Financial review

The Pre School holds a £20,000 reserve fund as part of a contingency Brief statement of the fund, this is to cover 3 months running cost should the pre-school charity’s policy on reserves experience financial difficulties and is forced to close.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Claire Wilkins Joel Summerfield Full name(s) Claire Wilkins Position (eg Secretary, Chair, etc)[Chair ] Secretary Date 9/07/2021

March 2012

TAR

CC16a

Charity Name No (if any) Over Puddleducks Pre-School Receipts and payments accounts For the period Period start date Period end date To from 01/09/2019 31/08/2020

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Fees(parents)	7,247	-	-	7,247	-
Cambridge CountyCouncil	43,761	-	-	43,761	-
SEN funding	23,076	-	-	23,076	-
Grants	3,864	-	-	3,864	-
Fundraising	2,324	-	-	2,324	-
Sweatshirt income	121	-	-	121	-
national insurance re-payment	184	-	-	184	-
bank interest	10	-	-	10	-
*Sub total*(Gross income for AR)	80,587	-	-	80,587	-

A2 Asset and investment sales, (see table).

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*Sub total*					-
*Total receipts* A3 Payments
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Staff Salaries	53,302	-	-	53,302	-
Pension contribution	500	-	-	500	-
Expenses	2,592	-	-	2,592	-
Rent(Over Town Council)	5,558	-	-	5,558	-
Telephone charges	20	-	-	20	-
Business Insurance	757	-	-	757	-
Resources	2,799			2,799	-
Activities	69			69
Bookeepingand Payroll	1,706			1,706
Uniform	50			50
Trainingcosts	661	-	-	661
**Sub total **	68,015	-	-	68,015	-
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A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
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	12,572				-
	-				-
	-				-
	12,572				-

Section B Statement of assets and liabilities at the end of the period

Unrestricted funds to nearest £ 2,018 16,702 20,005 38,725	Restricted funds to nearest £ - - - -	Endowment funds to nearest £
2,018	-	-
16,702	-	-
20,005	-	-
38,725	-	1/07/2021 -

CCXX R1 accounts (SS)

Signed by one or two trustees on behalf of all the trustees B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details Details Details (agree balances with receipts and payments account(s)) Details	Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which Amount due - - - - - Print Name JOELSUMMERFIELD	OK
			Endowment funds to nearest £
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			Current value (optional)
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			Current value (optional)
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			When due






			Date of approval
		JOELSUMMERFIELD	30/06/2021

CCXX R2 accounts (SS)

01/07/2021

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts eport to the trnsteesl mbers of )n accounts for the year ended Charlty no (If any) Set out on pages (remembEr to inGludc Ibp I report to the trustees on my examination of the accounts of the above charity (Ihe Trust-) for the year ended 3 1 0 5 Za 2 As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying oul my examination, I have followed all the applicable Directions given by the Charity Commission under seclbon 14515)(b) of the Act. lesponsibllities and )asis of roport Independent examinerf5 Stalement I have completed my examination. I confim that no material matters have come to my attention in connection with the examination (other than that disdosed below ') which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities AGt-. or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulalions 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. ' Please delete the words in the bCketS rfthey do not apply. Slgned: Name: V14LJ C IIILuiFJ Relevant professlonal qualificatlon{s) or body I Ctt-KJ I kcA Oct 2018

(If any): Address: 9-th6£46 trS4 1£ c Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent èxamination of charity accounts: directions and guidance frir examiners). Give here brief details of any Items that the examiner wishes to disclose. ER Oct 2018