1/9/2019
## **Trustees' Annual Report for the period**
**From**
Period start date
**To**
Period end date
31/8/2020
## Section A Reference and administration details
**Charity name** Over Puddleducks Pre-School
**Other names charity is known by Registered charity number (if any)** 1027556
**Charity's principal address** Over Community Centre Drings Close Over, Cambridgeshire **Postcode CB24 5NZ**
**Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||Claire Wilkins|Chair|||
||Joel Summerfield|Secretary|||
||Charlie Bown|Joint Treasurer|||
||Laura Hoare|Joint Treasurer|||
||Jo Tippet|Health & Safety|||
||TraceyReynolds|Fundraising|||
||Emma Baker|Pre-School Manager|||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
Incorporated Charity
- (eg. trust, association, company)
Trustee selection methods Elected by the committee (made up of existing trustees and elected at the (eg. appointed by, elected by) AGM)
## **Additional governance issues (Optional information)**
You **may choose** to include The pre school is run via a Management Committee, however the day to additional information, where day running of the setting is overseen by a Manger and Deputy Manager. relevant, about: Puddleducks is run by an elected committee of parents and members of • policies and procedures the local community in consultation with staff. Committee members are all adopted for the induction and volunteers responsible for reviewing policies, procedures, practice, and for training of trustees; the employment of staff. • the charity’s organisational Parents and carers are encouraged to join the committee and attend the structure and any wider monthly meetings. network with which the charity works; Every September the committee holds its AGM which parents and carers are also encouraged to attend. This is when new members are elected to • relationship with any related the committee. parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
Puddleducks is a committee-run charity organisation that provides preschool education to the children of Over and the surrounding areas. **Summary of the objects of the** Children can start Puddleducks from 2 years and we support their **charity set out in its** development up to primary school age. **governing document**
March **2012**
**TAR**
2
Puddleducks is a member of the Early Years Alliance (EYA). As such, we have adopted the constitution of the EYA and encourage all aspects of development to give each child a secure foundation on which to build future learning, as well as to contribute to the enjoyment of their early childhood.
Our aims at Puddleducks are to provide:
- high quality care and learning opportunities by experienced and qualified staff
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- a balanced curriculum
- a safe, stimulating and welcoming environment
- equal opportunities for all children
- clear policies and procedures
- the opportunity for parents and carers to be involved
The benefit is to provide early year’s provision to the local community, this includes children who have SEND and are most venerable children.
we confirm the trustees have regard to the charities commission guidance on public benefit,
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
We continue to strive to increase the number of children attending our setting to improve the financial sustainability.
We have completed a number of fundraising events, open day’s advertisements in local magazines and social media during the year to ensure we are raising the profile of the pre-school. These include the following
- Christmas Fayre and raffle
- Nativity raffle
- Casino Night – Charity Evening
- Sports Day
- Open Day
- Updated Website
- Expanded Social Media presence
Since March 2020 – fundraising events have been limited due to COVID restrictions. Puddleducks entered into a joint virtual fundraising event with another local pre school and school.
As for all businesses, COVID has had a negative financial impact on Puddleducks income.
March **2012**
**TAR**
4
## **Section E Financial review**
The Pre School holds a £20,000 reserve fund as part of a contingency **Brief statement of the** fund, this is to cover 3 months running cost should the pre-school **charity’s policy on reserves** experience financial difficulties and is forced to close.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Claire Wilkins Joel Summerfield **Full name(s)** Claire Wilkins **Position (eg Secretary, Chair, etc)**[Chair ] Secretary **Date** 9/07/2021
March **2012**
**TAR**
5
**CC16a**
**Charity Name No (if any) Over Puddleducks Pre-School Receipts and payments accounts For the period** Period start date Period end date **To from** 01/09/2019 31/08/2020
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|---|---|---|
|
Fees(parents)|**7,247**||**-**||**-**||**7,247**||**-**|
|Cambridge CountyCouncil|**43,761**||**-**||**-**||**43,761**||**-**|
|SEN funding|**23,076**||**-**||**-**||**23,076**||**-**|
|Grants|**3,864**||**-**||**-**||**3,864**||**-**|
|Fundraising|**2,324**||**-**||**-**||**2,324**||**-**|
|Sweatshirt income|**121**||**-**||**-**||**121**||**-**|
|national insurance re-payment|**184**||**-**||**-**||**184**||**-**|
|bank interest|**10**||**-**||**-**||**10**||**-**|
|**_Sub total_**_(Gross income for AR)_|**80,587**||**-**||**-**||**80,587**||**-**|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
|||||||||||
||**-**||||||||**-**|
|**_Sub total_**|||||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||||||||||**-**|
|||||||||||
|
Staff Salaries|**53,302**||**-**||**-**||**53,302**||**-**|
|Pension contribution|**500**||**-**||**-**||**500**||**-**|
|Expenses|**2,592**||**-**||**-**||**2,592**||**-**|
|Rent(Over Town Council)|**5,558**||**-**||**-**||**5,558**||**-**|
|Telephone charges|**20**||**-**||**-**||**20**||**-**|
|Business Insurance|**757**||**-**||**-**||**757**||**-**|
|Resources|**2,799**||||||**2,799**||**-**|
|Activities|**69**||||||**69**|||
|Bookeepingand Payroll|**1,706**||||||**1,706**|||
|Uniform|**50**||||||**50**|||
|Trainingcosts|**661**||**-**||**-**||**661**|||
|**_Sub total_ **|**68,015**||**-**||**-**||**68,015**||**-**|
||||||||||**-**|
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**-**|
|||||||||||
||**12,572**||||||||**-**|
||**-**||||||||**-**|
||**-**||||||||**-**|
||**12,572**||||||||**-**|
## **Section B Statement of assets and liabilities at the end of the period**
|CCXX R1 accounts (SS)
**Categories**
**B1 Cash funds**|1
FundraisingAccount
Current Account
Savings Account
**Details**
**_Total cash funds_**|**Unrestricted**
**funds**
**to nearest £**
**2,018**
**16,702**
**20,005**
**38,725**|**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|
|||**2,018**|**-**|**-**|
|||**16,702**|**-**|**-**|
|||**20,005**|**-**|**-**|
|||**38,725**|**-**|1/07/2021
**-**|
CCXX R1 accounts (SS)
|Signed by one or two trustees on
behalf of all the trustees
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
**Details**
(agree balances with receipts and payments account(s))
**Details**|Agreement Error
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**Amount due**
**-**
**-**
**-**
**-**
**-**
Print Name
JOELSUMMERFIELD|OK|
|---|---|---|---|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of approval|
|||JOELSUMMERFIELD|30/06/2021|
|||||
CCXX R2 accounts (SS)
01/07/2021
2
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
eport to the trnsteesl
mbers of
)n accounts for the year
ended
Charlty no
(If any)
Set out on pages
(remembEr to inGludc Ibp
I report to the trustees on my examination of the accounts of the above
charity (Ihe Trust-) for the year ended 3 1 0 5 Za 2
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
('the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying oul my examination, I
have followed all the applicable Directions given by the Charity Commission
under seclbon 14515)(b) of the Act.
lesponsibllities and
)asis of roport
Independent
examinerf5 Stalement
I have completed my examination. I confim that no material matters have
come to my attention in connection with the examination (other than that
disdosed below ') which gives me cause to believe that in, any material
respect:
the accounting records were not kept in accordance with section 130
of the Charities AGt-. or
the accounts did not accord with the accounting records. or
the accounts did not comply with the applicable requirements
concerning the fomi and content of accounts set out in the Charities
(Accounts and Reports) Regulalions 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understsnding of the accounts to be reached.
' Please delete the words in the bCketS rfthey do not apply.
Slgned:
Name:
V14LJ C
IIILuiFJ
Relevant professlonal
qualificatlon{s) or body
I Ctt-KJ I kcA
Oct 2018
(If any):
Address:
9-th6£46 trS4 1£ c
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent èxamination of charity accounts: directions and
guidance frir examiners).
Give here brief details of
any Items that the
examiner wishes to
disclose.
ER
Oct 2018