Independent examlnerfs report to the trustees of Sandford-on-Thames Vlllage Hall. charlty number 1027510 I report to the trustees on my examination of the accounts of Sandford-on-Thames Village Hall for the year ended 31 March 2025 Responslbllltles and basls of report As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the ACV). I report in respect of my examination of the Trusys accounts carried out under section 145 of the 2011 Act and in carrying out my exarnination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examlnerfs ststement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l. accounting records were not kept in respect of the Trust as required by section 130 of the Act. or 2. the accounts do not accord with those records. I have no concerns and have come across no other rnatters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. John Dennis Independent Examiner 2 Heyford Hill Lane, Littlemore, Oxford. OX4 4YG Date 31 October 2025 / /."J/ kA/ )X4J •vJ//*
Profit and Loss Sandford on Thames Village Hall April 1. 2024-March 31. 2025 DISTRIBUTION ACCOUNT TOTAL Income Beverage Sales Hire Fees Commercial Hire Fees Private Hire Fees Regular Hire Fees Total for Hlre Fees 465.00 21,612.10 3,560.90 11.451.00 £36,624.00 0.00 £3,437.18 -3,437.18 £0.00 Sales of Product Income Sandford Communty Community- Costs Total for Sandford Communlty Total for Income £37,089.00 Cost of Sales Gross Profit £J7.089.00 Expenses AdvertisinglPromolional Bank Charge8 Cleaning Cleaning Materials Dues and Subscriptions Garden & Grounds Equipment & Supplies Hall Manager Hall Manager Expenses Total for Hall Manager Insurance Expensa Repair and m8inlenance- TS Repairs and MaIntenan- VH 73.20 60.00 3.949.30 497.67 85.00 295.93 £13.546.00 280.69 £13,826.69 1,477.14 -306.00 3,220.69 Cornbined Energy Supply Computer and Intemel Expenses Feas for Ele¢lri¢ity & Water from TS Water & Sewerage Total for Utilltles 8.895.63 1,225.00 -2.640.00 1.353.19 £8.833.82 Waste Dlsposal Total for ExpDnsos 2,202.01 £34,215.45 Net Operating Income £2,873.55 Other Income Interest Income Total for Other Income 452.10 £452.10 Olher Expenses Nèt other Incomè £452.10 Net Income £3.325.65 //h tl. / /g/.Iz (KAI* /q fz A¢¢nl Ba$ls Sund•y, October 05. 2025 0827 PM GMTZ 111
Balance Sheet Sandford on Thames Village Hall As of March 31. 2025 DISTRIBUTION ACCOUNT TOTAL Called up share capital not paid Fixed Asset Tangible assets Buildings and Improvements Total for Tangible assets Non-current Assets Total for Fixed Asset 0.00 £0.00 £0.00 Cash at bank and in hand Cash on Hand HSBC current HSBC Deposit Total for Cash at bank and in hand 155.51 15,940.01 24,001.58 £40.097.10 Debtors Debtors Total for Debtors 3,012.57 £3.012.57 Current Assets Undeposited Funds Total for Current Assets 0.00 £0.00 NET CURRENT ASSETS £43,109.67 Prepayments and accrued income Creditors.. amounts falling due within one year Trade Creditors Creditors Total for Trade Creditors 589.76 £589.76 Credit Cards Current Liabilities Deposits Total for Current Liabilities 342.00 £342.00 Total for Creditors: amounts falling due within one year £931.76 NET CURRENT ASSETS ILIABILITIESI £42,177.91 TOTAL ASSETS LESS CURRENT LIABILITIES £42,177.91 Creditors.. amounts falling due after more Ihan one year Provision for liabilities and charges Accruals and deferred income TOTAL NET ASSETS ILIABILITIES) £42.177.91 Capital and Reserves Opening Balance Equity Retained Earnings Nel Income Called up share capital Total for Capital and Reserves 14,469.37 24,382.89 3,325.65 £42,177.91 A¢¢rual Basis Sunday• October 05, 2025 08:25 PM GMTZ
Sandford on Thames Village Hall Registered tharity 1027510 Annual General Meeting 202415 Chair Report In last years report the was some conrn that the has been rm) improvement In the number of commercial hirers. We have block booked some days during the week for commercial hirers during the working day. This has not been wpular with private hirers who have moved their services to adjacent village halls. The booking Srn has been simplified so a client can book online, but this has not Si8nificantly increased bookin8 After many delays the booking system went actNe in April and was link£d to the Parfsh website. There has been feedback from potential hirer5 that the process is not simple and that a telephone call is still requId and this has not been fulty resolved. AlthOh bookings have increased in the last month there is also some confusion as to the need to contact the HM d1CtlY for evening and weekend bookings It is intended that we will shortly be able to send invoices t reduce the workload f the Treasurer. The annual Fete was a success although overall numbers We reduced to high temperatures. The Village Hall were able to open up the hall and provide washing facilities. The accounts show that despite an improvement in hirers we We able to essentially break even wlth the help of a parfsh grant for community events. There have been some issues with broadband and we explored the possibility of moving to UFibre. There were some problems with the company. and a declsion was made to delay installation. We are now exploring the optton of rn0 expensive but reliable cabling. There are few companies that replace solar panels and it would be nece55ary to prune the tree at the back of the VH in the Recreation Ground. We would need a substantial grant and progre55 has been very slow. In order to improve communication5 2 mernbers of VHC meet monthly with Talking Shop. Both parties find these meetin8s useful. Gardening has been causing some issues. At present Clive Tasker and myself have cut the long grass and remove ved$ from the ditch. Lavender has been planted behind the logs in the car park and they have all survived the hot Summer. The patio behind the VH has been cleared of weeds with the help of the gardening club and the paving was pressure cleaned. The leaves in November have been cleared weekly. The plantars outside the VH have been maintained wtth new plants that have been watered by volunteer5.
This work is fairly demanding and the PC arranged for most of the work to be done by their contractors. Th were unable to fuf511 their obligations and cited disturban of wild life as the excuse A new contract is being organi5ed by the PC to avoid any wild life disturbance. Social events in the last year have been very sucSsful and thanks to the subcommittee of VHC for organising them. Th have en well attended by community. Outside speakeis from the village have been very receptive and a many thanks to them for their experti* in coming to contribute. The photographic competition last year for under 185 was to a very high standard, and one of the youn8est exhibitors vnjn first prize. This year the competition was extended to older people and the winners will be put on the parish website. Many thanks to the PC for sponsorin8 this a8ain. There has been one written complaint this ar. The take home message is for better communlcat5on wlth potential hirers. We had a provisional agreement for the contractor for the Ellison Institute to provide some facilities for the community, including VH and TS. This has stalled with the contractors not getting approval from the Ellison Institute. We are still hopeful that the white lines in the car park will be repainted without charge to the VH We have also requested a contribution to improve the intemet and replace solar panels The contractors have looked frdvoufdble to this but the Ellison Instltute have not responded. The PC and VH have arranged for further meetings, but it would be fruitful if the communlty could attend the next meetlng in December and eXpsS thelr conm5 regarding the disruption to individuals as well as the community. We are looking for volunteersto be on the VHC and there is conrn that there is no backup for the HM Should he be away or sick. It woukl be an advantage to train someone in hallmaster to take over in an emergenry. Michael Whitlock Oct 2025