Independent examlnerfs report to the trustees of Sandford-on-Thames Vlllage Hall. charlty
number 1027510
I report to the trustees on my examination of the accounts of Sandford-on-Thames Village Hall for
the year ended 31 March 2025
Responslbllltles and basls of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in
accordance with the requirements of the Charities Act 2011 ('the ACV).
I report in respect of my examination of the Trusys accounts carried out under section 145 of the
2011 Act and in carrying out my exarnination I have followed all the applicable Directions given by
the Charity Commission under section 145(5)(b) of the Act.
Independent examlnerfs ststement
I have completed my examination. I confirm that no material matters have come to my attention in
connection with the examination giving me cause to believe that in any material respect:
l. accounting records were not kept in respect of the Trust as required by section 130 of the Act. or
2. the accounts do not accord with those records.
I have no concerns and have come across no other rnatters in connection with the examination to
which attention should be drawn in this report in order to enable a proper understsnding of the
accounts to be reached.
John Dennis
Independent Examiner
2 Heyford Hill Lane, Littlemore, Oxford. OX4 4YG
Date 31 October 2025
/ /."J/
kA/
)X4J￿￿ •vJ//*

Profit and Loss
Sandford on Thames Village Hall
April 1. 2024-March 31. 2025
DISTRIBUTION ACCOUNT
TOTAL
Income
Beverage Sales
Hire Fees
Commercial Hire Fees
Private Hire Fees
Regular Hire Fees
Total for Hlre Fees
465.00
21,612.10
3,560.90
11.451.00
£36,624.00
0.00
£3,437.18
-3,437.18
£0.00
Sales of Product Income
Sandford Communty
Community- Costs
Total for Sandford Communlty
Total for Income
£37,089.00
Cost of Sales
Gross Profit
£J7.089.00
Expenses
AdvertisinglPromolional
Bank Charge8
Cleaning
Cleaning Materials
Dues and Subscriptions
Garden & Grounds Equipment & Supplies
Hall Manager
Hall Manager Expenses
Total for Hall Manager
Insurance Expensa
Repair and m8inlenance- TS
Repairs and MaIntenan￿- VH
73.20
60.00
3.949.30
497.67
85.00
295.93
£13.546.00
280.69
£13,826.69
1,477.14
-306.00
3,220.69
Cornbined Energy Supply
Computer and Intemel Expenses
Feas for Ele¢lri¢ity & Water from TS
Water & Sewerage
Total for Utilltles
8.895.63
1,225.00
-2.640.00
1.353.19
£8.833.82
Waste Dlsposal
Total for ExpDnsos
2,202.01
£34,215.45
Net Operating Income
£2,873.55
Other Income
Interest Income
Total for Other Income
452.10
£452.10
Olher Expenses
Nèt other Incomè
£452.10
Net Income
£3.325.65
//h
tl.
/ /g/.Iz
(KAI* /q
fz
A¢¢n￿l Ba$ls Sund•y, October 05. 2025 0827 PM GMTZ
111

Balance Sheet
Sandford on Thames Village Hall
As of March 31. 2025
DISTRIBUTION ACCOUNT
TOTAL
Called up share capital not paid
Fixed Asset
Tangible assets
Buildings and Improvements
Total for Tangible assets
Non-current Assets
Total for Fixed Asset
0.00
£0.00
£0.00
Cash at bank and in hand
Cash on Hand
HSBC current
HSBC Deposit
Total for Cash at bank and in hand
155.51
15,940.01
24,001.58
£40.097.10
Debtors
Debtors
Total for Debtors
3,012.57
£3.012.57
Current Assets
Undeposited Funds
Total for Current Assets
0.00
£0.00
NET CURRENT ASSETS
£43,109.67
Prepayments and accrued income
Creditors.. amounts falling due within one year
Trade Creditors
Creditors
Total for Trade Creditors
589.76
£589.76
Credit Cards
Current Liabilities
Deposits
Total for Current Liabilities
342.00
£342.00
Total for Creditors: amounts falling due within one year
£931.76
NET CURRENT ASSETS ILIABILITIESI
£42,177.91
TOTAL ASSETS LESS CURRENT LIABILITIES
£42,177.91
Creditors.. amounts falling due after more Ihan one year
Provision for liabilities and charges
Accruals and deferred income
TOTAL NET ASSETS ILIABILITIES)
£42.177.91
Capital and Reserves
Opening Balance Equity
Retained Earnings
Nel Income
Called up share capital
Total for Capital and Reserves
14,469.37
24,382.89
3,325.65
£42,177.91
A¢¢rual Basis Sunday• October 05, 2025 08:25 PM GMTZ

Sandford on Thames Village Hall
Registered tharity 1027510
Annual General Meeting 202415
Chair Report
In last years report the￿ was some con￿rn that the￿ has been rm) improvement In the number of
commercial hirers. We have block booked some days during the week for commercial hirers during
the working day. This has not been wpular with private hirers who have moved their services to
adjacent village halls. The booking ￿S￿rn has been simplified so a client can book online, but this
has not Si8nificantly increased bookin8
After many delays the booking system went actNe in April and was link£d to the Parfsh website.
There has been feedback from potential hirer5 that the process is not simple and that a telephone
call is still requI￿d and this has not been fulty resolved. AlthO￿h bookings have increased in the
last month there is also some confusion as to the need to contact the HM d1￿CtlY for evening and
weekend bookings
It is intended that we will shortly be able to send invoices t reduce the workload f the Treasurer.
The annual Fete was a success although overall numbers We￿ reduced to high temperatures. The
Village Hall were able to open up the hall and provide washing facilities.
The accounts show that despite an improvement in hirers we We￿ able to essentially break even
wlth the help of a parfsh grant for community events.
There have been some issues with broadband and we explored the possibility of moving to UFibre.
There were some problems with the company. and a declsion was made to delay installation. We are
now exploring the optton of rn0￿ expensive but reliable cabling.
There are few companies that replace solar panels and it would be nece55ary to prune the tree at the
back of the VH in the Recreation Ground. We would need a substantial grant and progre55 has been
very slow.
In order to improve communication5 2 mernbers of VHC meet monthly with Talking Shop. Both
parties find these meetin8s useful.
Gardening has been causing some issues. At present Clive Tasker and myself have cut the long grass
and remove v￿ed$ from the ditch. Lavender has been planted behind the logs in the car park and
they have all survived the hot Summer. The patio behind the VH has been cleared of weeds with the
help of the gardening club and the paving was pressure cleaned. The leaves in November have been
cleared weekly. The plantars outside the VH have been maintained wtth new plants that have been
watered by volunteer5.

This work is fairly demanding and the PC arranged for most of the work to be done by their
contractors. Th￿ were unable to fuf511 their obligations and cited disturban￿ of wild life as the
excuse A new contract is being organi5ed by the PC to avoid any wild life disturbance.
Social events in the last year have been very suc￿Ssful and thanks to the subcommittee of VHC for
organising them. Th￿ have ￿en well attended by community. Outside speakeis from the village
have been very receptive and a many thanks to them for their experti* in coming to contribute.
The photographic competition last year for under 185 was to a very high standard, and one of the
youn8est exhibitors vnjn first prize. This year the competition was extended to older people and the
winners will be put on the parish website. Many thanks to the PC for sponsorin8 this a8ain.
There has been one written complaint this ￿ar. The take home message is for better communlcat5on
wlth potential hirers.
We had a provisional agreement for the contractor for the Ellison Institute to provide some facilities
for the community, including VH and TS. This has stalled with the contractors not getting approval
from the Ellison Institute. We are still hopeful that the white lines in the car park will be repainted
without charge to the VH We have also requested a contribution to improve the intemet and
replace solar panels The contractors have looked frdvoufdble to this but the Ellison Instltute have not
responded. The PC and VH have arranged for further meetings, but it would be fruitful if the
communlty could attend the next meetlng in December and eXp￿sS thelr con￿m5 regarding the
disruption to individuals as well as the community.
We are looking for volunteersto be on the VHC and there is con￿rn that there is no backup for the
HM Should he be away or sick. It woukl be an advantage to train someone in hallmaster to take over
in an emergenry.
Michael Whitlock
Oct 2025