East Coker Pla round AnnuolGenerol Me*tlnq 22.10.15 Attendance Eve Dudden IEDI, Abble Lenia IAtI, Rosle Nèwrnan IRNI, lauren Clarke ILCI. Shzron Wilson ISVI> Apolwes Minutes and matters arisin Victorla RoRers 2024 minute5 revlewed and si6ned- RN and LC ED to explore le8è1 a5pect5 around chan e of nome, ift¢lvdin contactin Ofsted RN eendS her Ihanks to ihe team and welcomed new rnembers of the team Thanks extended to Lorraine lor her dedicatlon Positive numbers on role Range of activities avd visits undertaken over the covrse of ihe year Thanks extended to East Coker Primary School for inviting children to take part in Christmas celebrations and sports dav Fundraising events We well-attended- thanks extended for the supw)rt Thanks extended to The Royal Oak fof their generous donation Pavilion modernisation has hèd rninimal impact on ECP ED has been fulfilling the role of treasureT and provided a report 8ank accounts femain buoyani despiie a challengsng year financially due to staffing costs and rising bills ett staff wages to be reviewed Rent has remained the same Electricity usage was Significantly hi8her than the previous year- ED to explore this with Parish Council clerk Range of 5tTategies to keep cost5 down for non-negotiable items Range of external factors supported ECP including grants and funded hours. plu5 a signiftcant donation InteTnal decisions made by ihe committee supported the linancial situalion Position of treasurer remains v3cant- the committee legally requires a treasurer Position of secreta will be vacant from Janua Pre-school Leamtrng Alliance constilufions in use Constitution reed for another year- AL proposed, LC seconded All policies agreed for another year- RN proposed, AL seconded Policies available on requesi ED to investigate uttin licies on the website Raffle tickets that are 501d in advance require a licence Cost of licence 15 £20 fof the year SW agreed to be a named signatory- AL roposed. RN seconded 24 stalls booked- fully booked with a waiting list Raffle tickets have been delivered Help required- please speak to a member of staff Cake and hamper doftation requests to be sent Photographer will be attending Chairperson's port IaSurerS report 6. ElectTron ol ofFicers/committee Constitution5 Policy rewew and adoption Gambling knnce signatories io. Christmas Market and lundraising Dates for other events.. Festive songs- 11.12.25, 9..15 Christmas party- 18.12.25, Il'.LX)- I..C Egg hunt- 2.4.26. 9..(Xl Summer fundr3i5er- TBC Sports day- 9.7.26 End ol term 16.7.26 ii. Any other buslne55 Reviewed Re5eryes Policv ' 14ext meeting date Wednesday. 28- January 2026, 7..30
Treasurer Reporl 11912024-311812025 In absence ol a Ireasurer. the accounls are recorded in Sage Accounts and are being MntaIned within the administration role until a treasurer is appointed. Money in £103,887.16 Money out £94,272.47 Profit £9614.69 Once again this has been a challenging year financialty. Rising costs impacted the overheads ol the playgroup and the commillee have had 10 conlinue lo be extremely resourceful in Ihe financial running of the playgioup. Employee wages and salaries were the highest overhead, Slaffi'ng cos15 were monitored with regard 10 mainiaining safeguarding. ra1105 and a suitable learning and working environmeni. In April 25, the National Living wage was observed by the commillee bul it was agreed siaff paid an hourly rate that was above Ihe April 25 National Living wage would be reviewed in 25126. Rent was the next highes1 overhead and the committee is grateful to East Coker Parish Council (landlord) for not increasing our fent in 24125. It musi be noted Ihal this overhead is very likely lo increase in 25126. Electricity was third highest overhead due to higher usage. The unit price and sianding charge remained the same IhToughoul the year. Playgroup pays the landlord lor the eleciricity used. Recommend looking at way5 10 reduce usage and cost. Consumables overhead is part paid for Ihrough the oplional snack fee, the committee agreed 10 increase this lo 30p per snack from Sept 25. The playgroup reclaims part of the milk cost through the Nursery Milk scheme. The following strategies were Ljsed during Ihe year and should continue, When making unavoidable purchases (hand lowels. disposable gloves. hand wash. cleaning supplies) lo use discount code5. special offers, lo buy in bulk and eliminaie delivery cosis. To minimize spending by using up fesources and finding new ways 10 use up those resources that are hanging aboul. Asking parenis lo donate iiems io recycle and reuse. External factors that supported the playgroup in 202412025 include Somerset Council pd an incremeni 10 all settings from an underspend they had in March 25 and an expansion grant in August 25. The Universal and Working Families hourly arnount increased in April 25. The majority of children are lunded by Universal Funding, Working Families Funding or SomeTsei Council 2 year old funding. Easi Coker Playgroup (eceived a significant donation from a local playgroup that closed 2 years ago and had lunds lo di511ibule lo settings operating under the Early Years Alliance consbtulion in the area. A donalion was also received from a local business. Iniernd factors made by the commillee have supported the playgroup in the following ways.. Agfeed the hourly lee rale lo increase from Autumn 25 from 2yr olds £6.50 10 £7.00 and 3yT olds £6.20 10 £6.70. Fundfaislng as much as possible, Ihis continues to be a very importani irscome source.
Telling families about Easyfundraising, supporters sign up and support Easi Coker Playgroup and when they shop online, a donatson can be made 10 playgroup. These combined factors have resulted in a profil of £9614.69. The playgroup will need to continue to make informed financial decisions in the coming year.
AGM 2025 Good evening everyone. welcome lo the 2025 preschool AGM. I'd to start by saying Ihank you lo the comrnittee team and Eve lor being here this evenirbg and for all your hard work throughout the year. Preschool has seen some staffing changes again thi5 year. A big welcome lo Cerys who joined the learn in September on a Level 2 apprenticeship. and also to Evie our work experience slud8nl who is continuing h8r volLJnleer placement with us. Sharon has now taken up the role of Designated Safeguarding Lead. At Ihe end of the summer tem), we had lo say a fond farewell lo Lorraine who ielired from hèr position after over 20 years wilh us. I'd like lo Ihank Lorraine for her dedication lo the preschool over this lim8 and also to everyone who was able lo attend her leaving picnic and help provide towards her leaving harnper. In September .24 we had 22 children enrolled al the Preschool, which increased to 27 by the end of the year. 11 of these were new starters. We are still seeing a good intake of Iwo year olds starting. The autumn tèm) was headed by a space exploration theme. The children made rockets leaming about reusing and recycling items. Crafts were undertaken lo learn about fireworks and make Christmas decoration5. The children were able to grow T pumpkins in the veg garden, pickèd this term and enjoyed playing outside when it snowed. Thank you lo East Coker Primary for kindly inviting the children lo watch their Christmas show. Preschool held a festive songs and raffle morning for parents to attend and enjoyed a Christmas party al the end ol the term. Thank you to the Parish Council for the new path which was laid, the children enjoyed helping lo cleaf and rearrange the garden to allow for this. Thank you to Ruth who attended for the children's Chrislmas photography. Our annual Christmas craft fair raised £762. Ihank you to everyone thal was able to support us. In the spring the children leaml about dinosaurs creating anolher fabulous display for the wall. Chinese new year saw the children learning cookery skills, making a stir fry. They enjoyed penguin day and well as participating In the Garden Bird Count and making 'bird cake, feeders. The children enjoyed a visit from Zoo Lab and leaming about Bee's from a parent visit on national Bee day. The children enjoyed dressing up for world book day and VE day when they had a street P8rty plcnic. Our Egg hunt coff8e morning was well attended. thank you to everyone supporting this. In the summer term preschool held a stall at the Hardlngion street fair which raised £52. Thank you lo East Coker Prlmary for hosting our sports day thls year, il was lovely to be able lo have more space for the children's races. The children enjoyed external visits from the Police to dlscuss road safety. Zoo lab brought more cr8atures along and th8 Fascinallng and Curious Museum visited with som8 int@resling oblocts for the children lo explore. The children loved seeing some chicks from a parent visit
aTMJ enjoyed watchlng our stick insects lay 8ggs which hatched. Thank you to th• Roy8108k Pub for their generous donation Ihts tem, the wrnmittee purchased some rth Remote control cars for th8 chddren. LorT8ine'$ leavlng and the graduation picrlc was woll 8tt8rMY8d At th8 8nd of the tèmi. thank you to everyone for supportlng this event and wshiThJ Jr graduates now starting scIM)ol g(MJd luck for Ihe future. The Winning of the surnrner hcAidays saw the pavilion modemisation begln. We ar8 very grateful Ihat this has not interrupted the proceedings of preschool too much. We look fofward to seeing the completion of Iha project 8nd the upgrades that it wll bring to the preschool.
East Coker Pre-school Playgroup Proflt and Lo88 For Pwlod Endlna JI At 201 1••p24.J1 18•p2J.31 Aug 24 S• Crnft Ftr lrtom• ch F•0 2 ch F•8 1•4• 3• 7,078 280 0,312 1,518 11.860 345 3A74 8.041 98,810 79,187 570 SumThr Fe Mk RofvrYJ8 41C6 4107 217 11.989 2.916 318 73,543 718 E•ty Fur¥lri¥ 4113 SnK Fe• Chqfoo 833 10 858 202 626 4911 8onk Int•r••t r•r 10Jm• Olr•¢t Exp•n Cons•b 2.538 1,210 894 243 20 01C 02[ ox Gard•n 271 502 150 20 Crnft Fa Co•1• P•tty Cath 1234 •7.fj1% .24% 91,895 SI•¢ry 12 Ernph W•9•• •ThJ S•L•rl81 NEST p•n 78.246 3.332 77,28e 1.842 711)) 72C 1,573 195 75 7810 331 S22 378 89 409 230 8210 238 103 353 D.. 1091 P4•1411
CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts Section A Ii)depei)deiil Exainiiier's Report R•port to the trustee membern of East Coker Pr&School Playgroup On accounts for tho year onded August 3111 2025 Charlty no lif any) 1021421 Set out on pag I report to the trustees on my examination of the account8 of the above charity ("the TTUSt"} for the year ended 3110812025. Rosponslbilltles and As the charity trustees of the Trust. you are responsible for the preparation ba•ls of report of the aountS in accordance wrth the requirements of the Charities Act 2011 {'the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 ofthe 2011 Act and in caryng out my examination, I have foll0vd the applicable Directions given by the Charity Commission under section 145(51(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention in ¢onnection with the examination bvhich gtves me cause to believe that in, any fflaterial respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examlnef8 8tatement I have no concems and have come across no other matters in conneclion wrth th8 examination to vthich attention should be drawn in order lo enable a proper understanding of the accounts to be reached. Pl8as& delete the words in th8 brackels il they do not apply. Slgn•d.' H14¢ Dat•.. cra Hrywe8 R•l•vant prol•Mlonal qu•llfi¢atlon(•) or body (If wry): ICAEW CTA Addr•M: 22 Wat•rcombe Helghts BA20 2TA Octob•r 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern Isee CC32. Independenl examination of charity accounts.. directions and guidanc8 for examiners). Glve horn brlof d•lalls ol any It•m8 th•t th• examlner wlshos to Octob•r 2018