Keighley Community Transport
Charity number 1027411
Annual Report and Financial Statements for the year ended 31 March 2024
Keighley Community Transport
Annual Report and Financial Statements for the year ended 31 March 2024
| Contents | Page |
|---|---|
| Trustees' report | 2 to 3 |
| Examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the accounts | 7 to 10 |
Prepared by West Yorkshire Community Accountancy Service CIO
1
Keighley Community Transport
Trustees' report for the year ended 31 March 2024
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position
Gareth Logan Chair Robert Gould Muriel Lumley
Charity number
1027411
Registered in England and Wales
Registered and principal address
Bankers
Units 6 and 7 TSB Bank plc The Co-operative Bank plc Goulbourne House 74 Towngate PO Box 250 Goulbourne Street Airedale Centre Skelmersdale Keighley Keighley WN8 6WT BD21 1PG BD21 3QE
Independent examiner
Rhys North ACA Stringer House 34 Lupton Street Leeds LS10 2QW
West Yorkshire Community Accountancy Service CIO
Structure, governance and management
The charity is governed by a constitution which was adopted on 27 March 1990, and amended 21 July 1993 and 4 September 2007.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
2
Keighley Community Transport
Trustees' report (continued) for the year ended 31 March 2024
Objectives and activities
The charity's objects
To promote any charitable purpose for the benefit of the community and in particular the relief of poverty, sickness, old age, infirmity or distress, through the provision of a transportation service.
The charity's main activities
We provide minibus service for community groups, educational facilities and community sports groups.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
Achievements and performance
It hasn’t been the best of years again for the use of our minibuses. After coming back from the covid shutdown it is clear that we are still not back to where we were before covid.
As many schools in Keighley are now within academies, they are either leasing or have bought their own buses, so some schools definitely will not be back to use us.
Some older peoples’ groups did come back but they seem to be using us less than they were before. Whether that is because of pricing or whether that is because they don’t want to go out as much, but it has still had an impact.
We did do a bit of marketing around July and August to encourage more use for the older people but as soon as winter hit, it stopped again.
We know that money has been tight and we have looked at lots of funders during the year, but they seem to do either match funding or funding for specific activities, not for core costs.
Our core costs are fixed and majority goes on rent of the garage and maintenance for the buses, so we are quite tied, but we have looked at finding cheaper premises, unfortunately ours seem to be a competitive rate for the size we have.
We move into the next year on a similar financial footing from last year – let’s hope that things pick up and we will keep searching for funding.
Financial review
The net payments for the year was £793, being all unrestricted in nature.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £60,884.
The reserves policy of the charity is to retain general reserves equivalent to at least 6 months worth of expenditure in order to allow for temporary funding shortages. Based on actual 2023/24 expenditure this equates to approximately £41,100. Any significant funds above this level are utilised for the periodic renewal and refurbishment of the mini bus fleet.
Approved by the board of trustees on 23/10/2024
Gareth Logan (Trustee)
3
Keighley Community Transport
Independent examiner's report to the trustees of Keighley Community
Transport
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2024, which are set out on pages 5 to 10.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
-
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
23/10/2024
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
4
Keighley Community Transport
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 March 2024
| Notes 2024 Unrestricted funds £ Income from: Donations 1,500 Fuel duty rebate 1,691 User charges 76,626 Affiliation fees 1,167 Profit on disposal of vehicle - Other income 418 Total income 81,402 Expenditure on: Salaries and NI (2) 42,661 Rent, rates, water, light and heat 11,465 Insurance 1,480 Telephone 989 Printing, postage and stationery 558 Sundries 262 Vehicle running costs 20,920 Volunteers expenses 734 Repairs, maintenance and cleaning 111 Depreciation 1,728 Independent examination 866 Professional fees and subscriptions 286 Payroll fees 135 Bad Debts - Total expenditure 82,195 Net income / (expenditure) (793) Fund balances brought forward 63,406 Fund balances carried forward (3) 62,613 |
2024 Restricted funds £ - - - - - - - - - - - - - - - - - - - - - - - 360 360 |
2024 Total funds £ 1,500 1,691 76,626 1,167 - 418 81,402 42,661 11,465 1,480 989 558 262 20,920 734 111 1,728 866 286 135 - 82,195 (793) 63,766 62,973 |
2023 Total funds £ 3,150 1,992 61,769 1,088 500 42 68,541 40,899 10,157 1,352 491 264 558 22,602 1,056 497 1,975 1,170 801 131 230 82,183 (13,642) 77,408 63,766 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
5
Keighley Community Transport
Balance sheet
| as at 31 March 2024 2024 Unrestricted £ Fixed assets Tangible assets (4) 1,729 Total fixed assets 1,729 Current assets Debtors and prepayments (5) 13,295 Cash at bank and in hand (6) 49,012 Total current assets 62,307 Current liabilities: amounts falling due within one year Accruals 1,423 Total current liabilities 1,423 Net current assets / (liabilities) 60,884 Net assets 62,613 Funds Unrestricted funds 62,613 Restricted funds - Total funds 62,613 |
2024 Restricted £ - - - 360 360 - - 360 360 - 360 360 |
2024 Total £ 1,729 1,729 13,295 49,372 62,667 1,423 1,423 61,244 62,973 62,613 360 62,973 |
2023 Total £ 3,457 3,457 10,793 50,686 61,479 1,170 1,170 60,309 63,766 63,406 360 63,766 |
|---|---|---|---|
The financial statements were approved by the board of trustees on 23/10/2024
Gareth Logan (Trustee)
6
Notes to the accounts
Keighley Community Transport
for the year ended 31 March 2024
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. No changes have been made to the accounting policies since last year. No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Tangible fixed assets
Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Improvements to property: over 10 years Equipment: over 4 years Motor vehicles: over 4 years
Pensions
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
7
Keighley Community Transport
Notes to the accounts continued
for the year ended 31 March 2024
| Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions |
2024 £ 41,418 4,460 (4,460) 1,243 42,661 |
2023 £ 39,493 4,623 (4,402) 1,185 40,899 |
|---|---|---|
2 Staff costs and numbers
The average number of employees during the year was 1, being an average of 1 full time equivalent (2023: 1, 1 FTE). There were no employees with emoluments above £60,000.
| Defined contribution pension scheme | Defined contribution pension scheme | 2024 2023 |
|||||
|---|---|---|---|---|---|---|---|
| Costs of the scheme to the charity for the year | £ £ 1,243 1,185 |
||||||
| **3 ** | Restricted funds | Balance b/f | Incoming | Outgoing | Transfers Balance c/f |
||
| Arnold Clark | £ 360 |
- | £ | - | £ | £ £ - 360 |
|
| 360 | - | - | - 360 |
||||
| Fund name | Purpose of restriction | ||||||
| Arnold Clark | To support costs | for the cleaning | and sanitisation | of vehicles post Covid-19. |
| Tangible assets Cost At 1 April 2023 Additions At 31 March 2024 Depreciation At 1 April 2023 Charge for year At 31 March 2024 Net book value At 31 March 2024 At 31 March 2023 |
£ 151,846 - 151,846 148,637 1,604 150,241 1,605 3,209 Motor Vehicles |
£ 3,146 - 3,146 2,898 124 3,022 124 248 Equipment |
£ 1,747 - 1,747 1,747 - 1,747 - - Improvements to property |
£ 156,739 - 156,739 153,282 1,728 155,010 1,729 3,457 Total |
|---|---|---|---|---|
4 Tangible assets
8
Keighley Community Transport
Notes to the accounts continued
for the year ended 31 March 2024
| 5 Debtors and prepayments Debtors Prepayments Other debtors 6 Cash at bank and in hand Cash at bank Cash in hand |
2024 £ 9,616 699 2,980 13,295 2024 £ 49,336 36 49,372 |
2023 £ 8,222 778 1,793 10,793 2023 £ 50,685 1 50,686 |
|---|---|---|
7 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee expenses
During the year one trustee was paid a total of £129 in respect of travel (previous year: nil).
9
Keighley Community Transport
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2024
| 2024 2023 Unrestricted Unrestricted funds funds £ £ Income Donations 1,500 3,150 Fuel duty rebate 1,691 1,992 User charges 76,626 61,769 Affiliation fees 1,167 1,088 Profit on disposal of vehicle - 500 Other income 418 42 Total income 81,402 68,541 Expenditure Salaries and NI 42,661 40,899 Rent, rates, water, light and heat 11,465 10,157 Insurance 1,480 1,352 Telephone 989 491 Printing, postage and stationery 558 264 Sundries 262 558 Vehicle running costs 20,920 22,602 Volunteers expenses 734 1,056 Repairs, maintenance and cleaning 111 263 Depreciation 1,728 1,975 Independent examination 866 1,170 Professional fees and subscriptions 286 801 Payroll fees 135 131 Bad Debts - 230 Total expenditure 82,195 81,949 Net income / (expenditure) (793) (13,408) Transfers between funds - 2,247 Net movement in funds (793) (11,161) Fund balances brought forward 63,406 74,567 Fund balances carried forward 62,613 63,406 |
2024 Restricted funds £ - - - - - - - - - - - - - - - - - - - - - - - - - 360 360 |
2023 Restricted funds £ - - - - - - - - - - - - - - - 234 - - - - - 234 (234) (2,247) (2,481) 2,841 360 |
2024 Total funds £ 1,500 1,691 76,626 1,167 - 418 81,402 42,661 11,465 1,480 989 558 262 20,920 734 111 1,728 866 286 135 - 82,195 (793) - (793) 63,766 62,973 |
2023 Total funds £ 3,150 1,992 61,769 1,088 500 42 68,541 40,899 10,157 1,352 491 264 558 22,602 1,056 497 1,975 1,170 801 131 230 82,183 (13,642) - (13,642) 77,408 63,766 |
|---|---|---|---|---|
10